Todoist vs 5pm

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Our analysts compared Todoist vs 5pm based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

5pm Software Tool

Product Basics

Todoist is a task management software designed to enhance productivity and organization for individuals and teams. Its user-friendly interface simplifies task creation, assignment, and tracking, making it ideal for those seeking a straightforward solution to manage their workload. Key benefits include its ease of use, diverse features, and integrations with other applications, promoting seamless workflow management. Todoist offers features like task prioritization, recurring due dates, and progress visualization, enabling users to stay on top of deadlines and track their accomplishments effectively.

Todoist provides a range of pricing options, including a free plan with basic features and paid plans with more advanced functionalities such as team collaboration and project management tools. The paid plans are generally considered affordable, making Todoist a cost-effective solution for individuals and businesses seeking to improve their task management processes. While user experiences with similar products may vary, Todoist is often praised for its intuitive design and comprehensive features, making it a strong contender in the task management software market.

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5pm Project Management Software by Disarea is a versatile tool designed to streamline project management tasks for teams of various sizes. It is particularly well-suited for organizations looking for an intuitive interface that allows for efficient tracking of projects, tasks, and deadlines. One of the key benefits of using 5pm is its ability to enhance collaboration among team members, enabling real-time updates and communication. Popular features include time tracking, interactive timelines, and integration capabilities with other tools, which collectively contribute to its appeal among project managers seeking a comprehensive solution. When compared to similar products in the market, users often highlight 5pm's user-friendly design and effective customer support. Pricing for 5pm is structured on a per-user basis, with payment options available on a monthly or annual frequency, making it a flexible choice for businesses mindful of budget and scalability.
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$4 Monthly, Freemium
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Tailored to your specific needs
$24 Monthly
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Tailored to your specific needs
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Product Assistance

Documentation
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Live Online
Videos
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Email
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FAQ
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Project Peace of Mind: Track the status of multiple projects at a time using organized lists for each individual assignment. Ensure no details fall through the cracks with visual dashboards to track progress. 
  • Streamline Projects: Turn complex projects into simple to-do lists with custom boards or ready-to-use templates. Manage projects among team members by assigning responsibility to tasks. 
  • Kickstart Productivity: Use dozens of readily available templates to quickly create lists depending on purpose and task. 
  • Cost Effective: Explore a free version and low-cost premium package to ensure value to any business at any price point. 
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  • Enhanced Collaboration: 5pm seamlessly connects team members, allowing for real-time communication, task assignment, and progress tracking, fostering a collaborative and efficient work environment.
  • Streamlined Workflows: Its intuitive interface and customizable workflows automate repetitive tasks, streamline processes, and reduce administrative burdens, freeing up time for strategic initiatives.
  • Increased Productivity: 5pm provides a centralized platform that organizes tasks, deadlines, and project details, empowering teams to prioritize effectively, minimize distractions, and maximize output.
  • Improved Transparency: With real-time visibility into project progress, stakeholders can track accomplishments, identify bottlenecks, and make informed decisions based on up-to-date information.
  • Reduced Risk: 5pm's risk management capabilities proactively identify potential challenges, allowing teams to develop mitigation strategies, allocate resources efficiently, and minimize project setbacks.
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  • Task Prioritization: Use color-coded categories to organize tasks in order of importance and create structure in projects with multiple phases. Receive alerts for time-sensitive tasks to ensure users complete high-priority responsibilities on time. 
  • Project Delegation: Assign individual tasks to different members of a shared project. Customize assignments and use project sharing to add comments and have conversations with team members. 
  • Productivity Visualization: Interpret group productivity through line graphs and progress wheels used to visualize progress. Track and compare team project progress with comparable graphs. 
  • Widespread Integration: Bundle with other productivity, communication and scheduling software such as Dropbox, Google Calendar and Amazon Alexa. Turn emails into tasks by connecting to an email provider. 
  • Communication: Designate tasks and responsibilities to individual team members. Simplify teamwork and collaborative processes with a centralized plan. 
  • Notifications: Receive optional desktop, phone or email notifications for completed tasks, comments and new activity on a project. 
  • Personalized Boards: Rearrange the structure of lists to fit the needs of individual projects and support the workflow of team members. 
  • Activity History: Monitor the history of activity for all collaborative projects filtered by team member and project. 
  • Reward System: Gain points for achieving goals and using advanced features. Use those points to unlock Karma Levels, ranging from Beginner to Enlightened, to motivate project members. Maintain productivity to avoid breaking a streak and losing points. 
  • File Uploads: Attach text and multimedia files to add context to project tasks. Pair files with individual tasks to keep team members informed and connected. 
  • Free Access: Keep up to five active projects with up to 300 active tasks with the program’s free access option. Use up to three filters and upload up to five MB of content to projects.
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  • Project Timeline View: Visualize project timelines with Gantt charts and critical path highlighting.
  • Customizable Dashboards: Tailor dashboards to track key metrics, progress, and resource allocation.
  • Real-Time Collaboration: Facilitate team collaboration with instant messaging, file sharing, and task assignment.
  • Resource Management: Track and allocate resources, including team members, equipment, and budget.
  • Task Management: Create, assign, and track tasks with customizable workflows and dependencies.
  • Document Management: Store, share, and collaborate on project-related documents in a centralized location.
  • Time Tracking: Log time spent on tasks for accurate billing and project tracking.
  • Integrations: Connect with popular tools such as Google Workspace, Microsoft Teams, and Slack for seamless collaboration.
  • Project Templates: Use pre-built project templates to streamline project setup and ensure consistency.
  • Reporting and Analytics: Generate detailed reports and analyze project data to identify trends and improve efficiency.
  • Mobile App: Access project information and collaborate on the go with the mobile app.
  • Customizable Permissions: Set user permissions to control access to sensitive project data and ensure security.
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Product Ranking

#33

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Project Management Software

#91

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Project Management Software

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User Sentiment Summary

Excellent User Sentiment 3242 reviews
Great User Sentiment 198 reviews
91%
of users recommend this product

Todoist has a 'excellent' User Satisfaction Rating of 91% when considering 3242 user reviews from 4 recognized software review sites.

84%
of users recommend this product

5pm has a 'great' User Satisfaction Rating of 84% when considering 198 user reviews from 2 recognized software review sites.

4.6 (14)
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4.4 (761)
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4.6 (2268)
4.23 (99)
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4.2 (99)
4.4 (199)
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Awards

Todoist stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Intuitive Interface: Todoist is often praised for its clean and user-friendly design, making task management simple and efficient. The platform's layout is straightforward, allowing users to easily navigate and find the information they need.
Cross-Platform Compatibility: Todoist is accessible on a wide range of devices and operating systems, including web browsers, desktop applications, and mobile apps. This flexibility ensures users can manage their tasks seamlessly regardless of their location or preferred device.
Collaboration Features: Todoist facilitates teamwork through features like shared projects, task assignments, and comments. Team members can collaborate effectively, stay updated on project progress, and communicate within the platform.
Productivity Tools: Todoist offers various tools to enhance productivity, such as recurring due dates for repetitive tasks, priority levels to focus on important items, and progress tracking to monitor completion rates. These features help users stay organized and efficient in managing their workload.
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Cloud-Based Convenience: Access your projects from anywhere with an internet connection, enabling seamless collaboration and remote work.
Customizable Workflows: Tailor 5pm to match your unique project management processes, ensuring a seamless fit into your existing workflow.
Robust Task Management: Assign tasks, set deadlines, and track progress efficiently, keeping your team organized and on track.
Collaboration Tools: Facilitate effective communication with team members through in-app messaging, file sharing, and real-time updates.
Intuitive Interface: 5pm's user-friendly design makes it easy for teams of all sizes to navigate and utilize its features, minimizing the learning curve.
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Limited Free Plan: The free version of Todoist lacks several key features, such as reminders, labels, and filters, which can hinder effective task management for users with more complex workflows.
No Time Tracking: Todoist does not offer native time tracking functionality, making it difficult for users to monitor the time spent on tasks and projects, which is crucial for accurate project management and billing purposes.
Collaboration Challenges: While Todoist allows for task sharing, it lacks robust collaboration features like in-app communication and real-time editing, which can impede seamless teamwork and communication.
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Functionality Overload: Overwhelming array of features that users don't need, leading to confusion and frustration.
Cumbersome Interface: Unintuitive navigation and cluttered layout hinder efficient task management.
Limited Customization: Inability to tailor the software to specific project needs, resulting in rigidity and inefficiency.
Slow Performance: Lags and glitches during usage, disrupting workflow and causing delays.
Poor Customer Support: Limited or unresponsive support channels leave users struggling with issues and hindering productivity.
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Let's "to-do" this! Todoist has garnered a reputation as a productivity powerhouse, but it's not without its quirks. Users rave about its clean and intuitive interface, making task management a breeze. The platform's flexibility shines through with features like recurring due dates, priority levels, and project organization, allowing users to tailor their workflow. Todoist's cross-platform compatibility is a major plus, keeping users in sync across devices. However, some users find the free version limiting, desiring features like reminders and labels, which are exclusive to the premium plan. In comparison to competitors like Microsoft To Do and TickTick, Todoist strikes a balance between simplicity and functionality. While Microsoft To Do offers basic task management, it lacks the robust features of Todoist. TickTick, on the other hand, boasts similar features but with a more playful interface. Ultimately, Todoist is best suited for individuals and small teams seeking a straightforward yet powerful task management solution. Its intuitive design and flexible features make it ideal for those who value organization and efficiency without the need for extensive collaboration tools.

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5pm's user reviews have been consistently positive over the past year, with users praising its intuitive interface, powerful features, and excellent customer support. Many users believe that 5pm compares favorably to similar products like Asana and Trello, citing its strengths in project planning, task management, and collaboration. One of 5pm's key strengths is its visual project planning capabilities. Users appreciate the ability to create Gantt charts, timelines, and Kanban boards, which provide a clear and comprehensive overview of project progress. Additionally, 5pm's task management features are robust and flexible, allowing users to assign tasks, set deadlines, and track progress. The collaboration tools are also well-received, with users highlighting the ability to share files, comment on tasks, and receive real-time updates. However, some users have noted that 5pm's reporting capabilities could be improved. While the software provides basic reporting functionality, some users have expressed a desire for more advanced reporting options. Additionally, a few users have reported occasional performance issues, particularly when working with large projects or complex tasks. Overall, 5pm is a highly-rated project management software that is well-suited for teams of all sizes. Its intuitive interface, powerful features, and excellent customer support make it a great choice for businesses looking to improve their project management processes.

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