Microsoft Planner Reviews & Pricing

by Microsoft Corporation | Founded 1975, Albuquerque, New Mexico

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What is Microsoft Planner?

Industry Specialties: Consulting, Online Learning, Financial Services, Hospitality, Retail, Telecommunications, Insurance, Construction, Technical.

Microsoft Planner is a robust task management tool designed to streamline project organization and collaboration. It allows users to create, assign, and track tasks within a visually intuitive interface. Ideal for teams in industries such as marketing, IT, and education, it enhances productivity by providing a centralized platform for managing workflows. Key features include task assignment, due dates, progress tracking, and integration with other Microsoft 365 applications, making it a seamless addition to existing workflows. Users appreciate its simplicity and the ability to visualize tasks through boards and charts, which aids in better project oversight. Compared to similar products, Microsoft Planner stands out for its integration capabilities and user-friendly design. Pricing details are typically based on Microsoft 365 subscription plans, and users are encouraged to contact SelectHub for a tailored quote. Overall, Microsoft Planner is a versatile and efficient tool for teams seeking to improve task management and collaboration.

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User Sentiment

Based on 801 reviews:

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Microsoft Planner Pricing

Based on our most recent analysis, Microsoft Planner pricing starts at $5 (Per User, Monthly).

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Starting From: $5
Pricing Model: Per User, Monthly
Free Trial: Yes, Request for Free

Training Resources

Microsoft Planner is supported with the following types of training:

Documentation
In Person
Live Online
Videos
Webinars

Support

The following support services are available for Microsoft Planner:

Email
Phone
Chat
FAQ
Forum
Help Desk
Knowledge Base
Tickets
Training
24/7 Live Support

Microsoft Planner Benefits and Insights

Why use Microsoft Planner?

Key differentiators & advantages of Microsoft Planner

Enhanced Collaboration: Microsoft Planner allows team members to collaborate seamlessly by sharing tasks, updates, and files in real-time, ensuring everyone stays on the same page.
Visual Task Management: The intuitive, Kanban-style boards help users visualize task progress, making it easier to track project milestones and deadlines.
Integrated with Microsoft 365: Planner integrates smoothly with other Microsoft 365 apps like Teams, Outlook, and OneNote, streamlining workflows and reducing the need to switch between platforms.
Customizable Task Boards: Users can create custom task boards tailored to specific projects, allowing for flexible organization and prioritization of tasks.
Automated Notifications: Planner sends automated notifications and reminders to keep team members informed about upcoming deadlines and task updates, reducing the risk of missed deadlines.
Mobile Accessibility: With the Microsoft Planner mobile app, users can manage tasks and collaborate with their team from anywhere, ensuring productivity on the go.
Role-Based Permissions: Assign different roles and permissions to team members, ensuring that sensitive information is only accessible to those who need it.
Task Assignment and Tracking: Easily assign tasks to specific team members and track their progress, ensuring accountability and efficient task completion.
File Attachments and Links: Attach relevant files and links directly to tasks, providing easy access to necessary resources and reducing time spent searching for information.
Progress Reporting: Generate detailed progress reports to monitor project status, identify bottlenecks, and make informed decisions to keep projects on track.
Integration with Power Automate: Automate repetitive tasks and workflows by integrating Planner with Power Automate, enhancing efficiency and reducing manual effort.
Scalability: Suitable for teams of all sizes, from small businesses to large enterprises, ensuring that as your team grows, Planner can grow with you.
Cost-Effective Solution: Included with most Microsoft 365 subscriptions, Planner provides a robust task management solution without the need for additional software purchases.
Security and Compliance: Benefit from Microsoft's enterprise-grade security and compliance features, ensuring that your data is protected and meets regulatory requirements.

Industry Expertise

Microsoft Planner is best suited for small businesses or teams already using Microsoft Office 365, as it's included at no additional cost with a business subscription. It's ideal for managing simple projects and tasks, especially those that don't require complex resource management or dependencies. Its integration with other Microsoft products like Teams, Word, and Excel makes it a convenient choice for collaborative work.

Microsoft Planner Reviews

Average customer reviews & user sentiment summary for Microsoft Planner:

801 reviews

84%

of users would recommend this product

Synopsis of User Ratings and Reviews

Based on an aggregate of Microsoft Planner reviews taken from the sources above, the following pros & cons have been curated by a SelectHub Market Analyst.

Pros

Simple Task Organization: Microsoft Planner allows you to effortlessly create task lists, assign them to team members, and categorize them using intuitive Kanban boards.
Centralized Collaboration: The platform provides a central hub for team members to communicate, share files, and collaborate on tasks in real-time, keeping everyone on the same page.
Seamless Microsoft Integration: Planner seamlessly integrates with other Microsoft 365 applications, such as Teams, Outlook, and SharePoint, streamlining workflows and enhancing productivity.
Visual Progress Tracking: The platform offers various views, including Kanban boards, charts, and calendar views, allowing you to visualize task progress, identify bottlenecks, and stay on schedule.
User-Friendly Interface: Microsoft Planner boasts an intuitive and easy-to-use interface, making it simple for teams to adopt and start managing tasks efficiently, regardless of their technical expertise.

Cons

Limited Project Management: Microsoft Planner lacks robust features like Gantt charts and milestone tracking, making it unsuitable for complex projects that require detailed planning and visualization.
No Desktop App: The reliance on browser and mobile apps without a dedicated desktop version can be limiting for users who prefer a standalone application for offline access or a different workflow.
Subscription Dependent: Requiring a Microsoft 365 subscription makes it inaccessible to individuals or businesses not already invested in the Microsoft ecosystem, potentially increasing costs.
Scalability Concerns: Handling multiple large projects with intricate workflows can become challenging due to the lack of advanced features, potentially hindering productivity for larger teams or complex endeavors.

Researcher's Summary:

Is your team's productivity stuck in a planning rut? Microsoft Planner, a task management tool integrated into Microsoft 365, has garnered mixed reviews from users over the past year. While praised for its user-friendly interface and seamless integration with other Microsoft products like Teams and Outlook, it falls short in key areas. Users appreciate the intuitive Kanban boards, charts, and calendar views, which simplify task assignment, tracking, and progress monitoring. This tight integration with the Microsoft ecosystem makes it incredibly convenient for businesses already reliant on these tools, streamlining workflows and boosting team collaboration. However, the lack of advanced project management features, such as Gantt charts and robust dependency management, is a significant drawback for users dealing with complex projects. Additionally, the limited third-party integrations compared to competitors like Asana restrict its flexibility and extensibility.

Microsoft Planner is best suited for small to medium-sized teams handling relatively straightforward projects within the Microsoft 365 environment. Its simplicity and integration make it a valuable tool for managing tasks, but larger teams or those requiring more advanced project management capabilities might find it limiting. For them, exploring alternatives like Jira or even Microsoft's own Project, which offer more comprehensive feature sets, would be a wiser decision.

Key Features

Notable Microsoft Planner features include:

Task Assignment: Easily assign tasks to team members, ensuring accountability and clear ownership.
Due Dates: Set specific deadlines for tasks to keep projects on track and ensure timely completion.
Progress Tracking: Monitor task progress with visual indicators like "Not Started," "In Progress," and "Completed."
Labels: Use customizable labels to categorize tasks, making it easier to filter and organize work.
Comments: Add comments to tasks for real-time collaboration and communication among team members.
File Attachments: Attach relevant files directly to tasks, centralizing important documents and resources.
Checklists: Break down tasks into smaller, manageable subtasks with checklists to ensure thorough completion.
Notifications: Receive email and in-app notifications for task updates, deadlines, and comments to stay informed.
Calendar View: Visualize tasks on a calendar to better understand timelines and plan workload effectively.
Integration with Microsoft 365: Seamlessly integrates with other Microsoft 365 apps like Teams, Outlook, and OneNote for a cohesive workflow.
Mobile App: Access and manage tasks on the go with the Microsoft Planner mobile app available for iOS and Android.
Charts and Reports: Generate visual reports and charts to analyze task distribution, progress, and team performance.
Planner Hub: View all your plans in one place with the Planner Hub, making it easier to manage multiple projects.
Bucket Organization: Organize tasks into buckets to group related tasks together and streamline project management.
Priority Levels: Set priority levels for tasks to highlight critical work and ensure it gets the necessary attention.
Copy Plan: Duplicate existing plans to quickly set up new projects with similar structures and tasks.
Guest Access: Invite external collaborators to your plans, facilitating teamwork with clients or partners outside your organization.
Search Functionality: Quickly find tasks, plans, and comments using the robust search feature.
Task Filtering: Filter tasks by criteria such as due date, labels, and assignees to focus on specific subsets of work.