Todoist vs Quickbase

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Our analysts compared Todoist vs Quickbase based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Quickbase Software Tool

Product Basics

Todoist is a task management software designed to enhance productivity and organization for individuals and teams. Its user-friendly interface simplifies task creation, assignment, and tracking, making it ideal for those seeking a straightforward solution to manage their workload. Key benefits include its ease of use, diverse features, and integrations with other applications, promoting seamless workflow management. Todoist offers features like task prioritization, recurring due dates, and progress visualization, enabling users to stay on top of deadlines and track their accomplishments effectively.

Todoist provides a range of pricing options, including a free plan with basic features and paid plans with more advanced functionalities such as team collaboration and project management tools. The paid plans are generally considered affordable, making Todoist a cost-effective solution for individuals and businesses seeking to improve their task management processes. While user experiences with similar products may vary, Todoist is often praised for its intuitive design and comprehensive features, making it a strong contender in the task management software market.

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Quickbase is a cloud-based solution that empowers businesses to optimize project management through customization, workflow automation, data consolidation and analysis. Its no-code approach allows users with minimal coding experience to build custom applications and reports for their specific needs. Intuitive interfaces and drag-and-drop functionality expedite application development, saving time and resources.

Improve accessibility and eliminate silos by consolidating data from various sources into a central hub, providing a 360-degree view of projects. Users can tailor applications, dashboards, triggers and user roles to suit their workflows. Advanced analytics capabilities enable users to track key metrics, identify trends and generate custom reports for insightful decision making. The platform also integrates with third-party tools via pre-built channels or API access.

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$4 Monthly, Freemium
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$35/User, Monthly
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Tailored to your specific needs
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Product Assistance

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Knowledge Base
24/7 Live Support
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Product Insights

  • Project Peace of Mind: Track the status of multiple projects at a time using organized lists for each individual assignment. Ensure no details fall through the cracks with visual dashboards to track progress. 
  • Streamline Projects: Turn complex projects into simple to-do lists with custom boards or ready-to-use templates. Manage projects among team members by assigning responsibility to tasks. 
  • Kickstart Productivity: Use dozens of readily available templates to quickly create lists depending on purpose and task. 
  • Cost Effective: Explore a free version and low-cost premium package to ensure value to any business at any price point. 
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  • Greater Customization: Create custom applications with no-code visual software tailored to your specific needs and workflows. Empower your team to build applications with pre-built templates or AI to manage complex projects and eliminate ad hoc solutions.
  • Efficient Automation: Streamline processes and improve productivity by automating repetitive tasks and workflows within your projects with a drag-and-drop builder.
  • Increased Visibility: Gain a 360-degree view of all your projects, resources and people in one place. Use a centralized view to track progress, identify roadblocks and ensure everything stays on schedule.
  • Improved Data Insights: Consolidate project data from various sources into a single platform. Use filter views, dynamic dashboards, intuitive graphs and tailored reports to make data-driven decisions and improve overall project performance.
  • Better Collaboration: Foster better communication within project teams by providing a central platform for collaboration and information sharing. Use Kanban boards to keep teams and departments in sync.
  • Enhanced Analysis: Get real-time insights into project health by generating dashboards and tabular and summary reports. Create personalized dashboards and filter reports across your business to analyze patterns and trends.
  • Greater Accessibility: Access project information and manage workflows on the go using Quickbase's mobile apps. Convert paper forms to digital forms, access mobile dashboards and mobile-ready apps, and enter data even when offline.
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  • Task Prioritization: Use color-coded categories to organize tasks in order of importance and create structure in projects with multiple phases. Receive alerts for time-sensitive tasks to ensure users complete high-priority responsibilities on time. 
  • Project Delegation: Assign individual tasks to different members of a shared project. Customize assignments and use project sharing to add comments and have conversations with team members. 
  • Productivity Visualization: Interpret group productivity through line graphs and progress wheels used to visualize progress. Track and compare team project progress with comparable graphs. 
  • Widespread Integration: Bundle with other productivity, communication and scheduling software such as Dropbox, Google Calendar and Amazon Alexa. Turn emails into tasks by connecting to an email provider. 
  • Communication: Designate tasks and responsibilities to individual team members. Simplify teamwork and collaborative processes with a centralized plan. 
  • Notifications: Receive optional desktop, phone or email notifications for completed tasks, comments and new activity on a project. 
  • Personalized Boards: Rearrange the structure of lists to fit the needs of individual projects and support the workflow of team members. 
  • Activity History: Monitor the history of activity for all collaborative projects filtered by team member and project. 
  • Reward System: Gain points for achieving goals and using advanced features. Use those points to unlock Karma Levels, ranging from Beginner to Enlightened, to motivate project members. Maintain productivity to avoid breaking a streak and losing points. 
  • File Uploads: Attach text and multimedia files to add context to project tasks. Pair files with individual tasks to keep team members informed and connected. 
  • Free Access: Keep up to five active projects with up to 300 active tasks with the program’s free access option. Use up to three filters and upload up to five MB of content to projects.
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  • No-Code Builder: Create custom project management applications with minimal coding experience. Use AI, drag-and-drop tools and pre-built templates to design custom applications for your team's needs and workflows.
  • Integrations: Use pre-built integration channels to unify existing business systems, data sources and workflows with third-party tools. Eliminate manual data entry and ensure all project information is centralized and up-to-date using APIs to develop custom extensions.
  • Automated Workflows: Use automation features to streamline repetitive tasks and processes within your projects. Set up automated triggers and actions based on specific events, such as sending notifications when a task is completed or automatically generating reports when deadlines approach.
  • Dashboards: Use interactive dashboards to gain a real-time, centralized view of all your projects. View key project metrics, resource allocation, task statuses and overall progress to identify potential issues early on and make informed decisions to keep projects on track. Filter, group, modify and search dashboards to improve project analysis. Design highly personalized, role-based dashboards with simple drag-and-drop functionality.
  • Mobile Apps: Build and access mobile-ready applications, monitor projects securely and remotely, and view mobile dashboards.
  • Customizable Reporting: Create custom reports and dynamic dashboards tailored to your specific needs. Analyze project performance, identify trends and make data-driven decisions by intuitively visualizing project data using charts, graphs and tables.
  • Role-Based Security: Improve data security and access control with role-based permission to ensure only authorized personnel can view or modify sensitive project information. Define user roles and assign specific access levels to different team members based on their needs.
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Product Ranking

#33

among all
Project Management Software

#39

among all
Project Management Software

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User Sentiment Summary

Excellent User Sentiment 3242 reviews
Great User Sentiment 1322 reviews
91%
of users recommend this product

Todoist has a 'excellent' User Satisfaction Rating of 91% when considering 3242 user reviews from 4 recognized software review sites.

88%
of users recommend this product

Quickbase has a 'great' User Satisfaction Rating of 88% when considering 1322 user reviews from 4 recognized software review sites.

4.6 (14)
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4.4 (761)
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4.5 (238)
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4.8 (237)
4.4 (199)
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Awards

Todoist stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Intuitive Interface: Todoist is often praised for its clean and user-friendly design, making task management simple and efficient. The platform's layout is straightforward, allowing users to easily navigate and find the information they need.
Cross-Platform Compatibility: Todoist is accessible on a wide range of devices and operating systems, including web browsers, desktop applications, and mobile apps. This flexibility ensures users can manage their tasks seamlessly regardless of their location or preferred device.
Collaboration Features: Todoist facilitates teamwork through features like shared projects, task assignments, and comments. Team members can collaborate effectively, stay updated on project progress, and communicate within the platform.
Productivity Tools: Todoist offers various tools to enhance productivity, such as recurring due dates for repetitive tasks, priority levels to focus on important items, and progress tracking to monitor completion rates. These features help users stay organized and efficient in managing their workload.
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Ease of Use: Use a no- or low-code structure to easily input and access data. Speed up application development and report creation with easy navigation and intuitive interfaces.
Workflow Automation: Streamline processes and task management using workflow emails, notifications and live data views through charts and graphs.
Customization: Build customized applications for unique business processes using AI, pre-built templates and no code software. Access custom portals for teams and clients, define personalized user roles and permissions and utilize dynamic dashboards.
Data Accessibility and Data Analysis: Eliminate date silos by consolidating information from multiple sources into a centralized view. Generate custom reports to visualize data intuitively, track key metrics, and identify trends and patterns.
Integration: Enhance productivity and streamline operations by integrating with third-party applications and using API access to build custom extensions.
Training Resources and Documentation: Access training resources and documentation in the form of guides, video courses, certifications, online help and a strong user community to help users learn the intricacies of the solution.
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Limited Free Plan: The free version of Todoist lacks several key features, such as reminders, labels, and filters, which can hinder effective task management for users with more complex workflows.
No Time Tracking: Todoist does not offer native time tracking functionality, making it difficult for users to monitor the time spent on tasks and projects, which is crucial for accurate project management and billing purposes.
Collaboration Challenges: While Todoist allows for task sharing, it lacks robust collaboration features like in-app communication and real-time editing, which can impede seamless teamwork and communication.
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Learning Curve: New users may face a steep learning curve and adoption can be challenging for those unfamiliar with programming principles.
Cost: The pricing can be a barrier for some organizations, especially smaller ones or those with limited budgets.
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Let's "to-do" this! Todoist has garnered a reputation as a productivity powerhouse, but it's not without its quirks. Users rave about its clean and intuitive interface, making task management a breeze. The platform's flexibility shines through with features like recurring due dates, priority levels, and project organization, allowing users to tailor their workflow. Todoist's cross-platform compatibility is a major plus, keeping users in sync across devices. However, some users find the free version limiting, desiring features like reminders and labels, which are exclusive to the premium plan. In comparison to competitors like Microsoft To Do and TickTick, Todoist strikes a balance between simplicity and functionality. While Microsoft To Do offers basic task management, it lacks the robust features of Todoist. TickTick, on the other hand, boasts similar features but with a more playful interface. Ultimately, Todoist is best suited for individuals and small teams seeking a straightforward yet powerful task management solution. Its intuitive design and flexible features make it ideal for those who value organization and efficiency without the need for extensive collaboration tools.

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Quickbase is a user-friendly platform suited to help businesses optimize project management with custom applications, workflow automation and data-driven insights. Its no-code structure and intuitive interfaces to develop applications and reports quickly, even with minimal coding experience, are often mentioned by users. Users can centralize data from multiple sources and access advanced data insights on key project metrics to improve decision-making, save time and optimize resource allocation. Extensive customization options are another reviewer favorite, enabling users to build solutions tailored to their specific needs. Integration with third-party applications adds to Quickbase's appeal by enhancing productivity and streamlining operations. Additionally, reviewers consistently highlight the abundance of training resources and documentation available, including guides, video courses and a supportive user community. Despite high customization and ease-of-use, reviewers note a learning curve to optimize adoption and performance. Quickbase’s “reads”-based cost structures are also a barrier for smaller businesses with limited budgets. Overall, Quickbase is an excellent option for businesses who require extensive customization to optimize their project management, offering ease-of-use with data accessibility and custom apps for task management.

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