WeBuild vs BidPlanroom

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Our analysts compared WeBuild vs BidPlanroom based on data from our 400+ point analysis of Construction Bidding Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

WeBuild offers cloud-based integrated software solutions that help generate project reports, manage bids, create accurate estimates, assign tasks and promote team collaboration. Managers can reduce administrative errors with automated document management functionalities.

It assists with tracking project progress from the design phase to completion. It’s user-friendly and offers integration with its product suite. Users can access information from anywhere at any time through internet-enabled devices.
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BidPlanroom offers bid and project management solutions to help streamline business operations. Managers can send personalized bid invites to subcontractors. Accept or reject submittals to speed up approval processes. Enable workers to add notes to tasks to keep everyone in the loop. Integrate with Citrix ShareFile to enable employees to communicate securely and build a collaborative environment.

Contractors can create customized questionnaires to assess subcontractor qualifications. Subcontractors can access the network directory to find bidding opportunities. Change correspondence notification settings to send alerts to specific trades or groups.
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$40/User, Monthly
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Tailored to your specific needs
$149 Monthly
Get a free price quote
Tailored to your specific needs
Small 
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Streamline Workflows: Improve collaboration, manage tasks, generate branded emails, create meeting groups and track purchase orders using project management modules. 
  • Gain Data Visibility: Generate and analyze project, bid and summary reports to identify trends and resolve issues. Monitor work progress through the dashboard. 
  • Oversee Contracts: Attach plans and add photos and markups to back charge notices. Submit, review and approve contracts using approval managing functionality. Create and send extension of time (EOT) notices to clients with just a few clicks. 
  • Stay Safe: Customize pre-built safety templates and add photos to items using inspection tools. Sign documents electronically to save time. 
  • Complete Projects on Time: Track critical path items, link tasks and update completion dates with auto-scheduling functionality. 
  • Remain Mobile: Store documents in a secure, cloud environment. Access files from remote locations using Android and iOS devices. 
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  • Simplify Bidding Processes: List projects publicly or privately based on project requirements. Automatically update bounced email addresses to re-issue ITBs. View and track bidders from a single screen. 
  • Improve Collaboration: Enable employees to share files, co-edit documents and request approvals within minutes. Access audit trails to compare existing and previous plans. 
  • Mitigate Risks: Qualify bidders using prequalification tools. Utilize the custom form builder to create questionnaires according to scopes of work and qualification needs. 
  • Automate Alerts: Notify subs about bid date changes, addenda and other important updates. Receive notifications when a project is nearing completion. 
  • Make Informed Decisions: Monitor project statuses and financial metrics via the dashboard. 
  • Deploy on the Cloud: Store documents in a secure cloud environment. Set different control permissions for each user to protect crucial information. 
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  • Quality And Safety: Distribute notices through any smart device using the punch list tool. Encourage subcontractors to review and sign safety checklist documents digitally. 
  • Dashboard And Reporting: Track project statuses in real time. Produce summary reports to complete tasks on time. 
  • Bid Management: Streamline bid processes and create accurate estimates. 
    • Bid Package: View bid packages, list of contractors and project progress through the bid summary screen. 
    • Customizable Templates: Enable bidding contractors to create a scope of work break-up to help streamline award processes, reduce noncompliant bids and create automated comparison reports. 
    • Smart Email Technology: Encourage subcontractors to reply to system emails without signing up. Download bid packages, update pricing statuses and securely submit quotations. 
    • Bid Portal: Activate and link the bid portal directly to the company’s website. Automatically remove expired bid packages to keep everyone on the same page. 
    • Contractor Network: Create a company account and receive Expression of Interest (EOI) requests via email when public bid packages match project criteria. 
  • Document Control: Enable team members to view, track and update project documents. 
    • Auto-Labeled Plans: Leverage OCR tools to help highlight the location of sheet numbers, revisions, names and dates. 
    • BIM/CAD Viewer: Enable team members to view BIM and CAD data through a mobile app. Measure, view and search for elements of models to make informed decisions. 
    • Transmittals: Send new and amended documents to project contacts. Track project files through a built-in document control algorithm. 
    • Plan Markup: Share construction plans with teams in real time using MarkUp. Export and send links of plan markups to help teams stay informed about changes. 
    • Document Collaboration: Enable external companies to view shared documents and update plan changes. 
  • Project Management: Improve workflows and complete projects on schedule and within budget. 
    • Scheduling: Integrate with Microsoft Project to create schedules. Assign tasks and track critical path items to streamline business processes. 
    • General Correspondence: Create and send general correspondences to team members and subcontractors to log and track communication. 
    • Daily Log: Record site activities, including services, deliveries, visitor lists and incidents. Convert data into reports, and distribute them to teams. 
    • Material Purchase Order: Track and manage material orders and deliveries. Enable suppliers to respond to purchase order requests via email to keep track of deliveries on-site. 
  • Contract Management: Simplify contract creation processes using collaborative modules. 
    • Submittals: Utilize customizable Excel templates to generate submittals. Add specifications and assign numbers to submittals. 
    • Change Orders: Automatically calculate changes in change order items, and send them to clients for approval. 
    • Nonconformance Tracking: Record and keep track of work that can raise legal disputes. Receive overdue nonconformance notifications to help ensure prompt action. 
    • Back Charges: Issue back charge notices to subcontractors. Export items from the back charge register to prepare contract reports. 
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  • Planroom: Integrate with Citrix ShareFile to securely forward important data to workers. Upload and manage documents without worrying about running out of storage space. Record document activities using version control technology. 
  • Project Management: Approve or deny document access requests to ensure data confidentiality. Enable subcontractors and suppliers to download publicly-listed project files. 
  • Bid Invitations: Send bid invites to qualified subs with just a few clicks. Filter subcontractors by trades, locations, proximity, groups and more. Add bid intention buttons, instructions and other relevant information to invitations to help communicate effectively. 
  • Risk Assessment: Create customized questionnaires using prequalification tools. Copy questions from previous forms to save time. Encourage subcontractors to reuse historical answers to ensure hassle-free experiences. 
  • Bid Tracking: View and track bidders from a single screen. Compare bids side by side to make strategic business decisions. Monitor subcontractors’ bidding intentions to plan other procedures promptly. 
  • Subcontractor Management: Categorize subs by custom groups and trades. Organize subcontractor lists and update, add or delete contacts according to business requirements. Enable workers to access subcontractor databases from an accessible location. 
  • Employee Management: Add unlimited users to the system without additional expenses. Grant role-based permissions to authorized employees to ensure smooth business operations. 
  • Project-level Announcements: Notify workers about project updates using correspondence tools. Send correspondences based on project lists, trades or groups. Automatically disable notifications for users who changed project statuses to “not bidding.” 
  • Trade Management: Upload existing CSI codes and trade descriptions to subcontractor databases. Create custom trade categories according to business needs. 
  • Dashboards: Add co-workers to bid boards to help find and manage opportunities. Receive alerts whenever general contractors post new opportunities. 
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Product Ranking

#34

among all
Construction Bidding Software

#40

among all
Construction Bidding Software

Find out who the leaders are

Analyst Rating Summary

61
48
64
25
74
45
81
57
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

WeBuild
BidPlanroom
+ Add Product + Add Product
Analytics & Reporting Bid Invitation & Closing Management Bid Request Management General Contractor Functionalities Planroom & Document Management Subcontractor Functionalities Subcontractor Prequalification 64 74 81 73 81 64 45 25 45 57 63 100 53 80 0 25 50 75 100
67%
0%
33%
25%
0%
75%
73%
0%
27%
45%
0%
55%
83%
0%
17%
58%
0%
42%
75%
0%
25%
63%
0%
37%
86%
0%
14%
100%
0%
0%
67%
0%
33%
56%
0%
44%
50%
0%
50%
88%
0%
12%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

7%
0%
93%
0%
0%
100%

Analyst Ratings for Vendor Qualification Requirements Customize This Data Customize This Data

0%
0%
100%
0%
0%
100%

User Sentiment Summary

Excellent User Sentiment 22 reviews
Excellent User Sentiment 1 reviews
92%
of users recommend this product

WeBuild has a 'excellent' User Satisfaction Rating of 92% when considering 22 user reviews from 2 recognized software review sites.

100%
of users recommend this product

BidPlanroom has a 'excellent' User Satisfaction Rating of 100% when considering 1 user reviews from 1 recognized software review sites.

4.64 (11)
n/a
4.6 (11)
5.0 (1)

Awards

WeBuild stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

BidPlanroom stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Centralized Communication: Users praise WeBuild for streamlining communication among project stakeholders, keeping everyone in the loop and reducing miscommunications.
Document Management: WeBuild's document management capabilities are appreciated for providing a central repository for all project-related documents, making them easily accessible and organized.
Real-time Project Tracking: Users value the ability to monitor project progress in real-time, allowing for proactive identification of potential delays or issues.
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Centralized Bidding Information: Users appreciate the platform's ability to streamline the bid invitation process, allowing them to easily invite numerous subcontractors to bid on projects.
Improved Communication: BidPlanroom facilitates seamless communication between general contractors and subcontractors, enabling efficient clarification of project details and bid submission.
Enhanced Organization: The platform's intuitive design helps users effectively manage project documents and track bid submissions, ensuring a more organized and efficient bidding process.
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Difficult to Use: Users have reported that the platform can be difficult to navigate and use, especially for those who are not familiar with construction management software.
Limited Functionality: Some users have expressed that WeBuild lacks certain features that are important for their construction projects, such as robust scheduling or budgeting tools.
Poor Customer Support: Users have reported experiencing difficulties getting timely and effective support from WeBuild when they encounter issues.
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Cumbersome File Management: Many users have expressed frustration with the platform's file management system, citing difficulties in organizing and retrieving project documents efficiently.
Limited Collaboration Features: Some users have pointed out that BidPlanroom lacks robust collaboration tools, making it challenging to communicate and coordinate effectively with project stakeholders.
Steep Learning Curve: Several users have reported that the platform's interface can be unintuitive and difficult to navigate, particularly for new users who are unfamiliar with construction bidding software.
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Can WeBuild a consensus on whether this software is worth your time? One user, who had previously struggled to find suitable construction management software, was impressed by WeBuild's comprehensive features and responsive customer support. They highlighted the platform's ability to streamline project management tasks, such as RFI's, defect notices, and punch lists, surpassing the capabilities of other packages they had evaluated. The user specifically praised WeBuild's inclusive approach to external users, allowing architects and other stakeholders to view and respond to project matters without additional subscription fees, unlike competitors like Tenderfield. However, they also noted some minor areas for improvement, suggesting the addition of badge notifications for a quicker overview on the dashboard. While this positive review highlights WeBuild's strengths, it represents a limited sample size. Therefore, it's difficult to definitively say whether WeBuild is the right choice for everyone. However, based on this user's experience, WeBuild appears well-suited for construction professionals who value a comprehensive feature set, excellent customer support, and a cost-effective solution for managing external collaborations.

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Want to know if BidPlanroom is the blueprint for success in construction bidding? While user reviews are limited, those available highlight BidPlanroom's user-friendly interface as a major plus, making it easy for teams to get up and running quickly. The platform's robust project management system, which allows for meticulous bid tracking and analysis, is also praised. However, the lack of extensive user feedback makes it difficult to thoroughly evaluate BidPlanroom's performance against competitors like SmartBid or Procore, especially regarding advanced features and scalability. Based on available information, BidPlanroom appears well-suited for small to mid-sized construction firms seeking a streamlined, user-friendly platform to manage their bidding process. Larger companies with more complex needs might require a solution offering a broader range of integrations and advanced functionalities.

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Screenshots

Top Alternatives in Construction Bidding Software


BidPlanroom

Bidtracer

Buildertrend

BuildingBlok

BuildingConnected

CoConstruct

ConstructConnect

Dodge Data and Analytics

e-Builder

iSqFt

PipelineSuite

PlanHub

Procore

SmartBid

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