Recruitment

What Is Recruitment?

What is Recruitment?

Recruitment helps you:

  • Expedite and optimize the hiring process
  • Attract and search for candidates
  • Evaluate candidates
  • Manage candidates and employees

Expedite and optimize the hiring process

Recruitment is the process of searching for, evaluating and hiring people to join your organization. It’s typically carried out by recruiters and HR managers. They’re responsible for filling the open position in a timely, efficient manner. Recruiting entails a wide range of tasks with the end goal of hiring individuals with the desired work experience and characteristics.

For example, with recruiting software, users can examine several candidates’ resumes and gather their key points by using resume parsing tools. Automating resume extraction helps you focus on the task at hand, which is identifying candidates that you’d like to interview. Once you’ve selected your candidates, software can help you schedule interviews with built-in or integrated calendars. Your coworkers have visibility into the candidate pipeline on the platform, and you’re well on your way to filling your open position. These are just a couple of capabilities of a system, a tool for expediting and optimizing the hiring process.

Attract and search for candidates

The first step in the recruiting process is candidate sourcing. Candidate sourcing begins with writing a job description and distributing the posting wherever potential candidates may see it. Most recruiters like to “cast a wide net,” or promote open positions in many places, as to catch the eye of passive candidates who may have otherwise not been privy to the opportunity.

Recruiting systems can automatically share your job posting to several platforms at once with the click of a button. A more advanced program could track which of those platforms are generating the best candidates and employees. Another key feature is a career portal or a branded company website that candidates can log into, view and apply for your open positions. Other candidate sourcing tools include:

  • Career website integration
  • Social media platform integration
  • Open position search capabilities
  • Single-click applications

Evaluate candidates

After you’ve selected a pool of candidates, it’s time to start evaluating them. Evaluation processes vary from one company to the next, but a general workflow includes pre-screening, interviewing responsibilities, resume management and referral and background checks. Some systems facilitate a collaborative, transparent hiring process with messaging or note-taking capabilities. Another example is assistance with interview question creation, which saves you time, promotes consistency and mitigates biases.

At this point, you must be able to stay organized and effectively communicate with team members and applicants. Recruiting software can help you with all of these tasks so you can focus all of your energy on the applicants and making the best decision. Some tools that can help you accomplish candidate evaluation include:

  • Resume parsing tools
  • Bulk resume upload
  • Referral checks
  • Background checks
  • Calendar integration
  • Automated pre-screening

Manage candidates and employees

Throughout the entire recruiting process, candidate management is one of your most foremost tasks. Recruiters must keep track of candidates’ names, contact information, key resume points, interview times and more. At the end of the selection process, it’s time to onboard the new employees. Managing applicants and new employees can become especially daunting if your organization has several positions to be filled at once.

Many recruiting systems include a candidate pipeline, which is a tool for tracking applicants and their respective information throughout the hiring process. A candidate pipeline may have drag and drop capabilities for ease of use or a feature for tagging coworkers on items you need them to see. Some other candidate management tools to look for in a system are:

  • Alerts and notifications
  • Auto-response mechanisms
  • Duplicate management
  • Onboarding

FAQs

How Do I Know I’m Ready for a Recruiting System?

There are a few pivotal signs that your business might be ready to implement a recruiting system. Here are some of the factors that might indicate it’s time to upgrade your operations:

  • Open positions are staying open for long periods
  • Candidate pipeline is disorganized or has bottlenecks
  • You’re looking to improve recruiting operations, whether that means increasing recruiter’s productivity or promoting diversity and inclusivity in hiring
  • You’re having trouble finding the right talent

What’s the Difference Between Recruiting System and an ATS?

An applicant tracking system (ATS) is designed to search for candidates and track applicants just like a recruiting system, but it doesn’t have as many capabilities. A recruiting system is a large suite and other programs, such as an ATS, fall under it. An ATS feature is an excellent asset for any recruiting solution, as it’s responsible for some unique, essential capabilities. Here are a few:

  • Automated resume parsing
  • Automated email responses
  • Candidate search
  • Advanced integrations to career websites
  • Mobile-optimized job applications

How Do I Select a Recruiting System?

Before you begin the selection process, you need to determine the staff’s bottlenecks and issues. Once you have that information, you can decide what software features will improve operations and search for vendors that offer them. Read our requirements checklist to get started. It’s a guide written to help those in the early stages of the software selection process that outlines the standard recruitment features.

Recent Articles

Confidence Comes from Data

Recruitment software selection is complex and beset with problems for both IT buyers and solution providers. We do three things to make it fast and simple:

FREE Software Selection Platform

Our platform provides best-practices, including requirements templates & vendor comparisons, to help you make the right decisions for your unique needs, in a fraction of the time. Try it FREE.

Aggregated Reviews

We have collected every software review available online, crunched every last word using our proprietary Sentiment Analysis algorithms, all so we can tell you how a software product is viewed in its marketplace, retrospectively.

Professional Analysis

We relentlessly collect and analyze data about software, then compile and share it so every company has the same access to the information. The information we gain is then used in our Software Selection platform to help you find the right software.

Your Guides

Our industry journalists proudly distill the helpful information you read on SelectHub, always on the mission to share what matters so you can make your best decisions independently.

Recruitment articles are written and edited by:

Mariah Hansen

Content Editor and Senior Market Analyst

As the Content Editor and Senior Market Analyst at SelectHub, Mariah edits and manages content for more than 40 different software categories, as well as writing for a couple of them herself.

Show More

Madeline Reinbolt

Content Editor and Senior Market Analyst

Madeline Reinbolt is a Content Editor and Senior Market Analyst at SelectHub. She writes content for Enterprise Resource Planning (ERP), Employee Performance Management, Distribution and Recruiting.

Show More

Payal Tikait

Market Analyst and Technical Content Writer

Payal is a Market Analyst and Technical Content Writer at SelectHub. She is passionate about curating content for business intelligence, ERP and human resource domain.

Show More

The 12 Most Important Recruiting KPIs

1 comment
August 27, 2024
Without guided efforts, your recruitment strategy is like taking a shot in the dark. In today’s talent landscape, that simply won’t cut it. Understanding and measuring vital recruiting KPIs removes hiring process uncertainties, helping you understand what clicks and what misses the mark with candidates.

This quick guide covers everything you need to know about how to measure and apply these robust measurements and elevate your hiring process.

Saniya FarokhiThe 12 Most Important Recruiting KPIs
read more

Recruitment Software Features and Requirements Checklist

7 comments
August 16, 2024
If you’re in the market for recruitment software, you likely know that it can be a game-changer for your hiring process. However, recruiting tech comes in all shapes and sizes. So, before you seal the deal and make a purchase, let’s talk about the key recruitment software features you’ll need.

This checklist covers the essential features to help you narrow down your top options. After all, the right software addresses your unique business needs instead of causing more headaches. Let’s get started!

Saniya FarokhiRecruitment Software Features and Requirements Checklist
read more

What Is Resume Parsing? A Comprehensive Guide

No comments
August 15, 2024
Picture this: There’s a disorganized stack of resumes on your desk, the clock is ticking, and pressure is mounting to find that perfect candidate. If that sounds familiar, pause and consider: are you missing out on recruitment tools that make your recruiting team’s lives easier? Enter resume parsing – a handy tool your team needs to conquer that mountain of CVs and unearth hidden gems.

Saniya FarokhiWhat Is Resume Parsing? A Comprehensive Guide
read more

What is Talent Acquisition? A Comprehensive Guide

No comments
August 13, 2024
Companies fight tooth and nail to hire new employees, only to discover that more than half their existing workforce is open to leaving them at the drop of a hat. So how can you break free from this never-ending loop of onboarding and offboarding talent? Talent acquisition.

Even your arsenal’s most advanced recruiting technologies will fall short without an agile strategy. It would be best if you launched your recruiting efforts with the right trajectory and momentum to hit the target. This article will give you all the information about how to strategically acquire and keep top talent in your company strategically.

Saniya FarokhiWhat is Talent Acquisition? A Comprehensive Guide
read more

12 Ideas For A Robust Recruitment Strategy – A Comprehensive Guide

No comments
August 9, 2024
In the ever-evolving business world, the old post-and-pray recruitment method just won’t cut it anymore. It’s time to step up your game and adopt a recruitment strategy that’s smart, purposeful and tailored to your needs. If you’re ready to embrace innovative planning, a well-crafted strategy becomes your yellow-brick road, guiding your HR team toward securing top-notch candidates.

Saniya Farokhi12 Ideas For A Robust Recruitment Strategy – A Comprehensive Guide
read more

Taleo vs iCIMs vs Jobvite vs iSmartRecruit vs Bullhorn: Which is the Winner For Your Business?

3 comments
Last Reviewed:

For contemporary recruitment teams, hiring can feel a little soulless at times. There’s a huge emphasis on social media, with platforms like LinkedIn leading the charge when it comes to talent spotting. The problem with a completely digital approach, however, is that it favors quantity over quality.

SelectHubTaleo vs iCIMs vs Jobvite vs iSmartRecruit vs Bullhorn: Which is the Winner For Your Business?
read more

Failproof Strategies for a Successful Mass Hiring Campaign

No comments
August 7, 2024
Rapid expansion, new markets and exciting product launches all share one common challenge: the need to build a new workforce quickly. Mass hiring is the answer when your company needs to rapidly bring on board a large number of new employees. But how do you ensure you’re attracting and selecting the best talent without sacrificing quality or efficiency? This article shows how to strengthen your recruiting efforts to hire more people quickly.

Saniya FarokhiFailproof Strategies for a Successful Mass Hiring Campaign
read more

The Hiring Process: A Comprehensive Guide

No comments
August 1, 2024
Rome wasn’t built in a day, and developing your business is no different. If you’re a new venture, you’re likely managing all business operations yourself like a corporate swiss army knife. That probably means your whole team is running on fumes. You’ll need some fresh blood in the form of newly hired employees to hold down the fort. To do that and recruit the right candidates, you’ll need to tighten up and refine your hiring process!

Saniya FarokhiThe Hiring Process: A Comprehensive Guide
read more

How to Send Rejection Emails After the Interview: A Comprehensive Guide

No comments
July 29, 2024
From a job seeker’s perspective, waiting endlessly for updates is worse than not getting the job. During the recruitment process, certain applicants just won’t make the cut. It’s difficult conveying negative news, but every candidate deserves respect throughout the process. A prompt rejection email after an interview makes it easier to break the news.

Saniya FarokhiHow to Send Rejection Emails After the Interview: A Comprehensive Guide
read more

What Is a Talent Pool? A Comprehensive Guide To Build One

No comments
July 26, 2024
The recruitment process often feels like a non-stop juggling act. Positions open unexpectedly, various candidate channels emerge, passive talent floats by and active candidates swarm your pipeline. When it comes to navigating the talent-sourcing chaos, an accessible talent pool is a recruiter’s lifeline. Imagine a toolbox that lets you pull suitable candidates, whether they applied yesterday or a year ago, precisely when your team needs them.

This quick guide covers the essentials: what talent pools are, why they matter and how to build effective ones, ensuring a steady stream of qualified talent is always available.

Saniya FarokhiWhat Is a Talent Pool? A Comprehensive Guide To Build One
read more

The Best Cloud Recruitment Software Of 2024

1 comment
Last Reviewed:
At best, the process of finding and hiring new employees can feel a bit like looking through the pages of your favorite “Where’s Waldo?” book. Once the applications start to pour in, you have to sift through all of the resumes and cover letters to find the type of candidate you’re looking for. If you’re hiring for more than one position, then you’ll have quite a few pages of that book to search through. This kind of recruiting process is desperately in need of an update — cloud recruitment software is that update.

Mariah HansenThe Best Cloud Recruitment Software Of 2024
read more

Top Hiring Trends 2024: Building a Competent Workforce

No comments
July 9, 2024
The past few years were the most chaotic for recruitment, from a pandemic to a mass employee exodus to a massive skills shortage. It’s no wonder attracting, hiring and keeping top talent can feel like climbing Mount Everest with rollerblades. Keeping up with hiring trends is your company’s best shot to survive and thrive in this brave new business world.

Saniya FarokhiTop Hiring Trends 2024: Building a Competent Workforce
read more

The Best Recruiting Tools Of 2024

3 comments
Last Reviewed:
Employees are a critical asset in any organization. Thus it’s imperative for a business to thoroughly plan and implement proper hiring strategies and procedures to hire the best employees. For this purpose, organizations should use the right recruiting tools and techniques to ensure a seamless recruitment process.

Payal TikaitThe Best Recruiting Tools Of 2024
read more

The Best Staffing Agency Software Of 2024

9 comments
July 1, 2024
Running a staffing agency is often a race against time. Imagine narrowly hitting targets while compliance intricacies hover over your team like a persistent cloud. Plus, client and candidate relationship-building adds another layer of complexity.

If you’re looking for staffing software to alleviate these challenges, not just any recruiting tool will do. You’ll need a system that understands your industry’s pulse.

Saniya FarokhiThe Best Staffing Agency Software Of 2024
read more

The Recruitment Process: A Comprehensive Guide

No comments
June 28, 2024
It’s time to remove the notion that candidates will be grateful to only be in the running. Recruitment is a two-way street, and job seekers prefer employers who make an impact and value their time along the recruitment process. A reliable recruitment framework is a must if you want a competitive edge in finding, engaging and encouraging talent to apply.

Saniya FarokhiThe Recruitment Process: A Comprehensive Guide
read more

Mobile Recruiting: A Comprehensive Guide

No comments
June 13, 2024
We all know the stereotype that millennials and smartphones go hand-in-hand, but that’s not the whole picture. Americans across every generation check their phones once every four minutes!

How people use phones has drastically changed over the years. Modern-day job seekers aren’t an exception and adapting to this reality is essential for companies looking to hire. So, it’s no surprise that an exciting technology in the HR landscape is mobile recruiting.

Saniya FarokhiMobile Recruiting: A Comprehensive Guide
read more

The Best Free Recruitment Software Tools Of 2024

1 comment
May 29, 2024
Hunting down the perfect candidate is no walk in the park, especially when you’re a small business juggling a million tasks with limited resources. In this recruiting chaos, one bad hire can make your wallet cry like a Shakespearean tragedy. Luckily, there’s a solution that won’t break the bank: free recruitment software.

Saniya FarokhiThe Best Free Recruitment Software Tools Of 2024
read more