Categories   >   Mechanical Estimating Software
Last Reviewed: November 14th, 2024

Best Mechanical Estimating Software

What is Mechanical Estimating Software?

Mechanical Estimating Software is a technical tool designed to streamline the cost estimation process in the mechanical industry. It addresses the problem of time-consuming manual estimation by automating the calculation of raw materials, labor, and other related costs. The utility of this software is significant, providing an accurate, quick and reliable estimating platform for mechanical contractors and engineers. Key functionalities include takeoff tools, proposal generation, cost databases, and integration with CAD and BIM software. Upcoming innovations focus on artificial intelligence to improve accuracy and predictive abilities. Users from mechanical engineering firms, HVAC companies, plumbing contractors and similar industries find this tool beneficial. However, the software could be limited by a steep learning curve and dependency on accurate input data. Summararily, Mechanical Estimating Software underscores efficiency, accuracy, and time-savings as its primary value offerings, promising a significant upgrade to traditional estimating methods.

What Are The Key Benefits of Mechanical Estimating Software?

  • Enhances estimating accuracy
  • Increases operational efficiency
  • Quick, automated calculations
  • Real-time cost databases
  • Comprehensive proposal generation
  • Seamless software integrations
  • Improves project planning
  • Boosts bidding competitiveness
  • Saves valuable man-hours
  • Standardized estimating procedures
Read more

Overall

Based on the latest available data collected by SelectHub for 54 solutions, we determined the following solutions are the best Mechanical Estimating Software overall:

Buildertrend
Buildertrend
Start Price
$99
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Buildertrend

Buildertrend has an intuitive interface that is easy to use and navigate. It requires some time to get used to its tools because of the rich features available. Users can make proposals for bids, schedule, send invoices, collect payments, conduct surveys and more. It offers a portal where employees can conveniently view their running hours and corresponding pay. It streamlines coordination with clients, including sharing daily updates on the progress of building completion. It helps teams maintain better communication and keep track of progress. Some reviewers have noted that integration with Quickbooks requires a significant time investment. A few users wished for more customization options. Customer representatives respond quickly and provide answers that will effectively solve problems.

Pros & Cons

  • Comprehensive Tool: The system comes loaded with rich functionalities that simplify production and streamline workflows, as mentioned by all users who referred to functionality.
  • User Friendly: Offers a user-friendly interface that makes it easy to manage and navigate, as noted by all reviewers who mentioned ease of use.
  • Support: More than 92% of reviewers referring to customer support noted that included professional services were helpful and responsive, taking time to walk them through an issue.
  • Track: All users who specified tracking liked that it helps teams and managers keep track of progress, logs, expenses, payrolls, bid requests, receipts and more.
  • Communication: All reviewers liked that it simplifies the process of communication and keeping teams up to date.
  • Learning Curve: All reviewers who mentioned the learning curve said it took time to get used to the tools during initial setup due to the many options available.
  • Quickbooks Integration: Around 60% of users noted that integration with Quickbooks took some time and effort.
  • Customization: It could provide more flexibility in customization, as observed by 83% of reviewers who referred to customization.

Key Features

  • Selections: Approve product pricing, keep patrons in the loop about running totals, receive electronic client signatures and access selection decisions and their associated product warranties in a centralized location. 
  • Communication: Manage messages, comments, emails and task-specific data in one place automatically. This module also offers push notifications on mobile devices and utilizes current email accounts. 
  • Bid Requests: Develop, compare, distribute and save bids in one hub. Users may define deadlines and receive reminders, accept offers and incorporate them in contracts. 
  • Estimates and Proposals: Construct estimates, allocate personalized proposals and close sales. Users may work with pre-set templates, obtain digital signatures and import information into Excel and other solutions. 
  • To-Dos: Create and designate responsibilities to teams and subcontractors and send reminders to patrons. Users can add items to lists with voice-to-text capabilities, attach documents and photos and send prompt alerts. 
  • Work-In-Progress (WIP) Reports: Produce WIP reports for maintaining projects in real time; obtain data for total billings, profit margins and costs to complete specific or all jobs; and receive current views of over or under billing for clients. 
  • Payment Processing: Obtain check or credit card payments online, modify invoices through QuickBooks and Xero when a payment is received automatically and acquire safe and secure processing. 
  • Budget: Track labor costs, billing, purchase orders and change orders in real time. Make adjustments as necessary, compare proposed to actual expenditures and work with multiple software integrations. 

Pricing

License/Subscription Cost
  • Large businesses can receive a quote while small/medium businesses can get 3 users for 299$ a month.
Maintenance Cost
  • Subscription & Support costs are based on a fraction of the license cost (25% of the initial license cost)
  • Software Accelerated Value Programs are charged incrementally, calculated case by case. They're dependent on the exact service the customer needs. Buyers cannot opt-in to Software Accelerated Value Programs without paying the standard Subscription & Support cost
Training Cost
  • Self-service support is available online
  • Multiple avenues for extended training and support. Support is available 24/7.
Recurring/Renewal Costs
  • Renewal fee depends on if a perpetual license or subscription was chosen.
STACK
STACK
Start Price
$49
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked STACK

User reviews of STACK in the past year highlight its user-friendly interface, cloud-based accessibility, and collaborative features as key strengths. Many users appreciate the intuitive design and the ability to access project information and collaborate with team members from anywhere. Compared to competitors like PlanSwift or OnCenter, STACK is often praised for its ease of use, especially for those new to construction software. However, some users mention a learning curve for advanced features and limited customization options compared to more specialized estimating software.

Another frequently cited advantage is STACK's mobile app, allowing users to capture data and update quantities on the go. This is seen as a significant benefit for field work and real-time project tracking, differentiating it from desktop-only competitors. However, some users report performance limitations with very large projects, which can be a drawback for complex builds.

Overall, STACK seems to be a popular choice for small and medium-sized construction companies or teams valuing ease of use, collaboration, and mobile accessibility. While it may not offer the same depth of features as advanced estimating software, its user-friendliness and cloud-based platform resonate with many users. Carefully considering your project needs and team's technical expertise is crucial before deciding if STACK is the right fit.

Pros & Cons

  • User-Friendly Interface: Users appreciate STACK's intuitive and modern interface that simplifies navigation and reduces the learning curve for new users.
  • Cloud-Based Accessibility: Being cloud-based enables team members to access project information and collaborate in real-time from any location, enhancing flexibility and remote work possibilities.
  • Accurate Takeoffs: STACK provides precise and reliable takeoff capabilities, which is critical for construction professionals to estimate materials, labor, and costs accurately.
  • Integrated Cost Estimating: Users can seamlessly transition from takeoffs to cost estimating, improving workflow and reducing potential for error between these integrated processes.
  • Customizable Reporting: The software offers customizable reporting features, allowing users to generate detailed and specific reports tailored to their needs.
  • Responsive Support Team: The customer support team is noted for being responsive and helpful, providing quality assistance when users encounter issues.
  • Continuous Updates: STACK is commended for its ongoing updates and feature enhancements, keeping the platform up-to-date with the latest industry standards and user requirements.
  • Comprehensive Training Resources: The provision of extensive training materials and webinars facilitates user education and maximizes the software’s value.
  • Limited Customization: Some users report that STACK's customization options are not as extensive as they would prefer, leading to a less personalized experience that may not precisely fit unique workflows.
  • User Interface Complexity: The learning curve for new users can be steep, with some finding the interface and navigation to be not as intuitive, affecting onboarding and productivity.
  • Integration Challenges: Certain users have encountered difficulties when trying to integrate STACK with other systems, which can disrupt data flow and overall project management efficiency.
  • Performance Issues: There are occasional reports about the software lagging or being unresponsive, especially when handling large and complex projects or datasets.
  • Cost Considerations: For some small businesses or independent contractors, the cost of STACK can be prohibitive, particularly when considering the additional features and users that may be necessary.
  • Limited Reporting Features: Feedback indicates that the reporting functionality may not be as robust or versatile as required by some users for in-depth analysis and decision-making.
  • Customer Support Concerns: There have been instances where users have expressed dissatisfaction with customer support response times and the effectiveness of the assistance received.

Key Features

  • Comprehensive Takeoff & Estimating: Calculate accurate material quantities and costs with advanced tools like multi-dimensional takeoffs, automatic assemblies, and integrated cost databases.
  • Cloud-Based Collaboration: Store project documents, plans, and models securely in the cloud, enabling real-time access, version control, and seamless collaboration across teams.
  • Mobile App for Field Productivity: Access project information, capture data, update quantities, and collaborate with team members directly from the field using the mobile app.
  • Integrated Issue & Punch List Management: Identify, track, and resolve issues and deficiencies efficiently with photo markups, task assignments, and progress tracking tools.
  • Advanced Drawing & Markup Tools: View, annotate, and collaborate on plans and drawings with features like layer control, dimensioning tools, and cloud-based markups.
  • Customizable Reports & Dashboards: Generate comprehensive reports and dashboards tailored to your needs, providing real-time insights into project progress, costs, and performance.
  • Open API & Integrations: Integrate STACK with existing software and tools like accounting systems, project management platforms, and industry-specific applications.
  • Role-Based Permissions & Security: Control access to project data and features based on user roles and permissions, ensuring data security and project integrity.
  • Offline Functionality: Access essential project data and tools even without an internet connection, maximizing productivity in remote locations.
  • Advanced Quantity Takeoff Tools: Utilize features like automatic takeoffs from 2D and 3D models, takeoff libraries, and integrations with estimating software for faster and more accurate material calculations.
iSqFt
iSqFt
Start Price
$300
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked iSqFt

iSqFt has garnered overwhelmingly positive feedback from users in the construction industry, who praise its comprehensive features and user-friendly interface. Reviewers frequently highlight the software's ability to streamline project management processes, saving both time and money. The platform's scheduling, budgeting, and communication tools have been particularly well-received, with many users noting improved team collaboration and project efficiency as a direct result of using iSqFt.

Compared to competitors like Buildertrend and Procore, iSqFt is often lauded for its affordability and ease of use. While some users mention that iSqFt may lack certain advanced features found in higher-priced alternatives, the consensus is that it provides excellent value for its cost, especially for small to medium-sized construction businesses. The software's intuitive design and straightforward functionality make it accessible to users with varying levels of technical expertise, further contributing to its popularity.

iSqFt appears to be an ideal solution for contractors seeking a reliable and efficient construction management software without the complexity and expense of some of the more robust platforms on the market. Its core features address the essential needs of construction professionals, making it a valuable tool for managing projects of all sizes.

Pros & Cons

  • Centralized Hub: Project information is consolidated, enhancing team communication and collaboration.
  • Streamlined Bidding: The platform simplifies the process of sending invitations to bid, managing bid responses, and awarding contracts, saving time and effort for construction professionals.
  • Enhanced Subcontractor Management: iSqFt facilitates efficient management of subcontractors, including prequalification, document distribution, and performance tracking.
  • Clunky Interface: iSqFt's interface can feel outdated and cumbersome, leading to a steeper learning curve and decreased efficiency for users accustomed to more modern software.
  • Cost: The platform can be expensive, especially for smaller construction firms or those with limited project scopes. This cost can be a barrier to entry for some potential users.
  • Customer Support: Some users report challenges in getting timely and effective support from iSqFt, which can be frustrating when encountering technical issues or needing assistance with the platform's features.

Key Features

  • Bid Management: Contractors can send bid invitations through the included network or their own private databases of subcontractors. Project documents are shareable through a personal planning room that displays bidder activity.  
  • Risk Management: By utilizing industry-standard prequalification forms, quickly assess and avoid risks. Send requests for prequalification directly to subcontractors, and quickly review a subcontractor’s safety, performance and financial records. 
  • Project Leads: Search for specifications, drawings and project details using trade name and product-specific keywords. Track projects throughout the design process to gain visibility into when to get involved.  
  • Forecasting: Look into which markets and verticals are growing and help plan for future labor demands through analytical tools. 
  • General Contractor Relationships: The provider partners with GC offices around the country to promote more work for subcontractors. With hundreds of GCs joining every year, more opportunities will continue to appear. 
  • Document Management: Upload time-sensitive data in a few hours rather than waiting for days at a time. Keep all critical project information in one easy-to-access location. 
  • Communication Management: Save time and money by submitting documents and plans digitally to the entire team. Cut your annual budget by eliminating the need for constant document printing. 
  • Takeoff: Push sales growth by creating and distributing quotes quickly with robust digital takeoff tools. Attach multiple drawings and export them to most estimating programs. 
  • 3D BIM Model Integration: Establish and communicate scope through side-by-side design comparison via web browser. Contractors can share their BIM models to subcontractors, even if they don't have access to BIM tools. 
  • Contact Management: Store all vital contact information in one easy to access location. Leverage searchable databases while syncing with vendors to ensure everyone is up-to-date. 
Bluebeam
Bluebeam
Start Price
$49
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Bluebeam

Bluebeam's user reviews in the past year paint a picture of a powerful and versatile construction software with some room for improvement. Users praise its intuitive interface, extensive PDF editing and markup features, and seamless integration with popular project management platforms. These strengths are particularly valuable for streamlining communication and collaboration across disciplines, as exemplified by a reviewer who noted how Bluebeam "eliminated the need for paper markups and endless email chains" on their project.

However, some users find Bluebeam's takeoff functionalities less robust compared to dedicated takeoff software like OnCenter or PlanSwift. While Bluebeam offers basic auto-scaling and dimensioning tools, complex projects often require manual verification and lack features like real-time material cost integration. This can be a dealbreaker for users who prioritize advanced takeoff capabilities.

Another point of contention is the subscription pricing model, which some users find expensive compared to perpetual licenses offered by competitors. However, others appreciate the continuous updates and access to cloud-based features that come with the subscription. Ultimately, the cost-effectiveness depends on individual needs and project scale.

In conclusion, Bluebeam excels in collaboration, communication, and general PDF management for construction projects. It's a strong choice for teams seeking a user-friendly platform to streamline workflows and centralize information. However, users requiring advanced takeoff functionalities or those on a tight budget might find other options more suitable.

Pros & Cons

  • Functionality: The solution provides all the necessary tools and features required to perform quick and accurate takeoffs, according to 76% of users.
  • Ease of Use: According to 94% of users, the application’s user interface is slick and user-friendly. They found it easy to navigate and find desired features.
  • Support: About 94% of users who mentioned this pro praised the quick response and ability to solve issues quickly.
  • Sharing & Collaboration: Regarding this feature, approximately 80% of users said that the solution separates documents in order and exports them to a designated folder seamlessly.
  • PDF Viewing: According to 99% of users, the software offers an optimum PDF viewing experience that streamlines takeoff measurements.
  • Speed & Performance: In spite of having top features, the solution is laggy and hangs from time to time, according to 62% of users.
  • Deployment: According to 76% of users, the software lacks dynamic integration capabilities with in-house systems.
  • Training: About 58% of users who mentioned this con said the application has a steep learning curve.

Key Features

  • Real-time Collaboration: Simultaneous markups and annotations with team members across various locations.
  • Centralized Document Management: Secure cloud storage and version control for all project documents.
  • Advanced Markup Tools: Diverse annotation tools like text boxes, stamps, shapes, and freehand drawings.
  • Integrated Takeoff & Estimating: Measure lengths, areas, and volumes directly from PDFs for accurate material calculations and bids.
  • Batch Processing: Automate repetitive tasks like scaling, stamping, and adding headers/footers to multiple documents.
  • Quantity Link with Excel: Synchronize takeoff data with spreadsheets for detailed cost analysis and reporting.
  • Studio Sessions: Real-time collaboration environment for markups and discussions on specific project documents.
  • Mobile Apps: View, annotate, and manage documents on the go with dedicated iOS and Android apps.
  • Dynamic Stamps: Create custom stamps with variable data fields that automatically update based on project information.
  • 2D Photo Markups: Embed and annotate photos directly within PDFs for clear visual communication.
  • Document Comparison & Overlay: Visually compare different versions of PDFs and identify changes efficiently.
  • Scripting & Automation: Create custom scripts to automate complex workflows and repetitive tasks.
  • Advanced Security: Secure cloud storage, user access controls, and audit trails ensure data privacy and compliance.
  • Openness & Integrations: Integrate with various construction management platforms and BIM software for seamless data exchange.
  • Extensive Training & Support: Access to online resources, training programs, and responsive technical support.
Construction Cloud
Construction Cloud
Start Price
$85
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Construction Cloud

Construction Cloud offers a software suite consisting of designing, planning, operating, asset tracking and reporting modules to assist contractors, builders and designers in streamlining their work processes. Many reviewers were satisfied with the solution’s document management functionalities. Several users noted, the product offers an easy-to-use interface that helps speed up operations. However, many observed, a strong internet connection is required for the system to operate seamlessly. They also criticized that the licensing structure is costly for small-sized companies. Overall, the software’s a good fit for organizations needing help with construction management.

Pros & Cons

  • User-Friendly: The platform’s UI is simple and easy to use, according to 75% of users.
  • Document Management: According to 96% of users who reviewed this pro, it’s simple to view project files and host contract documents in real time.
  • Model Coordination: More than 95% of users who mentioned this pro said the software allows subs and GCs to collaborate on models in real time.
  • Project Management: Regarding this feature, approximately 86% of users said that it’s easy to track project statuses.
  • Markup Tools: According to 70% of users who reviewed this, the solution enables users to export and archive markups.
  • Clash Detection: The platform doesn’t provide robust clash detection like Navisworks, according to 57% of users.
  • Cost: According to 95% of users who reviewed this con, the software is expensive compared to competitors.
  • Speed: More than 90% of users who mentioned this con said that it takes time to synchronize files.

Key Features

  • Asset Management: Manage assets throughout project life cycles. Access cut-sheets, training materials, certifications and warranty documents from a centralized location. Scan barcodes or QR codes to quickly retrieve asset-related documents on-site. 
  • RFI Tracking: Link RFIs directly to 2D or 3D models, photos and project files to help gain clarity over issues and receive quick responses. Track RFI statuses using color-coded indicators. Grant role-based permissions enabling users to create, submit, respond to and approve RFIs. 
  • Submittals: Create, organize and move submittals for reviewing to help detect conflicting issues. Add co-reviewers to get multiple opinions on submittals to help improvise project processes. Track submittals using activity logs. 
  • Change Order Management: Automatically sync change order data with budgets to help monitor the financial statuses of projects in real time. Filter change orders by types, scopes, costs and sources. Auto-generate critical documents to help speed up change order processes. 
  • Punch Lists: Create checklists to avoid missing out on important steps while performing inspections. Build safety forms to collect crucial information about job sites. Allow managers to sign inspection reports electronically. 
  • Reporting and Analytics: Generate reports to help gain visibility into project trends, issues and patterns. Download new or old reports and share them with clients and team members to help make informed business decisions. 
CoConstruct
CoConstruct
Start Price
$499
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked CoConstruct

CoConstruct offers a user-friendly solution for construction businesses to remove ambiguities, streamline operations and enhance productivity. It defines the scope of work, helps delegate tasks to team members, fosters communication with clients and trade partners, provides an overview of all in-progress projects and adapts to business needs. It seamlessly integrates with Quickbooks and keeps track of budgets, project estimations, expenses, billing and invoices. However, the system is challenging to set-up initially. It is hard to implement, requires a steep learning curve to understand its capabilities and backend processes and is slow to respond.

Pros & Cons

  • Functionality: The system streamlines organizational processes, efficiently tracks change orders, manages construction schedules and makes all information available easily. Its user-friendly interface helps define the scope of work, delegates tasks to employees and displays an overview of project status, noted by 81% of users who talked about the product’s functionality.
  • Communication: Nearly 79% of reviewers said that the product fosters communication with their clients, trade partners and clients and tracks all interactions so that they can be accessed anytime. It provides clients with greater visibility into project progress and stores all information in one place.
  • Mobile App: The system’s mobile platform provides easy access to schedules and tasks anytime, anywhere from any internet-connected device, without affecting field staff productivity, said nearly 81% of the users who talked about the mobile platform.
  • Flexibility: The system is customized to handle specific projects and does not offer capabilities to handle diverse projects, noted nearly 75% of reviewers who mentioned its flexibility.
  • Customization: Nearly 77% of reviewers said that the system offers limited customizations while grouping trade partners, lacks a checklist feature for completed tasks and doesn’t allow copying specifications to create new templates.

Key Features

  • Optimized Bidding: Attach estimations and specs directly to bids. Auto-load bid details to avoid double entry. Allow trade partners to update bid statuses. 
  • Cost Control: Track costs against actual project bills to maintain accurate project budgets. Send verified work immediately to QuickBooks to create bills to help lighten the load on accounting employees. Create full PO items on estimates. 
  • Accurate Invoicing: Create invoices from project costs and email them with a single click. Automatically sync invoices with QuickBooks and mark them completed when paid. 
  • Budgeting and Forecasting: Update project costs with real-time data from budgets. Share budgets with clients without having to create cost spreadsheets. Automatically update budgets as clients make choices. 
  • Punch Lists: Receive reminders about last-minute fixes and repairs. Let clients confirm the completion of tasks to keep everyone on the same page. 
  • Lead Tracking: Keep lead data in one accessible location. Set scores and categories while finding interesting leads and track contact details and upcoming tasks. Stay updated about field tasks, lead acquisitions and administrative tasks. 
  • Jobsite Activity: Allow field teams to input log notes using the mobile app. Create custom flags to report project issues, such as missing orders and late subs. 
  • Timesheet Management: Track workers’ activities using time clock functionality. Allow team members to clock in and clock out from the web or mobile app. 
  • Schedule Coordination: Integrate with iCal to access data from Google, Outlook, Yahoo or macOS/iOS calendars. Use existing schedule templates or import from other systems. Adjust schedules by typing or using drag-and-drop functionality. Send alerts and reminders to teams through email or text.  

Pricing

License/Subscription Cost
  • Dependent on the type of subscription range you choose.
Installation/Implementation Cost
  • No setup fee
Training Cost
  • Self-service support is available online
  • Unlimited tech support is also provided
Recurring/Renewal Costs
  • Recurring costs depend on your level of subscription
PlanSwift
PlanSwift
Start Price
$1,749
Annually
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked PlanSwift

Users consistently praise Planswift's user-friendliness and affordability compared to industry giants like Bluebeam Revu and OnCenter Estimating. Newcomers find its interface intuitive and training resources abundant, enabling them to become productive quickly. Additionally, Planswift's subscription model makes it financially accessible to smaller firms and individual contractors. However, some users lament a perceived lack of advanced features present in competitors. While Planswift boasts core functionalities like 3D takeoff and integration with popular CAD programs, it may not cater to highly complex projects requiring specialized tools for intricate assemblies or detailed cost estimating. A key differentiator highlighted by users is Planswift's customer support. They commend its responsiveness and helpfulness, often exceeding expectations compared to competitors. This personalized support is crucial for users encountering technical issues or seeking guidance on advanced functionalities. Ultimately, user reviews depict Planswift as a valuable tool for those prioritizing ease of use, affordability, and reliable customer support. However, users requiring in-depth features for highly specialized projects might find themselves needing to explore alternative solutions. Weighing individual needs against Planswift's strengths and weaknesses is crucial for making an informed decision.

Pros & Cons

  • User-Friendly Interface: Planswift is praised for its intuitive and straightforward interface which allows users to easily navigate and utilize the software, enhancing productivity for takeoff and estimating tasks.
  • Accurate Takeoffs: Users appreciate the precision that Planswift provides, enabling them to quickly generate accurate materials and labor estimates, essential for competitive bidding and managing project margins.
  • Customizable Templates: With Planswift, the ability to create custom templates for various project types helps streamline the estimating process, saving valuable time while ensuring consistency across estimates.
  • Integration with Other Software: The software's compatibility with third-party applications ensures a seamless workflow, allowing for the easy import and export of data and enhancing overall efficiency.
  • On-Screen Takeoff: The on-screen takeoff feature allows users to directly measure plans on their computer screen, reducing the need for physical plans and promoting a paperless environment.
  • Support and Training: Responsive customer support combined with a robust set of training resources empowers users to maximize the potential of the software.
  • Cost-Effective: Many users find Planswift to be an affordable solution without compromising the functionality required for managing takeoff and estimating complexities.
  • Steep Learning Curve: For new users, PlanSwift can be quite daunting to learn and master, particularly for those with limited tech experience, potentially delaying project starts.
  • Occasional Bugs: Users have reported running into software glitches that can disrupt the takeoff and estimating process, requiring workarounds or customer support intervention.
  • Inconsistent Customer Support: While some users find the support helpful, others report slow response times and varying levels of assistance when facing issues with the software.
  • Performance Issues with Large Files: Handling large and complex projects can sometimes slow down the software, leading to longer loading times and decreased responsiveness.
  • Limited Cloud Capabilities: Compared to competitors, PlanSwift's cloud features are not as robust, potentially hindering collaboration and remote access for teams.
  • Cost Prohibitive for Small Businesses: The pricing structure can be on the higher end, presenting financial challenges for small firms or independent contractors.
  • Outdated Interface: Some users feel that the user interface is not as modern or intuitive as other solutions, affecting user experience and efficiency.
  • Limited Integration with Other Platforms: PlanSwift's ability to integrate with other construction management or accounting software is often seen as insufficient or overly complex.

Key Features

  • Intuitive Drag-and-Drop Interface: Simplify takeoffs with point-and-click measurements and direct placement of pre-defined assemblies onto plans.
  • Automatic Calculations: Eliminate manual errors with PlanSwift's automatic calculations for lengths, areas, volumes, and more.
  • Multiple File Format Support: Seamlessly import and work with various file formats, including PDFs, DWGs, and images.
  • Customizable Assemblies: Create and save reusable assemblies for frequently used materials and components, streamlining takeoffs.
  • Advanced Measurement Tools: Handle complex shapes and curved lines with tools like arc calculations and automatic cut-out deductions.
  • Color Coding and Annotation Tools: Highlight different takeoff items, track progress, and add notes directly on plans for clear communication.
  • Powerful Reporting Tools: Generate detailed takeoff reports with customizable layouts, filtering options, and cost summaries.
  • Cloud-Based Collaboration: Work together on projects in real-time with team members and clients, regardless of location.
  • Mobile App Integration: Access project data, view plans, and perform basic takeoffs on the go with the mobile app.
  • Open API Integration: Connect PlanSwift with other software you use through its open API for increased data flow and automation.
  • Scalability and Customization: Adapt PlanSwift to your specific needs with customizable settings, user roles, and data fields.
Esticom
Esticom
Start Price
$139
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Esticom

Esticom users in the past year have lauded its ease of use and intuitive interface, praising its fast learning curve compared to competitors. They emphasize the time-saving benefits of features like auto-count and pre-built libraries, enabling them to generate estimates quickly and efficiently. The cloud-based platform is also a major plus, allowing for real-time collaboration and access from anywhere. However, some users have expressed concerns about limited customization options compared to more established software. While Esticom offers basic customization, it may not cater to highly specialized needs. Additionally, the reporting capabilities have been cited as less robust than some competitors, potentially hindering in-depth project analysis. A key differentiator for Esticom is its competitive pricing, making it an attractive option for smaller companies and startups. Its scalability is also praised, allowing users to upgrade as their needs grow. However, larger companies may find its feature set less comprehensive compared to industry giants. Overall, Esticom is a strong contender in the takeoff and estimating software market, particularly for ease of use, affordability, and time-saving features. However, users seeking in-depth customization, advanced reporting, and experience with larger projects may need to consider alternative solutions.

Pros & Cons

  • Ease of Use: The solution offers an intuitive and user friendly interface, according to 75% of users.
  • Functionality: According to 81% of users who reviewed this pro, the software offers a complete product suite for construction companies to optimize their processes.
  • Cost: About 87% of users affirmed that the application is worth the price range. The features and user-friendly interface justify the price completely.
  • Support: Regarding support, approximately 76% of users said the support team quickly responds to calls and resolves issues efficiently.
  • Connectivity and Integrations: According to 75% of users, the application integrates seamlessly with third-party solutions.
  • Data Visualization: According to 84% of users, navigating the solution and locating icons can be challenging at times.
  • Learning Curve: With a complete suite of features, the solution can be difficult to leverage and learn without step-by-step guidance according to 78% of users.
  • Performance: About 75% of users said that the solution tends to lag in the event of internet failure.

Key Features

  • Automating Cost Estimates: Remove time-consuming Excel sheets and build accurate construction cost estimates on the web-based system.
  • Bid Management: Catalog projects according to bid due date, estimator or project value to keep track of deadlines.
  • Review: Review projects with the management team and improve performance through key performance data.
  • Cloud-Based Software: Access construction takeoff and estimating software from anywhere, any time on any device.
  • Ready-Made Templates: Get project templates to bid on more projects and streamline takeoff and estimating processes.
  • Area & Linear Measurements: Measure conduits, wire runs and add fittings automatically.
  • Customizable Database: Customize the database with out-of-the-box parts and assemblies, including labor units and material prices.
  • Plan Management: Organize plan sheets into folders by automatically renaming them. Update projects with new versions of the software.
  • Proposals: Customize bid proposals by adding a company logo, inclusions, exclusions and detailed pricing.
On-Screen Takeoff
On-Screen Takeoff
Start Price
$15
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked On-Screen Takeoff

Reviewing user experiences from the past year paints a mixed picture of On-Screen Takeoff (OST). While users praise its strengths like user-friendliness, efficiency gains, and robust features, some weaknesses and differentiating factors set it apart from competitors.

On the positive side, users consistently laud OST's intuitive interface and ease of learning, making it accessible even for those new to digital takeoffs. Its time-saving features like auto-measurement and pre-defined libraries are game-changers, boosting productivity and minimizing errors compared to manual methods. Additionally, OST boasts powerful features like cloud collaboration and real-time updates, improving communication and project transparency, which users find advantageous over competitors lacking such capabilities.

However, some weaknesses emerge. Occasional reports of glitches and stability issues raise concerns, and the subscription pricing model, while offering flexibility, can be less cost-effective for smaller firms compared to perpetual license options found in competing products. Additionally, some users miss advanced features present in pricier alternatives, like integration with specific industry software or comprehensive reporting tools.

Ultimately, OST's value proposition lies in its user-centric design, efficiency gains, and collaborative features. While not the most feature-rich or budget-friendly option, it excels in ease of use and caters well to users seeking a streamlined and intuitive takeoff experience. Choosing between OST and competitors depends on individual needs and priorities, with users valuing user-friendliness and efficiency likely finding OST a strong contender.

Pros & Cons

  • Functionality: The software provides the necessary tools and features for performing fast takeoffs, according to 79% of users.
  • Ease of Use: According to 89% of users, the solution has a friendly user interface and seamless navigation experience.
  • Performance: About 86% of users mentioned that the application offers a robust takeoff platform that experiences little to no downtime.
  • Reporting: Regarding reporting, approximately 84% of users said that On-Screen Takeoff has efficient reporting that helps clinicians extract daily reports seamlessly.
  • Support: According to 96% of users, support representatives are helpful and come up with swift answers to queries.
  • Data Visualization: According to 75% of users, the application provides a complex data visualization that might cause navigation issues.
  • Connectivity & Integrations: About 63% of users reported that the software disconnects from sister platforms, such as QuickBid, and is unable to identify CAD files.
  • Sharing: According to 86% of users, the solution might be a bit difficult for staff to comprehend at first.

Key Features

  • Assembly Takeoff: Estimate material and labor costs in one go. Leverage takeoff assembly to complete measurements seamlessly.
  • Electronic Plans: Collect and save records securely in a digital format throughout project life cycles. Simplify data accessibility for in-field workers through mobile devices.
  • Issue Management: Identify and resolve issues related to staff, suppliers and contractors that can impact projects.
  • Subcontractor Management: Feed client visions to subcontractors for projects and establish efficient communication to keep them updated. Monitor project progress and subcontractors to ensure everything is in order.
  • Optical Character Recognition: Identify individual objects of similar shape and size in drawings. Remove or make adjustments to objects in images seamlessly.
  • Paste Logic: Paste objects in the same space and direction for ceiling and multiple-room projects to reduce time spent on manual takeoff processes.
  • Overlay: Streamline plan review processes by comparing drawings and making changes in-house. Add decorative designs to make projects stand apart.
  • Templates: Leverage custom templates and style sheets to set up projects. Combine different styles to achieve maximum data precision in bids.
  • Multi-Condition Takeoff: Select multiple takeoff conditions at once and make processes seamless. Add and edit different shapes on images without wasting time.
Corecon
Corecon
Start Price
$25
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Corecon

Corecon is easy to use and has a powerful set of features to handle construction management projects. Exporting and importing data from other tools like Sage/Timberline is easy. Users are pleased with its reporting feature as they allow them to edit reports. It gives users access to databases to create reports. QuickBooks integration isn’t seamless for some users and may get buggy. Users say that it may be fit for a small number of large projects. All the information about client billing and subcontractor work is available in one place. The support team is reasonably helpful.

Pros & Cons

  • User Friendly: The system is intuitive and accessible, as noted by approximately 85% of users who mentioned its usability.
  • Functionality: It offers a robust suite of successful construction project management tools, as reported by 83% of the users who mentioned the product’s functionality.
  • Integration: Nearly 66% of the users who mentioned its integration capabilities are satisfied with them. Users say that integration with Planswift and QuickBooks is robust.
  • Interface: Nearly 75% of the users who mention its interface do not find it easy to navigate.
  • Learning Curve: It has a steep learning curve, as mentioned by 100% of the users who talked about its learning curve.

Key Features

  • Accounting Integrations: Integrate with QuickBooks, Sage 50, SAP Business One and Xero. 
  • Estimating: Create estimates with up to a four-tier breakdown and markups available at every level. 
    • Contact Management: Create and search contacts off-site through internet-enabled devices. Sync existing contact databases with Outlook. Receive alerts when licenses or insurances are close to expiration. 
    • Lead Tracking and Analytics: Track and analyze leads using dashboards. Create classification structures for leads to organize opportunities as per business needs. Set up awarded projects and eliminate duplicate data entries using the lead-to-project wizard. 
    • Drawings and Specifications: Share drawings and specifications through the team link portal. Add notes to images, documents and blueprints using document viewer. 
  • Utilities: Transfer the existing accounting system’s financials using a simple sync tool to help cut down on manual data re-entry. 
  • Project Management: Manage all aspects of a project to help streamline daily business processes. 
    • Scheduling: Import schedules from Excel or Microsoft Project. Assign tasks to workers and review timelines to keep projects on track using calendar functionality. 
    • Quality Control and Safety: Create checklists to conduct quality checks. Document and distribute inspection reports using punch lists. 
    • Correspondence and Documentation: Store journals, issues, RFIs, submittals and transmittals in an accessible location. Share data securely with internal and external team members. 
  • Mobile Interface: Enter and view data on the go. Handle daily logs, task updates, timecards and expenses off-site. 
  • Job Costing: Access financial documents anytime to help make quick and informed business decisions. 
    • Procurement: Automatically copy RFP packages and estimate items to purchase orders or subcontracts. Manage procurement requirements of suppliers and subcontractors. 
    • Timecards: Allow workers to clock in and out with geotagging. 
    • Financial Analytics: Manage multiple project budgets using financial dashboards. 

COMPARE THE BEST Mechanical Estimating Software

Select up to 2 Products from the list below to compare

 
Product
Score
i
SelectHub’s Analyst Rating is based on data from our 400+ point analysis of Mechanical Estimating Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Start Price
Free Trial
Company Size
Deployment
Platform
Logo
Buildertrend
$99
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Buildertrend
STACK
$49
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
STACK
iSqFt
$300
Per User, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
iSqFt
Bluebeam
$49
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Bluebeam
Construction Cloud
$85
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Construction Cloud
CoConstruct
$499
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
CoConstruct
PlanSwift
$1,749
Annually
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
PlanSwift
Esticom
$139
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Esticom
On-Screen Takeoff
$15
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
On-Screen Takeoff
Corecon
$25
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Corecon

All Mechanical Estimating Software (54 found)

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Buildertrend

by Buildertrend
Buildertrend
Buildertrend is a construction ERP that streamlines business practices and assists builders, contractors and clients. Leverage bid requests, email marketing and leads in one centralized pre-sales process module. Initiates budgets, invoices, lien waivers and time clocks. Maintain various activities in daily logs, to-do lists, schedules and messages. It’s also available as a mobile app for iOS and Android devices. Master project management, client relationship management, financial management, estimates and change orders are some notable features.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
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Platform
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STACK

by STACK Construction Technologies
STACK
STACK is a cloud-based estimating and materials management software solution that helps users measure plans, collaborate with stakeholders, create proposals and finalize estimates. It is designed for suppliers, manufacturers, general contractors and subcontractors and helps them with team collaboration, plan viewing and reporting. Its engagement inclusions and flexible offerings connect materials to customers. It has robust callout, markup, invitation and sharing modules that align information between teams. Users can create proposals by adjusting markup tax, costs and overheads. Its centralized hub enables growth and project efficiencies. It also organizes documents and project details. Pros User-friendly interface Cloud-based accessibility Collaboration features Mobile app availability Integrations with other tools Cons Limited free plan features Learning curve for advanced tools Can be slow with large projects Limited customization options Customer support costs extra
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
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Deployment
Cloud On-Premise
Platform
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iSqFt

by ConstructConnect
iSqFt
iSqFt is a web-based management suite that works with contractors of all sizes. It brings together every piece of the bidding, pre-construction and takeoff processes to streamline and optimize them. Contractors can track all relevant information about a project up to bid day and easily share information with interested bidders. Subcontractors can also benefit from modules that give them access to prequalification inclusions based on ConsensusDocs. General contractors, construction managers, utility contractors and design firms can leverage multiple modules concentrated on creating an effective and streamlined bidding process. It helps users discover and lockdown commercial leads while building relationships.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$100 - $500
Company Size
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Deployment
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Platform
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Bluebeam

by Bluebeam
Bluebeam
Bluebeam is a software platform designed to streamline construction workflows, particularly in the areas of project management, takeoff and estimating. It caters to a wide range of professionals in the construction industry, from architects and engineers to quantity surveyors and contractors. One of its core strengths lies in its ability to centralize and manage project documents efficiently. This includes features like real-time collaboration tools, markups and annotations, and integrated document control. Additionally, Bluebeam offers robust takeoff and estimating functionalities, enabling users to extract quantities, generate bids, and track project costs effectively. When compared to similar products, Bluebeam stands out for its user-friendly interface, collaborative features, and comprehensive set of construction-specific tools. User reviews often praise its intuitive design, efficient workflows, and ability to improve communication and coordination across teams. However, it's important to consider the pricing structure, which can be based on per-user licenses or tiered subscription plans, depending on the specific features and functionalities required. Pros Easy to use interface Real-time collaboration Accurate takeoff tools Streamlined workflows Improved communication Cons Subscription cost Limited Mac support Advanced features complexity Minor interface quirks Learning curve for beginners
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Construction Cloud

by Autodesk
Construction Cloud
Developed by Autodesk, Construction Cloud is a software suite that provides designing, planning, building and operating functionality to contractors, builders and designers. It offers integration with Excel, Revit, AutoCAD and Civil 3D. It helps users track project activities in real time through dashboards. Managers can connect workflows to help increase productivity levels. It helps manage critical documents off-site through its mobile apps. It allows contractors to build private as well as collaborative workspaces. Users can combine field and office data to simplify closeout processes.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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CoConstruct

by CoConstruct
CoConstruct
CoConstruct is a management system focused on remodeling and custom home building. It streamlines complex management processes, including financial and project management. It puts communication at the forefront to keep clients happy and construction teams working smoothly. It simplifies sifting through changing construction schedules and missed deadlines while offering predictability to building routines.Construction or remodeling projects are kept on track while accounting practices are streamlined. It integrates with several third-party packages like QuickBooks to keep things simple and comfortable for project leaders. It supports small- to medium-sized operations.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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PlanSwift

by PlanSwift Software
PlanSwift
PlanSwift, a ConstructConnect offering, is an estimation software designed for general and specialty contractors. It helps manage concrete, drywall, electrical, flooring, framing, HVAC and more while improving accuracy, saving time and increasing profit margins. Users can complete estimation for simple and complex areas, volumes, items, perimeters and length with point and click support. They can also drag-and-drop assemblies like labor costs, waste and materials and calculate expenses. It can do internal, material and labor calculations and export them to users’ Excel sheets. Pros Easy to learn use Fast, accurate takeoff Flexible reporting tools Good customer support Cloud-based mobile Cons Limited 3D capabilities Fewer integrations Higher cost for some projects Can be slow on complex models May require training for advanced features
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Esticom

by Esticom
Esticom
Esticom is a web-based estimation and takeoff software that supports electrical, construction, HVAC, plumbing and residential estimating. It includes quantity takeoff and bid management and helps construction businesses build cost estimates and bid on projects. Its customer service module helps users utilize KPI data to optimize performance. Its project templates streamline processes, lower set up time and simplify the estimating system. Other features include plan management, auto count, linear and area measurements, proposals, plan and design markup tools, and customizable databases. Pros Easy to learn use Intuitive interface Fast takeoff creation Cloud-based access Good customer support Cons Limited customization Fewer features than some competitors Can be slow with large projects Limited reporting options Integration issues with other software
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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On-Screen Takeoff

by ConstructConnect
On-Screen Takeoff
On-Screen Takeoff assists construction professionals and contractors with performing estimation and pre-launch presentations seamlessly. Generate attractive bids to win more work. It streamlines workflows by calculating measurements while the user adds markups to construction drawings. From commercial to residential contractors, it takes the heavy load of managing bids off employee shoulders. It also has a window dedicated to bid design. The bid wizard provides users step-by-step guidance while creating new bids. It has an overlay feature that lets contractors distinguish between new and old data by marking new ones in blue and the old ones in red. It lets contractors bid adieu to paper in favor of digitized processes, therefore saving time and additional supply costs. Pros Quick Flexible No Runway Needed Lower Operating Costs Reduce Noise Pollution Urban Air Mobility Cons Limited Range Weather Dependence Safety Concerns Lack of Regulation Infrastructure Needed
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Corecon

by Corecon Technologies
Corecon
Corecon is a fully integrated cloud-based platform that focuses on organizing and streamlining tasks such as estimating, project oversight, job costing and more. Additional modules help users handle lead tracking, bid management and communication with the inclusion of the TeamLink Portal. It helps estimators track and manage opportunities through dashboards. Connect internal and external users with mobile flexibility and browser-based access.
User Sentiment User satisfaction level icon: good
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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ProEst

by ProEst
ProEst
ProEst is an estimating, bidding and pre-construction management tool that helps general contractors and subcontractors navigate business operations. Deploy it on the cloud and desktops with macOS, Windows and Linux. Its cost database provides accurate material, labor and equipment cost estimates to enable winning bids. Users can manage client and prospect information, create cost estimates, and create proposals. It streamlines material counts and pre-construction workflows. Construction professionals can use it to manage accounting, plumbing and electrical estimation.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Clear Estimates

by Clear Estimates
Clear Estimates
Clear Estimates is a cloud-based software designed for contractors and remodelers to address estimation needs. It prepares professional proposals and estimates and calculates average costs while providing pricing data for 400 areas of the U.S. It also comes preloaded with 15,000 parts with detailed labor and material costs.Over 60 templates for jobs such as garages, bathrooms, kitchens and additions are available. All parts come equipped with contract language to help users avoid writing long proposals. It offers several customization options, enabling users to create and edit templates and parts in boilerplate language.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
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Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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InEight

by InEight
InEight
InEight delivers comprehensive construction project management software solutions carefully crafted for owners, contractors, engineers, and architects. Its robust solutions span the entire project lifecycle, focusing on project cost management, field execution, project administration, and document management and control. This powerful software is particularly well-suited for the infrastructure, public sector, energy, mining, and commercial industries, providing real-time insights to manage risk and maintain project schedules and budgets. Key benefits include improved operational efficiency, better cost control, and informed decision-making. Popular features include its intuitive interface, advanced reporting and analytics, and seamless integration capabilities. User experiences highlight its focus on real-time data, enabling proactive project management and risk mitigation. While specific pricing details are not publicly available, interested users are encouraged to contact SelectHub for a personalized pricing quote tailored to their specific needs.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Buildxact

by Buildxact Services
Buildxact
Buildxact is a cloud-based construction management and estimating software designed to streamline workflows for contractors of all sizes. It offers features like integrated takeoffs, real-time material pricing, proposal generation, project scheduling, and cost tracking. Buildxact is most suited for builders, remodelers, and specialty contractors seeking an all-in-one solution to improve efficiency and accuracy in bidding, project management, and financials. Users praise Buildxact's user-friendly interface, fast takeoffs, and pre-built templates that save time and effort. Integration with material suppliers and accounting software further enhances its appeal. Compared to similar products, Buildxact offers competitive pricing with various subscription tiers based on user count and project volume. While some users find its reporting features less robust than competitors, its ease of use and affordability make it a popular choice for many contractors. Pros Easy to use interface Fast takeoffs templates Integrated material pricing Real-time project tracking Affordable pricing tiers Cons Limited reporting options Fewer customization options Not ideal for large projects Integration issues reported Mobile app lacks features
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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AGTEK

by AGTEK Development
AGTEK
AGTEK is a cloud-based estimation and material count software that helps users measure progress and model construction processes. Its data formats enable effective decision making and collaboration. Users can control drone or UAV flights to measure ever-changing conditions and track machine utilization and movements. Data can be accessed from desktops and mobile phones and sent to machine control modules like Topcon, Trimble and Leica. Its portfolio includes Gradework, Materials, Highway, Underground, Sitework 4D, Trackwork, SmartPlan, SmartDirt, SmartTrack and SmartGrade. It converts data from drones, CADs and PDFs into material lengths, counts and areas and earthwork volumes. It offers field productivity, modeling and estimation inclusions. Other offerings include paving, materials and flatwork, infrastructure and utility, pipe and underground support.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Estimate Rocket

by Estimate Rocket
Estimate Rocket
Estimate Rocket supports jobs from lead generation to payment. It helps contractors create and bid on proposals, follow up with prospects and sign contracts online. It also assists in closing sales, saving time, reducing mistakes and increasing profits. Send and create documents, and manage projects using Android, iOS, Windows and Mac OS devices.Respond to employees and clients with communication modules. The search bar enables workers to find project information in seconds.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Vu360

by Contractors Register
Vu360
Vu360 by Bluebook International lets users annotate PDFs, export quantities and search keywords. It can be deployed on-premise for Windows and Linux. It facilitates viewing, communication and markup of users’ construction documents. It supports smart links that connect it to the Blue Book Network. Designed for small to medium-sized businesses, its project repository has custom filters like size, structures and location that let users search for documents and projects. Its integrated web browser lets users search for data on requirements and projects. View documents in multiple formats like HTML, TIFF and PDF. Use various methods to analyze plans. Its relationship builder helps search for current and prospective clients. It integrates with Project Pipeline, ProView and ONETEAM.
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Measure Square

by Measure Square Corp.
Measure Square
MeasureSquare is a suite for trades like tiling, flooring and stone/granite. It helps reduce costs, increase sales and accuracy rates, and automate processes. It is designed for estimators, sales representatives, property managers, project managers, builders, installers and tile and stone contractors. For commercial flooring bidding and takeoff, it manages large projects, offers PDF import and provides layout algorithms. It supports quotes, captures signatures and more for retail flooring. Some of its capabilities include plan recognition, bidding, language support, augmented reality, waste optimization, office and field collaboration, laser meter measurement, tile pattern, 3D wall designing and more. It also helps contractors to accept change orders seamlessly with separate spreadsheets for tracking changes throughout the project.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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OnCenter

by On Center Software
OnCenter
On Center Software, a ConstructConnect company, is a construction automation management solution that takes care of estimating, takeoff and project management. It’s designed for general contractors, landscape architects and mechanical, electrical and plumbing subcontractors. It enables quantity takeoff to estimate cost for contractors and manages pre-construction data and contractor networks in North America. Some of its offerings include Oasis Takeoff, Oasis FieldCenter, Quick Bid, On-Screen Takeoff, Free Plan Viewer and Digital Production Control. Together, these options help users track, bid and quantify production. It also includes auto-count objects, callouts, annotations, multi-condition takeoff, paste logic, overlay, and style templates and sheets.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Square Takeoff

by Square
Square Takeoff
Square Takeoff is designed to cater to the needs of contractors and construction businesses seeking a streamlined solution for both takeoff and estimating processes. It is particularly well-suited for small to medium-sized firms that desire an intuitive platform for generating accurate cost estimates and material takeoffs. The software shines with its ability to automate measuring and scaling off of uploaded digital plans, which can significantly cut down on the time traditionally spent on manual takeoffs. Key features that resonate with users include cloud-based access for collaboration, integration capabilities, and dedicated customer support. While the tool delivers on essential functionalities, users should weigh pricing models that can vary based on usage, features, and number of users, with considerations towards the financial commitment that comes with subscription-based services. When compared to other offerings in the market, users have shown appreciation for its user-friendly interface and efficient project management, though the depth of features may differ compared to more expensive or specialized platforms. Pros Easy to use interface Accurate estimates Cloud-based collaboration Mobile app for on-site takeoff Affordable pricing Cons Limited customization options Learning curve for advanced features May not be suitable for complex projects Limited integration with some software Customer support could be improved
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Buyer's Guide

Mechanical Estimating Software Helps You Perform Accurate Takeoffs and Produce Error-Free Estimates

By Riya Jamble, Technical Content Writer at SelectHub

Mechanical Estimating BG Intro

It’s time to ditch duct tape and spreadsheets! You can conquer estimates with the right mechanical estimating software. But how do you find your perfect match?

If you’re looking for a construction estimating solution that specializes in mechanical estimating, you’re at the right place!

This guide highlights the key features and benefits of mechanical estimating solutions, provides insights into vendor selection, and unveils three of the best tools on the market.

Executive Summary

  • Mechanical estimating software enables mechanical contractors to streamline estimating processes, produce winning proposals and boost productivity.
  • Some of the core features include takeoff capabilities, an assembly creator, cost databases, a proposal generator and reporting tools.
  • Prepare a list of internal and vendor-related questions before committing to a purchase.
What This Guide Covers:

What Is Mechanical Estimating Software?

Mechanical estimating software is a digital solution that enables contractors specializing in plumbing, heating, ventilation and air conditioning (HVAC) to streamline construction bidding and construction estimating processes.

It allows you to automatically measure materials, pull pricing from databases and generate polished proposals, helping you save time, win more projects and impress clients.

These solutions usually integrate with:

Now that you have a brief idea of what mechanical estimating solutions are, let’s dive into some of the estimating apps on the market.

Related Categories

Best Mechanical Estimating Software

Jumpstart your software search with our list of top mechanical estimating software.

HeavyBid

HeavyBid, developed by HCCS, helps estimators, project managers and contractors automate monotonous tasks like performing complex calculations, building assemblies and generating reports.

You can monitor data from multiple sources, including past estimates, historical estimates, performance information, RSMeans and standardized libraries to enhance estimating accuracy.

Takeoff tools enable you to calculate material quantities, helping you develop a realistic estimate.

Integrate with construction accounting systems to optimize your financial workflows.

HeavyBid

Copy bid items from past estimates to save time. Source

HeavyBid Overview
Analyst Rating 77
User Sentiment Score Still gathering data
Free Trial No
Deployment Cloud
Company Size S M L
Starting Price Still gathering data
What It’s Best For
Capability SelectHub Analyst Score
Estimate Management 97
Reports and Dashboards 95
Documents and Database Management 93
Cost Management 84
Project Management 66
Pros & Cons From User Reviews

Still gathering data.

The EDGE

The EDGE, by Estimating Edge, helps contractors, subcontractors, quantity surveyors, engineers and project managers speed up estimating processes with cost estimation, bid comparison and resource management modules.

Integrate with CAD and BIM systems to view transparent cost breakdowns associated with different design components.

The EDGE

View and edit your databases with just a few clicks. Source

The EDGE Overview
Analyst Rating 76
User Sentiment Score 90%
Free Trial Still gathering data
Deployment Cloud
Company Size S M L
Starting Price Still gathering data
What It’s Best For
Capability SelectHub Analyst Score
Reports and Dashboards 100
Takeoff Capabilities 88
Estimate Management 82
Cost Management 80
Document and Database Management 66
Pros & Cons From User Reviews

Still gathering data.

Buildxact

Buildxact is a cloud construction management solution that helps contractors perform accurate takeoffs, produce error-free estimates, generate professional quotes and compare estimates to actual spending.

Buildxact

Perform accurate takeoffs with just a few clicks. Source

Buildxact Overview
Analyst Rating 61
User Sentiment Score 92%
Free Trial Yes
Deployment Cloud
Company Size S
Starting Price Still gathering data
What It’s Best For
Capability SelectHub Analyst Score
Project Management 98
Estimate Management 95
Document and Database Management 83
Reports and Dashboards 80
Cost Management 78
Pros & Cons From User Reviews
Pros Cons
  • Easy to use.
  • Responsive customer support.
  • Robust takeoff capabilities.
  • Occasional bugs or glitches.
  • Steep learning curve.
  • Absence of timesheets.

Primary Benefits

We’ve outlined some benefits you can reap by implementing mechanical estimating software below.

Mechanical Estimating Benefits

Increase Accuracy

Tired of bids riddled with human error and outdated pricing? Ditch the guesswork with mechanical estimating solutions.

They enable you to automate complex materials, labor and equipment cost calculations, minimizing manual errors and inconsistencies.

Use standardized templates to employ the same estimating methodologies across different projects.

Improve Efficiency

Automated calculations and pre-built templates significantly reduce the time spent on creating estimates, allowing you to bid on more projects.

Integrate with project management apps to eliminate data re-entry and simplify workflows.

Collaboration tools let multiple team members work on estimates and designs simultaneously, fostering tighter teamwork and smoother project execution.

Enhance Competitiveness and Profitability

More accurate and efficient estimates allow you to submit competitive bids with higher profit margins.

You can assess and manage project risks by incorporating contingency factors into estimates to identify potential cost overruns for better risk mitigation planning.

Transparency and accuracy in estimates build trust and confidence with clients, leading to potential repeat business and long-term profitability.

Key Features & Functionality

Takeoff

Import blueprints in various formats (PDF/DWG) and directly measure lengths, areas, volumes and counts of specific elements like pipes, ducts, fittings and valves.

Use auto-count capabilities for repetitive elements, automatic diameter recognition, and length extension or trimming.

Visually annotate drawings, add notes, highlight measured items and switch between takeoff sheets easily.
Assembly Creation

Access common mechanical assemblies (e.g., pipe runs and equipment connections) to quickly insert standardized components into takeoffs.

Create and save assemblies for recurring tasks or project-specific components.

Quickly find the right assembly through intuitive search and filter options based on system type, equipment, size and other criteria.
Estimation

Create and compare different cost scenarios with varied quantities or labor rates.

Easily track and adjust costs for change orders, ensuring accurate project budgeting and profitability.

Benchmark your estimates against historical data or industry averages to ensure competitive bids and avoid underbidding.
Cost Databases

Incorporate pricing variations based on size, material grade, brand and regional differences.

Consider different skill levels, regions, and union vs. non-union rates for accurate labor cost estimations.
Proposal Generator

Create proposals directly from estimates, pulling in relevant information such as cost breakdowns, quantities, materials and labor requirements.

Choose from a library of pre-designed templates or create your own to establish a consistent brand image and save time on formatting.

Customize terms and conditions sections with payment schedules, warranty information and other project-specific details.
Reporting

Design and save custom reports tailored to your specific project requirements.

Track cost trends over time for specific materials, labor or projects to identify patterns and forecast future budgets.

Analyze win rates over time based on proposal types, project sectors or other relevant criteria to refine your bidding strategy and target profitable projects.

Software Comparison Strategy

Choosing the right mechanical estimating software can be fear-inducing — like standing at a crossroads with too many paths and not enough signposts. Making the wrong choice from the overwhelming number of options can set you down a long, costly road.

This comparison strategy is here to be that signpost, offering clarity and helping you find the right path amidst the multitude of options.

Needs and Workflows

Start by pinpointing the specific project types central to your work — residential, commercial or industrial.

Next, consider your company size and whether single or multi-user licenses are more fitting for your team.

Integration is another critical factor to evaluate. Does the software seamlessly integrate with your current project management or accounting tools?

When exploring options, consider your team's learning preferences. Do they prefer a user-friendly interface for a quick learning curve, or are they comfortable with a more complex system?

Software Features

Some features you should consider include:

  • Takeoff Capabilities: Is the solution capable of scaling, recognizing symbols and importing various file formats?
  • Cost Databases: Are local material and labor costs pre-populated and regularly updated?
  • Assembly Creation: Can you create and store assemblies for recurring tasks?
  • Reporting and Proposal Generation: Does it generate professional proposals with detailed cost breakdowns?

Industry Recommendations and Reviews

Research user reviews and industry recommendations for your shortlisted software providers.

Attend trade shows or online webinars to learn more about different options.

Additionally, get feedback from colleagues or peers who’re currently using the solution to gain practical insights into the application’s performance, user-friendliness and alignment with your project needs.

Budgeting Strategies

Developing a comprehensive budgeting strategy is essential to ensure that your investment aligns with your business goals and financial capacities.

We’ve listed some strategies below.

  • Return on Investment (ROI): Calculate the potential cost savings and increased efficiency the software can bring to your business. Compare this to the licensing fees to assess the financial feasibility.
  • Phased Implementation: Start with a basic package and upgrade as your needs and budget grow. Many software vendors offer flexible upgrade options.
  • Negotiate: Don't be afraid to negotiate pricing with vendors, especially if you're a larger team or require a long-term contract.

Need more assistance? Check out our Lean Selection process — an all-encompassing, nine-step guide designed to assist you at every stage, from defining your needs to finalizing the contract.

Cost & Pricing Considerations

Below we’ve mentioned some pricing factors to help you select a budget-friendly solution.

Licensing Models

The two most common licensing models are:

  • Perpetual License: Pay a one-time fee for a permanent license, often with annual maintenance expenses for updates and support. Suitable for companies with long-term software needs and a stable workflow.
  • Subscription-Based: Pay a monthly or annual subscription fee for continued access to the software and updates. Suitable for growing businesses or those unsure of their long-term software needs.

Cost Considerations

Consider the following costs while evaluating mechanical estimating solutions:

  • Number of Users: Consider if you need single-user licenses for individual estimators or multi-user licenses for team collaboration.
  • Deployment: Cloud-based solutions may seem cost-effective with monthly fees, but their expenses can accumulate over time. On-premise options involve a higher upfront cost. However, if you can withstand initial expenses, they can be financially prudent in the long run.
  • Features and Packages: Different software versions offer varying feature sets, with higher tiers incorporating advanced functionalities at a premium price. Choose a package that matches your specific needs and workflow.
  • Hidden Costs: Factor in training, data migration and support expenses.

Questions To Ask

To get a better understanding of your company’s requirements, ask yourself these guiding questions:

  • What’re our biggest pain points in the current estimating process?
  • What estimating tools and methods do we currently use?
  • What level of technical expertise does our team have?
  • Do we struggle with manual takeoffs, cost calculations or proposal generation?
  • Do we need individual user licenses or a shared license pool?

Mechanical Estimating Key Questions

  • Does the software cover the specific types of mechanical systems we work with (e.g., HVAC, plumbing, piping and fire protection)?
  • How accurate are its historical cost databases for our region and industry?
  • Does it offer parametric estimating for common assemblies and systems?
  • What’s your customer retention rate?
  • Do you have any case studies showcasing successful implementations in my field?

FAQs

How can I ensure I’m producing accurate estimates?

Here are some tips to ensure you're producing accurate mechanical estimates:

Before You Start
  • Gather Data: Collect blueprints, specs, material lists and any relevant building codes. Don't be afraid to clarify any ambiguities with the project owner or architect.
  • Consider Historical Data and Trends: Look for reliable cost databases and industry reports for material and labor price fluctuations.
  • Identify Potential Risks: Anticipate and factor in possible risks like unforeseen changes, material delays or weather disruptions. Add buffer costs to account for these uncertainties.
During the Estimating Process
  • Employ Takeoff Strategies: Use appropriate construction takeoff methods based on your project's complexity. Accuracy is key!
  • Don't Underestimate Labor Expenses: Evaluate labor costs thoroughly, accounting for skill levels, installation methods and safety measures. Don't forget to include travel time and setup costs.
  • Choose Reliable Cost Resources: Use trusted sources for material and equipment pricing, like manufacturer quotes, vendor catalogs or established cost databases. Regularly update your cost library to reflect market changes.
  • Employ Estimating Software: Consider using specialized mechanical estimating apps to streamline calculations, perform takeoffs and manage project data.
  • Seek Feedback and Collaborate: Encourage discussions with experienced colleagues, subcontractors and material suppliers. Their insights can help refine your estimates and identify potential discrepancies.
After Completing the Estimate
  • Double Check Everything: Review your calculations, takeoffs and assumptions for any errors or omissions. Proofread the final estimate document carefully before submitting it.
  • Present Your Estimate Transparently: Explain your assumptions, methodologies and risk factors involved in the estimate. Communicate any uncertainties and potential cost drivers to avoid surprises later.
  • Monitor and Adjust as Needed: Update your estimate as the project progresses and unforeseen changes arise. This flexibility ensures project costs remain aligned with reality.

What’s the difference between mechanical estimating and takeoff?

Look at the table below to understand the differences between mechanical estimating and takeoff.

Mechanical Estimating Takeoff
Definition Comprehensive document outlining the expected cost of mechanical systems in a project Process of quantifying specific materials and equipment needed for a project
Scope Covers all financial aspects of mechanical systems, including materials, labor, overhead and profit Focuses primarily on material quantities
Level of Detail Includes detailed cost calculations and analysis Provides basic counts and measurements
Purpose Used for budgeting, bidding and risk management Provides raw data for further estimating
Timing Final document produced after takeoffs and other cost analysis Preliminary step in the estimating process
What are the benefits of outsourcing mechanical takeoff and estimating?

The benefits of outsourcing mechanical takeoff and estimating include:

  • Reduce Overhead: Eliminate the need to hire, train and manage in-house staff for takeoff and estimating, saving on salaries, benefits and workspace expenses.
  • Increase Efficiency: Outsourcing teams specialize in this work, often using advanced digital tools, resulting in quicker and more efficient takeoffs and estimates. This frees up your internal team for other critical tasks.
  • Reduce Errors: Reputable providers have established quality control processes to ensure accuracy and minimize errors in takeoffs and estimates.
  • Save On Costs: Precise takeoffs and estimates lead to more competitive bids, improving win rates and potentially reducing unnecessary project costs.
What are the common estimating challenges I should know?

Below we’ve outlined some common estimating challenges and their solutions.

Incomplete Project Information
Challenges
  • Vague project briefs
  • Missing deadlines
  • Unclear deliverables
Impact
  • Inaccurate estimates
  • Rework due to misunderstandings
  • Project delays
Solutions
  • Outline deliverables, timelines, specifications and constraints
  • Ask clarifying questions
  • Put everything in writing to avoid confusion
Volatile Material Prices
Challenges
  • Sudden price hikes
  • Supply chain disruptions
  • Material shortages
Impact
  • Budget overruns
  • Project profitability issues
  • Delays due to material unavailability
Solutions
  • Track market trends
  • Add contingency funds
  • Research less volatile options
Unforeseen Project Changes
Challenges
Impact
  • Reworks
  • Additional costs
  • Client dissatisfaction
Solutions
  • Establish a change management process
  • Document all changes with their impact on costs and deadlines
  • Inform stakeholders about scope modifications
Communication Gaps
Challenges
  • Lack of transparency
  • Information silos
  • Delayed responses
Impact
  • Inefficient collaboration
  • Project delays
  • Client frustration
Solutions
  • Encourage regular updates, discussions and feedback loops
  • Document decisions and agreements
  • Avoid technical jargon and ambiguity in communication

What are the benefits of identifying issues before they escalate?

Catching problems before they snowball into major roadblocks offers a cascade of benefits. We’ve outlined the same below.

  • Reduce Losses: Early intervention minimizes damage, saving you money from costly reworks, missed deadlines and potential legal ramifications.
  • Enhance Quality and Safety: Proactive problem-solving minimizes accidents, errors and compliance failures.
  • Strengthen Relationships and Trust: Addressing issues head-on demonstrates transparency and a commitment to resolving concerns, fostering trust with clients, colleagues and partners.
  • Boost Efficiency: Identifying and fixing bottlenecks early on optimizes workflows, preventing delays and inefficiencies in the long run.

How can I become a mechanical estimator?

The journey to becoming a mechanical construction estimator involves acquiring both formal knowledge and practical experience.

Here's a breakdown of the key steps to guide your way:

Formal Education
  • Bachelor's Degree: Consider programs in mechanical engineering, construction management or related fields.
  • Associate Degree: An associate's in HVAC technology or building services engineering can be a quicker route, offering the necessary technical skills and knowledge, and often serving as a stepping stone to further education.
On-the-Job Training
  • Apprenticeship: Participating in a formal apprenticeship program offered by mechanical contractors' associations or trade unions provides valuable hands-on experience under the guidance of seasoned professionals.
  • Entry-Level Positions: Starting as a draftsman, technician or assistant in a mechanical contracting firm allows you to learn the ropes from within, gaining exposure to estimating software, project details and industry practices.
Develop Technical Skills
  • Master Building Codes & Regulations: Understand relevant codes and regulations that govern mechanical systems installation and materials to ensure accurate and compliant estimates.
  • Learn to Operate Digital Tools: Become adept at using specialized mechanical estimating software to generate comprehensive and accurate estimates.
  • Learn to Analyze Bid Packages: Hone your skills in analyzing bid packages, understanding project specifications and identifying potential challenges to prepare competitive and profitable estimates.
Professional Organizations
  • Construction Specifications Institute (CSI): Joining CSI provides access to educational resources, networking opportunities and industry standards that further enhance your knowledge and professionalism.
  • Mechanical Contracting Associations: Engaging with local or national mechanical contracting associations keeps you updated on industry trends, best practices and potential job opportunities.

Next Steps

If you want to achieve estimating accuracy, produce professional proposals and win better jobs, mechanical estimating software is your best bet!

Are you feeling overwhelmed in your product search? Get started today with our free comparison report to uncover top solutions. You can also identify functional and technical requirements, assess software benefits, and review user sentiments.

Need more help? Please reach out to us via the contact and email mentioned on our website.

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About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

Riya
By Riya Jamble
Technical Content Writer
Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.
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Ryan
Edited By Ryan McElroy
Content Editor
Ryan McElroy is a Content Editor and Senior Market Analyst at SelectHub who writes and edits content on various software types, along with their broader concepts and the industries they serve, including medical, construction, CMMS, supply chain management and legal. He studied at the University of Missouri (Mizzou) and earned his BA in Journalism in 2016. During his free time, you’ll find Ryan playing video/card/board games, sipping coffee and reading speculative fiction, or listening to music his loved ones often describe as “headache-inducing.”
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