OnPay vs Payroll Mate

Last Updated:

Our analysts compared OnPay vs Payroll Mate based on data from our 400+ point analysis of Payroll Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

OnPay is designed to address core payroll needs for small businesses and handles basic HR functions as well. It integrates with a variety of other HR systems to enhance HR processes that include time tracking, accounting, benefits and compliance software integrations.

It requires no more than a few minutes to set up and features an easy-to-use interface. It also offers assistance with data migration for new users, making the transition even easier.
read more...
Payroll Mate is an on-premise payroll and accounting software that helps prepare pay runs, compensate employees, print pay stubs, calculate taxes, generate reports, process tax forms and more.

It helps control payroll-related functionalities with the help of easier access to staff information, comprehensive reports, compliance to minimum wage laws, instant data backups, holiday and sick leave tracking, employee onboarding, password protection and other business-related functionalities. The product works flexibly with various accounting software including Intuit QuickBooks, Sage Peachtree and Microsoft Accounting.
read more...
$46 Monthly
Get a free price quote
Tailored to your specific needs
$219 One-Time
Get a free price quote
Tailored to your specific needs
Small 
i
Medium 
i
Large 
i
Small 
i
Medium 
i
Large 
i
Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Automation: Automates calculation for state and federal payroll taxes and withholdings. Can also file tax forms and make tax payments. 
  • Accuracy: Guarantees tax filing accuracy and pledges to cover any fees that result from an error in tax calculation or filing. 
  • Saves Time: Eliminate the need for time-consuming tasks like data entry by integrating with other software and offering employee self-service functions. 
  • Ease of Operations: Offers health and dental benefits in all 50 states, access to major providers, integration of 401(k) retirement plans, quick employee census and the option to keep existing plans. Additionally provides life, vision, disability and more. 
read more...
  • Automated Compliance: Calculate error-free net pay, social security tax, medicare, local payroll taxes and more automatically. Prepare 941, 944, 940, W2 and W3 payroll forms and a number of state payroll forms. 
  • Secure: Send regular reminders to users to backup company data each time the software is closed to avoid data loss. 
  • Accessibility: Export report data in PDF, CSV, JPEG, BMP and other formats. 
  • Offline Mode: Manually update software in case of no internet access. 
  • Flexible: Register different jobs and rates on the same check for an employee in case of changing job functions. Supports payroll generation for seasonal and part-time employees. 
read more...
  • Payroll: Automate payroll processing, schedule unlimited pay runs, customize pay runs to match business functions, make corrections and cancel pay runs when necessary. 
  • Employee Management: Provides self-service to employees. They can go through self-onboarding, enter personal details, make changes, and access pay stubs and tax forms. 
  • Multiple Pay Rates: Supports direct deposit, check and debit card payments. Allows payment to different types of employees, including salaried employees, hourly workers and contractors. 
  • Tax Filing: Processes tax filings, including special tax filings for clergy and nonprofits. OnPay assists users with taxes by calculating, paying and filing tax forms automatically. 
  • Integrations: Connects with a variety of other systems that enable the system to complete tasks such as time tracking, benefits management, accounting and other core HR functions. 
  • Org Charts: Offers detailed employee profiles and contact info, along with a company directory and a visual org chart. Automatically updates details based on changes, organizes employees by location, department or teams. 
  • PTO Management: Provides custom paid time off policies, up to three accrual tiers, automated accrual tracking, a PTO calendar, and reminders and email notification. In-app requests and approvals are also available. 
  • Integrated Workers’ Comp: Aids in administration and includes pay-as-you-go policies and low up-front costs. Automatically updates during team changes and offers support from experienced brokers. 
  • COVID-19 Compliance: Tracks FFCRA sick or medical leaves, automated FFCRA tax credits, and PPP expenses and forgiveness. 
  • Additional HR Tools: Includes onboarding workflows, e-signing, in-app offer letters, new hire reporting and custom personnel checklists. Also offers: 
    • Online I-9 and W-4 forms.
    • Delegation and tracking of non-HR requests (like IT).
    • Built-in document templates, document storage and personnel files.
    • Direct messaging, compliance audits and an HR resource library.
read more...
  • Payroll Management: Process payrolls, print checks, calculate salaries, prepare paystubs and more on a centralized platform. Categorize checks, add or delete employees and allow users to access personal information. 
  • Direct Deposits: Save time and costs by simply sending quick, direct deposits into the beneficiary's account. Automatically generates an ACH file to send to the bank and process payments for employees. 
  • Time-Tracking: Calculate working hours, leaves and absences, paid time offs and more for each employee. When creating a payroll check, the software calculates editable vacation and sick hours earned and used. 
  • Automation: Comes with a built-in tax calculator for payroll and paychecks in accordance with federal and state withholdings. Tax tables and formulas are updated regularly and pushed via a flexible touch-free-auto-update mechanism. 
  • Security: Use the password-protected access system to maintain confidentiality. Mask employees' social security numbers on pay stubs to avoid unauthorized access to the personal information of specific employees by other individuals. 
  • Agriculture Payroll: Benefit from agricultural business tools to manage payroll for farm workers and labor contractors. File IRS annual tax form 943, pay workers' salaries, add payroll income based on the chosen business model while staying in compliance with IRS regulations. 
  • Fringe Benefits: Supports fringe benefits to employees for the performance of services, like when an employee uses a business vehicle to commute to and from work. 
read more...

Product Ranking

#20

among all
Payroll Software

#103

among all
Payroll Software

Find out who the leaders are

Analyst Rating Summary

75
we're gathering data
89
we're gathering data
60
we're gathering data
40
we're gathering data
Show More Show More

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

OnPay
Payroll Mate
+ Add Product + Add Product
Benefits Management Dashboard And Reporting Expense Management Mobile Capabilities Payroll And Tax Management Platform Capabilities Security And Compliance Time And Attendance Management 89 60 40 69 88 83 100 52 0 25 50 75 100
83%
0%
17%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
60%
0%
40%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
20%
0%
80%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
60%
0%
40%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
87%
0%
13%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
78%
0%
22%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
25%
0%
75%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

43%
0%
57%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

User Sentiment Summary

Excellent User Sentiment 616 reviews
Excellent User Sentiment 244 reviews
98%
of users recommend this product

OnPay has a 'excellent' User Satisfaction Rating of 98% when considering 616 user reviews from 4 recognized software review sites.

94%
of users recommend this product

Payroll Mate has a 'excellent' User Satisfaction Rating of 94% when considering 244 user reviews from 2 recognized software review sites.

5.0 (16)
n/a
4.9 (195)
n/a
n/a
4.67 (122)
4.9 (377)
4.7 (122)
4.6 (28)
n/a

Awards

OnPay stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Payroll Mate stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Customer Support: The service team is well-versed with the product and responds quickly, as noted by 93% of users referencing support.
Budget-Friendly: OnPay’s cost has good value against the features offered, according to 91% of users mentioning price.
User-Friendly: The application is easy to adapt to and use, suggested 82% of users who reviewed usage and interface.
Payroll Updates: Gantt Charts provide management with a rich visualization of project workflows and data depiction that helps solve scheduling problems, as observed by approximately 100% of users who talk about its visualizer tool.
Workflow Management: Of users mentioning workflow management, 85% suggested the platform simplifies and organizes workflows to make operations easy.
Show more
Ease of Use: Many users find Payroll Mate intuitive and easy to navigate, even for those with limited accounting experience. They appreciate the straightforward interface and clear instructions, making it simple to set up and manage payroll tasks.
Affordable Pricing: Compared to other payroll software options, Payroll Mate is often praised for its competitive pricing, especially for small businesses and freelancers. Users appreciate the value for money, especially when considering the features and functionality offered.
Reliable Support: Users consistently highlight the responsive and helpful customer support provided by Payroll Mate. They appreciate the availability of phone, email, and online resources to address any questions or issues promptly.
Time-Saving Features: Payroll Mate automates many payroll tasks, such as calculating taxes and generating paychecks, saving users significant time and effort. Users appreciate the ability to streamline their payroll process and focus on other aspects of their business.
Show more
Unstable Mobile App: The mobile app doesn’t offer optimum usage and lacks functionality compared to the web and desktop versions, according to 66% of reviews referring to this feature.
Show more
Limited Mobile Functionality: Some users have reported that the mobile app is not as robust as the desktop version, making it difficult to manage payroll on the go. For example, some users have found that they cannot access certain features or that the app is slow and buggy.
Customer Support Issues: Several users have expressed frustration with the customer support experience, citing long wait times and unhelpful responses. For instance, some users have reported that they were unable to get their questions answered or that the support team was not able to resolve their issues.
Integration Challenges: Some users have encountered difficulties integrating Payroll Mate with other business software, such as accounting programs. For example, some users have reported that the integration process was complex or that the software did not work as expected.
Show more

OnPay is a payroll and HR management software ideal for small businesses. It offers various robust features such as workflow management, automated payroll updates, taxations and billings. It’s also easy to use and good for small budgets. The one notable drawback users cited was the mobile app’s functionality and speed. Overall, small businesses looking for an economic payroll solution with plenty of functionality should consider OnPay.

Show more

Payroll Mate is a desktop-based payroll software that's been around for a while, and it's been a popular choice for small businesses. But is it still a good option in today's market? Users praise Payroll Mate for its affordability and ease of use. It's a standalone program, so you don't need to rely on the cloud or a monthly subscription. This is a big selling point for businesses that are concerned about security or prefer to have complete control over their data. Payroll Mate also offers a wide range of features, including the ability to calculate taxes, print checks, and generate tax forms. It's compatible with popular accounting software like QuickBooks and Sage 50, making it easy to integrate into your existing systems. However, Payroll Mate has its drawbacks. Some users have complained about the software's interface, which they find outdated and clunky. Others have noted that the software can be slow and prone to errors. Payroll Mate also lacks some of the advanced features found in cloud-based payroll solutions, such as mobile access and real-time reporting. Overall, Payroll Mate is a good option for small businesses that are looking for a simple, affordable payroll solution. It's not the most feature-rich or user-friendly option on the market, but it gets the job done. If you're a small business owner who prefers to keep things simple and manage your payroll in-house, Payroll Mate might be a good fit for you.

Show more

Screenshots

Top Alternatives in Payroll Software


ADP Workforce Now

APS Payroll

Gusto

Namely

Patriot Payroll

Paychex

Paycom

Paycor

Paylocity

Payroll4Free

QuickBooks Payroll

Rippling

TriNet

Workday HCM

Related Categories

Head-to-Head Comparison

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

Compare products
Comparison Report
Just drag this link to the bookmark bar.
?
Table settings