KanTime Reviews & Pricing

Key Features

• HR Management: Keep your employees compliance and eliminate audit risks with automated expiration alerts for leadership and employees. Autoblock clinician’s system access when their license expires. Find the best fit for client visits by organizing your employees according to skill set and qualifications. Set varying pay rates based on a combination of attributes like payor, client or service using the rate scheduler. Receive prompts to reassign slots when a caregiver is on PTO and alerts when team members clock in late.
• Patient Intake and Referral Management: Start off on the right foot with a smooth intake process. Integrate intake and referral management into workflows and capture patient demographics, insurance information, and medical history electronically. Automate referral processing and store information in a centralized database. Manage waitlists and prioritize patients based on urgency and clinical needs.
• Scheduling: Smooth out the kinks in day-to-day operations with a scheduling engine that manages tasks and scheduling shifts with a drag-and-drop feature. Optimize scheduling with real-time access to clinician and patient calendar, geographic scheduling and skill preference. Track unscheduled visits, log tasks and clock in and out with the ad-hoc visit feature. Manage split shift scheduling by splitting the hours based on individual shift time.
• Eligibility Verification: Minimize rejected claims by batch-checking patient insurance coverage and eligibility before scheduled appointments. View eligibility files returned with the statuses differed, changed, lost, gained, or not verified on the dashboard. Use widgets to view pending eligibility and file NOEs on time.
• Authorization Workflow: Use a step-by-step workflow to electronically submit authorization requests to payers, track the status of authorization requests and receive real-time updates. Manually set authorization restrictions like no scheduling without authorization and add multiple authorizations with the bulk uploading feature.
• Billing and Coding: Streamline revenue cycles with client level billing overrides for entering consistent occurrence codes. Submit claims electronically and view and edit HCFA or UB04 claim forms before sending it to EDI for faster reimbursements. Notify staff if you need additional filing and if secondary billing is available.
• Point of Care Tools: Document patient visits electronically at the point of care using mobile devices that you can access via a central portal. Increase the accuracy of assessment scoring with automatic documentation and linking items to the OASIS manual. Set hard stops and mandatory fields for comprehensive documentation and notes. Capture vital signs, assessments, visit notes and treatment plans. Use GPS or telephony for EVV compliance.
• Quality Assurance: Set agency-wide policies to ensure you meet the required level of QA reviews. Enable auto QA to automate approvals for visit notes and assessment if they meet the minimum mandatory requirements. Use sticky notes to add comments on sections that need attention. Notify clinicians when notes need corrections and view all deficient notes in the “Sent for Correction” queue.

Approach to Common Challenges

• Inefficient Scheduling: Streamline scheduling with a drag-and-drop interface, real-time calendar access, and skill-based matching for optimal patient-clinician pairing. Alert administrators to staff tardiness and PTO, allowing for proactive reassignment of tasks.
• Complex Claims Management and Reimbursement Delays: Automate electronic claim submission and review forms before sending, improving accuracy and reducing denials. Batch-check patient eligibility before appointments to minimize claim rejections.
• Inefficient Patient Intake: Integrate intake and referral management, allowing you to electronically capture patient information and automate referral processing. Access a centralized database for storing patient information.
• Inadequate Compliance Features: Set hard stops and mandatory fields to ensure comprehensive notes. Ensure compliance with EVV regulations through GPS or telephony.
• Inaccurate Documentation and Data Errors: Use mobile point-of-care tools promote accurate documentation and improve scoring by automatically linking items to the OASIS manual. Use the auto-QA feature to set minimum requirements for compliant documentation to speed up approvals.

Cost of Ownership

• Number of Users: The number of staff members requiring access to the software directly impacts the cost. Per-user pricing models are common, with larger agencies incurring higher fees.
• Features Selected: KanTime offers a range of modules catering to specific needs (e.g., HR, scheduling, billing). The number of modules you choose will affect the overall price.
• Agency Size: KanTime often tailors its pricing based on the size of the home health agency. Larger agencies might benefit from volume discounts or enterprise-level packages.

Limitations

• Additional training costs.
• Ineffective customer support.

Demo Resources

• Training Courses: Access video recordings for in-depth insights on software.
• Resource Center: Read ebooks and blogs and watch webinars on industry challenges.

FAQs