TeamGantt vs ProofHub

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Our analysts compared TeamGantt vs ProofHub based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

TeamGantt is an online task management solution that offers collaborative modules like time tracking, Gantt charts, file sharing and project communication. Businesses can view tasks assigned while tracking team project progress.

Employees can comment on tasks while attaching documents to them. It helps filter tasks by assignees and due dates while converting Gantt charts to PDFs. Users can view and edit projects on Gantt charts while tracking project progress with task dependencies.
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ProofHub is a cloud-based solution that helps manage, collaborate and discuss work with clients and team members at a central location. It helps managers prepare notes and to-do lists, discuss plans and lay down daily tasks, calendar milestones and Gantt charts. Project requirements and deadlines can be drilled down for team members by sharing files, notes, timesheets and schedules.

Its reporting engine generates customized reports for managers to monitor project progress and resource utilization. Its proofing tool eliminates shuffling back and forth between files and emails by allowing stakeholders to discuss and finalize documents in a single window. Its centralized workspace streamlines review processes and allows content collaborations. It includes modules for time tracking and resource planning.
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$49/Manager, Monthly
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Tailored to your specific needs
$45 Monthly
Get a free price quote
Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
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Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Easy-to-Use: Handle projects in a hassle-free manner using intuitive modules. Set up quickly following the simple setup steps to get going. Create intuitive project flows and charts with color coding and formatting. 
  • Efficient Collaboration: Encourage team collaboration by sharing Gantt charts with employees. Edit and check tasks frequently while scheduling projects promptly. Share project progress with teams to get everyone on the same page. 
  • Effective Project Creation: Create charts with multiple projects while presenting them as a calendar with overlapping deadlines. View projects in task groups while listing them sequentially. Store task comments as conversation threads. 
  • Customizable Templates: Use previous projects as templates when creating common tasks. Save project views like screenshots and related task statuses. Track project changes while referring back to saved projects. 
  • Accessibility: Add comments or update progress using any device on the go. Monitor project and individual employee progress anytime, anywhere using the mobile application. 
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  • Optimize Onboarding and Training: Take advantage of a user-friendly interface and limited complicated jargon or code to increase adoption. Hover over pop-ups to learn more about tips to improve your set up and visit the knowledge base to read articles and watch tutorials. We liked that the onboarding screens help you set up your first project and virtually walk you through project creation.
  • Speed Up Approval Processes: Use in-file comments to approve proofs and mark-up tools to highlight parts that you’d like changed or fixed along with file versions. Set up a custom field for approval status and a custom workflow for approvals. We experimented with the proofing tools and found it easy to add comments and keep track of the activity in the file.
  • Create Custom Workflows: Set your own workflows by creating a custom workflow or template you can associate with projects. Modify or add workflows by selecting the manage workflow button at the bottom of the workflow icon. We set up two different workflows without much fuss and are happy to report we could change workflows once the project was already created and in motion.
  • Pay a Flat Fee: Say goodbye to per user, per month subscription pricing. Pay a flat fee depending on the plan you choose and you can theoretically sign up an unlimited number of users.
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  • Project Management: Use a drag-and-drop function to modify start and end dates, adjust timelines and reorder tasks with one click. View all projects on one screen to spot project conflicts and plan easily. 
  • Workload Management: Avoid employee burnout by equally distributing tasks using an availability tab. Monitor project statuses while detecting the ones falling behind. Create task sub-groups while nesting tasks. 
  • Templates: Create reusable templates to create similar tasks while saving time. Sort task comments and updates while setting the order in which tasks should be completed. 
  • Time Tracking: Track employee work hours and time spent on each task and project. Embed attractive project timelines on the company’s webpage. Import current timelines as a CSV. 
  • Timeline Management: Generate baseline reports to compare projected timelines with actual project timelines. View tasks as lists or calendar formats. 
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  • Task Management: Start creating tasks using the basic template during onboarding that you can modify to fit your workflow by adding subtasks, custom statuses, fields and color-coding. Assign tasks to users, track time, add timelines using start and end dates and elaborate on tasks using descriptions, comments and files. Create recurring tasks to automate due dates and reminders.
  • Multiple Views: Visualize projects in the format you’re comfortable with, by toggling between the standard list view and Kanban board and filtering tasks by stages, status, assignee, label or date. Use the Gantt chart to filter based on date, find the critical path and set and show the baseline. Keep tasks, events and milestones on track using the calendar view.
  • Team Collaboration: Communicate with your team using discussions and create topics, kinda like channels, that are open to all or private to certain teams or members. Share files and proofs, and get approvals without ping-pong rally emails. Chat in real time with team members using the built-in messaging tool for private and group chats and save important messages. Send announcements on the dashboard for deadlines, personal milestones and wins.
  • Time Tracking: Improve time management by tracking time directly on your cards and adding an estimated time to compare actual versus projected times and make more accurate estimates in the future. Monitor team performance using timesheets with every single time entry in the Everything tab.
  • Dashboard and Reports: Use the Me tab as a personalized dashboard with your agenda, shortcuts, tasks, tracked time, notes and announcements. Visualize project performance with the project report dashboard. Identify inefficiencies, resource utilization and project progress with reports about time and tasks, resources, project progress snapshots, milestones and burn-up charts. Identify projects that are not on track through ‘slipping reports.’ Use data to analyze tasks, resources utilized, time logged and project completion roadmap.
  • Workflows: Streamline project creation by creating your own templates from scratch. Add time frames, enable custom fields like time tracking and set up a personalized workflow that you can add to other projects.
  • Proofing: Make feedback seamless using the proofing tool. Get real-time feedback on proofs by adding comments directly into your PNG, PDF and JPEG files and highlighting issues with mark-up tools. Allow users to reply to comments and view comments as a thread after revisions.
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Product Ranking

#59

among all
Project Management Software

#82

among all
Project Management Software

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Analyst Rating Summary

57
74
41
86
40
100
35
56
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Time Tracking and Management
Dashboards and Reporting
Customizations
Team Collaboration

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

TeamGantt
ProofHub
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 41 40 35 51 79 45 67 59 86 86 100 56 78 77 24 82 86 71 0 25 50 75 100
43%
0%
57%
86%
0%
14%
40%
0%
60%
100%
0%
0%
29%
0%
71%
43%
0%
57%
50%
0%
50%
71%
4%
25%
67%
8%
25%
75%
0%
25%
43%
0%
57%
14%
0%
86%
50%
17%
33%
75%
8%
17%
50%
0%
50%
83%
0%
17%
86%
0%
14%
71%
0%
29%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

33%
0%
67%
61%
0%
39%
50%
0%
50%
75%
0%
25%

User Sentiment Summary

Excellent User Sentiment 1134 reviews
Excellent User Sentiment 243 reviews
95%
of users recommend this product

TeamGantt has a 'excellent' User Satisfaction Rating of 95% when considering 1134 user reviews from 4 recognized software review sites.

92%
of users recommend this product

ProofHub has a 'excellent' User Satisfaction Rating of 92% when considering 243 user reviews from 4 recognized software review sites.

5.0 (21)
4.6 (23)
4.8 (876)
4.6 (99)
4.6 (197)
n/a
n/a
4.6 (103)
4.2 (40)
4.7 (18)

Awards

TeamGantt stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

SelectHub research analysts have evaluated ProofHub and concluded it earns best-in-class honors for Dashboards and Reporting. ProofHub stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Dashboards and Reporting Award

Synopsis of User Ratings and Reviews

Intuitive Interface: Users appreciate the platform's straightforward and visually appealing interface, making it easy to navigate and manage projects efficiently.
Gantt Chart Visualization: The core feature of TeamGantt, the Gantt chart, provides a clear visual representation of project timelines, dependencies, and progress, enabling users to track project schedules effectively.
Collaboration Features: TeamGantt facilitates collaboration among team members through features such as task assignments, file sharing, and communication tools, promoting teamwork and project coordination.
Workload Management: The platform allows users to visualize team member workloads, ensuring balanced task distribution and preventing overallocation of resources.
Customizable Options: TeamGantt offers various customization options, enabling users to tailor the platform to their specific project management needs and preferences.
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Pricing: Reviewers appreciated the flat fee pricing for unlimited users.
Team Collaboration: The built-in chat feature and centralized files were perks mentioned by users.
Proofing: Users liked the online proofing, feedback and approval without having to leave the platform.
What Users Like
Visibility: “Since implementing ProofHub, we have observed a 30% decrease in project delays, mostly due to the fact that all teams now have immediate access to project boards that monitor the progress of each task. In the past, we often faced gaps in communication that delayed installs due to missed emails or miscommunications. With ProofHub’s custom workflows, every department has a clear view of deadlines, dependencies, and priority tasks, significantly reducing project holdups.” - Greg Arnold, General Manager at Kitchen Mania
Task Management: “ProofHub lets us break down each job into detailed steps, assign them to the right people, and set deadlines that everyone can see. On a big installation project, for example, I can outline each part of the process: starting from the initial site inspection, moving to wiring, handling equipment setup, completing safety inspections, and finally, testing and handover. Each stage has its own set of tasks that can be assigned and tracked independently, so everyone knows what’s next and who’s handling it. If there’s a delay in any part, we can make quick adjustments, reschedule tasks, and instantly notify the rest of the team. It saves us from having to make constant calls or send reminder emails, which can be very time-consuming.” - Daniel Vasilevski, Director and Owner of Bright Force Electrical
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Limited Customization: Users have expressed frustration with the inability to customize specific aspects of the platform, such as the color palette or the layout of certain views. This lack of flexibility can hinder the ability to tailor the platform to individual preferences or specific project needs.
Mobile App Limitations: The mobile app version of TeamGantt has received feedback citing limited functionality compared to the web version. Users may find it challenging to perform certain tasks or access the full range of features while on the go, potentially impacting productivity and convenience.
Resource Management Challenges: Some users have noted that resource management features within TeamGantt could be more robust. The platform may not provide the level of detail or granularity needed for complex projects with multiple resources and dependencies, potentially leading to inefficiencies in resource allocation and utilization.
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Pricing: Reviewers appreciated the flat fee pricing for unlimited users.
Team Collaboration: The built-in chat feature and centralized files were perks mentioned by users.
Proofing: Users liked the online proofing, feedback and approval without having to leave the platform.
What Users Dislike
Learning Curve: “The initial setup and adaptation period presented some challenges. Some team members found the range of features overwhelming, especially those less familiar with digital tools. As a solution, I organized targeted training sessions focusing on the specific functionalities that would benefit our workflow most.” - Dr. Maria Knobel, Medical Director at Medical Cert UK
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This project management software has been making waves, but like any tool, it has its fans and its critics. Users who sing its praises often highlight its user-friendly interface – you don't need a PhD in project management to navigate it. The drag-and-drop functionality for scheduling tasks is a major plus, and the ability to switch between Gantt chart, Kanban board, and calendar views keeps everyone happy. Plus, TeamGantt plays well with others, integrating seamlessly with popular apps like Google Drive and Microsoft Office. However, it's not all sunshine and rainbows. Some users find TeamGantt's feature set a bit lacking compared to heavy hitters like Asana or Monday.com. The price tag can also raise eyebrows, especially for smaller teams or those on a tight budget. And while the interface is generally praised, some users have found customer support to be less than stellar. So, who's the ideal candidate for TeamGantt? It's a sweet spot for teams that value simplicity and visual planning. If you're looking for a straightforward way to manage projects with Gantt charts as your go-to tool, TeamGantt could be your new best friend. But if you need advanced features, extensive customization, or top-tier support, you might want to explore other options. Remember, the project management software landscape is vast and ever-changing, so do your research to find the perfect fit for your team's needs!

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ProofHub is a cloud-based project management solution designed to help teams of all sizes with its user-friendly interface and focus on collaboration. Its core strengths include quick adoption, customizable workflows and simple project creation. Additionally, its built-in chat browser, in-file comments and approvals for proofing and central file management are a plus for teamwork and communication. Flat-fee pricing for unlimited users sets it apart from other tools.During our free trial, we appreciated the pop-up explanations and didn’t feel like there was a steep learning curve to conquer before we kickstarted our projects. We liked the time tracking and time estimation feature and thought it offered a useful way to provide a baseline and more accurate time estimations. It was simple to toggle between multiple task views, although we wish we could modify groupings by, say, assignee instead of just sticking to workflow stages.On the flip side, reviewers weren’t awed by the basic training modules, 14-day free trial and occasional slow customer support responses. Additionally, limited integrations might be an issue if you’re a business with complex integration needs.Overall, ProofHub offers a solid collaborative project management tool that’s easy-to-use and is a fantastic option for budget-conscious users.

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