Microsoft Project vs Project Insight

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Our analysts compared Microsoft Project vs Project Insight based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Project Insight Software Tool

Product Basics

Microsoft Project is a robust project management software designed to assist professionals in planning, managing, and tracking projects effectively. It is particularly suitable for organizations that require detailed project planning, resource allocation, and progress monitoring. The software offers comprehensive features such as Gantt charts, task dependencies, resource leveling, and budget management.

Key benefits include improved project visibility, enhanced collaboration, streamlined task management, and efficient resource allocation. Its user-friendly interface and customizable templates make it accessible to users of all skill levels. Compared to similar products, Microsoft Project stands out with its advanced features, integration with other Microsoft applications, and extensive support resources.

Pricing varies depending on the specific version and licensing options. Microsoft Project offers flexible pricing plans, including subscription-based models and perpetual licenses, to cater to different business needs.

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Project Insight is an enterprise web-based solution that serves as a centralized hub to delegate tasks, monitor productivity and collaborate at every stage of the project cycle. Users can formalize the process for internal project requests or submit project proposals to clients with customized forms.

It emphasizes project prioritization, collaboration, resource allocation and management, reporting and scheduling to help managers with better decision making. It serves project-based industries like market research, networking hardware company, healthcare organization, heavy industry and more. It also provides a free edition with modules that can be added at an extra cost.
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$10/User, Monthly
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Tailored to your specific needs
$9/User, Monthly, Freemium
Get a free price quote
Tailored to your specific needs
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Product Assistance

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Product Insights

  • Integrations: Integrates well with other products in the Office suite, including Word, PowerPoint and Excel. 
  • Capture Work Hours: Includes timesheets where team members can fill in hours worked by day and task. Has a simple approval process that lets managers add notes if they reject a submission. Timesheets give insight into project progress and help keep it within time and budget limits.  
  • View Multiple Timelines: Get the big picture of every facet of a project with a visual layout of tasks and milestones. Customize what information appears on timelines and share them with project stakeholders. 
  • Collaborate Efficiently: Integrates with Skype for Business, keeping your team connected via video calls and chat rooms. Direct access to Skype ensures users don’t have to switch between apps.  
  • Simplify Project Planning: Supports waterfall, agile, hybrid method, Gantt charts and pulldown menus to aid project planning. Lets users work in sprints using a Kanban layout. 
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  • Resource Allocation: Allows for bulk task assignment according to skill sets, swapping resources depending on changing operational needs or balancing resource workloads. Visualize workloads using resource management tools to avoid excessive or underused resources. 
  • Project Prioritization: Define organization goals, critical success factors, key performance indicators in the project scorecard and weigh all projects by agreed criteria. It also helps identify the most profitable projects and while delegating team tasks. 
  • Unify Work: Streamline processes and reduce double data entry with its out-of-the-box integrations. Eliminate manual data synchronization and concentrate on business strategy with its Work Where They’re At feature that syncs data for instant visibility. 
  • Team Collaboration: Centralize relevant project information and keep team members in the loop about tasks. Users can comment and collaborate on any item within the system. 
  • Customization Capabilities: Allows managers and team members to customize the portal, task list views, reports, theme, dashboard and more. Administrators can add custom fields without any programming, while foreign language and cultural templates can also be applied to different users. 
  • Scheduling: Intelligent scheduling features provide a full view of shift schedules that can be edited by drag and drop, double click or right clicking. Leverages all task dependencies and types to auto-update project schedules when changes are made to ensure that everyone is on the same page 
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  • Resource Management: Set up teams for success by requesting resources. Heat maps help identify overworked or underused resources. Lets managers project usage, monitor progress and address issues using analytics.  
  • Portfolio Optimization: Models different scenarios using tools like analysis scatter charts. Weigh project proposals against strategic business drivers with organizational cost and resource constraints in mind. 
  • Reports: Offers a number of reports that include a dashboard, progress and cost that provide insight into project metrics. Individual reports include burndowns, project overviews, critical tasks, cash flow, earned value, late tasks and more. Create a customized report from four template types: blank, chart, table and comparison.  
  • BI Capability: Connect with business intelligence apps like Power BI Pro to gain visibility across portfolios. Supports data aggregation to gain comprehensive insights. 
  • Proposal Evaluation: Gather project ideas, use standardized processes to evaluate them and funnel project charters and business cases to management for review and approval.
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  • Centralized Collaboration: All project documentation and communication is kept in one place for end-to-end visibility and collaboration. 
  • Reporting: Run portfolio reports as bar, pie or line graphs. Users can customize, transform and share data with team members and stakeholders. It also offers project summary reports with earned value calculations. 
  • Time and Expense Tracking: Allows team members to enter daily time and expenses across multiple projects and create invoices when approved. Attach receipts to expenses from a desktop or take a photo from mobile devices. 
  • Dashboards: Arrange the dashboard layout to see the most important information with customizable widgets, including notifications, tasks, projects, issues and more. Users can sort tasks by date, add and delete columns to reports or only display work this week. 
  • Resource Management: Assign team members to projects by group, department or company. Effectively monitor and balance the resources from a single report over multiple projects. 
  • Project Templates: Create and reuse an unlimited number of project templates constructed from the organization’s current processes and best practices of the organization to save time and manage productivity. 
  • Seamless Integration: Offers out-of-the-box integrations, REST API and automation capabilities to manage all projects, portfolios and work systems in one place. Aggregates key applications like Jira, Zendesk, DevOps, QuickBooks, Trello and more to provide real-time insights to stakeholders and project managers. 
  • Intelligent Scheduling: Leverage advanced functionalities including constraints, lead and lag times, split tasks, auto-scheduling tasks and interactive Gantt charts with drag-and-drop. Task dependencies allow schedules to be changed with just a few mouse clicks instead of line by line. 
  • Portfolio Management: Real-time project views empower project managers and executives to identify at risk projects in order to make timely decisions. 
  • Project Budgeting: Manage projects with planned target budgets and compare them to actuals in real time. Track labor, non-labor costs and expenses at the task, phase, project, and portfolio levels in real time. 
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Product Ranking

#6

among all
Project Management Software

#17

among all
Project Management Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Microsoft Project
Project Insight
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Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 57 97 0 74 97 95 85 47 81 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Great User Sentiment 3873 reviews
Great User Sentiment 128 reviews
84%
of users recommend this product

Microsoft Project has a 'great' User Satisfaction Rating of 84% when considering 3873 user reviews from 5 recognized software review sites.

85%
of users recommend this product

Project Insight has a 'great' User Satisfaction Rating of 85% when considering 128 user reviews from 5 recognized software review sites.

4.7 (21)
4.0 (2)
4.0 (1577)
3.5 (12)
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4.38 (57)
4.4 (1289)
4.4 (54)
4.4 (408)
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4.1 (578)
2.0 (3)

Awards

SelectHub research analysts have evaluated Microsoft Project and concluded it earns best-in-class honors for Project Planning and Scheduling.

Project Planning and Scheduling Award

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Synopsis of User Ratings and Reviews

User Friendly: The platform’s functionalities are intuitive and easy to use, as noted by approximately 80% of users who mention the system’s usability.
Project Scheduling: Approximately 81% of the users find its project scheduling capabilities helpful.
Feature-Rich: Approximately 81% of the users who mentioned features said the system provides everything required for proper project handling. It can handle complex projects, create Gantt charts, project timelines and reports.
Customization: Nearly 61% of users who mentioned customization said its customization options were helpful. It integrates with ClearQuest seamlessly and 67% of users find its integrations helpful.
Support: Support is responsive, knowledgeable and helpful, as reported by 100% of reviewers who mention support.
Templates: Approximately 80% of users who mentioned templates find them to be helpful as they display data in an organized manner.
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Improved Team Communication: Users found that Project Insight streamlined communication, allowing team members to easily share updates, files, and messages in one central location. This reduced confusion and kept everyone on the same page.
Enhanced Project Visibility: Project Insight provided a clear overview of project progress, making it simple to track deadlines, milestones, and potential roadblocks. This allowed for proactive problem-solving and more efficient project management.
Streamlined Workflow: Users appreciated the ability to automate tasks and create custom workflows within Project Insight. This saved time and reduced the risk of errors, leading to a more efficient and productive work process.
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Learning Curve: Nearly 96% of the users that mentioned accessibility think that the software has a steep learning curve.
Efficiency: About 72% of users that mentioned efficiency said the software improved their process optimization.
Collaboration: Close to 83% of the users who mention collaboration said that Project does not facilitate collaborative processes well.
Cost: Approximately 94% of the users who mention cost think that its price is prohibitive and that the software is very expensive for the features it offers.
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Difficult to learn: Users have reported that Project Insight's interface is not intuitive and requires extensive training to use effectively. This steep learning curve can be a major obstacle for teams who need to get up and running quickly.
Limited third-party integrations: A common complaint is the software's limited ability to integrate with other popular tools, which can hinder workflow efficiency for teams reliant on a diverse tech stack.
Reporting limitations: Users have expressed frustration with the inflexibility and limited customization options for reports, making it difficult to extract and analyze project data in ways that suit their specific needs.
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Microsoft Project remains a robust project management software, praised for its intuitive interface and comprehensive feature set. Users appreciate its Gantt charts, resource management capabilities, and integration with other Microsoft products. However, some find its advanced features overwhelming and its reporting capabilities limited compared to specialized project management tools. Project differentiates itself with its ease of use and integration with the Microsoft ecosystem. Its intuitive interface makes it accessible to users of all skill levels, while its integration with tools like Microsoft Teams and SharePoint streamlines collaboration. These strengths make it an excellent choice for teams heavily reliant on Microsoft products. Microsoft Project is best suited for small to medium-sized businesses and teams that prioritize ease of use and Microsoft integration. Its intuitive interface and comprehensive feature set make it a valuable tool for managing projects effectively, while its integration with other Microsoft products enhances collaboration and productivity.

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User reviews from the past year suggest that Project Insight is a comprehensive project management software that excels in its ability to streamline project management processes, enabling teams to deliver projects on time and within budget. Users praise its ease of use, comprehensive features, and ability to effectively manage resources across multiple projects. For example, one user highlighted the seamless integration of projects, sales, and invoicing, emphasizing its robustness in handling capacity and resource management. However, some users have expressed a desire for more intuitive report building capabilities and the ability to dynamically hide and unhide completed tasks without resorting to generating reports. Despite these minor drawbacks, Project Insight is highly regarded for its ability to track projects, forecast timelines, generate Gantt charts, and monitor employee time. Its strength lies in providing a centralized platform for managing all aspects of a project, from planning and scheduling to resource allocation and collaboration. This makes it particularly well-suited for teams that require a robust solution to manage multiple projects, track resources, and facilitate seamless collaboration.

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