QuickBooks Time vs Insperity TimeStar

Last Updated:

Our analysts compared QuickBooks Time vs Insperity TimeStar based on data from our 400+ point analysis of Time and Attendance Software, user reviews and our own crowdsourced data from our free software selection platform.

Insperity TimeStar Software Tool

Product Basics

QuickBooks Time is a cloud-based employee time tracking system that offers employee attendance, history and scheduling for administrators. Employees can log hours and ensure accurate records before payroll processing. With location and clock-in information, administrators can track who is working, for how long and from where. It integrates with online and desktop time-keeping versions of the program for complete employee management.
read more...

Insperity TimeStar is a sophisticated software solution designed to streamline time and attendance management. It excels in automating time tracking, simplifying payroll processing, and ensuring compliance with labor laws. This software is particularly well-suited for mid-sized to large organizations that require robust and scalable time management tools to handle complex workforce needs efficiently.

One of the standout benefits of Insperity TimeStar is its ability to reduce administrative overhead by automating routine tasks, thereby freeing up HR personnel to focus on strategic initiatives. Popular features include real-time attendance tracking, customizable reporting, and seamless integration with payroll systems. Users appreciate its intuitive interface and the accuracy it brings to timekeeping, which minimizes errors and enhances productivity.

Compared to similar products, Insperity TimeStar is often praised for its reliability and comprehensive feature set. Pricing typically varies based on the number of users and specific needs of the organization, with options for monthly or annual payment plans. This flexibility makes it a cost-effective choice for businesses looking to optimize their time and attendance processes.

read more...
$20 Monthly
Get a free price quote
Tailored to your specific needs
$99 Monthly
Free Trial is unavailable →
Get a free price quote
Tailored to your specific needs
Small 
i
Medium 
i
Large 
i
Small 
i
Medium 
i
Large 
i
Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Improved Accuracy: QuickBooks Time minimizes human error in time tracking, ensuring payroll is processed accurately and employees are compensated for the exact time they worked.
  • Enhanced Productivity: By automating time tracking, employees can focus more on their tasks rather than on manual timekeeping, leading to increased productivity and efficiency in their roles.
  • Streamlined Payroll Processing: The software seamlessly integrates with payroll systems, simplifying the payroll process and reducing the time spent on calculating hours and issuing payments.
  • Real-Time Insights: Managers gain instant access to workforce data, allowing them to make informed decisions about labor costs, project timelines, and resource allocation.
  • Increased Transparency: QuickBooks Time provides a clear record of hours worked, fostering trust between employers and employees by ensuring fairness and transparency in time tracking and compensation.
  • Flexible Time Tracking: With mobile access, employees can clock in and out from anywhere, making it ideal for remote teams and field workers, thus accommodating diverse work arrangements.
  • Compliance Assurance: The software helps businesses adhere to labor laws and regulations by accurately tracking work hours, overtime, and breaks, reducing the risk of non-compliance penalties.
  • Cost Savings: By eliminating inefficiencies in time tracking and payroll processing, businesses can significantly reduce operational costs associated with manual timekeeping and payroll errors.
  • Scalability: QuickBooks Time is designed to grow with your business, easily adapting to increased workforce size or changes in business structure without the need for significant system changes.
  • Enhanced Employee Satisfaction: Timely and accurate payroll processing, along with transparency in time tracking, contributes to higher employee satisfaction and morale.
  • Customizable Reports: The ability to generate detailed reports on time and attendance data helps businesses analyze trends, plan for future needs, and make strategic decisions based on comprehensive insights.
  • Easy Integration: QuickBooks Time integrates smoothly with other business systems, including accounting software and HR platforms, creating a cohesive ecosystem for managing all aspects of business operations.
read more...
  • Better Organize Employees: Supervisors can use several methods to build employee schedules and monitor their hours and punches. A time off schedule helps give managers an overhead view of when employees are available. 
  • Transparent Communication: Both supervisors and employees get access to schedules. Workers can request time off in the platform and utilize its messaging capabilities. Both parties can get alerts about timesheet discrepancies. 
  • Reduce Costs: Businesses save money on labor by tracking and managing overtime, ensuring labor regulation compliance and reducing time spent on time tracking efforts. 
  • Prevent Time Fraud: Time theft is reduced by preventing “buddy punching” on time clocks and flagging timesheet discrepancies. 
read more...
  • Timesheets Tracking: Keep accurate time records in individualized employee sheets. Clock hours and wages in one streamlined platform for increased employee accuracy and administrator oversight. 
  • Mobile Compatibility: Download the mobile app for remote employee access to time records and approvals, even without available Wi-Fi and cell phone coverage. View multiple timesheets and employee locations from the Crew app for administrators. Integrate project tracking, scheduling and PTO approvals and sync with the desktop version. 
    • Universal Internet Connection: Use the Time Kiosk on any internet-enabled computer or tablet for increased tracking functions. Use image captures to discourage falsified clock-ins. 
  • Location Information: Enable GPS location tracking for real-time employee location updates. Use geofencing to remind employees to clock in and out on job sites. Log and reimburse mileage records. 
  • App Integration: Merge timekeeping functionality with leading bookkeeping, payroll, invoicing and project management software for complete HR and employee management support. Sync schedules with Google, Microsoft and Apple calendars. 
  • Time Notifications: Customize alerts to receive notifications for overtime, mismatched time stamps and clock-in failures. 
  • Instant Reporting: Summarize time, labor, earned pay and project timelines in one automated report. Predict future expenses and labor timelines with real-time data adjustments. 
    • DCAA Assistance: Stay compliant with labor and contract regulations with auditing features. Approve and edit time tracking for itemized government contracts. 
read more...
  • Employee Scheduling: Supervisors can design employee schedules through three methods: by assigning employee groups, individual employees or by manual input week-by-week. 
  • Timesheets: Employees can easily log their hours and account for breaks and lunches. 
  • Time Off Management: Workers can request time off through the platform, and can check a time off schedule to determine what days work best. Supervisors can approve or deny requests, and both parties can message each other through the interface. 
  • Time Tracking: It automatically flags when worker punches don’t align with their schedule or company break rules. The system tracks tardiness and absences. 
  • Alerts: Managers can be notified when a worker punches in late or is a no-show. Employees can be prompted to correct mistakes. These alerts can be delivered in-platform or over email.  
  • Time Clock Options: Punches can be recorded from a web portal or through time clocks. Insperity’s line of time clocks supports fingerprint and badge scanners. 
  • Integrations: Data can be exported to a third-party for payroll or business intelligence. 
  • Compliance Management: It ensures that workers take enough breaks to comply with the Fair Labor Standards Act and that they are accordingly compensated for overtime. 
  • Overtime Monitoring: Employee hours are tallied, allowing supervisors to see which workers are approaching overtime. 
read more...

Product Ranking

#62

among all
Time and Attendance Software

#23

among all
Time and Attendance Software

Find out who the leaders are

Analyst Rating Summary

86
we're gathering data
33
we're gathering data
100
we're gathering data
69
we're gathering data
Show More Show More

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

QuickBooks Time
Insperity TimeStar
+ Add Product + Add Product
Compliance Dashboards & Reporting Employee Scheduling Leave & Absence Management Mobile Capabilities Platform Capabilities Project Tracking Time Clocks Time Tracking 33 100 69 80 99 98 100 79 100 0 25 50 75 100
33%
0%
67%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
67%
0%
33%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
80%
0%
20%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
80%
0%
20%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

63%
0%
37%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

User Sentiment Summary

Excellent User Sentiment 12805 reviews
Good User Sentiment 16 reviews
93%
of users recommend this product

QuickBooks Time has a 'excellent' User Satisfaction Rating of 93% when considering 12805 user reviews from 4 recognized software review sites.

75%
of users recommend this product

Insperity TimeStar has a 'good' User Satisfaction Rating of 75% when considering 16 user reviews from 2 recognized software review sites.

4.5 (1389)
3.5 (11)
4.72 (5644)
n/a
4.7 (5511)
n/a
4.0 (261)
4.3 (5)

Awards

SelectHub research analysts have evaluated QuickBooks Time and concluded it deserves the award for the Best Overall Time and Attendance Software available today and earns best-in-class honors for Dashboards & Reporting, Mobile Capabilities, Project Tracking and Time Tracking. QuickBooks Time stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

Analysts' Pick Award
User Favorite Award
Dashboards & Reporting Award
Mobile Capabilities Award
Project Tracking Award
Time Tracking Award

we're gathering data

Synopsis of User Ratings and Reviews

Timesheet Flexibility: QuickBooks Time offers multiple ways to track time, including a mobile app with geofencing, a web dashboard, and a physical time clock. This allows employees to easily track their time from anywhere, and it gives employers the flexibility to choose the method that best suits their needs.
Project Tracking: The software allows users to track time spent on specific projects and tasks, which can be helpful for businesses that need to bill clients or track project profitability. This feature can also be used to identify areas where employees are spending too much time, so that processes can be improved.
Payroll Integration: QuickBooks Time integrates with QuickBooks Online Payroll, which can save businesses time and money by automating the payroll process. This integration can also help to ensure that employees are paid accurately for the time they have worked.
Scheduling: The scheduling feature allows managers to create and share schedules with employees, and it also allows employees to request time off. This can help to improve communication and reduce scheduling conflicts.
Reporting: QuickBooks Time offers a variety of reports that can help businesses to track employee time, project costs, and labor expenses. These reports can be used to identify trends, make better business decisions, and improve profitability.
Show more
Easy to Use: Users consistently praise TimeStar's intuitive interface, making it simple for employees to clock in and out, request time off, and view their time records.
Mobile-Friendly: The mobile app allows employees to manage their time and attendance from anywhere, eliminating the need for them to be physically present at the office.
Accurate Time Tracking: TimeStar's robust features ensure accurate time tracking, reducing errors and disputes related to payroll.
Streamlined Approvals: The system simplifies the approval process for time off requests, reducing administrative burden and improving efficiency.
Integration with Other Systems: TimeStar integrates seamlessly with other HR and payroll systems, simplifying data exchange and reducing manual data entry.
Show more
Mobile App Issues: The mobile app has been reported to have issues with clocking in and out, as well as syncing data accurately. This can be frustrating for employees who rely on the app to track their time.
Customer Support Challenges: Some users have expressed dissatisfaction with the level of customer support provided by QuickBooks Time. Getting timely and effective assistance can be difficult, leading to frustration and unresolved issues.
Scheduling Limitations: The scheduling features in QuickBooks Time may not be as robust or flexible as some businesses require. This can make it challenging to create and manage complex schedules, especially for businesses with varying shift patterns or employee availability.
Integrations and Compatibility: While QuickBooks Time offers integrations with some payroll and accounting software, it may not be compatible with all systems. This can create challenges for businesses that use different software solutions and need seamless data transfer.
Show more
Limited Customization: Some users have reported difficulty customizing the system to fit their specific needs, such as tracking different types of leave or adding custom fields for employee information. For example, some users have found it difficult to track different types of leave, such as sick leave, vacation leave, and unpaid leave, or to add custom fields for employee information, such as their job title or department.
Mobile App Issues: The mobile app has been criticized for being clunky and difficult to use, with some users reporting issues with logging in, submitting time off requests, and viewing their time sheets. For example, some users have reported that the app is slow to load, that it crashes frequently, or that it is difficult to navigate.
Customer Support: Some users have expressed frustration with the customer support team, reporting long wait times and difficulty getting their issues resolved. For example, some users have reported that they have had to wait for hours to speak to a customer service representative, or that they have been unable to get their issues resolved after multiple calls.
Show more

QuickBooks Time emerges as a guiding light for small businesses seeking a straightforward solution. User reviews from the past year paint a picture of a platform celebrated for its user-friendly interface and seamless integration with other QuickBooks products, simplifying payroll and invoicing processes. The mobile app empowers employees to clock in and out from any location, promoting flexibility and accurate timekeeping. While QuickBooks Time may not boast the extensive feature set of some competitors, its core functionalities cater effectively to the needs of smaller teams. The drag-and-drop scheduling tools and geofencing capabilities streamline workforce management, ensuring that projects stay on track and within budget. However, some users note that QuickBooks Time's pricing structure may present a challenge for businesses with larger workforces. The software's strength lies in its ability to simplify time tracking and scheduling for small businesses, but it may not offer the same level of scalability as alternatives like Clockify or When I Work. Ultimately, QuickBooks Time is a valuable asset for small businesses seeking an intuitive and efficient time and attendance solution. Its integration with the QuickBooks ecosystem and focus on core functionalities make it an ideal choice for teams of up to 10 employees looking to optimize their time management processes without the complexity of more comprehensive platforms.

Show more

Is Insperity TimeStar a shining star or a time-wasting dud? User reviews paint a mixed picture, with some praising its features while others find it lacking. Users who appreciate Insperity TimeStar highlight its seamless integration with other HR systems, making it a breeze to manage payroll and employee data. They also rave about its ability to track time off and ensure compliance with federal regulations, which is crucial for businesses of all sizes. However, some users find the software clunky and difficult to navigate, especially when it comes to managing complex schedules and resolving timekeeping discrepancies. They also complain about the lack of customization options, which can make it challenging to tailor the software to their specific needs. Insperity TimeStar is best suited for businesses that need a reliable and straightforward time and attendance system that integrates well with their existing HR infrastructure. It's a good choice for companies with a relatively simple workforce and straightforward scheduling needs. However, businesses with complex scheduling requirements or a need for extensive customization may find other time and attendance solutions more suitable.

Show more

Screenshots

we're gathering data

Top Alternatives in Time and Attendance Software


Buddy Punch

Clockify

Harvest Time Tracking

Hubstaff

isolved Time

Jibble

OnTheClock

Time Doctor

Time Tracker

TimeClock Plus

Tmetric

Toggl

uAttend

When I Work

Related Categories

Head-to-Head Comparison

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

Compare products
Comparison Report
Just drag this link to the bookmark bar.
?
Table settings