MeisterTask vs ProofHub

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Our analysts compared MeisterTask vs ProofHub based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

MeisterTask is a cloud-hosted task management solution that allows businesses to collaborate with team members, create project dashboards and work together in real time. Users can personalize project sections via customizable dashboards while getting an overview of all notifications and projects.

Managers can create project plans while collaborating with teammates using an online mind-mapping module. Its section actions capability delegates tasks, modifies task status and moves tasks to various channels. It fosters real-time communication while sending instant task completion notifications.
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ProofHub is a cloud-based solution that helps manage, collaborate and discuss work with clients and team members at a central location. It helps managers prepare notes and to-do lists, discuss plans and lay down daily tasks, calendar milestones and Gantt charts. Project requirements and deadlines can be drilled down for team members by sharing files, notes, timesheets and schedules.

Its reporting engine generates customized reports for managers to monitor project progress and resource utilization. Its proofing tool eliminates shuffling back and forth between files and emails by allowing stakeholders to discuss and finalize documents in a single window. Its centralized workspace streamlines review processes and allows content collaborations. It includes modules for time tracking and resource planning.
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$13/User, Monthly, Freemium
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Tailored to your specific needs
$45 Monthly
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Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
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Mac
Linux
Android
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Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Robust Communication and Collaboration: Use timeline views and a centralized list to keep everyone in the loop while dispensing project progress updates. Allow employees to comment on team task progress while sharing files. Send task completion notifications while letting staff set reminders and deadlines. 
  • Efficient Task Organization: Leverage task lists and notification log boards to keep updated with project status. Group and organize tasks while using tags to filter them. Distribute tasks by dragging and dropping items while adding new assignments. Transition project stages using automated actions. 
  • Integrations: Integrate with popular third-party productivity enhancement modules like Slack, Dropbox, Outlook, Google Workspace, Microsoft 365 and more. Get a unique experience by customizing it to specific needs. 
  • Discussion and Note Taking: Start helpful team discussions by commenting on task cards. Check newest comments using the activity log. Create personal checklists on the dashboard while constructing to-do lists.
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  • Optimize Onboarding and Training: Take advantage of a user-friendly interface and limited complicated jargon or code to increase adoption. Hover over pop-ups to learn more about tips to improve your set up and visit the knowledge base to read articles and watch tutorials. We liked that the onboarding screens help you set up your first project and virtually walk you through project creation.
  • Speed Up Approval Processes: Use in-file comments to approve proofs and mark-up tools to highlight parts that you’d like changed or fixed along with file versions. Set up a custom field for approval status and a custom workflow for approvals. We experimented with the proofing tools and found it easy to add comments and keep track of the activity in the file.
  • Create Custom Workflows: Set your own workflows by creating a custom workflow or template you can associate with projects. Modify or add workflows by selecting the manage workflow button at the bottom of the workflow icon. We set up two different workflows without much fuss and are happy to report we could change workflows once the project was already created and in motion.
  • Pay a Flat Fee: Say goodbye to per user, per month subscription pricing. Pay a flat fee depending on the plan you choose and you can theoretically sign up an unlimited number of users.
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  • Project Management: Construct, name and design multiple sections. Filter projects by tags, assignee, due date, schedule or status. Use calendar view or Timeline to view all project tasks together. Boost efficiency and consistency by automating recurring tasks. 
  • Task Management: Define clear goals and deadlines by setting due dates. Use the in-built time tracker to monitor time spent on each task. Custom fields add more information to tasks. Monitor task completion by creating checklists. 
  • Project Planning: Manage several projects simultaneously using a project planning dashboard. Display tasks in a calendar view using the timeline function. Manage tasks using Kanban view with cards and columns. 
  • Reporting and Analytics: Analyze team performance by generating reports on open, completed, upcoming or overdue tasks. Monitor staff hours by generating CSV reports. Get safety reports by exporting CSV files on compliance, activity and personal data. 
  • Team Administration: Split administration duties to grant control over team projects, user groups, billing and licensing. Organize employees into multiple groups to instantly share projects. Grant access to members, guests and commentators. 
  • Workflow Management:  Automate workflows by streamlining recurring tasks. Delegate teams tasks automatically while increasing overall efficiency. Create and update due dates and checklists. 
  • Scheduling and Time-Tracking: Assign tasks with start and due dates while rearranging them using a drag-and-drop function. Allow staff to enter login and log out details while granting visibility into total work time. 
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  • Task Management: Start creating tasks using the basic template during onboarding that you can modify to fit your workflow by adding subtasks, custom statuses, fields and color-coding. Assign tasks to users, track time, add timelines using start and end dates and elaborate on tasks using descriptions, comments and files. Create recurring tasks to automate due dates and reminders.
  • Multiple Views: Visualize projects in the format you’re comfortable with, by toggling between the standard list view and Kanban board and filtering tasks by stages, status, assignee, label or date. Use the Gantt chart to filter based on date, find the critical path and set and show the baseline. Keep tasks, events and milestones on track using the calendar view.
  • Team Collaboration: Communicate with your team using discussions and create topics, kinda like channels, that are open to all or private to certain teams or members. Share files and proofs, and get approvals without ping-pong rally emails. Chat in real time with team members using the built-in messaging tool for private and group chats and save important messages. Send announcements on the dashboard for deadlines, personal milestones and wins.
  • Time Tracking: Improve time management by tracking time directly on your cards and adding an estimated time to compare actual versus projected times and make more accurate estimates in the future. Monitor team performance using timesheets with every single time entry in the Everything tab.
  • Dashboard and Reports: Use the Me tab as a personalized dashboard with your agenda, shortcuts, tasks, tracked time, notes and announcements. Visualize project performance with the project report dashboard. Identify inefficiencies, resource utilization and project progress with reports about time and tasks, resources, project progress snapshots, milestones and burn-up charts. Identify projects that are not on track through ‘slipping reports.’ Use data to analyze tasks, resources utilized, time logged and project completion roadmap.
  • Workflows: Streamline project creation by creating your own templates from scratch. Add time frames, enable custom fields like time tracking and set up a personalized workflow that you can add to other projects.
  • Proofing: Make feedback seamless using the proofing tool. Get real-time feedback on proofs by adding comments directly into your PNG, PDF and JPEG files and highlighting issues with mark-up tools. Allow users to reply to comments and view comments as a thread after revisions.
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Product Ranking

#56

among all
Project Management Software

#82

among all
Project Management Software

Find out who the leaders are

Analyst Rating Summary

71
74
84
86
80
100
69
56
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Platform Security
Team Collaboration
Integrations and Extensibility
Dashboards and Reporting
Customizations
Team Collaboration

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

MeisterTask
ProofHub
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 84 80 69 60 56 8 76 87 79 86 100 56 78 77 24 82 86 71 0 25 50 75 100
86%
0%
14%
86%
0%
14%
80%
0%
20%
100%
0%
0%
57%
0%
43%
43%
0%
57%
50%
8%
42%
71%
4%
25%
42%
17%
41%
75%
0%
25%
0%
0%
100%
14%
0%
86%
67%
8%
25%
75%
8%
17%
67%
17%
16%
83%
0%
17%
57%
0%
43%
71%
0%
29%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

72%
0%
28%
61%
0%
39%
88%
0%
12%
75%
0%
25%

User Sentiment Summary

Excellent User Sentiment 2206 reviews
Excellent User Sentiment 243 reviews
94%
of users recommend this product

MeisterTask has a 'excellent' User Satisfaction Rating of 94% when considering 2206 user reviews from 6 recognized software review sites.

92%
of users recommend this product

ProofHub has a 'excellent' User Satisfaction Rating of 92% when considering 243 user reviews from 4 recognized software review sites.

5.0 (15)
4.6 (23)
4.6 (166)
4.6 (99)
4.72 (1006)
n/a
4.7 (985)
4.6 (103)
3.0 (1)
n/a
4.7 (33)
4.7 (18)

Awards

MeisterTask stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

SelectHub research analysts have evaluated ProofHub and concluded it earns best-in-class honors for Dashboards and Reporting. ProofHub stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Dashboards and Reporting Award

Synopsis of User Ratings and Reviews

Intuitive Interface: MeisterTask's layout is clean and uncluttered, making it easy for users to navigate and find the information they need. The drag-and-drop functionality simplifies task management, allowing users to move tasks between sections effortlessly.
Customization Options: Users appreciate the ability to personalize their experience. MeisterTask allows for customization of project boards with various backgrounds and colors, catering to individual preferences and promoting a sense of ownership.
Collaboration Features: The platform facilitates teamwork through features like task assignments, mentions, and file sharing. Real-time updates keep everyone informed and ensure seamless collaboration, even when team members are working remotely.
Integrations: MeisterTask integrates with popular tools such as Slack, Google Calendar, and Dropbox, streamlining workflows and centralizing information. This connectivity eliminates the need to switch between multiple applications, saving time and effort.
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Pricing: Reviewers appreciated the flat fee pricing for unlimited users.
Team Collaboration: The built-in chat feature and centralized files were perks mentioned by users.
Proofing: Users liked the online proofing, feedback and approval without having to leave the platform.
What Users Like
Visibility: “Since implementing ProofHub, we have observed a 30% decrease in project delays, mostly due to the fact that all teams now have immediate access to project boards that monitor the progress of each task. In the past, we often faced gaps in communication that delayed installs due to missed emails or miscommunications. With ProofHub’s custom workflows, every department has a clear view of deadlines, dependencies, and priority tasks, significantly reducing project holdups.” - Greg Arnold, General Manager at Kitchen Mania
Task Management: “ProofHub lets us break down each job into detailed steps, assign them to the right people, and set deadlines that everyone can see. On a big installation project, for example, I can outline each part of the process: starting from the initial site inspection, moving to wiring, handling equipment setup, completing safety inspections, and finally, testing and handover. Each stage has its own set of tasks that can be assigned and tracked independently, so everyone knows what’s next and who’s handling it. If there’s a delay in any part, we can make quick adjustments, reschedule tasks, and instantly notify the rest of the team. It saves us from having to make constant calls or send reminder emails, which can be very time-consuming.” - Daniel Vasilevski, Director and Owner of Bright Force Electrical
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Limited Free Plan: The free plan only allows for up to 3 projects, which can be restrictive for users with several ongoing projects.
Integrations Require Paid Plan: Integrations with popular tools like Slack and Dropbox are only available on paid plans, limiting the free plan's functionality.
Mobile App Lacks Features: The mobile app lacks some of the features available on the web version, making it less convenient for users who rely on mobile task management.
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Pricing: Reviewers appreciated the flat fee pricing for unlimited users.
Team Collaboration: The built-in chat feature and centralized files were perks mentioned by users.
Proofing: Users liked the online proofing, feedback and approval without having to leave the platform.
What Users Dislike
Learning Curve: “The initial setup and adaptation period presented some challenges. Some team members found the range of features overwhelming, especially those less familiar with digital tools. As a solution, I organized targeted training sessions focusing on the specific functionalities that would benefit our workflow most.” - Dr. Maria Knobel, Medical Director at Medical Cert UK
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Over the past year, MeisterTask has garnered positive feedback for its user-friendly interface and ability to keep teams on the same page. Users appreciate its intuitive design, making it a breeze to get started with managing projects and tasks. The Kanban-style boards provide a visual overview of workflows, allowing teams to track progress and identify bottlenecks easily. MeisterTask's affordability compared to competitors like Asana and Trello is another plus, making it an attractive option for budget-conscious teams. However, concerns have been raised regarding MeisterTask's customer support. Some users have reported difficulties reaching support and experiencing slow response times, which can be frustrating when encountering issues. Additionally, while MeisterTask integrates with various apps like Google Workspace and Slack, the range of integrations may not be as extensive as some competitors offer. MeisterTask shines as a task management solution for teams seeking a straightforward and visually appealing platform to enhance collaboration and organization. Its intuitive interface and affordability make it particularly well-suited for small to medium-sized teams or those new to task management software. However, teams requiring extensive integrations or prioritizing responsive customer support may want to explore alternative options. Keep in mind that the software landscape evolves rapidly, so it's always wise to check for the latest information and updates.

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ProofHub is a cloud-based project management solution designed to help teams of all sizes with its user-friendly interface and focus on collaboration. Its core strengths include quick adoption, customizable workflows and simple project creation. Additionally, its built-in chat browser, in-file comments and approvals for proofing and central file management are a plus for teamwork and communication. Flat-fee pricing for unlimited users sets it apart from other tools.During our free trial, we appreciated the pop-up explanations and didn’t feel like there was a steep learning curve to conquer before we kickstarted our projects. We liked the time tracking and time estimation feature and thought it offered a useful way to provide a baseline and more accurate time estimations. It was simple to toggle between multiple task views, although we wish we could modify groupings by, say, assignee instead of just sticking to workflow stages.On the flip side, reviewers weren’t awed by the basic training modules, 14-day free trial and occasional slow customer support responses. Additionally, limited integrations might be an issue if you’re a business with complex integration needs.Overall, ProofHub offers a solid collaborative project management tool that’s easy-to-use and is a fantastic option for budget-conscious users.

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