Toggl vs Hubstaff

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Our analysts compared Toggl vs Hubstaff based on data from our 400+ point analysis of Time and Attendance Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Toggl is a project management and time tracking solution. It is cloud-based, with apps on desktop, iOS and Android. It allows for time logging, project creation and activity tracking. Projects can be tracked with an estimated completion time, giving insight into operations efficiency and deadlines. Worker productivity can be monitored through its timeline, which shows all sites and programs viewed for more than 10 seconds.

Custom tags can help filter data, which can be displayed on the timeline, in dashboard visualizations or reports, which are exportable in a variety of formats. Unique permissions and billing rates allow for employees at different levels and different locations to track time. It offers scaled pricing.
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Hubstaff is a time-tracking SaaS with a focus on remote work. Beyond simple punch-in and punch-out, it includes a robust accountability framework, including activity logging, screenshot taking and geofencing. Managers can build employee schedules and organize tasks while monitoring the productivity of each employee and project. It seamlessly turns logged hours into timesheets and reports, enabling payroll fulfillment and business insights.

It helps home healthcare agencies by tracking bills, time spent and manages payments while setting payment rates for each employee. It offers mobile support for iOS and Android for off-site or variable-site labor. It is deployable on Mac, Windows or Linux, and has a browser version. It has a variant pricing scale, from free to premium, with more functionality added at higher prices.
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$9/User, Monthly, Freemium
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$4.99/User, Monthly
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Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Increase Operations Insight: Managers get overarching views of projects and workers. They can view the status of projects and workers in real time or through customizable reports with unique tagging filters.  
  • Address Work Inefficiencies and Promote Productivity: Project and employee activity tracking give managers glimpses into where they can improve operations. Estimated project times give a juxtaposition for actual project times, and tracking of employee websites and programs viewed shows productivity and focus. 
  • Remote Team Support: Mobile apps and customizability allow workers to track time from wherever they work. Unique settings on an individual level enable workers to have different assignments, pay and permissions, regardless of location. Time tracking can be done offline to enable field work. 
  • Better Organize Finances: Customizable billing rates help balance finances and address payroll and project costing. Integrations with third-party payroll providers streamline fulfillment. 
  • Scaled Pricing: Three tiers of pricing let companies decide how much functionality they need compared to what they can afford, promoting usability by companies of any size and industry. 
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  • Track Employee Productivity: Managers can evaluate and check that their employees are being efficient and productive on the clock. Activity logging, screenshots and geofencing increase employee accountability and allow managers to take action when standards aren’t being met.  
  • Gain Operations Insight: Managers can evaluate projects, tasks, employees and overall operations through metrics. Visibility into the time spent on projects allows for more accurate time and funds budgeting, and employee productivity metrics ensure the validity of data or give insight on how efficiency can be optimized. 
  • Optimize Employee Organization: Employee scheduling and task assigning allow managers to build employee schedules and handle projects. A visual employee schedule lets managers fill in gaps and account for time off.  
  • Save Time: Managers spend less time organizing employees and evaluating their operations. Customizable reports give them easy access to essential metrics, while intuitive, centralized scheduling and tasking makes tweaking and adjusting a straightforward process. 
  • Save Money: Scaled pricing lets businesses decide what level of time tracking they need and what they can afford. A free version is passable for some businesses, while some need more robust accountability features. Businesses also benefit from automating payroll, time off and project costing to accurately handle finances. 
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  • Time Tracking: Users can track and log their time through installed or web apps. The platform allows for editing, autocompleting and rounding of time entries. Entries can be linked to projects and integrated calendar events. Set automatic reminders make sure employees clock in and out when they are supposed to. It allows for offline time tracking that syncs once an internet connection is established. 
  • Activity Logging: A feature titled “Timeline” records all webpages and programs that are viewed for more than 10 seconds. It presents this data in 15-minute intervals. 
  • Team Management: Administrators can manage workspaces and users. They can set user-specific user permissions, tracking reminders and billing rates. 
  • Tasks: Tasks can be assigned to specific users. Task statuses can be set as in progress and completed. Time estimates can be set to encourage productivity and maintain deadlines. 
  • Dashboard: Dashboards give managers overviews of workers and projects. They can view employee activity and hours, and track project progress in relation to estimated time. 
  • Reporting: Reports can be exported in different formats, including PDF, Excel and CSV. Users can also implement custom tags for filtering purposes to produce deeper insights. 
  • Billable Rates: Billing rates can be set by user, project or task. Variable billing rates can be set across different time entries, even for the same worker. 
  • Mobile Apps: Apps for iOS and Android can track time offline. The iOS app is voice recognition enabled. 
  • Pomodoro Timer: This feature promotes productivity through a browser extension available for Google Chrome and Firefox. 
  • Integrations: More than 100 existing integrations increase functionality via third-party applications. Options include Google Calendar, Trello, GitHub and more. An open API allows users to develop their own integrations. 
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  • Timesheets: Timesheets are automatically built from employee punch-ins and punch-outs from applications or browsers. Timesheets can be edited by employees and approved or rejected by employers.  
  • Project Tracking: Time tracking can be broken down by project and task so employers can see exactly how much time is spent on each task. Individual tasks can be created by workers in-app while on the clock. 
  • Activity Tracking: Managers can track employee activity through keystrokes and mouse motion. Activity is displayed as a percentage, tracking activity for each second over a 10-minute period.  
  • Mobile Support: Mobile apps for iOS and Android allow employee tracking on the go. It can run in the background and relies on geofencing features to ensure employee productivity rather than activity levels. 
  • Scheduling: Managers can set team schedules and set employee shifts. Shifts can include hour limits, to-dos and specific task assignments. 
  • Payroll Management: It can utilize an employee’s timesheet and set pay rates to calculate paychecks. Reports of payments are automatically generated. Integrations allow pay issues to be handled completely automatically. 
  • Screenshots: The software allows for up to three screenshots to be taken within a 10-minute interval. Users and managers alike can see what screenshots were taken, and the feature is optional. 
  • Geofencing: Location services on mobile devices allow the app to track employee location and ensure they aren’t clocking in off-site. 
  • Reporting: Customizable reports give managers overarching views of their business and operations. Attendance, time off, locations and productivity trends can all be provided.  
  • Time Off Management: The software can implement time off policies, including holidays. Workers can have unique time off policies, and time off can be set by annual rates, accrual and negative balances. It also accounts for holidays. These can be implemented directly into the employee schedule.  
  • Notes: Managers and employees can leave notes on timesheet modifications, to-dos and others. Notes can be used to explain why a timesheet was altered, update progress on a project or leave a paper trail of any issues encountered. 
  • Integrations: More than 30 integrations allow in-depth and robust functionality. Integrations with platforms like Quickbooks enable payroll automation, and connections with Trello and others increase project tracking. 
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Product Ranking

#44

among all
Time and Attendance Software

#41

among all
Time and Attendance Software

Find out who the leaders are

Analyst Rating Summary

54
69
17
33
86
86
54
72
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Time Tracking
Project Tracking
Dashboards & Reporting
Mobile Capabilities
Dashboards & Reporting

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Toggl
Hubstaff
+ Add Product + Add Product
Compliance Dashboards & Reporting Employee Scheduling Leave & Absence Management Mobile Capabilities Platform Capabilities Project Tracking Time Clocks Time Tracking 17 86 54 18 44 66 87 11 90 33 86 72 70 88 74 73 21 83 0 25 50 75 100
0%
0%
100%
17%
0%
83%
89%
0%
11%
89%
0%
11%
22%
56%
22%
67%
11%
22%
0%
30%
70%
70%
0%
30%
43%
0%
57%
86%
0%
14%
57%
14%
29%
57%
29%
14%
67%
33%
0%
33%
67%
0%
10%
0%
90%
20%
0%
80%
92%
0%
8%
83%
0%
17%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

50%
0%
50%
38%
0%
62%

User Sentiment Summary

Excellent User Sentiment 5377 reviews
Excellent User Sentiment 2832 reviews
93%
of users recommend this product

Toggl has a 'excellent' User Satisfaction Rating of 93% when considering 5377 user reviews from 5 recognized software review sites.

91%
of users recommend this product

Hubstaff has a 'excellent' User Satisfaction Rating of 91% when considering 2832 user reviews from 4 recognized software review sites.

4.6 (1492)
4.5 (1260)
4.54 (105)
4.6 (1501)
4.7 (1771)
n/a
4.7 (1898)
n/a
n/a
4.7 (3)
4.5 (111)
3.6 (68)

Awards

Toggl stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Hubstaff stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Simple Time Tracking: Toggl Track stands out for its straightforward approach to time tracking, making it easy for both individuals and teams to monitor their work hours effectively.
Detailed Reporting: The platform provides comprehensive reports that offer valuable insights into work patterns, project timelines, and team productivity, enabling data-driven decision-making.
Seamless Integrations: Toggl Track integrates with a wide range of popular project management and productivity tools, streamlining workflows and enhancing overall efficiency.
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Timesheet Automation: Hubstaff can automatically track time spent on tasks and projects, eliminating the need for manual timesheets. Hubstaff can also take randomized screenshots to help verify work hours.
Payroll and Invoicing: Hubstaff simplifies payroll and invoicing processes by automatically calculating employee hours and generating invoices based on tracked time. Hubstaff also offers integrations with popular payroll and accounting software.
Project Budgeting: Hubstaff helps businesses stay within budget by providing real-time insights into project costs. Hubstaff can also send alerts when projects are nearing their budget limits.
GPS Tracking: Hubstaff offers GPS tracking features for mobile teams, allowing businesses to monitor employee locations and ensure they are where they need to be. Hubstaff can also track mileage for expense reimbursement purposes.
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Limited Reporting Capabilities: Toggl's reporting features may not be sufficient for businesses with complex time and attendance needs, as they lack advanced filtering and customization options.
Integrations: Toggl's integrations with payroll and HR systems may be limited, making it difficult to streamline time and attendance processes.
Mobile App: The Toggl mobile app has been reported to have occasional syncing issues and a less intuitive interface compared to the web version.
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Limited Customization: Hubstaff's reporting features may not be customizable enough for some users' needs, especially when it comes to exporting data in specific formats or generating custom reports.
Potential Privacy Concerns: Features like activity monitoring and screenshots can raise privacy concerns among employees, potentially leading to a sense of micromanagement and distrust.
Mobile App Limitations: The mobile app may lack some of the functionality available on the desktop version, which can be inconvenient for users who rely on their mobile devices for time tracking and task management.
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Want to *toggle* your way to better time management? Toggl might just be the ticket! This cloud-based software has been making waves with its simple, intuitive interface and powerful features. Users rave about its ease of use – you can get up and running in no time, tracking your hours and managing projects like a pro. Toggl's versatility is a major plus, catering to both solopreneurs flying solo and teams collaborating on complex projects. Whether you're a freelancer juggling multiple gigs or a project manager keeping a team on track, Toggl's got your back. But it's not all sunshine and rainbows. Some users find Toggl's customer support lacking, leaving them feeling stranded when they hit a snag. Additionally, while Toggl integrates with popular tools like Google Calendar and Slack, the options are somewhat limited compared to competitors like ClickUp or Hubstaff, which boast a wider range of integrations. Despite these drawbacks, Toggl's affordability and core time tracking and project management features make it a compelling choice for budget-conscious individuals and small teams who prioritize simplicity and ease of use. If you're looking for a no-frills, reliable time management solution that won't break the bank, Toggl is definitely worth checking out.

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Hubstaff, a time-tracking and productivity management software, has attracted a range of feedback from users. While many appreciate its user-friendly interface and comprehensive features, some have expressed concerns about its integration capabilities and customer support. Let's delve into the specifics. Hubstaff's strengths lie in its detailed time tracking, insightful productivity analytics, and robust reporting tools. Users find these features particularly helpful for understanding where time is spent, identifying areas for improvement, and making informed decisions. The software's ability to track employee activity, including apps used and URLs visited, provides valuable insights into work patterns and potential distractions. Additionally, Hubstaff's project management capabilities, such as Kanban boards and agile project management tools, enable teams to streamline workflows and enhance collaboration. However, some users have noted that Hubstaff's integration with other systems could be improved, limiting its compatibility with existing workflows. Additionally, there have been some reports of inconsistent customer support experiences. Hubstaff is well-suited for small to medium-sized businesses, especially those with remote teams or a need for precise project budget management. Its features cater to the specific challenges of managing a distributed workforce, providing transparency and accountability. However, larger enterprises with more complex requirements may find Hubstaff's functionality somewhat limited and may need to explore more robust solutions that offer greater customization and integration options. As the software landscape evolves rapidly, it's always recommended to check for the latest updates and reviews to make informed decisions.

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