ClickUp vs Microsoft Project

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Our analysts compared ClickUp vs Microsoft Project based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

ClickUp is an all-in-one cloud-based solution designed to help users streamline project cycles with collaboration, customization and visibility. It allows you to assign comments and tasks to specific team members or groups of team members and view time spent on those tasks. Other collaboration features include reminders, docs, calendars, goals, scheduling and an inbox.

An activity stream displays tasks in real time in the order of their creation and completion. Businesses can configure team-specific notifications while viewing projects on an Agile dashboard. It sends alerts to relevant employees in a discussion thread while allowing them to edit and post comments. You can create a personalized workspace with no-code automations, customizations for statuses, fields and views and ClickApps.

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Microsoft Project is a robust project management software designed to assist professionals in planning, managing, and tracking projects effectively. It is particularly suitable for organizations that require detailed project planning, resource allocation, and progress monitoring. The software offers comprehensive features such as Gantt charts, task dependencies, resource leveling, and budget management.

Key benefits include improved project visibility, enhanced collaboration, streamlined task management, and efficient resource allocation. Its user-friendly interface and customizable templates make it accessible to users of all skill levels. Compared to similar products, Microsoft Project stands out with its advanced features, integration with other Microsoft applications, and extensive support resources.

Pricing varies depending on the specific version and licensing options. Microsoft Project offers flexible pricing plans, including subscription-based models and perpetual licenses, to cater to different business needs.

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$7/User, Monthly, Freemium
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Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
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Videos
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Email
Phone
Chat
FAQ
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Customize Your Workspace with ClickApps: Create a personalized environment for your business by enabling ClickApps for specific spaces or the entire organization. Enable apps like time tracking, custom fields, dependency warnings, time estimates and sprints. We loved the custom fields with multiple drop-downs for statuses and teams and the dependency warnings, so nothing slips through the cracks.
  • Create No-Code Automations and Workflows: Click on the Automations tab on the right-hand side of your screen to create your own custom automations using prebuilt templates with conditions, actions and triggers or build your own. We tested building our own workflow automation for status changes with more than one action and found it was simple to execute.
  • Collaborate Better via Various Channels: Communicate more efficiently via comment threads in the card, user mentions, screen recordings, native docs and group chats. We appreciated the accountability of comment threads and how you can assign comments to users that show up differently from a regular mention. The ability to link internal documents and add checklists to cards is a great way to enforce processes and brand guidelines — a big plus in our eyes.
  • View Projects in Multiple Ways: Set up multiple views for each of your spaces so you can zoom in a particular step in your project or get an overview of your progress. We liked the variety of views, including Kanban, list and calendar, and also that you can pin certain views, say urgent tasks, so it’s front and center for all team members.
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  • Integrations: Integrates well with other products in the Office suite, including Word, PowerPoint and Excel. 
  • Capture Work Hours: Includes timesheets where team members can fill in hours worked by day and task. Has a simple approval process that lets managers add notes if they reject a submission. Timesheets give insight into project progress and help keep it within time and budget limits.  
  • View Multiple Timelines: Get the big picture of every facet of a project with a visual layout of tasks and milestones. Customize what information appears on timelines and share them with project stakeholders. 
  • Collaborate Efficiently: Integrates with Skype for Business, keeping your team connected via video calls and chat rooms. Direct access to Skype ensures users don’t have to switch between apps.  
  • Simplify Project Planning: Supports waterfall, agile, hybrid method, Gantt charts and pulldown menus to aid project planning. Lets users work in sprints using a Kanban layout. 
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  • Multiple Views: Get a bird’s eye view of your business with the everything view. Check your project’s progress in over 15 ways, including Kanban, board, Gantt, calendar, chat and activity views.
  • Custom Workspaces: Create (work)spaces for each project with your own set of workflow rules, automations, statuses, fields and even assignees. Move tasks in-between spaces and change priority, receive pop-ups if statuses are different and control space accessibility.
  • Task Management: Keep track of tasks using cards that you can build from scratch or create using custom templates and fields. Assign tasks, post points, due dates, assignees and statuses. View and add comments, create alerts for overdue tasks, use custom checklists and add task dependencies.
  • Sprint Management: Create sprints using templates from ClickUp or your workspace. Manage your sprint cycles by setting custom sprint dates, priority levels and points to your work. Auto-add unfinished tasks to your next sprint, duplicate sprint views and integrate sprints with GitHub, GitLab and Bitbucket. Pace your sprints against a target using burndown charts and use burnup charts to see completed and pending work. Organize and manage sprint-specific settings via the sprint folder.
  • No-Code Automations: Create custom automations for tasks and processes without coding expertise. Use built-in recipes, ClickApps or build-your-own automations in each space using actions, triggers and conditions custom to your workflow and processes using drop-down menus.
  • Dashboards and Reporting: Click on the home icon to view a personalized dashboard of your recent projects, assigned tasks, reminders and comments. Create custom dashboards and reports from specific spaces using templates or by selecting the start from scratch option.
  • Time Tracking: Track time from multiple assignees using the built-in tracker in each card. Get an overview of user activity in your company and see when users are active using Pulse and the timesheets feature.
  • Document Creation: Create documents within the program’s word processor that are directly integrated into projects and tasks. Import documents from other word processors to add tags and use a robust tool library.
  • Goals and Targets: Set and organize goal trackers in folders to keep track of multiple projects at once. Set goal targets by monetary value, True/false conditions, or by number of units.
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  • Resource Management: Set up teams for success by requesting resources. Heat maps help identify overworked or underused resources. Lets managers project usage, monitor progress and address issues using analytics.  
  • Portfolio Optimization: Models different scenarios using tools like analysis scatter charts. Weigh project proposals against strategic business drivers with organizational cost and resource constraints in mind. 
  • Reports: Offers a number of reports that include a dashboard, progress and cost that provide insight into project metrics. Individual reports include burndowns, project overviews, critical tasks, cash flow, earned value, late tasks and more. Create a customized report from four template types: blank, chart, table and comparison.  
  • BI Capability: Connect with business intelligence apps like Power BI Pro to gain visibility across portfolios. Supports data aggregation to gain comprehensive insights. 
  • Proposal Evaluation: Gather project ideas, use standardized processes to evaluate them and funnel project charters and business cases to management for review and approval.
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Product Ranking

#14

among all
Project Management Software

#6

among all
Project Management Software

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Analyst Rating Summary

92
72
100
57
100
97
88
0
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Customizations
Dashboards and Reporting
Platform Security
Task Management
Team Collaboration
Dashboards and Reporting
Project Planning and Scheduling
Project Tracking
Platform Security
Task Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

ClickUp
Microsoft Project
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 100 100 88 94 89 79 100 95 71 57 97 0 74 97 95 85 47 81 0 25 50 75 100
100%
0%
0%
29%
43%
28%
100%
0%
0%
100%
0%
0%
71%
0%
29%
0%
0%
100%
92%
4%
4%
63%
13%
24%
92%
0%
8%
92%
0%
8%
71%
0%
29%
86%
0%
14%
100%
0%
0%
75%
8%
17%
92%
0%
8%
33%
25%
42%
71%
0%
29%
71%
14%
15%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

83%
0%
17%
61%
6%
33%
100%
0%
0%
88%
0%
12%

User Sentiment Summary

Excellent User Sentiment 15441 reviews
Great User Sentiment 3873 reviews
94%
of users recommend this product

ClickUp has a 'excellent' User Satisfaction Rating of 94% when considering 15441 user reviews from 5 recognized software review sites.

84%
of users recommend this product

Microsoft Project has a 'great' User Satisfaction Rating of 84% when considering 3873 user reviews from 5 recognized software review sites.

4.3 (15)
4.7 (21)
4.7 (9774)
4.0 (1577)
n/a
4.4 (1289)
4.7 (4231)
n/a
4.5 (178)
4.4 (408)
4.5 (1243)
4.1 (578)

Awards

SelectHub research analysts have evaluated ClickUp and concluded it deserves the award for the Best Overall Project Management Software available today and earns best-in-class honors for Customizations, Dashboards and Reporting, Mobile Capabilities, Task Management and Platform Security. ClickUp stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

Analysts' Pick Award
User Favorite Award
Customizations Award
Dashboards and Reporting Award
Mobile Capabilities Award
Task Management Award
Platform Security Award

SelectHub research analysts have evaluated Microsoft Project and concluded it earns best-in-class honors for Project Planning and Scheduling.

Project Planning and Scheduling Award

Synopsis of User Ratings and Reviews

Easy To Use: Reviewers appreciated how easy the solution was to use and set up, even without extensive training or customer support.
Customization: Extensive customization options like task views, priority levels, color coding, and automations to create a unique product for their specific team were a plus for many users.
Collaboration: Users liked how easy it is to collaborate by assigning tasks, subtasks, comments and due dates with automated email notifications.
What Users Like
Versatility: “ClickUp lets you tailor tasks, projects, and views down to the smallest detail, which was perfect for our team since each project can look totally different. For example, we used its automation features to auto-assign tasks when certain stages were reached, which cut down on a ton of back-and-forth and kept everyone aligned.” - Victor André Enselmann, Founder of digital marketing firm Modeva
Centralization and Collaboration: “With offices across major U.S. cities, aligning everyone can be challenging. However, ClickUp’s customizable dashboards allow each team to organize tasks based on project demands while keeping a high-level view of overall progress. This flexibility has significantly reduced the back-and-forth between teams, saving time and ensuring that our large-scale projects stay on track.” - Steve Morris, Founder and CEO of NEW MEDIA
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User Friendly: The platform’s functionalities are intuitive and easy to use, as noted by approximately 80% of users who mention the system’s usability.
Project Scheduling: Approximately 81% of the users find its project scheduling capabilities helpful.
Feature-Rich: Approximately 81% of the users who mentioned features said the system provides everything required for proper project handling. It can handle complex projects, create Gantt charts, project timelines and reports.
Customization: Nearly 61% of users who mentioned customization said its customization options were helpful. It integrates with ClearQuest seamlessly and 67% of users find its integrations helpful.
Support: Support is responsive, knowledgeable and helpful, as reported by 100% of reviewers who mention support.
Templates: Approximately 80% of users who mentioned templates find them to be helpful as they display data in an organized manner.
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Cost: Reviewers mentioned expensive renewal fees after the free trial and upselling.
Learning Curve: Users noted it takes time for new users to get familiarized with so many features and how its navigation and customization work.
Notifications: An influx of email notifications for every change can cause some important alerts to get lost, according to some users.
What Users Dislike
Too Many Features: “We ended up with a cluttered dashboard full of features we didn’t need, and it actually slowed us down. Once we simplified and focused on just the core tools, it was a lot smoother. So, with ClickUp, the trick is to use what you need and ignore the rest, or it can overwhelm more than it helps." - Victor André Enselmann, Founder of digital marketing firm Modeva
Time-Based Automations: “Initially, the learning curve was steep, which led to some confusion and delays as we adapted. To address this, we created a custom onboarding process for new hires that guides them through the platform’s essentials before diving into more advanced functions.” - Steve Morris, Founder and CEO of NEW MEDIA
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Learning Curve: Nearly 96% of the users that mentioned accessibility think that the software has a steep learning curve.
Efficiency: About 72% of users that mentioned efficiency said the software improved their process optimization.
Collaboration: Close to 83% of the users who mention collaboration said that Project does not facilitate collaborative processes well.
Cost: Approximately 94% of the users who mention cost think that its price is prohibitive and that the software is very expensive for the features it offers.
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ClickUp is an all-in-one project management solution designed to help businesses in any industry optimize project cycles with a highly customizable interface, robust automation capabilities and extensive collaboration features. It helps you visualize tasks and project optimally with over 15 views including options like Kanban boards, Gantt charts, and calendars.No-code automation with templates and drop-down menus for increased personalization mean you can build effective workflows. Other notable features include in-card comments, custom dashboards, sprint management, in-built documents and time tracking.However, ClickUp’s feature-rich platform can also be a pitfall with some reviewers noting a steep learning curve associated with mastering its various functionalities. Additionally, the platform's tiered pricing structure might be a concern for smaller teams or organizations with limited budgets.During our test run, ClickUp scored points for its easy automation, customization to the nth level, reporting views and collaborative tools. We found it incredibly easy to build custom workflows, implement templates for a new space and keep assignees accountable with the activity stream in each card. Overall, we think ClickUp is a fantastic option for businesses of all sizes, especially if you’re looking for a highly customizable and collaborative project management platform.

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Microsoft Project remains a robust project management software, praised for its intuitive interface and comprehensive feature set. Users appreciate its Gantt charts, resource management capabilities, and integration with other Microsoft products. However, some find its advanced features overwhelming and its reporting capabilities limited compared to specialized project management tools. Project differentiates itself with its ease of use and integration with the Microsoft ecosystem. Its intuitive interface makes it accessible to users of all skill levels, while its integration with tools like Microsoft Teams and SharePoint streamlines collaboration. These strengths make it an excellent choice for teams heavily reliant on Microsoft products. Microsoft Project is best suited for small to medium-sized businesses and teams that prioritize ease of use and Microsoft integration. Its intuitive interface and comprehensive feature set make it a valuable tool for managing projects effectively, while its integration with other Microsoft products enhances collaboration and productivity.

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