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Paymo vs ProWorkFlow

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Our analysts compared Paymo vs ProWorkFlow based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Paymo Software Tool
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ProWorkFlow Software Tool
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Product Basics

Paymo is an online work management solution that supports resource scheduling, team collaboration, project accounting and time tracking. Managers can create projects, assign tasks to multiple employees, save templates for future use and monitor project progress using different task views like tables, lists, boards and Gantt charts.

Monitor team productivity with its built-in time tracker and accurate timesheets. Organizations can share data as time reports with clients for transparency. Its project accounting capability helps generate automated client invoices, tracks expenses and converts proposals into projects while keeping a check on financials and payments.
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ProWorkFlow is a comprehensive online project management and time tracking solution that serves companies of various sizes. It combines robust capabilities along with timesheets, task management, workflow management, resource management, contract management, reporting, templates, file sharing, alerts, notifications and more. It comes with an availability and timeline tool for scheduling tasks.

It displays a graphical summary of ongoing projects, which fosters collaboration and helps multiple employees work simultaneously. Its built-in messaging tool streamlines communication between different teams and helps them share documents, send notifications and chat.

It helps track Kanban boards, Gantt chart tasks, communications, documents, invoices, quotes and time. Its drag-and-drop capabilities help track time and set dates in timesheets. Businesses can tailor it to accommodate their processes using its customizable functions and API. Its mobile site version is accessible through iOS and Android devices.
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$5.90/User, Monthly, Freemium
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$20/User, Monthly
Free Trial is available →
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Tailored to your specific needs
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Windows
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Chromebook
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Linux
Android
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Cloud
On-Premise
Mobile
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On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
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FAQ
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24/7 Live Support

Product Insights

  • Manage Projects Efficiently: Divide complex projects into smaller tasks, create task lists, delegate tasks and set milestones. Achieve business goals using ready-to-use templates, task lists, milestone alerts and other measured steps. 
  • Streamline Workflows: Use Kanban boards to improve visibility and streamline workflows. Use pre-built project templates to avoid hassles and save time. Get visibility into project progress through flexible task views. Use Gantt charts to plan and schedule every detail of a project. 
  • Productivity Insights: Monitor employee time and leaves using extensive time-tracking tools. Get detailed team productivity insights through timesheets. Manage workloads and schedule tasks equally to avoid individual employee burnout. 
  • API and Integrations: Use APIs to connect with any open system or integrate using Zapier. Automate workflows by integrating with multiple third-party modules like Slack, GSuite, QuickBooks, Xero and more. 
  • Collaboration: Communicate, plan and manage work from a single place. Prioritize work using a visual burndown, set task dependencies using Gantt charts and view team workload on a resource calendar. Chat with teams in real-time on project updates and notify relevant people. Consolidate client agreements and price quotes in one place while updating email and in-app notifications. 
  • Actionable Insights: Get actionable insights to improve accountability within teams. Monitor task and employee work progress using Gantt charts. Reporting tools provide data on total work time, estimates, invoices and expenses. 
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  • Easy-to-Use: Organize all company-related information on its project dashboard. Set-up projects easily with drag-and-drop functionality and simple scheduling. Create and delegate tasks with an easy-to-use bulk task editor and control workflows efficiently. Users can create templates for similar projects for future use. Drag and drop files easily by uploading them from a desktop. 
  • Fosters Collaboration: Its built-in messaging lets businesses keep their clients and teams up-to-date. Comprehensive messaging capabilities are integrated with existing emails and help keep customers informed. Fosters discussion threads within teams and keeps projects on track. Attach files while sending messages and choose to make them public or private. Send notification alerts and upload files with messages. 
  • Work On-the-Go: ProWorkFlow’s mobile application helps users manage projects and tasks anytime, anywhere. Track time, manage tasks, download files and keep teams updated from your smartphone or tablet. Displays upcoming tasks in a timeline view and monitors time easily. Quickly creates and edits tasks, projects and replies to messages. Users can view and edit companies and contacts. 
  • Fully Customizable: Users can tailor their ProWorkFlow account to match their company’s branding and logo. Modify appearance, adjust color schemes and configuration to impress clients. Customize roles or permissions for users and create customized workflows using project templates. Organize work using tags, categories and statuses. Add external links and adjust date format, currency and more. 
  • Notifications: Its notification tab tracks tasks, messages, projects assigned and more. Ensures users never miss crucial project information. Helps you stay abreast of projects and tasks by emailing a summary of overdue and finished tasks. Get tailored reminders by customizing alerts. 
  • Free Training and Support: Offers free online support and basic training. Provides free quality support through consultations and training to get businesses up and running. Offers reliable security to store an organization’s data. Data is stored on Rackspace hosted servers in a SAS 70 Type II certified data center. Separate SQL databases store customer data like contacts, tasks and projects. 
  • Integrations: ProWorkFlow’s API lets businesses build apps, reports and integrations. Users can create their own offline apps to share data and integrate with third-party apps. Seamlessly integrates with external modules like Quickbooks, Freshbooks, Xero, MYOB AccountRight, Dropbox, Zapier, Google Drive, Kashflow and OneDrive. 
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  • Task Management: Use the Kanban module to organize activities, tasks, task lists, milestones and due dates. See full task views with details by switching to an advanced task view. Track, schedule and modify activities in real time using Gantt charts. Leave comments on tasks while discussing project updates with co-workers. 
  • Time Tracking: Monitor employee hours while in the office or on-the-go using desktop and mobile apps. Add, edit and view timesheet entries with few clicks. Use s stopwatch to record time spent on projects or browsers. 
  • Timesheet Reporting: Measure time spent on each task and project. Keep clients updated via static and live reports. Personalize reports by choosing from over 20 parameters. Display reports as bar charts or pie charts apart from the text version. 
  • Team Scheduling: Use a visual timeline to find underbooked employees and those available for work. Switch views to display all team and project bookings on a single screen. Convert ghost bookings that show up into real bookings. Save time and money using the built-in leave management tool. 
  • Invoicing: Send estimates prepared according to project plans for client approval. Create invoices manually in different languages or convert timesheets into invoices. Track project expenses and add them to invoices. Create invoices and receive payments using the payment gateway. 
  • Leave Management:  Set public holidays for the entire company in a few clicks. Get an overview of the total and remaining paid and unpaid leaves using the leave widget. Avoid team conflicts by signaling out-of-office time in advance in the team scheduler. Let employees apply for different types of leaves. 
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  • Project Management: Its bulk task editor creates and delegates tasks like time allocations, start and due dates, statuses, staff assigned, statuses and more quickly. Organize tasks by deadlines, projects or upcoming work review. A project management dashboard displays all ongoing projects with relevant details. Manage projects with company overviews and interactive timelines. Plan projects as per staff availability and set achievable deadlines. Break projects into doable tasks and prioritize important tasks. Robust templates help recreate similar projects and tasks. 
  • Workload Management: Manages workloads to align with the company’s operational processes. Enable or disable permissions, personalize data, integrate with Google Maps and update details to efficiently manage contacts. Choose from default templates or customize reports. Offers invoices and quotes at a single location. Sends alerts from built-in notifications. 
  • Timesheets and Resource Management: Included timesheets leverage drag-and-drop technology. Offers a timer for bulk time entry directly, automated time tracking, widgets, configurable working hours, add-ons for time tracking and more. Keeps track of deadlines and resources while sending live alerts for project tasks and activities. Highlights overdue items and generates performance reports according to staff workloads. Create filters on reports using custom reporting and export them to various formats. Streamline projects and tasks using tracking and budgeting tools. Creates invoices and quotes based on budgeted time and actual time spent to finish projects and tasks. 
  • Reporting: Robust reporting tools measure business metrics for smart decision-making. Generate customized reports to assess an organization’s progress and provide answers to most asked questions. A custom report builder lets users select filters and data they require to share with their team. Standard reports give detailed information on work performance, including tasks, projects, financial status and time. Custom reports let users build their own reports, select the filters and data that they require and share reports with their teams. Export reports to multiple formats for easy consumption. 
  • Dashboard: Its user-friendly dashboard displays a graphical summary of upcoming, completed and active work. Recent work tabs show who’s logged in and which tasks they are working on. Overdue items and projects are listed in red on top of the page to help prioritize tasks. Displays a summary of quotes and invoices paid, created, accepted and time tracked. Lists recent actions and logins. 
  • Templates: Streamline projects, tasks and invoice or quote creation with modular template options, which can be imported multiple times in a project. Create project quotes and invoices in seconds by mixing and matching services offered to clients. Save template settings and apply them with a single click. Create tasks, subtasks, add descriptions, pre-assign staff, allocate start and end dates, attach files and determine priorities. Create invoice templates quickly with pre-defined staff rates, line items, task rates, payment terms and more. 
  • Tracks Time: Comes with a built-in time tracker to start or stop manual time monitoring. Offers timesheets with drag-and-drop functionality to track time easily or make entries in a traditional manner. Users can track time from their desktops with the time tracker wizard or activate mobile punch ins for employees. Monitor time spent in time summary of projects or the time summary page. Summary views on the dashboard ensure teams stay on track. 
  • Creates Invoices and Quotes: Create an invoice from time records by selecting a project or a client or manually generate invoices using libraries and editing tools. Send invoices directly to clients or download them in PDF formats. Optional quotes plugin creates quotes and sends them directly to clients or can be downloaded. Powerful editing, branding and templating tools help users impress their clients and win business. 
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Product Ranking

#57

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#109

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Project Management Software

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User Sentiment Summary

Excellent User Sentiment 1093 reviews
Great User Sentiment 248 reviews
93%
of users recommend this product

Paymo has a 'excellent' User Satisfaction Rating of 93% when considering 1093 user reviews from 4 recognized software review sites.

89%
of users recommend this product

ProWorkFlow has a 'great' User Satisfaction Rating of 89% when considering 248 user reviews from 1 recognized software review sites.

5.0 (16)
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4.6 (585)
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4.47 (248)
4.7 (477)
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4.4 (15)
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Awards

Paymo stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Time Management: Paymo provides tools for tracking time spent on tasks and projects, which can be helpful for individuals and teams to manage their time effectively and ensure that projects are completed on time and within budget.
Project Planning: Paymo offers features for planning and managing projects, such as creating project plans, assigning tasks, and setting deadlines. This can help teams stay organized and on track.
Team Collaboration: Paymo includes features that facilitate team collaboration, such as the ability to share files, communicate with team members, and track project progress. This can help teams work together more effectively and efficiently.
Client Management: Paymo provides tools for managing client relationships, such as creating invoices, tracking payments, and communicating with clients. This can help businesses streamline their client management processes.
Reporting: Paymo offers reporting features that allow users to track project progress, team performance, and other key metrics. This information can be used to make informed decisions about project management and resource allocation.
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Intuitive Interface: Users praise ProWorkFlow for its user-friendly design, making it easy to navigate and manage projects without a steep learning curve.
Customizable Features: ProWorkFlow offers a high degree of customization, allowing teams to tailor the platform to their specific workflows and project needs. This includes options for custom fields, task dependencies, and reporting.
Effective Collaboration Tools: ProWorkFlow facilitates seamless team collaboration with features like in-app messaging, file sharing, and real-time task updates, keeping everyone on the same page.
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Limited Free Plan: The free plan only allows for one user, making it unsuitable for even small teams.
No Dependencies: Users cannot establish task dependencies, which is a crucial feature for project planning and execution.
Mobile App Shortcomings: The mobile app lacks essential features, such as the ability to log time or expenses, limiting its usefulness for teams on the go.
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Limited Customization: Users express frustration over the inflexibility of templates and dashboards, making it difficult to tailor the system to their specific workflow needs.
Cumbersome Interface: Navigating through multiple menus and a lack of intuitive design make the user experience clunky and time-consuming.
Reporting Limitations: Generating comprehensive reports with granular data for in-depth project analysis proves challenging, limiting insights for decision-making.
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Paymo is a project management software that helps teams stay organized and on track. It offers a variety of features, including task management, project planning, resource management, and collaboration tools. Paymo has been praised by users for its ease of use, flexibility, and affordability. It is also highly customizable, so teams can tailor it to their specific needs. Paymo's time tracking feature is particularly well-regarded, as it allows users to easily track the time they spend on different tasks and projects. This information can then be used to generate invoices, track productivity, and make better decisions about how to allocate resources. However, some users have complained that Paymo can be difficult to learn, and that it lacks some of the features offered by more expensive project management software, such as advanced reporting and analytics. Additionally, some users have reported experiencing glitches with the sign-up process. Overall, Paymo is a solid choice for small and medium-sized businesses that are looking for a project management software that is easy to use and affordable. It is particularly well-suited for businesses that need to track time and expenses, as well as those that need to collaborate on projects with team members. However, businesses that need more advanced features may want to consider other options.

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Is ProWorkFlow truly the project management solution for your team? User reviews from the last year suggest it might be a mixed bag. While many appreciate its intuitive interface and robust features for task management, collaboration, and reporting, some find it clunky and less user-friendly than competitors like Asana or Trello. ProWorkFlow's strength lies in its comprehensive approach, offering a one-stop shop for managing projects from start to finish. For example, users praise its Gantt chart functionality, which provides a clear visual overview of project timelines and dependencies. However, its learning curve and lack of seamless integration with other popular tools are major drawbacks for some. Ultimately, ProWorkFlow seems best suited for larger teams or organizations with complex project management needs who prioritize a feature-rich solution over simplicity and integrations. Smaller teams or those seeking a more streamlined experience might find better alternatives in the market.

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