PandaDoc vs Docupilot

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Our analysts compared PandaDoc vs Docupilot based on data from our 400+ point analysis of Document Workflow Automation Software, user reviews and our own crowdsourced data from our free software selection platform.

Docupilot Software Tool

Product Basics

PandaDoc is an automated solution for easy documentation that offers insights, easy workflows and a fast, seamless buying experience. It allows teams to get more deals, create documents and be more predictable. Automated legal binding of eSignatures and its API ensures security, convenience and easy operations. Users can replicate the approval process by sending, creating and tracking documents such as proposals, quotes, contracts, forms and more. Integrations are available with Salesforce, HubSpot, Pipedrive, Zoho, Copper and more.

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Docupilot is a sophisticated document automation software designed to streamline the creation and management of documents. It is particularly beneficial for industries such as legal, finance, and real estate, where document precision and efficiency are paramount. Users appreciate its ability to automate repetitive tasks, reducing human error and saving time. Key features include customizable templates, seamless integration with various applications, and robust data handling capabilities. Docupilot stands out for its user-friendly interface and flexibility, allowing businesses to tailor the software to their specific needs. Compared to similar products, users often highlight its intuitive design and reliable performance. Pricing details are not explicitly available, so it's advisable to contact SelectHub for a personalized quote. Overall, Docupilot offers a compelling solution for businesses seeking to enhance their document workflows with automation.
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$19/User, Monthly
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Tailored to your specific needs
$29 Monthly
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Tailored to your specific needs
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Product Assistance

Documentation
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Videos
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24/7 Live Support
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Product Insights

  • Streamline Workflow: Accelerate document creation, negotiation, approvals and signing through tools like eSignature and a drag-and-drop editor. Use templates and preset content blocks to optimize proposal generation. 
  • Easy Collaboration: Collaborate with team members and customers to create deals, negotiate terms and discuss contracts. Coordinate between departments with flexible role-based permissions and approval workflows. Resolve queries quickly through in-proposal activity logging and commenting. 
  • Real-Time Notifications: Receive instant email and mobile app alerts when a recipient opens, views or signs proposals. Anticipate client behavior by viewing how much time they spent on every section and page of the document. 
  • Incorporate Personalization: Customize documents with brand-centric details like logos, colors, images and text using the built-in editor.  
  • Enhance Security: Store business documents, data and files in a secure cloud location. Easily access required data in a centralized repository.  
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  • Time Efficiency: Automate repetitive document creation tasks, freeing up valuable time for more strategic activities.
  • Error Reduction: Minimize human errors by using templates and predefined data fields, ensuring consistency and accuracy in documents.
  • Cost Savings: Reduce operational costs by decreasing the need for manual document processing and minimizing paper usage.
  • Scalability: Easily handle increased document demands without additional resources, supporting business growth seamlessly.
  • Customization: Tailor documents to specific needs with dynamic data insertion, enhancing personalization and client satisfaction.
  • Compliance Assurance: Maintain regulatory compliance by embedding legal and industry standards into document templates.
  • Integration Capabilities: Connect with existing software systems like CRM and ERP, streamlining workflows and data management.
  • Collaboration Enhancement: Facilitate team collaboration by providing a centralized platform for document creation and review.
  • Data Security: Protect sensitive information with robust security measures, ensuring confidentiality and compliance with data protection regulations.
  • Version Control: Keep track of document changes and maintain a clear audit trail, reducing the risk of outdated or incorrect information.
  • Accessibility: Access documents from anywhere with cloud-based storage, supporting remote work and flexible business operations.
  • Improved Client Experience: Deliver professional and timely documents to clients, enhancing trust and satisfaction.
  • Resource Optimization: Allocate human resources more effectively by automating routine tasks, allowing staff to focus on higher-value work.
  • Rapid Deployment: Implement document automation quickly without extensive IT involvement, accelerating time-to-value.
  • Environmental Impact: Contribute to sustainability efforts by reducing paper consumption and promoting digital document management.
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  • Forms: Collect information, payment and e-signatures from buyers, employees or applicants through forms. Embed them on websites or share via direct link without a code. Create editable forms for job applications, surveys, leave requests, order forms and more. 
  • Proposals: Create personalized, high-closing and accurate documents by opting from more than 450 pre-existing templates. Set auto-reminders, add brand-specific content and receive notifications in real time when involved parties open, view or sign proposals. 
  • Tracking and Analytics: Analyze recipient behavior like clicks, views and PDF downloads via reports. Optimize engagement by A/B testing multiple document variants. Gain actionable insights by reviewing metrics like the last page view, total and percentage of time spent on each page, and more. 
  • Quoting: Create precise quotes with quantity configurations, direct chat and interactive pricing tables that include multiple options. Reduce manual entries and add personalizations by exporting data from CRMs. 
  • Contract Management: Streamline the sales process through digital contracts. Choose from pre-built and approved templates or customize one. Access files in a centralized database via smart search. 
    • Drafting: Send multiple contracts and create new ones by copying and automatically including client data from an existing one. 
    • Renewals: Set up the provisioning process and renewal notifications when revisiting original contracts. 
    • Redlining: Collaborate easily through custom permissions, comments on different sections and chat. 
  • E-Signatures: Digitally sign documents on the go and receive electronic certificates after every signature. Offers data protection with HIPAA, ESIGN and UETA compliance. Monitor document activities via mobile devices with embedded audit trails for additional security. 
  • Payment Processing: Facilitates real-time payments with PCI DSS compliance. Accept payments via credit and debit cards, bank transfers, merchant accounts and mobile devices. 
  • API and Integrations: Seamlessly integrate modules into the organization's apps and websites. Securely capture e-signatures, create documents within the interface, optimize workflows and receive updates via API. Leverage native CRM integrations and connect with Salesforce, Zapier, Salesmate, Omniscient, Pipedrive, Canva and more. 
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  • Template Management: Create and manage document templates with ease, allowing for consistent formatting and branding across all documents.
  • Data Integration: Seamlessly integrate with various data sources such as Google Sheets, Airtable, and Salesforce to automate data population in documents.
  • Conditional Logic: Implement conditional logic to dynamically alter document content based on specific criteria or data inputs.
  • Multi-Format Output: Generate documents in multiple formats including PDF, Word, and HTML, catering to diverse business needs.
  • API Access: Utilize robust API capabilities to integrate Docupilot with existing systems and automate document workflows programmatically.
  • Collaboration Tools: Enable team collaboration with shared access to templates and documents, ensuring everyone is on the same page.
  • Custom Branding: Customize documents with your organization's logo, colors, and fonts to maintain brand consistency.
  • Document Security: Implement security measures such as password protection and encryption to safeguard sensitive information.
  • Batch Processing: Automate the generation of large volumes of documents in batches, saving time and reducing manual effort.
  • Version Control: Track changes and maintain version history of templates to ensure accuracy and compliance.
  • Interactive Forms: Create fillable forms within documents to collect data directly from recipients, streamlining data collection processes.
  • Workflow Automation: Set up automated workflows to trigger document creation and distribution based on predefined events or schedules.
  • Multi-Language Support: Generate documents in multiple languages to cater to a global audience, enhancing communication and accessibility.
  • Real-Time Preview: Preview documents in real-time during the creation process to ensure accuracy and desired formatting before finalizing.
  • Customizable Fields: Define and customize fields within templates to capture specific data points relevant to your business operations.
  • Audit Trail: Maintain a detailed audit trail of document creation and modifications for compliance and accountability purposes.
  • Drag-and-Drop Interface: Utilize an intuitive drag-and-drop interface for easy template design and customization without requiring technical expertise.
  • Third-Party Integrations: Connect with popular third-party applications like Zapier to expand functionality and streamline workflows.
  • Dynamic Content Insertion: Insert dynamic content such as tables, charts, and images into documents based on data inputs.
  • Scalability: Scale document automation processes to accommodate growing business needs and increased document volumes.
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Product Ranking

#1

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Document Workflow Automation Software

#11

among all
Document Workflow Automation Software

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Analyst Rating Summary

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Integrations
Platform Security
Document Creation and Management
Platform Capabilities
Analytics and Reporting
Platform Security
Document Creation and Management
Workflow Management
Analytics and Reporting
Approval Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

PandaDoc
Docupilot
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Analytics And Reporting Approval Management Document Creation And Management Platform Capabilities Workflow Management 93 90 96 95 83 96 95 99 78 98 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 2589 reviews
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90%
of users recommend this product

PandaDoc has a 'excellent' User Satisfaction Rating of 90% when considering 2589 user reviews from 6 recognized software review sites.

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4.9 (17)
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4.6 (801)
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4.46 (849)
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4.5 (757)
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4.4 (111)
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4.2 (54)
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Awards

PandaDoc stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Ease of Use: Over 92% of users who mentioned this feature said the platform is easy to navigate, which helps compile proposals quickly.
E-Signature: All the users who referenced this aspect mentioned that they could seamlessly collect eSignatures.
Integration: Connecting to CRMs is easy and helps streamline several processes, as stated by 77% of reviewers talking about this feature.
Customer Support: About 67% of users mentioning customer service said that it replies promptly and resolves issues quickly.
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User-Friendly Design: Docupilot is known for its intuitive interface, making document creation and automation straightforward, even for users without technical expertise.
Seamless Integrations: The platform seamlessly integrates with popular tools like Airtable, Zapier, and SignNow, expanding its capabilities and streamlining workflows.
Budget-Friendly Option: Docupilot is praised for its affordability, particularly beneficial for individuals or businesses with lower document automation needs.
Stellar Customer Support: Users consistently commend Docupilot's customer support for its responsiveness, helpfulness, and dedication to resolving issues effectively.
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Functionality: According to 59% of users, PandaDoc lacks template variety and has formatting issues.
Loading Time: The software is slow to load and lags at times, according to 100% of reviewers who mentioned this aspect.
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Dated Interface: Some users have reported that the user interface, while functional, could benefit from a refresh to feel more modern and visually appealing.
Sparse API Documentation: Users seeking to leverage the platform's APIs have requested more comprehensive documentation to aid in development and integration.
Template Upload Limitations: A user expressed a desire for the ability to upload PDF documents as templates instead of being restricted to creating them within the platform.
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PandaDoc helps organizations create quotes, forms, contracts and other business documents along with securing eSignatures. The system’s strength lies in its user-friendly interface that facilitates quick document creation. Users also praised its robust customer support. Also, integration with CRMs like HubSpot, Salesforce, Pipedrive and Zoho helps simplify tasks. However, some reviewers noted that it lacks extensive capabilities, particularly in the free version. Many reviewers also reiterated that it doesn’t allow them to edit sent documents and that some emails end up in the recipient’s spam folder. There’s also room for speed improvement. Overall, the product is well-suited for SMBs looking to create customized, branded proposals.

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Is Docupilot cleared for takeoff in the document automation industry, or is it headed for a crash landing? User reviews from the past year suggest that Docupilot is a solid option for businesses looking to streamline their document workflows, particularly those seeking an easy-to-use platform with robust features. Docupilot shines in its user-friendliness, with reviewers consistently praising its intuitive design and drag-and-drop interface, making it a breeze to create and automate documents, even for non-technical users. Its comprehensive features, including template creation, data merging, and integrations with popular platforms like Zapier, further enhance its appeal. However, some users have pointed out that Docupilot's pricing, while competitive, can become a concern for small businesses generating a high volume of documents, as the cost scales with usage. Additionally, the lack of direct in-platform document editing, requiring users to switch between Docupilot and external word processors, is a notable drawback. What truly differentiates Docupilot is its exceptional customer support, with users consistently raving about the responsiveness and helpfulness of the Docupilot team. This commitment to customer satisfaction is a major plus, especially for businesses new to document automation. In a nutshell, Docupilot is an excellent choice for small to medium-sized businesses or departments within larger organizations that need a user-friendly, feature-rich document automation solution without breaking the bank. Its intuitive design, coupled with excellent customer support, makes it easy to implement and use, even for teams with limited technical expertise. However, businesses with high document generation volumes might need to carefully consider the pricing structure to ensure it aligns with their budget.

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