Home > Project Management Software > Podio > Podio vs WorkZone

Podio vs WorkZone

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Our analysts compared Podio vs WorkZone based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Podio Software Tool
WorkZone Software Tool
SelectHub Award Winner
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Product Basics

Podio by Citrix is an online collaboration solution that offers businesses a marketplace to customize apps according to requirements. The free pre-built applications help perform several functions, including issue management, task management, customer relationship management, project portfolio management and applicant tracking.

Its apps feature social collaboration tools like video chat, internal messaging and file sharing across the system. Users can build additions without any technical skills and use them to manage unique workflows and multiple business processes. It is customizable, flexible and scales as an organization grows. Businesses can manage content, conversations with customers and create customer profiles by linking a contact with its digital footprint. A dashboard provides more information on a contact when required.
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WorkZone is a cloud-based solution with a focus on document management and collaboration. Organize projects by task and sub-task while assigning responsibilities and receiving notifications when tasks are due. It offers custom branding for companies wishing to display logos on portals or external customer accounts. It has the ability to share files and collaborate with other team members. Offers real-time status of project progress across workspaces, enabling decision makers to act quickly and make changes where and when needed.

It is suitable for any size of business in industries like construction, consulting, non-profit, healthcare and more. It offers three pricing plans — team, professional and enterprise. Available on iOS and Android, users can access it from anywhere at any time.
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$11.20 Monthly, Freemium
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$24/User, Monthly
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Product Assistance

Documentation
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Videos
Webinars
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Videos
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Email
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Knowledge Base
24/7 Live Support
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Product Insights

  • Engage Customers: Get a complete picture of customer engagement at every level. Distribute customer profiles with teams to strengthen engagement processes across the board. Resolve issues promptly with greater accuracy while building long-term professional relationships.  
  • Customize Workflows: Let teams personalize capabilities and tools based on workflows. Store all team data, files and record real-time conversations in a central place accessible by everyone. Retrieve files and customer information easily. 
  • Mobile App: Stay updated with task progress and work completion on-the-go. Use any internet-connected device to create tasks, attach files and respond to emails and internal communication. Work in offline mode and sync changes when online. Display social streaming activities of every team member in one place. 
  • Integrations: Add conversations and context to files by integrating with Citrix content collaboration tools. Seamlessly integrate with multiple third-party file sharing modules like Dropbox, Evernote, GoToMeeting, Google Drive and Box. Integrate with external calendar modules, including Outlook Calendar and Google Calendar using iCal and Exchange. Use open API and mobile SDKs to build modules. 
  • Flexibility: Structure content and reports as per organizational needs while running projects without losing uniqueness. Get real-time project updates and instantly share insights and resources. 
  • Scalability: Scale it to handle a growing organization’s requirements, including recruitment workflows, CRM or intranet. Run a company’s entire operation with a single module by connecting teams and processes. 
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  • Secure File Sharing: Share files across clients, employees and vendors. Set permissions for folders or documents so that individuals get access to appropriate items. 
  • File Versioning: Keep track of multiple file versions as they are being revised. Automatically organizes files and adds version numbers to eliminate confusion and ensure that the team uses the latest version. 'Check out' a file to let others know that it is in the revision process. 
  • Approval Workflows: Automate approval workflows by creating and emailing approval requests to the appropriate parties. The approvals dashboard allows users to view and manage all items currently out for approval. The dashboard lists each approver, response status, the date of reply and comments for each item. 
  • Image Markup: Offers the ability to add comments to a printed document or image without additional software like Adobe Acrobat. Users don’t have to dig or ask around for changes as it centralizes collaboration efforts by storing all comments and revisions within the project at hand. 
  • Project Template: Layout all requirements for a project template and save it for iterability, consistency, time saving and efficiency. Reusing existing templates also allows users to bring in associated fields like responsible parties, timeline and information. 
  • Stay Up-To-Date: Get notified of approvals or new documents, comments, tasks or calendar events by setting alerts. Links will take the user directly to the item within Workzone. 
  • Custom Branding: Customize WorkZone by setting default background colors and logos to reflect the organization’s brand. Create an access portal/extranet for each major customer or business partner with their specific brand identity to add extra personalization and professionalism. 
  • Leverage Integration: Offers REST API support, and users can connect the system to Zapier to integrate with more than 1,000 web apps. 
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  • Project Management: Customize it to fit project management cycles. Make goals, responsibilities and deadlines clear for everyone. Organize projects, keep teams updated and receive status updates regularly. Get oversight of work progress to stay on track. 
  • Task Management: Divide large projects into smaller to-do lists and assigned tasks. Prioritize work by labeling tasks in task lists. Share files through chat messages, status posts or by attaching with tasks. 
  • Applications: Build simple and user-friendly applications using drag-and-drop tools. Choose from existing apps or personalize them to meet specific requirements like organizing deliverables or structuring workflows. 
  • Workspaces: Collaborate on a task or a project, cut down on emails and reply-all chains in virtual spaces. Add vendors, clients, contractors and employees. Set workspaces as private, open or for employees only to provide information access to authorized people. 
  • Communication: Streamline team communication, increase transparency with activity streams and boost engagement using instant messaging, likes and comments. Integrate with GoToMeeting to schedule online meetings with chosen members without leaving the module. 
  • Calendar: Customize calendars to manage schedules easily. Track deadlines, commitments and get an overview of staff’s work progress. 
  • Extensions: Get a number of third-party add-on capabilities like time tracking tools, Gantt charts and more. 
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  • Project Dashboard: Get real-time insight into all projects' status for effective management of teams and workflows. The project column is broken down into task dependencies, start and end dates, resources and notes. Overdue, completed or late projects are represented by a color bar, symbol and percentage. 
  • Gantt Charts: Get a clear and visual representation of time frames with its interactive Gantt chart. Changes made to a project are reflected in the chart in real time. The default view shows a monthly project schedule for a period of six months. Select weeks or years to switch to a shorter or longer project timeframe. 
  • To-Do Lists: Assigned to-dos are automatically emailed to each user. Tasks are organized according to date and priority for efficient workflows. It also provides real-time updates for any changes made. 
  • Team Discussion: Provides a centralized comment area for discussions or feedback. It has an organized, time-stamped record of all the relevant discussions. Tag users to send or receive notifications on new comments. 
  • Workload Reports: Identify over or under-utilized resources across the organization via All Workspaces to balance workloads for efficient productivity. Time periods are shaded in red to warn users about over-allocation. 
  • Time Tracking: Get visibility of time worked on each project for client billing. Time reports show reported hours organized by workspace, project or responsible party that can be filtered by date and category. Export reports via Excel, PDF or API. 
  • Group Calendar: Provides centralized visibility on the entire organization’s timeline of events such as vacations, occasions, tasks and approvals. Users can filter specific workspaces or projects and drill down to get details on the item. Workspaces are displayed with different colors based on items. 
  • Project Request Forms: Manage all project requests for approval through one central dashboard. Teams can customize the form depending on the type of request that is being made and also include lead time. 
  • Task Dependencies: Set task dependencies to manage planning processes and deliver projects efficiently. Any date changes made to the task will automatically change the date of all tasks that depend on it to ensure the correct order flow of the project. 
  • Status Alerts: View the status of each project via notification and colorful icons. Set automatic email alerts for overdue tasks. 
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Product Ranking

#36

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#76

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User Sentiment Summary

Great User Sentiment 799 reviews
Excellent User Sentiment 192 reviews
84%
of users recommend this product

Podio has a 'great' User Satisfaction Rating of 84% when considering 799 user reviews from 4 recognized software review sites.

91%
of users recommend this product

WorkZone has a 'excellent' User Satisfaction Rating of 91% when considering 192 user reviews from 3 recognized software review sites.

5.0 (21)
n/a
4.1 (379)
4.3 (41)
n/a
4.7 (124)
4.3 (286)
n/a
4.3 (113)
4.2 (27)

Awards

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WorkZone stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Customizable: Users appreciate the ability to tailor Podio to their specific workflows and preferences, including creating custom apps, fields, and workflows to match unique project needs.
Integrations: Podio's ability to integrate with various other popular business tools, such as Google Drive, Dropbox, and Zendesk, is a significant advantage for users, as it streamlines data sharing and collaboration across different platforms.
Communication and Collaboration: The platform facilitates efficient communication and collaboration among team members through features like activity streams, file sharing, and task management, ensuring everyone stays informed and connected.
User-Friendly Interface: Podio is generally considered easy to use and navigate, even for users with limited technical expertise, making it accessible to a wide range of teams and individuals.
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Functionality: Nearly 93% of users who mentioned functionality said that they liked the combination of features provided, like request forms, dashboards, project lists, image markup and more.
User Interface: The web console is easy to use and deploy, as noted by 72% of users who mentioned the system's ease of use.
Great Customer Support: All reviewers said that customer support teams are patient, responsive to training or any issues and open to suggestions.
Collaboration: All customers like that it has a centralized comment area for feedback or discussion on the project at hand, helping users stay up-to-date and streamline productivity.
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Customization Challenges: Podio's extensive customization options can be overwhelming for new users, requiring significant time investment to tailor the platform to specific workflows.
Learning Curve: The platform's flexibility comes at the cost of a steep learning curve, potentially hindering user adoption and requiring comprehensive training for teams.
Mobile App Limitations: The mobile app's functionality is limited compared to the web version, potentially impacting productivity for users who rely on mobile access.
Reporting Capabilities: Podio's reporting features may not meet the needs of all users, particularly those requiring advanced analytics or custom reporting options.
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Search Issues: Around 89% of the users who specify search issues said locating or finding things is difficult and time consuming.
Slow Performance: Load times are longer than usual during timeline updates, as observed by 83% of reviewers who referred to slow performance.
Shortcomings: Customers would like to see improvements in the dashboard and the addition of advanced accounting or budgeting functions, as noted by 73% of reviewers.
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Podio, the project management and collaboration platform, has garnered a mixed bag of user reviews over the past year. While it's praised for its customizability and flexibility, allowing teams to tailor the platform to their specific needs, some users find the interface clunky and overwhelming, especially for those new to project management software. Podio's strength lies in its ability to centralize communication, tasks, and files, creating a single source of truth for projects. The platform's automation features are also a hit, streamlining repetitive tasks and boosting efficiency. However, users point out that the learning curve can be steep, and the mobile app experience falls short compared to competitors like Asana and Monday.com. Additionally, the pricing structure can be confusing, with various tiers and add-ons, making it difficult to determine the true cost for a team's needs. Podio shines for teams seeking a highly customizable solution that can adapt to their unique workflows. Its ability to integrate with numerous other applications further enhances its versatility. However, for smaller teams or those looking for a more intuitive and user-friendly experience, alternative platforms might be a better fit.

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WorkZone provides a robust tool and features for efficient project management. It is easy to use and adopt, and standardizes workflows using project request forms and project templates. It provides a centralized conversation area, so everyone stays on the same page, making status reviews more productive. Users enjoyed contacting the customer support team as they are very responsive to training or issues. Updates on the timeline can take longer than usual, and several users complained that it was difficult to locate things. WorkZone is open to taking suggestions and careful with adding new features. However, users want to see improvement in their dashboards and more advanced accounting functions.

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