Micro Focus vs WorkOtter

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Our analysts compared Micro Focus vs WorkOtter based on data from our 400+ point analysis of PPM Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Micro Focus PPM is an organizational tool that helps businesses maintain compliance and reduce expenditures. Companies can plan and manage portfolios, resources and finances. It offers a dashboard view of all relevant information and notifies users about resource modifications that occur within a company. It offers capabilities to deliver outcomes by driving transformation and overcoming project challenges.

It helps organizations overcome cost, time and resource management challenges and allows data consolidation and visibility within enterprise portfolios. Executives can prioritize tasks and get a peek into resource utilization while aligning them with business goals. It provides crucial information in real time by capturing project operations and execution to help companies make the right investment decisions.
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WorkOtter is a SaaS solution designed for small and medium businesses to replace spreadsheets. Organizations can standardize core processes and prioritize projects while assigning employees to specific tasks. Teams and executives can track project status and deadlines for transparency and visibility.

Businesses can adopt Agile, Scrum or Waterfall methodologies to manage projects while integrating with Microsoft Projects, Jira and other modules. A centralized location simplifies project monitoring while optimizing resources for every initiative. Managers can plan daily capacity or demand based on available resources.
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$100/User, Monthly, Quote-based
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Tailored to your specific needs
$10/User, Monthly
Get a free price quote
Tailored to your specific needs
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Product Assistance

Documentation
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Live Online
Videos
Webinars
Documentation
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Digitize Processes: Create and automate operational processes and business rules with drag-and-drop workflow steps. Choose from a library of readymade workflows and customize them as per requirements. 
  • Manage Hybrid Projects: Manage Waterfall, Agile or hybrid application projects. Integrate with popular Agile modules like Jira, Agile Manager, ALM Octane, VersionOne, CA Rally and more. 
  • Real-Time Financial Visibility: Plan portfolios, projects or programs from bottom-up or top-down with cost forecasts. Capture expenditures as projects progress and work gets performed. 
  • Optimize Portfolios: Gather vital information on processes and projects that require investment. Optimize portfolios according to defined thresholds. 
  • Resource Visibility: Gather better resource visibility to determine where the staff should be utilized for better outcomes. Manage resource requests from a single location and staff multiple projects quickly. 
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  • Improved Resource Allocation: WorkOtter enables precise tracking and management of resources, ensuring that team members are assigned tasks that match their skills and availability, reducing bottlenecks and improving project outcomes.
  • Enhanced Collaboration: The platform fosters better communication among team members through integrated messaging and file-sharing features, leading to more cohesive teamwork and faster problem resolution.
  • Increased Visibility: With real-time dashboards and reporting tools, stakeholders can easily monitor project progress, identify potential issues early, and make informed decisions to keep projects on track.
  • Streamlined Workflow: WorkOtter automates routine tasks such as status updates and time tracking, freeing up team members to focus on high-value activities and reducing administrative overhead.
  • Risk Management: The software includes risk assessment and mitigation tools that help project managers identify potential risks early and develop strategies to address them, minimizing project disruptions.
  • Cost Control: By providing detailed budget tracking and forecasting capabilities, WorkOtter helps organizations manage project costs more effectively, ensuring that projects stay within budget and financial goals are met.
  • Scalability: WorkOtter is designed to grow with your organization, offering scalable solutions that can handle increasing project complexity and team size without compromising performance.
  • Customizable Reporting: Users can create tailored reports that meet specific business needs, providing actionable insights and supporting data-driven decision-making processes.
  • Compliance and Governance: The platform supports compliance with industry standards and internal governance policies, helping organizations maintain regulatory compliance and reduce the risk of non-compliance penalties.
  • Improved Client Satisfaction: By delivering projects on time and within budget, WorkOtter helps organizations meet client expectations, leading to higher client satisfaction and repeat business.
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  • Strategic Portfolio Management: Measure deliverables against investments by taking advantage of smart KPIs and what-if-scenarios. Identify initiatives that offer high monetary value. Executives and stakeholders can engage continuously to accomplish unified portfolio optimization at a central location. Streamline application use as per business requirements using Application Portfolio Management.  
  • Project Resource Scheduling: Get a clear impression of a team’s and individual employees’ work progress. Manage team’s time utilization and make intelligent scheduling decisions by viewing staff availability on a single page. Manage resources assigned to each project. Edit and schedule assignments using drag-and-drop function. Maximize utilization by delegating more work to under-worked employees. Configure everyday availability, billable cost rate and skills for each staff member. Add public holidays and leaves for accurate forecasting.  
  • Agile Enterprise: Track utilization, team cost and allocation. Access centralized information for business operations. Identify issues quickly and adapt to unforeseen circumstances to achieve business goals. 
  • Accelerate Project Delivery: Manage requests, projects and programs proactively. Recognize resource spills and risks for quicker project turnaround. Set up workflows, plan and track projects and get approvals. Gain real-time insights into project status, and track compliance. Monitor work requests from a central location with a standard assignment and intake process. 
  • Scale on Demand: Integrate process control with simple collaboration to scale easily across the organization, and even in remorse teams. Implement organizational processes that reflect organizational professionalism. Divide work into portfolios, projects and programs across business divisions and teams. Update stakeholders via role-based PPM dashboard. Automate financial governance and IT tools to mitigate risks. 
  • Resource Optimization: Optimize resource time and cost with better scheduling decisions. Track team performance, cost and utilization. Gather supply forecast and resource demand costs. Define and monitor business value and achieve financial transparency throughout the IT investment cycle. Curtail expenditures with resource forecasting alongwith benefit analysis. 
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  • Portfolio Management: Track multiple projects and portfolios in one place. Use an interactive workflow map to set up and adjust workflows while creating portfolio-level issues, capturing internal and external requests, prioritizing each initiative and defining action items and changes. 
  • Resource Management: Get bottom-up and top-down visibility into resources for better optimization. Plan resource utilization through what-if scenarios, capacity planning and load balancing. Assign tasks based on employee skills, and track task time while providing performance feedback. 
  • Project Management: Monitor risks, tasks, interdependencies and milestones while allowing stakeholders to offer feedback on project schedules and details. Activate alerts and notifications for project progress, upload and share unlimited documents while accessing role-specific team dashboards. 
  • Agile Project Management: Use Agile to respond to changes quickly. Improve project governance and resource management while configuring two-way data syncing with other modules. 
  • Financial Management: Track time and expenses to ensure projects are on track and within budget. Access metrics like estimated vs. actual budget for informed decision-making. 
  • Reporting and Dashboards: Personalize reports and dashboards using over 100 pre-configured reports and customized metrics. Easily share reports with stakeholders, colleagues, clients and vendors. 
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Product Ranking

#21

among all
PPM Software

#60

among all
PPM Software

Find out who the leaders are

Analyst Rating Summary

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Financial Management
Platform Features
Portfolio Management
Resource Management
Demand and Idea Management
Dashboards and Reporting
Resource Management
Demand and Idea Management
Project Management
Platform Security

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Micro Focus
WorkOtter
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Agile Portfolio Planning Dashboards And Reporting Demand And Idea Management Financial Management Platform Features Portfolio Management Project Management Resource Management Team Collaboration 86 0 98 100 100 100 64 100 98 61 100 94 88 61 91 92 100 57 0 25 50 75 100
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we're gathering data
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

we're gathering data
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User Sentiment Summary

Good User Sentiment 94 reviews
Excellent User Sentiment 186 reviews
78%
of users recommend this product

Micro Focus has a 'good' User Satisfaction Rating of 78% when considering 94 user reviews from 4 recognized software review sites.

98%
of users recommend this product

WorkOtter has a 'excellent' User Satisfaction Rating of 98% when considering 186 user reviews from 4 recognized software review sites.

4.0 (29)
4.5 (15)
4.5 (8)
n/a
n/a
5.0 (161)
3.7 (43)
4.0 (8)
3.8 (14)
5.0 (2)

Awards

SelectHub research analysts have evaluated Micro Focus and concluded it earns best-in-class honors for Platform Features and Team Collaboration.

Platform Features Award
Team Collaboration Award

WorkOtter stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Scalability and Flexibility: Micro Focus PPM is suitable for organizations of all sizes, accommodating growth and evolving project needs. Its modular design allows for customization to align with specific workflows and methodologies.
Comprehensive Functionality: The platform offers a wide range of features, including project planning, resource management, financial tracking, risk assessment, and reporting. This comprehensiveness eliminates the need for multiple disparate tools, streamlining project management processes.
Improved Visibility and Control: Micro Focus PPM provides real-time insights into project performance, resource utilization, and financial health. Dashboards and reports offer clear visibility, enabling proactive decision-making and better control over project outcomes.
Enhanced Collaboration: The platform facilitates communication and collaboration among project stakeholders. Centralized data and document repositories, along with collaboration tools, ensure everyone is aligned and working towards common goals.
Integration Capabilities: Micro Focus PPM integrates with other enterprise systems, such as ERP, CRM, and HR, enabling seamless data flow and eliminating data silos. This integration enhances efficiency and provides a holistic view of project portfolios.
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Intuitive Interface: Users praise WorkOtter's user-friendly design, finding it easy to navigate and use, even for those unfamiliar with PPM software.
Robust Reporting: WorkOtter's reporting features provide valuable insights into project performance, resource allocation, and budget tracking, enabling data-driven decision-making.
Efficient Collaboration: The platform facilitates seamless communication and collaboration among team members, streamlining workflows and enhancing productivity.
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Usability Challenges: Users frequently report that the interface is clunky and unintuitive, making it difficult to navigate and perform basic tasks efficiently. The learning curve can be steep, especially for new users unfamiliar with the platform's complexities.
Performance Issues: Slow loading times and occasional system crashes can disrupt workflows and hinder productivity. Some users have expressed frustration with the software's performance, particularly when handling large projects or complex data sets.
Customization Limitations: While Micro Focus offers some customization options, users may find them to be restrictive for tailoring the platform to their specific needs and preferences. The lack of flexibility can be a drawback for organizations with unique workflows or industry-specific requirements.
Cost Considerations: Micro Focus can be expensive, especially for smaller organizations or teams with limited budgets. The licensing structure and additional modules can contribute to the overall cost, making it a significant investment for businesses.
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Limited Customization: Users have expressed frustration over the inflexibility of certain features, particularly when it comes to tailoring workflows and reporting to their specific needs.
Steep Learning Curve: The platform's complexity can be overwhelming for new users, leading to a longer onboarding process and slower adoption rates.
Occasional Performance Issues: Some users have reported experiencing occasional slow loading times or system glitches, which can disrupt productivity and create frustration.
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Micro Focus's Project Portfolio Management (PPM) solution has attracted considerable attention for its comprehensive features and user-friendly interface. The software's ability to manage resources effectively, track project progress, and provide valuable insights into portfolio performance has resonated with users. The platform's scalability ensures that it can adapt to the evolving needs of businesses, regardless of their size or complexity. Reviewers have highlighted Micro Focus PPM's strengths in resource management, noting its ability to optimize resource allocation, track utilization, and manage skills and competencies effectively. The software's graphical workflow engine has also been praised for its ability to automate processes and improve efficiency. Users appreciate the "what-if" scenario planning capabilities, which allow them to assess the impact of potential changes on project timelines and resource availability. While Micro Focus PPM offers a robust set of features, some users have mentioned that the initial learning curve can be steep due to the software's extensive functionality. Micro Focus PPM distinguishes itself from competitors through its advanced portfolio management module, which provides a comprehensive view of all projects, financials, resources, and progress. The software's ability to manage programs and provide a top-down perspective on project portfolios is a significant advantage for organizations with complex project landscapes. Micro Focus PPM is particularly well-suited for large enterprises and organizations with a high volume of projects due to its scalability and comprehensive feature set. Its ability to handle complex resource management requirements and provide insights into portfolio performance makes it an ideal choice for businesses seeking to optimize their project delivery and achieve strategic alignment.

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Recent user reviews suggest that WorkOtter is a capable project portfolio management (PPM) solution, particularly for larger organizations. Users praise its robust feature set, which includes Gantt charts, budget tracking, and communication tools, all within a user-friendly interface. They also appreciate its affordability compared to competitors like Clarity PPM. One user, a self-described systems engineer and project manager, highlighted WorkOtter's strength in managing complex projects across multiple platforms, a crucial aspect for enterprise-level operations. However, some users have pointed out that WorkOtter's flexibility can sometimes lead to complexity, especially for smaller teams or those new to PPM. While its enterprise-level capabilities are lauded, they might overwhelm users with simpler needs. Ultimately, WorkOtter seems best suited for organizations with complex project management requirements, particularly those seeking a cost-effective alternative to more expensive PPM solutions. Its comprehensive features and scalability make it a strong contender in the PPM market for those who need robust functionality and enterprise-grade project oversight.

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