TeamGantt vs WorkflowMax

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Our analysts compared TeamGantt vs WorkflowMax based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

WorkflowMax Software Tool

Product Basics

TeamGantt is an online task management solution that offers collaborative modules like time tracking, Gantt charts, file sharing and project communication. Businesses can view tasks assigned while tracking team project progress.

Employees can comment on tasks while attaching documents to them. It helps filter tasks by assignees and due dates while converting Gantt charts to PDFs. Users can view and edit projects on Gantt charts while tracking project progress with task dependencies.
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WorkFlowMax is a cloud-hosted job management solution designed for small to mid-sized service-based organizations. It offers capabilities like timesheets, job costing and quote creation to handle projects.

It integrates with popular third-party document management modules to execute projects faster and payroll modules to simplify payroll. Employees can work within their timesheets using the timesheet functionality. It stores all cost-related information in one place and offers a sales dashboard that displays closed, hot or cold leads.
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$49/Manager, Monthly
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$20 Monthly
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Tailored to your specific needs
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Product Assistance

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Product Insights

  • Easy-to-Use: Handle projects in a hassle-free manner using intuitive modules. Set up quickly following the simple setup steps to get going. Create intuitive project flows and charts with color coding and formatting. 
  • Efficient Collaboration: Encourage team collaboration by sharing Gantt charts with employees. Edit and check tasks frequently while scheduling projects promptly. Share project progress with teams to get everyone on the same page. 
  • Effective Project Creation: Create charts with multiple projects while presenting them as a calendar with overlapping deadlines. View projects in task groups while listing them sequentially. Store task comments as conversation threads. 
  • Customizable Templates: Use previous projects as templates when creating common tasks. Save project views like screenshots and related task statuses. Track project changes while referring back to saved projects. 
  • Accessibility: Add comments or update progress using any device on the go. Monitor project and individual employee progress anytime, anywhere using the mobile application. 
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  • Consolidate Work: Access all business tools from one place. Avoid unnecessary hassles by launching multiple applications from a single suite to deliver work faster and efficiently. 
  • Accessibility: Access data anytime, anywhere using mobile applications for Android and iOS. Manage jobs on-the-go and tick milestones when met. Access client information while syncing with the desktop app quickly. Send photos, videos and other documents as attachments. 
  • Collaboration: Let clients and contractors log in from anywhere to view work progress time against a job. Store all project information in one place while uploading images, documents and pictures. Restrict information action via permission settings for staff and clients. Stay updated with project progress and share details with teams. 
  • Integrations: Seamlessly integrate with Xero’s suite of modules to maximize business performance. Push sales invoices into Xero while automatically syncing corresponding payment dates. Update job profitability reporting and create bills payable. Avoid data duplicity and receive useful business profitability insights. 
  • Customization: Personalize it to suit an organization’s needs. Create branded and professional custom print templates to save time. Extract powerful and specialized data using custom fields to operate a business better. Keep pace with approaching deadlines by creating unique notifications. 
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  • Project Management: Use a drag-and-drop function to modify start and end dates, adjust timelines and reorder tasks with one click. View all projects on one screen to spot project conflicts and plan easily. 
  • Workload Management: Avoid employee burnout by equally distributing tasks using an availability tab. Monitor project statuses while detecting the ones falling behind. Create task sub-groups while nesting tasks. 
  • Templates: Create reusable templates to create similar tasks while saving time. Sort task comments and updates while setting the order in which tasks should be completed. 
  • Time Tracking: Track employee work hours and time spent on each task and project. Embed attractive project timelines on the company’s webpage. Import current timelines as a CSV. 
  • Timeline Management: Generate baseline reports to compare projected timelines with actual project timelines. View tasks as lists or calendar formats. 
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  • Lead Management: Track leads, sales projections and proposals from a single location. Transform leads into winning quotes, jobs, invoices and eventually into profits. Customize lead categories to forecast lead conversion correctly while projecting cash flows. Monitor team activities and overdue tasks for new business developments. 
  • Client Management: Maintain profitable and productive relationships with clients. Use custom fields to store unique customer and client information. Store unlimited contact details to client records and contact them directly. Use a global search function to search for a client’s details while using filters to locate information quickly. Build stronger relationships by adding custom information like birthdays, preferred time to contact, pet’s name and more to client data. 
  • Document Management: Use the document management tool to access all crucial project-related information. Save time by automating document storage processes and emails. Set up a unique email account to send important attachments required for a job. Sync with multiple devices and integrate with Google Drive, Dropbox and Box to access documents easily. 
  • Staff, Task and Job Management: Manage people, jobs and tasks from one place. Track resources, costs, profitability and time for every job. Delegate tasks, to-do checklists, estimated time on each task and due dates using the task manager. Create adjustable milestones, deadlines and project due dates. Automate recurring jobs and tasks to reduce time spent on repetitive tasks. 
  • Time Tracking: Enter time in eight different ways and track and report on every single minute daily. Record time within dashboards, by tasks or timesheets. Track employee time on-the-go using mobile apps. Record how time was spent and share information with clients. Optimize billable values by choosing the nearest decimal rounding option. 
  • Invoicing: Get paid faster by creating invoices just in a few clicks. Design invoices based on actual time and costs, quoted time and costs, progress amounts or percentage values. Create a simple invoice with basic project information or a detailed one by adding costs, tasks and rates. Save time by sending multi-job invoices. 
  • Reporting: Make smarter business decisions by gaining real-time insights into productivity, workflows, performance and profitability. Understand profitability across multiple client categories and improve business processes. Extract relevant information by building reports using multiple fields and criteria. Improve cash flows by getting a snapshot of billable jobs. 
  • Purchase Order Management: Streamline job cost management using purchase order management tools. Track actual orders, cost and bills payable, ensuring nothing falls through the cracks. Integrate with Xero to keep financial job reporting intact. Use flexible receipt processes to display full or half orders received. 
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Product Ranking

#59

among all
Project Management Software

#27

among all
Project Management Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

TeamGantt
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Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 41 40 35 51 79 45 67 59 86 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 1134 reviews
Great User Sentiment 417 reviews
95%
of users recommend this product

TeamGantt has a 'excellent' User Satisfaction Rating of 95% when considering 1134 user reviews from 4 recognized software review sites.

85%
of users recommend this product

WorkflowMax has a 'great' User Satisfaction Rating of 85% when considering 417 user reviews from 6 recognized software review sites.

5.0 (21)
4.4 (8)
4.8 (876)
3.2 (22)
4.6 (197)
4.31 (95)
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4.3 (112)
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4.2 (40)
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Awards

TeamGantt stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Intuitive Interface: Users appreciate the platform's straightforward and visually appealing interface, making it easy to navigate and manage projects efficiently.
Gantt Chart Visualization: The core feature of TeamGantt, the Gantt chart, provides a clear visual representation of project timelines, dependencies, and progress, enabling users to track project schedules effectively.
Collaboration Features: TeamGantt facilitates collaboration among team members through features such as task assignments, file sharing, and communication tools, promoting teamwork and project coordination.
Workload Management: The platform allows users to visualize team member workloads, ensuring balanced task distribution and preventing overallocation of resources.
Customizable Options: TeamGantt offers various customization options, enabling users to tailor the platform to their specific project management needs and preferences.
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Client Management: WorkflowMax offers tools to manage client information, including contact details, project history, and billing information, providing a centralized location for client data.
Project Tracking: The platform allows users to track project progress, budgets, and deadlines, ensuring projects stay on track and within budget. This includes features such as Gantt charts and task management tools.
Time Tracking: WorkflowMax simplifies time tracking for both employees and contractors, with options for manual entry, timers, and timesheet approvals. This streamlines payroll and billing processes.
Reporting: The software provides various reporting options, including project reports, financial reports, and staff productivity reports, offering insights into business performance and areas for improvement.
Integrations: WorkflowMax integrates with other popular business tools, such as Xero accounting software and Google Apps, allowing for seamless data flow between systems.
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Limited Customization: Users have expressed frustration with the inability to customize specific aspects of the platform, such as the color palette or the layout of certain views. This lack of flexibility can hinder the ability to tailor the platform to individual preferences or specific project needs.
Mobile App Limitations: The mobile app version of TeamGantt has received feedback citing limited functionality compared to the web version. Users may find it challenging to perform certain tasks or access the full range of features while on the go, potentially impacting productivity and convenience.
Resource Management Challenges: Some users have noted that resource management features within TeamGantt could be more robust. The platform may not provide the level of detail or granularity needed for complex projects with multiple resources and dependencies, potentially leading to inefficiencies in resource allocation and utilization.
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Limited Functionality: WorkflowMax may not be suitable for larger or more complex projects due to limitations in features such as resource management and project portfolio management.
Usability Challenges: Some users find the interface to be clunky and unintuitive, leading to a steeper learning curve and potential frustration during daily use.
Reporting Limitations: Generating customized reports can be challenging, and the available reporting options may not meet the specific needs of all businesses.
Integrations: While WorkflowMax offers some integrations, it may not seamlessly connect with all the tools and software that a business uses, potentially leading to data silos and inefficiencies.
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This project management software has been making waves, but like any tool, it has its fans and its critics. Users who sing its praises often highlight its user-friendly interface – you don't need a PhD in project management to navigate it. The drag-and-drop functionality for scheduling tasks is a major plus, and the ability to switch between Gantt chart, Kanban board, and calendar views keeps everyone happy. Plus, TeamGantt plays well with others, integrating seamlessly with popular apps like Google Drive and Microsoft Office. However, it's not all sunshine and rainbows. Some users find TeamGantt's feature set a bit lacking compared to heavy hitters like Asana or Monday.com. The price tag can also raise eyebrows, especially for smaller teams or those on a tight budget. And while the interface is generally praised, some users have found customer support to be less than stellar. So, who's the ideal candidate for TeamGantt? It's a sweet spot for teams that value simplicity and visual planning. If you're looking for a straightforward way to manage projects with Gantt charts as your go-to tool, TeamGantt could be your new best friend. But if you need advanced features, extensive customization, or top-tier support, you might want to explore other options. Remember, the project management software landscape is vast and ever-changing, so do your research to find the perfect fit for your team's needs!

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WorkflowMax, a project management software developed by a small team in New Zealand, has garnered a reputation for its innovative approach to task management. It has gained popularity among professional service businesses seeking to streamline their job and project management processes. Users frequently praise WorkflowMax for its user-friendly interface, robust features, and cost-effectiveness, making it a compelling choice for small and medium-sized businesses. The software's integration with Xero accounting software further enhances its appeal, providing a comprehensive solution for managing projects, tracking time, and invoicing clients. However, some users have expressed concerns regarding WorkflowMax's limitations. Specifically, the software's lack of integration with certain other systems and its limited support options have been points of contention. While WorkflowMax excels in core project management functionalities, its integration capabilities may not meet the needs of businesses that rely on a diverse tech stack. Additionally, users seeking extensive support resources might find the available options to be somewhat restricted. Despite these drawbacks, WorkflowMax remains a solid project management solution for businesses prioritizing ease of use, essential features, and affordability. Its intuitive interface and comprehensive project management tools make it particularly well-suited for small and medium-sized businesses that require a streamlined solution for managing their projects, tracking time, and invoicing clients, especially those already utilizing Xero's accounting software.

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