While full-fledged EAM software comes with all the bells and whistles, it can burn a hole in your pocket paying for features you don’t need. If you’re seeking cost-effective solutions with enhanced customization options, open-source EAM software may be the right fit. But which one should you choose? Let’s take a look at our analyst’s top picks.

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What This Article Covers

• Best Open-Source EAM Software
  • Snipe-IT
  • BaseEAM
  • ERPNext
  • CalemEAM
  • OpenMAINT
• Next Steps

Best Open-Source EAM Software

Time to get down to business and explore the best open-source enterprise asset management software on the market. Our analysts examined hundreds of solutions in search of the top open-source EAM software, so you don’t have to. Here are their picks:

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Snipe-IT

Snipe-IT is a robust, open-source EAM software that empowers organizations to efficiently track and manage their valuable assets. With an intuitive interface and comprehensive features, Snipe-IT simplifies asset life cycle management, from procurement to disposal.

Its customizable fields, powerful reporting capabilities and user-friendly design make it a reliable choice for businesses seeking a cost-effective EAM solution with full control and transparency.

Get a list of all assets in one place with Snipe-IT. Source

Top Benefits

• Steamline Asset Management: Ensure asset details are in place and easily accessible for all team members. Access maintenance histories, work orders and asset locations to stay updated on asset performance.
• Regulate Compliance: Enforce user acceptance through end-user license agreements (EULAs) or terms of service. Ensure compliance with organizational policies and legal requirements.
• Minimize Operational Risks: Receive email alerts for expiring warranties and licenses to perform timely maintenance and renewal actions. Minimize the risk of operating with expired warranties or licenses, enhancing overall operational efficiency.
• Improve Workflows: With customizable fields for additional asset attributes, adapt to the unique requirements of your industry. Allow users to tailor the software to their specific asset management needs, ensuring a personalized and flexible experience.
• Integrate Hardware and Applications: Integrate seamlessly with most handheld barcode scanners and QR code reader apps, making asset scanning and data entry quick and accurate.

Primary Features

• Asset Management: Monitor asset status and location and efficiently manage their return to inventory. Ensure user acceptance through end-user license agreements (EULAs) or terms of service agreements during the asset checkout process.
• License Management: Effectively handle multiple licenses and subscriptions and set email notifications when licenses are nearing expiration.
• User Management: Implement a two-tier privileged user account system, consisting of Admin and Superadmin roles. Grant permissions to edit, add, view or delete assets based on the user’s level to ensure appropriate access privileges for team members.
• Admin Dashboard: Get a detailed view of all changes made to assets, work orders and other components. Easily track asset location while in transit.
• Email Notification: Use built-in email notifications for asset checkout/checkin, low inventory, license expiry and much more.

Limitations

• No mobile support.
• No menu modifications.

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BaseEAM

BaseEAM is a powerful open-source EAM software designed to centralize and optimize asset management processes. With its comprehensive features, organizations of all sizes can efficiently track and manage their assets, schedule preventive maintenance, ensure regulatory compliance, and make data-driven decisions.

Access asset details, like location, history and downtime, easily with BaseEAM. Source

Top Benefits

• Enable Precise Auditing: Grant users access to an audit log that monitors modifications made to a record’s fields (additions, updates, deletions). Keep all users informed about changes to prevent confusion.
• Enhance Data Security: Enable users to manage actions like creating, reading, updating and deleting data, ensuring both data and application security.
• Strengthen Global Transactions: Facilitate smooth global transactions by supporting multiple languages and currencies, ensuring seamless operations.
• Improve Maintenance Planning: Streamline maintenance planning and scheduling to minimize downtime, prolong asset life spans and enhance overall productivity.

Primary Features

• Asset Management: Monitor and oversee asset and location data throughout the entire asset life cycle. Use various asset-related modules, including:
  • Asset Module: Create and store unique asset numbers along with relevant details such as parent asset, location, vendor, operational status and maintenance costs for each asset.
  • Location Module: Generate location records and keep track of assets present at each location. Establish hierarchical or networked systems to manage asset locations effectively.
  • Meter and Meter Groups: Use identifiers known as meters to record measurements accurately.
• Inventory Management: Effectively manage inventory associated with assets and track its usage. Establish a centralized repository for storing and organizing inventory items.
• Vendor & Contract Management: Keep track of crucial information regarding service providers, contractors and material suppliers to ensure proper management.
• Work Order Management: Empower users to create work orders for various security groups including asset managers, operation managers, operation staff, technicians and work managers.
• Maintenance Management: Efficiently handle both planned and unplanned maintenance activities. Allow workers to create job plans, schedule preventive maintenance, assign tasks to available resources, establish priorities and track critical maintenance activities.

Limitations

• No mobile app for users.

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ERPNext

ERPNext is an open-source business solution suitable for any organization size in various industries. You can implement it with minimal budget and resource requirements, making it a viable option for start-ups. With its comprehensive features, ERPNext streamlines retail management, inventory tracking and customer management and helps you boost asset ROI.

Access financial data, such as bills, payments, profit and loss, using ERPNext’s accounts dashboard. Source

Top Benefits

• Streamline Stock Replenishment: Optimize inventory management by automatically generating material requests when stock levels fall below a specified threshold. Ensure prompt replenishment to minimize the risk of stock outages.
• Enhance Customer Management: Improve control over customer relationships by effectively managing credit limits, tracking receivables, analyzing total billing amounts and evaluating average customer revenue. Use this data to make well-informed business decisions and enhance customer engagement.
• Tailor Implementation: Customize forms according to specific requirements by adding custom fields and selectively hiding fields based on user roles. Enable users to retrieve relevant information from vendors or clients, facilitating efficient data management.
• Improve Retail Management: Simplify branch registration and monitor vital aspects such as expenses, stock movements, and profit and loss to evaluate overall business profitability. Support local language use to facilitate communication with diverse customers.
• Optimize Routine Tasks: Automate workflows by implementing assignment rules, such as load balancing, to automatically distribute leads among team members. Reduce administrative burdens and empower sales teams to meet deadlines while allocating more time to customer care.

Primary Features

• Financial Accounting: Effectively manage accounts, transactions and taxes while monitoring income, expenses and cash flow. Receive notifications and generate invoices in multiple currencies for enhanced financial control.
• Project Management: Organize, schedule and track project activities to boost productivity. Assign tasks to team members, monitor progress and evaluate efficiency. Establish priorities, deadlines and milestones to ensure successful project completion.
• Asset Management: Centralize asset information, including status, location, warranty details, insurance coverage and depreciation data. Customize depreciation schedules, calculate amounts and generate accounting entries to streamline asset management processes.
• Order Management: Maintain a comprehensive overview of products and stock levels across multiple locations. Use serial numbers to track the entire life cycle of items, from procurement to delivery.
• Human Resources Management: Streamline HR processes, from talent recruitment to leave management and time and attendance. Post job openings, review candidates and store documents in a centralized system.

Limitations

• Lacks intuitive user interface.
• Offers limited integration capabilities.
• Lacks robust technical documentation.

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CalemEAM

CalemEAM is a robust open-source EAM solution designed to streamline asset management processes. t empowers organizations to optimize asset performance and improve operational efficiency through various modules, including:

• Asset tracking software
• Preventive maintenance tools
• Work order management systems
• Inventory control platforms

Filter work orders and assignments by various parameters, including individual, team and tree view, with CalemEAM. Source

Top Benefits

• Improve Maintenance Optimization: Streamline maintenance task planning and execution by incorporating scheduled preventive and predictive maintenance, effective work order management, and comprehensive asset performance tracking. This approach reduces downtime, extends asset life spans and enhances operational productivity.
• Increase Inventory Control: Track and control inventory levels efficiently. Implement accurate stock tracking mechanisms, streamline procurement processes and monitor real-time stock availability information. This results in reduced inventory holding costs and ensures timely replenishment.
• Enhance Regulatory Compliance: Ensure adherence to regulatory requirements by using tools to track and manage compliance-related activities. Monitor inspections, certifications and regulatory deadlines to meet industry standards and mitigate compliance risks effectively.
• Streamline Asset Management: Simplify asset management from acquisition to disposal. Track asset location, status, maintenance history and overall efficiency.

Primary Features

• Asset Life Cycle Management: Monitor assets throughout their entire life cycle, using asset tracking, maintenance history, warranty management and depreciation calculations, minimizing downtime and saving costs.
• Preventive Maintenance: Schedule and execute preventive maintenance tasks. Create preventive maintenance programs and work orders, assign tasks, and set up automatic notifications to optimize asset performance and prolong their life spans.
• Work Order Management: Facilitate work order management from creation to completion. Manage labor and material resources and monitor progress in real time.
• Mobile Support: Allow technicians to access the system and perform tasks from anywhere using mobile devices. Enhance field service management, enabling technicians to update work orders, access asset information and capture data on the go.
• Reporting and Analytics: Generate customizable reports, dashboards and KPIs to gain insights into asset performance, maintenance history, resource usage and more.

Limitations

• Steep learning curve.
• Complex implementation process.
• Limited scalability.

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OpenMAINT

With its modular and customizable nature, OpenMAINT offers organizations the flexibility to tailor the platform to their specific needs. It empowers businesses to efficiently manage their assets, reduce downtime and enhance overall operational efficiency while minimizing costs.

Easily find preventive maintenance details for assets with OpenMAINT. Source

Top Benefits

• Promote Diversity: Foster inclusivity and empower teams with diverse language requirements to effectively use the software in different regions or locations.
• Reduce Replacement & Downtime Costs: Manage maintenance activities and asset life cycles to reduce costs associated with repairs, replacements and unplanned downtime. Enable proactive maintenance planning, resource optimization and better control over expenses, resulting in long-term cost savings.
• Customize Workflows: Tailor the software to specific requirements. Configure workflows, data fields and user interfaces to ensure seamless alignment with your asset management.
• Improve Decision Making: Generate insightful reports, analyze key performance indicators, and identify trends or areas for improvement. This facilitates data-driven decisions, optimizing maintenance strategies and maximizing asset performance.

Primary Features

• Space Management: Manage and optimize space use within facilities. Define and allocate spaces, track occupancy, and generate occupancy reports. Manage office spaces, warehouses and other facilities with diverse spatial requirements.
• Preventive Maintenance: Define maintenance plans, set up maintenance schedules and track maintenance activities to reduce the risk of unplanned downtime.
• Work Order Management: Create work orders, assign tasks, monitor progress and document work details. Streamline workflows, enhance communication and ensure efficient maintenance task execution.
• Maintenance Planning and Control: Plan and control maintenance activities efficiently. Optimize resource allocation, streamline maintenance processes and enhance overall maintenance efficiency.
• Multi-Language Support: Allow users to interact with the software in their preferred language with multi-language support.

Limitations

• No basic reporting features such as broken assets per month and most used asset.
• No subscription version features for the self-service version.

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Next Steps

Open-source EAM software has emerged as a revolutionary solution for organizations seeking efficient and customizable asset management tools at little to no cost.

The flexibility and scalability offered by these solutions empower organizations to tailor the software to their specific needs, ensuring a perfect fit for their asset management processes.

Still have questions or want to dig deeper after our analysis of the best open-source EAM software? Check out our free EAM requirements templates to figure out what you need most. Or start evaluating these and other top vendors today with our free comparison report.

What can open-source EAM software do for your company? What questions do you have as you conduct your search? Share in the comments!