Home > Articles > HRIS What Is an HRIS? Human Resource Information Systems Help You: Streamline Workflows Secure Data Gather Valuable Insights Simplify Payroll Maintain Compliance Manage Employee Benefits Better Streamline Workflows Proper HRIS software acts as your virtual assistant, automating and streamlining employee onboarding, attendance tracking and leave management processes, reducing manual paperwork and saving valuable time. An HRIS also helps with onboarding, serving up the necessary forms, welcome emails and checklists new employees need. Whether it’s replacing manual paperwork with cloud-based tools and automation, seamlessly integrating payroll with other HR services or efficiently tracking vital workplace metrics, an HRIS saves time and resources while ensuring human capital management accuracy. Secure Data The right HRIS software grants you and your employees peace of mind, locking down important and sensitive user data with advanced security features like encryption and access controls. Whether it’s restricting and controlling access via built-in HRIS security protocols or training employees and enforcing company-specific policies surrounding data management, an HRIS ensures your sensitive data stays where it belongs. Gather Valuable Insights The data available in an HRIS provides your HR team with vital insights on current company trends, like salaries, retention rate, employee satisfaction and the success of internal employee-driven initiatives. With a clear view of workforce trends, performance metrics and overall engagement levels, company decision-makers can make better-informed choices that drive growth. Automation features also remove the guesswork often associated with essential HR decisions as companies grow. Simplify Payroll There are very few more vital business aspects than payroll. After all, paying your employees on time, every time — and accurately — keeps your well-oiled machine running smoothly. A good HRIS streamlines, simplifies and automates the payroll process from start to finish, helping generate pay stubs, calculate wages and hours worked, and automatically deduct tax and benefits payments. You can keep everything payroll-related organized and accurate, avoiding costly errors and saving valuable time. Maintain Compliance HRIS software acts as your personal compliance guru, automatically generating essential tax forms, tracking and applying labor rules and regulations, and keeping you on the right side of the law to avoid legal headaches and costly penalties. By centralizing important and sensitive employee data in one place, an HRIS promotes efficient storage, access to and smarter management of that data. On top of that, HRIS systems automatically and seamlessly update information as laws change, keeping everything current amid ever-changing rules and regulations. Manage Employee Benefits Better Serving as the one-stop-shop for all things employee benefits related, an HRIS solution simplifies the management of core benefits like health insurance, retirement plans and other important perks via employee self-service portals. The software can help with benefits administration and tracking, and it makes updating benefits simple, enhancing overall employee engagement and satisfaction. Whether it’s employees checking their compensation, internal company policies, performance evals and hard-earned time off or reducing the chance of costly, morale-killing administrative errors, an HRIS is a go-to option for better handling benefits. FAQs: The Scoop on HRIS What does HRIS mean? HRIS stands for human resources information system. HRIS software stores and manages employee organizational data from sources like applicant tracking systems (ATS), payroll and time and attendance. It often includes capabilities that support benefits management, training, employee self-service and performance management. What factors should be considered when choosing an HRIS? Choosing the right HRIS system can be tricky, especially if you’re unsure what to look for. Here are some factors to keep in mind when choosing the right software solution for your business: Costs: Costs should factor into any of your company’s decisions. Keep in mind both the system’s initial price and any extra installation and training costs. Ease of Implementation: Ideally, an HRIS should simplify things and make everyone’s life easier. That includes initial implementation. The right system should be a breeze to deploy, and the software’s manufacturer should be able to provide lots of training and support without costing too much extra. Scalability: Choosing an HRIS solution capable of growing with your company is an underrated and often overlooked factor. If you’re looking for a few more hard-hitting questions to ask yourself and your teams before opting for new software, check out our free breakdown here. Is HRIS cloud-based or on-premises? Both. HRIS solutions can be both cloud-based — fully hosted on external, offsite servers — or on-premise via locally installed server networks. While cloud-based HRIS is more popular, flexible and accessible, on-premise options are more secure. Is HRIS suitable for small businesses? The right HRIS system can benefit businesses of any size. Plenty of scaled-down versions of popular software have features tailor-made for small businesses. Whatever our specific business needs are, you can find a suitable HRIS system fit for your unique requirements. Can HRIS help with recruiting? Yes. HRIS systems often have tools that can help you manage recruiting activities like posting to job boards, automatically handling applicant tracking, analyzing applicant responses and running candidate background checks. You can also get insights into important metrics like time-to-hire and cost-per-hire. Some systems even offer compensation package benchmarking, which helps businesses of all sizes compete for talent. Can HRIS handle performance management? Yes. HRIS systems often include performance management modules, allowing users to conduct sweeping employee reviews, performance evaluations and assessment planning. This gives you a full 360-degree picture of overall employee performance that encompasses more than just attendance and on-the-job tasks. What’s the difference between HRIS, HRMS and HCM? Human resource management systems and human capital management, HRMS and HCM for short, are like cousins to HRIS. While all three are different types of HR software, core differences separate the three. HRIS is the most popular and widely used of the three. HRMS builds on HRIS’s core functionality, serving as a complete system for managing employee info. HCM takes things up a notch, standing out as the most comprehensive of the three. For a more in-depth breakdown of the functionality and differences between the three, check out our HCM vs. HRIS vs. HRMS piece. What are the five types of HRIS? HRIS software typically comes in five primary types: Operational HRIS, tactical HRIS, strategic HRIS, comprehensive HRIS and limited-function HRIS. For a detailed breakdown of the differences between each type, check out our handy HRIS component piece. How do I select an HRIS? In the dynamic world of modern HR, the benefits of HRIS s oftware are undeniable. It’s time to ditch the manual grind and embrace a streamlined, data-driven approach that empowers your HR team and elevates your entire organization. To help get you started, we put together some free resources, including a comparison of HRIS. We also recommend checking out our HRIS requirements checklist and list of the top questions you should ask before implementing HRIS. When you’re ready to start your selection process, you can access our user-friendly requirements platform to simplify your search and find the right solution for your business. Have questions about which HR system is right for you? We’d love to help! Reach out to our team for personalized recommendations by emailing [email protected] or via phone at 855-850-3850. Read More Resources for Software Selection Product Directory Requirements Template In-Depth Comparison Report Pricing Guide Employee Scheduling LMS Talent Management Recruiting Payroll Management Most Popular Articles HR Popular Posts HR Trends for 2024: Analyzing the Future of Human Resource Management HRMS Software System Features and Requirements Checklist The Best HR Apps Of 2024 Decoding HR Jargon: HCM vs. HRIS vs. HRMS — What’s the Difference? The Complete Guide to HRIS Integration Recent Articles Recent HRIS PostsWhat is Human Resource Management (HRM)? A Comprehensive GuideThe Best HR Management Software In 2024What Is HCM? The Ultimate Guide to Human Capital ManagementDecoding HR Jargon: HCM vs. HRIS vs. HRMS — What’s the Difference?The Ins and Outs of Cloud HR Software See More Research and Reports Quickly find the best assets available for your HRIS selection research here. Our Market Research Analysts have clearly summarized and reviewed each asset to help you select only the assets you need. HR Price Guide – Asset Repo Preview & Request Human Resources Pro Guide to Top HRIS System Features and Vendors Top HCM Software – Infor HCM vs SAP SuccessFactors vs Workday HCM 7 Things Job Seekers Want High-Volume Recruiters to Know Ultimate Checklist for Better Hiring Total Economic Impact of UKG Workforce Management Technology in 2019: Finding Simplicity in Complexity Strategic Roadmaps: Guiding Your Path to Success The Great Reset: How High-Performing Organizations Build HR Business Partnerships to Thrive in the Resilience Economy Navigating Employee Privacy Issues With Photos in Your HCM System Cannabis Legalization in the United States: What Employers Need to Know Evaluating HR Technology Vendors: 10 Questions to Ask HR Asset -2 The PeopleStrategy Advantage: The Human Capital Management Bundle HR – Asset – 3 Competing in an Era of Choice HR – Asset – 4 Understanding the Moments That Matter The Great Resignation: How To Win and Retain World-Class Talent Confidence Comes from Data HRIS selection is complex and beset with problems for both IT buyers and solution providers. We do 3 things to make it fast and simple: FREE Software Selection Platform Our platform provides best-practices, including requirements templates & vendor comparisons, to help you make the right decisions for your unique needs, in a fraction of the time. Try it FREE. Start Selecting Software Aggregated Reviews We have collected every software review available online, crunched every last word using our proprietary Sentiment Analysis algorithms, all so we can tell you how a software product is viewed in its marketplace, retrospectively. Get HR Software Reviews Professional Analysis We relentlessly collect and analyze data about software, then compile and share it so every company has the same access to the information. The information we gain is then used in our Software Selection platform to help you find the right software. See Analyst’s Top HR Software Picks Your Guides Our industry journalists proudly distill the helpful information you read on SelectHub, always on the mission to share what matters so you can make your best decisions independently. HRIS articles are written and edited by: Zachary Totah Content Manager As SelectHub’s Content Manager, Zachary Totah leads a team of more than 35 writers and editors in their quest to provide content that helps software buyers find the right system for their company. Show More Ryan McElroy Content Editor and Senior Market Analyst Ryan McElroy is a Content Editor and Senior Market Analyst at SelectHub who writes content on EHR, EMR, home health, telemedicine and construction scheduling. Show More Pooja Verma Content Editor and Market Analyst Pooja Verma is a Content Editor and Market Analyst at SelectHub, who writes content on Endpoint Security and Supply Chain Management. Show More Ritika Dixit Market Analyst and Technical Content Writer As a Market Analyst at SelectHub, Ritika Dixit researches the market for multiple categories, and develops content primarily for the site’s HR Management category. Show More Madhurima Dey Technical Content Writer Madhurima Dey is an India-based content creator specializing in Technical Content Witing. She currently produces content on the HR and workforce management spaces that builds knowledge Show More Thought Leaders SelectHub has sought out and invited thought leaders to contribute to our HRIS industry articles and resources. These thought leaders ensure we deliver quality content with the most accurate information, focusing on what matters most. No thought leader is compensated for their contributions, but shares our belief that information should be democratized so everyone can make the best decision. Dave Ulrich University of Michigan, Ross School of Business Professor Ranked as the #1 management guru by Business Week, profiled by Fast Company as one of the world’s top 10 creative people in business Show More × Dave Ulrich University of Michigan, Ross School of Business Professor Ranked as the #1 management guru by Business Week, profiled by Fast Company as one of the world’s top 10 creative people in business, a top 5 coach in Forbes, and recognized on Thinkers50 as one of the world’s leading business thinkers, Dave Ulrich has a passion for ideas with impact. In his writing, teaching, and consulting, he continually seeks new ideas that tackle some of the world’s thorniest and longest standing challenges. His bestselling books and popular speeches shape the corporate agenda. Dave has written 30 books and over 200 articles that have shaped three fields: He has influenced thinking about organizations by defining organizations as bundles of capabilities (Organization Capability) and worked to delineate capabilities of learning (Learning Organization Capability), collaboration (Boundaryless Organization), talent management (Why of Work), and culture change (GE Workout). He has articulated the basics of effective leadership (Leadership Code), connected leadership with customers (Leadership Brand), and synthesized ways to ensure that leadership aspirations turn into actions (Leadership Sustainability). Dave’s current work on Leadership Capital Index (published by Berrett Koehler in September 2015) creates a “Moody’s index” for leadership. This work examines leadership through the eyes of investors and helps realize the market value of leadership, thus bringing the fields of firm valuation and leadership together. He has shaped the HR profession and been called the “father of modern HR” and “HR thought leader of the decade” by focusing on HR outcomes, governance, competencies, and practices (HR Champions; HR Value Added; HR Transformation; HR Competencies; HR Outside In). He spearheaded a “gift” book on the future of HR (The Rise of HR, distributed to over 1,000,000 HR professionals), in which 70 thought leaders freely share their insights. Matt Charney Chief Content Officer, Allegis Global Solutions Matt Charney currently serves as the Chief Content Officer for Allegis Global Solutions, one of the biggest recruiting and staffing organizations in the world Show More × Matt Charney Chief Content Officer, Allegis Global Solutions Matt Charney currently serves as the Chief Content Officer for Allegis Global Solutions, one of the biggest recruiting and staffing organizations in the world, overseeing the worldwide editorial and thought leadership functions supporting Allegis’ global businesses and brands. He is also a partner at RecruitingDaily, an award winning, independent news organization. Under his leadership as Executive Editor, RecruitingDaily emerged as the world’s largest content destination dedicated to recruiting and hiring. Matt began his career as a corporate recruiter for companies like Warner Bros. and the Walt Disney Company, and has served in marketing leadership roles for technology companies such as Monster Worldwide and Cornerstone OnDemand. Snark Attack, Matt’s personal blog, was selected by WordPress as an ‘essential’ read and one of only 20 business focused sites officially recommended by the blogging platform. Matt has been recognized as one of the top HR trendsetters of the year by HR Magazine & the Society of Human Resources Management (SHRM), is a 3 time winner of the HR Outsourcing Association Analyst Superstar of the Year and HR Technology Writer of the Year by HRMS World. Matt has been recognized as a top online influencer in HR and recruiting by publications such as Huffington Post, Forbes, LinkedIn and Glassdoor. He also serves as an advisor to over 20 high growth startups focused on recruiting and sourcing technology and works extensively with several VC and PE funds on their HR Tech investment strategies. Dorothy Dalton Global Talent Management Strategist Dorothy works globally in talent management strategy, covering the whole spectrum of career challenges from “hire to retire” in the talent pipeline. Show More × Dorothy Dalton Global Talent Management Strategist Dorothy works globally in talent management strategy, covering the whole spectrum of career challenges from “hire to retire” in the talent pipeline. An Economist and CIPD Associate, she has recruited, trained and coached thousands of men and women in her career, working with leading international companies and organizations. She is a certified coach (CBC) and trainer (ISITB.) She supports individuals at all levels from entry to C-Suite and runs workshops for multi-national companies SMEs, NGOs, EU and NATO. 3Plus International provides HR Consulting services to organizations seeking to create diverse and inclusive workplaces, including gender balance, focusing on bias conscious talent sourcing, attraction, and retention. Her mission is to have a minimum of three women on every short list. She has extensive experience supporting organisations and individuals dealing with bullying and harassment. She is the author of handbooks advising businesses on best practices for inclusive and psychologically secure workplaces. She us currently working on a Guide to Sexism for EIGE and an Inclusive Workplace for JUMP. Dorothy is heavily involved in HR and Tech, particularly in potential changes to recruitment processes. She is also a keynote speaker, author, facilitator, HR blogger and media contributor. Web sites: www.dorothydalton.com and www.3plusinternational.com Download her latest eBooks: 12 key steps to attract, recruit and retain female talent The way men and women look for jobs Art Mazor Deloitte’s HR Transformation Global Practice Leader Art is Deloitte’s HR Transformation Global Practice Leader, part of the Global Human Capital Executive Show More × Art Mazor Deloitte’s HR Transformation Global Practice Leader Art is Deloitte’s HR Transformation Global Practice Leader, part of the Global Human Capital Executive, and member of Deloitte Consulting’s Global Leadership Team. Art is accountable for guiding the firm’s continued innovation and capability growth to drive unique and powerful client business outcomes that have enabled Deloitte’s position as the world’s #1 HR Transformation consultancy. Art collaborates with complex, global clients to drive business value through transforming Human Capital strategies, programs, and services. He is the firm’s thought leader in setting people & HR strategies to pivot toward the Future of HR in the context of dynamic business, workforce, and digital disruption. Art has previously served as Deloitte’s Human Capital practice digital leader and the global practice leader for HR Strategy & Employee Experience. As a hands-on leader, Art is actively engaged in driving major Human Capital and HR Transformation initiatives with some of the world’s best known brands. Art’s professional journey for 24+ years has been exclusively focused on Human Capital Management. He has held senior HR leadership, outsourcing executive, and human capital transformation consulting roles that form the multi-faceted foundation from which Art delivers value to his clients across strategic planning, operating model and organization design, experience transformation, digital enablement, governance, and change management to realize sustained results. Jason Lauritsen Author and Consultant, Workplace Culture Expert Jason Lauritsen is a keynote speaker, author, and consultant. He is an employee engagement and workplace Show More × Jason Lauritsen Author and Consultant, Workplace Culture Expert Jason Lauritsen is a keynote speaker, author, and consultant. He is an employee engagement and workplace culture expert who will challenge you to think differently. A former corporate Human Resources executive, Jason has dedicated his career to helping leaders build organizations that are good for both people and profits. He also led the research team for Quantum Workplace’s Best Places to Work program where he has studied the employee experience at thousands of companies to understand what the best workplaces in the world do differently than the rest. Jason is the author of the books Unlocking High Performance: How to use performance management to engage and empower employees to reach their full potential and Social Gravity: Harnessing the Natural Laws of Relationships. Connect with Jason at www.JasonLauritsen.com or by sending him an email. Sabrina Baker Founder, Acacia HR Solutions I am the founder of Acacia HR Solutions, a human resource consulting firm focused on the startup and small business niche. Show More × Sabrina Baker Founder, Acacia HR Solutions I am the founder of Acacia HR Solutions, a human resource consulting firm focused on the startup and small business niche. We are headquartered in Los Angeles, California, but have consultants all over the country. The firm offers services to cover the full employee life cycle. We understand the unique dynamics of small businesses and cater our approach to each one. Our consultants are experts in many of the most difficult states to be an employer: California, New York, New Jersey, and Illinois. Each consultant has at least a decade of in-house experience before moving into a consultant role. James (J.D.) Conway Head of Talent Acquisition at BambooHR James (J.D.) Conway has over a decade of experience in talent acquisition acting as both a third-party recruiter Show More × James (J.D.) Conway Head of Talent Acquisition at BambooHR James (J.D.) Conway has over a decade of experience in talent acquisition acting as both a third-party recruiter for boutique technical recruiting firms and as an in-house technical recruiter. His work includes managing talent acquisition teams in high-growth SaaS companies and servicing Fortune 500 clients for the world’s largest recruiting corporation. From organizational health and development to recruitment marketing and employer branding, JD has used his expertise to change the very way companies structure and view the functions of talent acquisition. JD believes in empowering executives and HR leaders to focus on the human nature of human capital and in teaching through experience how a people-first approach can dramatically impact their bottom line. Steven Cates Graduate Professor of Human Resources Management at Purdue University Global Professor Steven Cates serves as a Graduate Professor of Human Resource Management in the School of Business and Information Technology at Purdue University Global Show More × Steven Cates Graduate Professor of Human Resources Management at Purdue University Global Professor Steven Cates serves as a Graduate Professor of Human Resource Management in the School of Business and Information Technology at Purdue University Global, the first online university to offer “extreme personalization” to working adult students. He has over 30 years of managerial experience in all facets of HR and over 20 years of collegiate instruction experience at both the undergraduate and graduate levels in business. He is certified through the Society of Human Resource Management and specializes in employment law, diversity issues, talent management, and strategic human resource management. In addition, he has authored over 100 publications in the field of HR management and marketing and served on dissertation committees. David Millner Founder & Consulting Partner at HR Curator LTD. Dave has a business background followed by 30 years of internal and external consulting experience in NatWest Show More × David Millner Founder & Consulting Partner at HR Curator LTD. Dave has a business background followed by 30 years of internal and external consulting experience in NatWest, Kenexa and IBM. Dave worked directly with different global and multi-national based organizations offering organisational effectiveness-based solutions focusing on future proofing their businesses. He is a regular presenter at HR conferences promoting the role of technology and people analytics to demonstrate tangible business value. His first book ‘Introduction to People Analytics’ on the changing role of HR and the increasing demand for data insights was launched in April 2020. He’s regarded as a social media guru through @HRCurator, referenced as being one of the Most Influential People on Twitter in a number of HR subject areas. He’s an Associate with CRF, Hult Ashridge Business School, the Centre for Effective Organizations at USC and an Adviser to iPsychTec. Perry Timms Founder and Chief Energy Officer, PTHR Perry Timms is the founder and Chief Energy Officer of PTHR – an 8-person global consultancy, setting out to create Show More × Perry Timms Founder and Chief Energy Officer of PTHR Perry Timms is the founder and Chief Energy Officer of PTHR - an 8-person global consultancy, setting out to create better business for a better world. Perry is an international and 2x TEDx speaker and award-winning writer on the future of work, HR & learning. Perry’s 2017 book Transformational HR was an Amazon.com Top 30 HR seller shortly after its release (and is due for a second edition in 2021), but before that, his second book - The Energised Workplace - is published in August 2020. Perry’s work is influenced by human-centred, design and systems thinking plus agile, inclusive and autonomous ways of working that enhance personal fulfillment and organisation effectiveness. Perry is Adjunct Professor at Hult International Business School and Ashridge Management School; a visiting fellow at Cranfield School of Management, and Sheffield Hallam University, a is a Fellow of the RSA. Perry is a proud Chartered member of the CIPD and is a 3x member of HR Magazine’s HR Most Influential Thinkers making the top 10 in 2018 & 2019 and a 2020 Top 100 Global HR Influencer. Jon Forknell Vice President and General Manager of Atlas Business Solutions, Inc., Jon Forknell is the Vice President and General Manager of Atlas Business Solutions, Inc., a software marketing company specializing Show More × Jon Forknell Vice President and General Manager of Atlas Business Solutions, Inc., Jon Forknell is the Vice President and General Manager of Atlas Business Solutions, Inc., a software marketing company specializing in employee scheduling software, including ScheduleAnywhere employee scheduling software, and other business software solutions. Jon has been recognized by the U.S. Small Business Administration as a SBA Young Entrepreneur of the Year. For many years, Atlas Business Solutions has been named one of Software Magazine’s Top 500 Software Companies. Most Recent Articles Sorry, no posts were found.
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