Facilitron Reviews & Pricing

Key Features

Scheduling and Reservations System

• Public Request Portal: Create custom rental pages and link them to an organization’s website to provide renters with facility details including photos, price quotes and availability in real time. 
• Administrative Scheduling Manager: View scheduled events and corresponding information. Manage reservation requests in one place to streamline scheduling and avoid double booking. 
  • Dashboard: Access an overview of tasks and updates regarding requests, reservations, performance data and customer comments. 
  • Calendar: Filter scheduled events by location and venue type. Switch between week, month and agenda views to drill down into upcoming reservations. 
  • Reservation Details: Aggregate reservation details into a single page to track renter affiliation, timeslots, issued permits, insurance information, billing history and communications. Automatically update clients when reservations are accepted or denied. 
• Custom Applications and Checkout: Create custom applications for individual facilities available for rent. Include insurance requirements along with insurance purchasing and billing options with applications. 
• Permits: Issue permits including contact and event information, rental terms and reserved dates for all reservations. Use QR codes on permits to verify reservations at the time of an event. 

Maintenance Management

• Work Orders: Create work orders containing necessary equipment and associated labor and material costs. Generate reports on costs filtered by project, worker and more. Set role-based parameters to include only what is necessary on forms. 
• Preventive Maintenance: Create profiles for locations with recurring maintenance requirements. Schedule tasks to automatically initiate work orders for multiple locations. Update preventive maintenance profiles individually or in bulk. 
  • Inspection Profiles: Customize inspection profiles to use as templates for ongoing maintenance tasks. Use inspections across an organization, at specific locations or for individual assets. 
  • Task Lists: Add task lists and assign standards to profiles to manage maintenance processes. Access industry standards or create custom standards to track employee performance. 
• Asset Management: Track assets and inventory items while adding them to work orders to meet requirements. Manage inventory levels and asset movement across facilities using custom variables. 
  • Consumables and Inventories: Manage consumable products, such as custodial products, by assigning them to work orders and locations or allowing them to be checked out on as-needed basis. Set disbursement amounts, reorder thresholds and role-based access to inventory supplies. 
  • Toolroom: Assign assets to specific buildings, locations and work orders. Set inventory items as transferable to track movement across facilities. Allow employees to request assets from warehouses for pickup or delivery. 
• Maintenance Reporting: Schedule maintenance data generation to receive reports automatically. Select pre-made datasets or create parameters for custom analytics. 
• Mobile App: Provide maintenance employees with a GPS-enabled mobile app to access all work orders and associated tasks for specific locations. 

Building Automation System

• HVAC Grouping: Access HVAC and controller groups by location. Review which facilities are standalone and which are part of larger HVAC groups while scheduling events. 
• Custom Rules: Create custom rules for individual controllers to manage HVAC systems prior to, during and after events. Set temperature controllers to turn on before an event starts and off before it ends to maintain comfortable climates while maximizing energy cost savings. 
• System and Usage Analytics: Track daily energy usage with an overview for all locations or by drilling down to individual facilities. See which rental properties are frequently used and identify potential spikes to accommodate accordingly. 

Attendee Management

• Registration: Allow attendees to register for events in a variety of ways, including pre-registration and same-day sign-up. Offer assisted check-in on-premise or provide self check-in options using mobile devices to scan event-specific QR codes. 
• Health Screenings and Surveys: Require event attendees to fill out health screening surveys prior to admission. Set surveys as anonymous and automatically save or delete responses. 
• Capacity Limits and Wait Lists: Create custom capacity limits for events, time slots and locations. Maintain waitlists when capacity limits are reached to notify potential attendees if slots open up. 
• Attendee Lists: Attach attendee lists containing contact information, check-in/out time stamps and wait lists to facility reservations. Export lists to Excel. 
• Special Terms or Liability Waivers: Include additional liability information and coverage for events to protect owners and renters. 

Reporting and Financials

• Financial Reporting: Access KPIs and financial data to drive informed decision-making regarding policies, rental prices and services. Monitor approval and cancelation rates. 
• Operational Data: Manage utilization and facility user data to track asset life spans. Present concrete use evidence to investors. 
• Executive Summary: Receive quarterly report summaries to gain insight into overall performance metrics. Discuss strategies, best practices and policy updates with an account management team to optimize revenue. 
• Cost Analysis: Determine a facility’s operational cost per hour by comparing utilization with expenses and location size. Adjust rental prices to offset operational costs. 

Limitations

•  Real-time availability is not always accurate. 
•  Difficult to customize specific rental spaces. 

Suite Support