Home > Project Management Software > Avaza > Avaza vs WorkflowMax

Avaza vs WorkflowMax

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Our analysts compared Avaza vs WorkflowMax based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Avaza Software Tool
SelectHub Award Winner
WorkflowMax Software Tool
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Product Basics

Avaza is a cloud-based resource management and collaboration solution that helps businesses accomplish their projects and tasks efficiently. It integrates resource and expense management, task tracking, online payments and time and expense management. Users can collaborate on projects with clients online and drag and drop files and tasks when required.

Teams can initiate discussions, exchange emails and access crucial project updates and notifications from activity feeds. It monitors time and expense for every project and online payments via invoices. Detailed reports on metrics like financial transactions, status estimates, customer expenses and more provide insights to make crucial business decisions.
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WorkFlowMax is a cloud-hosted job management solution designed for small to mid-sized service-based organizations. It offers capabilities like timesheets, job costing and quote creation to handle projects.

It integrates with popular third-party document management modules to execute projects faster and payroll modules to simplify payroll. Employees can work within their timesheets using the timesheet functionality. It stores all cost-related information in one place and offers a sales dashboard that displays closed, hot or cold leads.
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$11.95 Monthly, Freemium
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$20 Monthly
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Integrated Tool: Integrate crucial functionalities to manage projects, staff and tasks. Monitor tasks, send client quotes and handle timesheets with its scalable tool. Offer professional, freelance or consultancy services to clients and effectively meet project deadlines. 
  • Automate Processes: Automate key business processes to enhance team efficiency and output levels. Generate invoices out of estimates and monitor project expenses. Automate notifications to the team to get crucial details entered into timesheets. 
  • Monitor Progress: Track project and task progress intuitively. Organize tasks on lists or Kanban boards while adding important documents and files. Create tasks easily and move them across using drag-and-drop functionality. 
  • Integrations: Integrate with third-party modules like Zapier, QuickBooks, Google apps, Trello, GitHub, Jira, Salesforce, Slack and more to streamline workflows. 
  • Cloud-Based: Leverage the power of the web without the need to download an application. Work on multiple projects, access tasks and updates and receive notifications on any device anytime, anywhere. 
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  • Consolidate Work: Access all business tools from one place. Avoid unnecessary hassles by launching multiple applications from a single suite to deliver work faster and efficiently. 
  • Accessibility: Access data anytime, anywhere using mobile applications for Android and iOS. Manage jobs on-the-go and tick milestones when met. Access client information while syncing with the desktop app quickly. Send photos, videos and other documents as attachments. 
  • Collaboration: Let clients and contractors log in from anywhere to view work progress time against a job. Store all project information in one place while uploading images, documents and pictures. Restrict information action via permission settings for staff and clients. Stay updated with project progress and share details with teams. 
  • Integrations: Seamlessly integrate with Xero’s suite of modules to maximize business performance. Push sales invoices into Xero while automatically syncing corresponding payment dates. Update job profitability reporting and create bills payable. Avoid data duplicity and receive useful business profitability insights. 
  • Customization: Personalize it to suit an organization’s needs. Create branded and professional custom print templates to save time. Extract powerful and specialized data using custom fields to operate a business better. Keep pace with approaching deadlines by creating unique notifications. 
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  • Project Management: Collaborate on projects with clients and teams with activity feeds, email discussions and notifications. Toggle between Gantt, Kanban and list views of tasks. Create, group and filter tasks within a project or across the portfolio. Get access to flexible billing and budgeting processes. Track project progress while identifying bottlenecks to rearrange and reallocate resources. Store crucial information and convert emails into tasks. 
  • Project Resource Scheduling: Get a clear impression of a team’s and an individual employee’s work progress. Manage team time utilization and make intelligent scheduling decisions by viewing staff availability on a single page. Manage resources assigned to each project. Edit and schedule assignments using drag-and-drop functions. Maximize utilization by delegating more work to under-worked employees. Configure everyday availability, billable cost rate and skills for each staff member. Add public holidays and leaves for accurate forecasting. 
  • Easy Time Tracking: Track time by authorizing specific team members to enter time, flexible hours per project and user rates for reporting and billing. Record time as employees work with single click tracking from every screen. Monitor time for tasks directly. Review timesheets, enable timesheet approvals and receive notifications. Add billable hours to invoices for accurate invoicing. 
  • Streamline Expenses: Create expenses when they happen — upload receipts, enter amounts and pick a merchant, tax or category. Send receipts to expense mail for automatic receipt creation. Review expenses by creating an approval workflow and boost transparency. Replace lengthy and cumbersome paper-based expense management with an automated system. Get insights into payment methods, reimbursements, expense categories and more. 
  • Reporting: Generate reports to gain deep business insights. Run, save or customize over 50 reports on any device. Automatically receive metrics on staff utilization, project progress and profitability. Understand staff’s time spent on various tasks and expenses. Learn in detail about fixed amounts, uninvoiced time and expenses. 
  • Quotes and Invoices: Generate professionally created invoices within minutes along with free-form line items, seamless billing of expenses and timesheets. Turn estimates into invoices and save time with automated generation of recurring invoices. Customize invoice format as per company branding. 
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  • Lead Management: Track leads, sales projections and proposals from a single location. Transform leads into winning quotes, jobs, invoices and eventually into profits. Customize lead categories to forecast lead conversion correctly while projecting cash flows. Monitor team activities and overdue tasks for new business developments. 
  • Client Management: Maintain profitable and productive relationships with clients. Use custom fields to store unique customer and client information. Store unlimited contact details to client records and contact them directly. Use a global search function to search for a client’s details while using filters to locate information quickly. Build stronger relationships by adding custom information like birthdays, preferred time to contact, pet’s name and more to client data. 
  • Document Management: Use the document management tool to access all crucial project-related information. Save time by automating document storage processes and emails. Set up a unique email account to send important attachments required for a job. Sync with multiple devices and integrate with Google Drive, Dropbox and Box to access documents easily. 
  • Staff, Task and Job Management: Manage people, jobs and tasks from one place. Track resources, costs, profitability and time for every job. Delegate tasks, to-do checklists, estimated time on each task and due dates using the task manager. Create adjustable milestones, deadlines and project due dates. Automate recurring jobs and tasks to reduce time spent on repetitive tasks. 
  • Time Tracking: Enter time in eight different ways and track and report on every single minute daily. Record time within dashboards, by tasks or timesheets. Track employee time on-the-go using mobile apps. Record how time was spent and share information with clients. Optimize billable values by choosing the nearest decimal rounding option. 
  • Invoicing: Get paid faster by creating invoices just in a few clicks. Design invoices based on actual time and costs, quoted time and costs, progress amounts or percentage values. Create a simple invoice with basic project information or a detailed one by adding costs, tasks and rates. Save time by sending multi-job invoices. 
  • Reporting: Make smarter business decisions by gaining real-time insights into productivity, workflows, performance and profitability. Understand profitability across multiple client categories and improve business processes. Extract relevant information by building reports using multiple fields and criteria. Improve cash flows by getting a snapshot of billable jobs. 
  • Purchase Order Management: Streamline job cost management using purchase order management tools. Track actual orders, cost and bills payable, ensuring nothing falls through the cracks. Integrate with Xero to keep financial job reporting intact. Use flexible receipt processes to display full or half orders received. 
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Product Ranking

#21

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Project Management Software

#27

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Project Management Software

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User Sentiment Summary

Excellent User Sentiment 798 reviews
Great User Sentiment 417 reviews
92%
of users recommend this product

Avaza has a 'excellent' User Satisfaction Rating of 92% when considering 798 user reviews from 5 recognized software review sites.

85%
of users recommend this product

WorkflowMax has a 'great' User Satisfaction Rating of 85% when considering 417 user reviews from 6 recognized software review sites.

4.9 (27)
4.4 (8)
4.6 (291)
3.2 (22)
4.6 (412)
4.31 (95)
n/a
4.3 (112)
n/a
4.3 (116)
4.6 (48)
n/a
4.7 (20)
4.2 (64)

Awards

Avaza stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Functionality: Avaza combines project management, time tracking and project accounting, efficiently tracks multiple projects and offers a quick project overview, as reported by nearly 90% of the users who mentioned the product's functionality.
Collaborative: Approximately 85% of users who talked about collaboration noted that the system streamlines team collaboration across time zones and makes it easy to collaborate with external and internal stakeholders.
Integrations: The system can integrate seamlessly with popular third-party modules to enhance its capability and performance, as reported by 82% of reviewers who referred to integrations.
Cost: The system doesn’t require heavy investment, offers all features in a fixed monthly price and is quite affordable, as reported by nearly 89% of reviewers who referred to cost.
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Client Management: WorkflowMax offers tools to manage client information, including contact details, project history, and billing information, providing a centralized location for client data.
Project Tracking: The platform allows users to track project progress, budgets, and deadlines, ensuring projects stay on track and within budget. This includes features such as Gantt charts and task management tools.
Time Tracking: WorkflowMax simplifies time tracking for both employees and contractors, with options for manual entry, timers, and timesheet approvals. This streamlines payroll and billing processes.
Reporting: The software provides various reporting options, including project reports, financial reports, and staff productivity reports, offering insights into business performance and areas for improvement.
Integrations: WorkflowMax integrates with other popular business tools, such as Xero accounting software and Google Apps, allowing for seamless data flow between systems.
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Interface: Nearly 78% of reviewers who mentioned usability noted that the system offers a bland interface that is slow and limiting.
Offline Mode: Avaza doesn’t function in offline mode and requires a strong internet connection to synchronize data and manage tasks, as reported by nearly 82% of users who mentioned offline mode.
Reporting: The system lacks adequate dashboards, widgets and custom options, as reported by nearly 80% of users who mentioned the system's reporting.
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Limited Functionality: WorkflowMax may not be suitable for larger or more complex projects due to limitations in features such as resource management and project portfolio management.
Usability Challenges: Some users find the interface to be clunky and unintuitive, leading to a steeper learning curve and potential frustration during daily use.
Reporting Limitations: Generating customized reports can be challenging, and the available reporting options may not meet the specific needs of all businesses.
Integrations: While WorkflowMax offers some integrations, it may not seamlessly connect with all the tools and software that a business uses, potentially leading to data silos and inefficiencies.
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Avaza is a robust project management solution that monitors project performance and enhances productivity. It is a comprehensive tool that integrates workflow management, time tracking and project accounting. Users can get a project overview across portfolios with Gantt and Kanban views. It offers efficient task creation and delegation capabilities for companies to streamline operations and offers a range of competitively priced features. Billing and invoice generation capabilities are reliable and non-erroneous. However, the system can be challenging to set-up initially and requires a strong internet connection to function. The interface is user-friendly but lacks colors and branding options to personalize it.

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WorkflowMax, a project management software developed by a small team in New Zealand, has garnered a reputation for its innovative approach to task management. It has gained popularity among professional service businesses seeking to streamline their job and project management processes. Users frequently praise WorkflowMax for its user-friendly interface, robust features, and cost-effectiveness, making it a compelling choice for small and medium-sized businesses. The software's integration with Xero accounting software further enhances its appeal, providing a comprehensive solution for managing projects, tracking time, and invoicing clients. However, some users have expressed concerns regarding WorkflowMax's limitations. Specifically, the software's lack of integration with certain other systems and its limited support options have been points of contention. While WorkflowMax excels in core project management functionalities, its integration capabilities may not meet the needs of businesses that rely on a diverse tech stack. Additionally, users seeking extensive support resources might find the available options to be somewhat restricted. Despite these drawbacks, WorkflowMax remains a solid project management solution for businesses prioritizing ease of use, essential features, and affordability. Its intuitive interface and comprehensive project management tools make it particularly well-suited for small and medium-sized businesses that require a streamlined solution for managing their projects, tracking time, and invoicing clients, especially those already utilizing Xero's accounting software.

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