Open HRMS Reviews & Pricing

Key Features

Open HRMS

• Payroll Management: Create payslips for employees based on various factors such as name, contract, period, credit notes and salary computation.
  • Cancel payslips as needed for individual employees.
  • Generate payslips in batches for employees under the same salary structure.
  • Calculate employee bonuses, deductions and company contributions.
• Document Management: Track payments and maintain a complete record of all payment history for each employee.
• Salary Code Management: Add and manage salary codes for earnings and deductions. Define earning codes for components like gross pay, meal vouchers and allowances and set deduction codes for items such as loans, provident funds and professional tax.
• Time and Attendance Management: Track employee attendance and record working hours to ensure accurate timekeeping and payroll management.
• Loan Management: Set up loan policies with details like loan amount, installments, payment schedules and other related aspects of loan management.
• Contract Management: Generate employee contracts. The platform automatically generates payroll based on the salary structure tied to the employee's contract and allows you to set up customizable monthly benefits for each employee within their contract.
• Project Management: Create and manage company projects, including adding relevant details and timesheets.
• Entry and Exit Checklist Management: Use checklists to track employee certificates during the hiring and resignation process. It includes entry and exit checklists for efficient certificate verification, with Kanban and Tree views for easy monitoring of progress.
  • Attach relevant documents (like salary certificates or educational certificates) to individual employee profiles.
  • Use the easy edit window to mark completed checklists, ensuring better accountability and compliance.
• Reports: Get the details on every aspect of the employee lifecycle.
  • Recruitment Reports: View recruitment data for different positions using tabular or graphical formats. Track the status of your candidates and recruitment progress with an overview of every hiring stage.
  • Attendance Reports: Monitor employee working hours and absences. You can also get more customized reports that break down employee performance and work patterns.
  • Leave Reports: Generate leave reports based on individual employees, leave types or departments. These reports are also available in calendar format with advanced filters to analyze and compare leave trends.
  • Expense Reports: See where your money is going, including expense requests and reimbursements. 
• Wage Protection System (WPS): Facilitate transparent wage payments by generating a Salary Information File (SIF) in XLS format, ensuring compliance with GCC regulations. This system enables the creation of detailed salary reports based on selected start and end dates.
• Disciplinary Tracking: Keep track of employee violations, create action categories and provide reasons/explanations for future reference.
• Benefit Management: Manage insurance allowances, loan policies and advance salary options, with automated deductions and adjustments applied directly to employee payslips.

Approach to Common Payroll Challenges

• Manual Payroll Errors: Automates salary calculations, deductions and allowances to reduce human errors in payroll processing.
• Late Processing: Generates payslips in batches to improve payroll speed and efficiency.
• Tax Regulations and Labor Laws: Includes features like a Wage Protection System (WPS) and configurable tax rules to ensure compliance with local regulations.
• Sensitive Data Handling: Ensures data security with encrypted storage and access control, giving organizations full control over payroll data.
• Contract Management Challenges: Automatically generates payroll based on the salary structure defined in employee contracts, simplifying the process.

Cost of Ownership

• Open HRMS Base: Available from $49.90/month for basic modules. Pricing for up to 50 employees is included.
• Open HRMS Base + Project Management: Available from $59.99/month for all basic modules and project management. Pricing for up to 50 employees is included.
• Open HRMS Base + Payroll: Available from $79.99/month for all basic modules and payroll management. Pricing for up to 50 employees is included.
• Open HRMS Base + Project Management + Payroll Management: Available from $99.99/month for all modules. Pricing for up to 50 employees is included.

Limitations

• No mobile applications for Android and iOS devices
• No free trial

Learning Resources

• Video Archive: A collection of video tutorials designed to help users understand and navigate the system. Topics include installation, employee shift management, performance appraisal, expense management, payroll management and recruitment management.
• Open HRMS Book: Available in two online versions, V15 and V16, offering comprehensive documentation on key modules. It covers essential HR functions such as managing employee insurance, documents and advance salary requests.
• User Manual: Provides step-by-step guidance on using the software, with screenshots to simplify understanding and help users enhance productivity.
• Demo: An interactive training tool that allows users to explore the software’s features and modules in a simulated environment. It helps users familiarize themselves with key functions and provides a practical preview of how the system operates and how its modules integrate.

FAQ

• For five users: 2 CPU, 2 GB RAM
• For 20 users: 4 CPU, 8 GB RAM
• For 100+ users: Split app and database servers; 2 x 8 CPU, 32 GB RAM

• Processor: Intel (64-bit), 1 CPU, 6 cores
• Memory: 8 GB RAM
• OS: Ubuntu 14.04 LTS

• Processor: Intel (64-bit), 2 CPUs, 8 cores
• Memory: 16 GB RAM
• OS: Ubuntu 14.04
• HDD: Client-specific