WorkInSync Reviews & Pricing

Key Features

• Desk Booking: Interactive floor plans, real-time updates and smart search filters help you find a desk that suits your needs
  • Interactive Floor Plans: See your entire office layout at a glance with desks, meeting rooms and other areas clearly marked. You can see the desk availability in real time, so you'll always know which desks are free, booked or unavailable.
  • Hoteling and Hot Desking: If you have a regular in-office schedule, book the same desk for a recurring period (e.g., every Monday and Wednesday). If your schedule is more fluid, grab any available desk for the day with hot desking capabilities.
  • Mobile Booking: Reserve desks via a mobile app, web browser, Microsoft Outlook and Slack. Receive notifications and reminders about your upcoming desk bookings, check-in status and changes
  • Neighborhoods: Create specific zones or areas on the floor plan for different teams or departments, promoting collaboration and a sense of belonging.
  • Amenity Management: View the location of amenities like printers, whiteboards and conference rooms on the floor plan to find desks near the the ones you need most.
  • Auto-Cancelation of Ghost Reservations: If an employee fails to check in, the reservation is automatically canceled, making the desk available for others.
• Meeting Room Booking: Think of it like desk booking but for meeting rooms. You get the same interactive maps, real-time availability, auto-cancelation and calendar integrations. Plus, with convenient kiosks right outside each room, you can check schedules and even make last-minute bookings on the spot.
• Digital Wayfinding: Receive clear, step-by-step directions with visual cues on the map, such as arrows or highlighted paths, making it easy to follow the route. Need to have a quick chat with a colleague or brainstorm an idea together? Simply type in their name and the system will pinpoint their exact desk location on the map.
• Employee Scheduling: Empower both employees and managers to create flexible, collaborative and efficient work schedules.
  • Self-Scheduling: Employees can choose the days and times they want to be in the office, and even pick their preferred workspace — whether it's a specific desk, a collaborative zone near their team or even a different office location.
  • Team Calendar: Employees can see who's in the office, who's working remotely and who's on leave, all in one place. The max overlap feature suggests the ideal days for team collaboration by pinpointing times when most team members are available in the office. This streamlines scheduling and boosts in-person collaboration opportunities.
  • Manager Scheduling: Managers have the flexibility to schedule their team's in-office presence. They can easily pick who needs to be in the office on specific days, assign them a workspace and even set their working hours. Plus, they can always keep an eye on the team's overall schedule, making sure everyone is aligned.
  • Approval Workflows: Managers can review and approve or deny employee-created schedules based on staffing needs, project requirements or company policies. This ensures that the right people are in the office at the right times
• Parking Management: View and book available parking spots in real-time through a web portal or mobile app.
  • Interactive Grid View: Employees can see available parking spots and their locations in real-time. They can book them in advance via a web portal or mobile app.
  • Parking Policy Enforcement: Define and enforce parking policies, whether it's designated zones, time limits or vehicle restrictions. Notify employees if they try to book a spot that's not allowed for their vehicle type or if they've overstayed their welcome.
  • Integrations: Connect the platform with your access control system to grant entry to only those with a valid parking reservation.
• Visitor Management: Streamline the visitor check-in process through pre-registration, automated invitations, and mobile photo capture and digital signing.
  • Screening: Set specific criteria like signing an NDA, proof of COVID-19 vaccination or uploading a driver’s license that visitors must fulfill before being allowed on-site.
  • Registration: Employees can pre-register visitors, providing their details and purpose of visit, and send them automated invitations via QR codes for easy check-in.
  • Photo Capture and Digital Signing: Visitors can use their mobile devices to capture and upload their photos, eliminating the need for manual photography or scanning at reception. They can also digitally sign invitations, NDAs, or other required documents, reducing paperwork and enhancing efficiency.
• Analytics and Reports: Track desk, meeting room and parking lot usage over time, including occupancy rates, peak times and most popular locations. Monitor how many visitors are coming to your office, who they're meeting with and even when they're most likely to arrive. Generate reports tailored to specific needs and timeframes. Export data in CSV or PDF format for further analysis or sharing.

Approach to Common Challenges

• Underused Space: By gaining granular insights into space usage, you can make data-driven decisions to optimize your real estate footprint, reduce overhead costs and improve your bottom line.
• Booking Conflicts: The system provides up-to-the-minute information on the availability of desks, meeting rooms, and other resources. This transparency eliminates the guesswork and frustration of double bookings.
• Inefficient Visitor Management: The platform allows for pre-registration of visitors, collecting necessary information in advance and expediting the check-in process upon arrival.
• Negative Employee Experience: Features like shared calendars, chat functionalities and desk location tracking help employees stay connected and work together seamlessly.
• Ghost Bookings: The system automatically cancels reservations if employees fail to check in within a specified timeframe. This ensures that resources aren’t left idle and are available for others to use.

Cost of Ownership

• Standard: $2.50/month
• Professional: $4/month
• Enterprise: $6/month

Demo Resources

• Personalized Demo: Want a tailored walkthrough? Just fill out the form and schedule a demo with their team. They'll show you how the system can solve your specific challenges.
• Real-World Success Stories: Check out their case studies to see how other companies have transformed their workplaces using the solution.
• Blogs and Whitepapers: These resources provide insights into industry trends, best practices, and specific use cases for the platform’s features.

FAQs