Fleetio Reviews & Pricing

Key Features

Fleet Management

• Asset Management: Store and manage asset information in a single place. Offers custom fields, links assets with each other, tracks multiple meters, transfers data, manages assignments and logs notes and comments. 
• Asset Assignments: View all asset assignments on a calendar to manage them. 
• Expense Tracking: Offers insights into expenses such as fuel, maintenance, depreciation, supplies, incidentals, insurance, administrative costs, registration and taxes. 
• Fuel Management: Access fuel trend analytics, check deficiencies and optimize vehicle allocation for order dispatch. 
• Location History: Track vehicle activities and fleet history via GPS-enabled technology. 
• Fleet Dashboard: Offers in-depth insights into vehicle and asset productivity. Allows users to manage real-time operational exceptions. 
• VIN Decoding: VINs enable fleet managers to retrieve 90+ specifications for individual vehicles and maintenance schedules. Update changes automatically in real time. 
• Operations Reports: Offers reports with simple data visualizations, custom data ranges and flexible filtering options. Subscribe to reports and schedule their transfer to the inbox or export and print PDFs to simplify data sharing. 
• Asset Lifecycle Management: Build and validate asset replacement norms and make insight-based decisions for replacement and acquisitions. View asset details such as in-service date, utilization ratio, estimated service life and resale value. 

Fleet Maintenance

• Preventive Maintenance: Schedule vehicle and predictive asset services based on the distance covered, usage hours or a specified time from the last service. Set proximity deadlines for upcoming maintenance alerts, notifications and mobile reminders. 
• Issue Management: Shares reports for issues related to driver behavior and vehicle defects on mobiles. Automatically view failed inspection checklists, DTC alerts and other matters requiring immediate attention. 
• Parts and Inventory: Track inventory supplies and fleet parts using barcode scanning and web-based inventory tracking capabilities. Updates quantities, triggers reorder alerts, records partial usage and avoids last-minute order charges and hassle. 
• Inspections: Drivers can inspect vehicles and record information from any location using a web browser or mobile app. Ensures compliance through issue management and electronic inspections. 
• Vendor Network: Streamlines vendor approval and automates maintenance-related activities, including vendor orders, information capture and billing. 
• Purchase Orders: Electronic POs optimize order placing and order request processing. Simplifies communication with email notifications for purchase order approvals. Provides access to pricing history, facilitates accounting collaboration and allows visibility into purchase functions. 
• Recall Alerts: Alerts administrators about potential fleet issues and enables timely vehicle repairs. View recall details, receive email alerts, measure vehicle downtime, track resolution time and automate recall entries in real time. 
• Work Orders: Provides maintenance assignments, service duration tracking, custom fields and a detailed view of inventory parts, labor and cost subtotals. Track supplies, fees and consumables and print work order PDFs. 
• Service History: View service dates, meter values, current and assignment history, service reminders and last service dates for service entries on a single dashboard. Automates data entry and service order approvals. 

Integration and Collaboration

• GPS and Telematics: Access vehicle’s current location within the fleet and monitor fuel location exceptions. Imports and handles DTC alerts and engine faults. Synchronizes odometer readings in real time. 
• Roles and Permissions: Simplifies collaboration across fleets. Allows custom role-based access control for unlimited users, including granular permissions for feature and module access. 
• Notifications: Receive role and involvement-based custom notifications and alerts via emails and push messages and access the complete activity history from any location using the app. 
• Fuel Card Integration: Connects fuel cards with the app to automatically import fuel transactions every day. Analyze fuel spending based on parameters such as time frames, vehicles, vehicle types and locations. Checks and eliminates invalid odometer numbers without manual intervention. 
• Mobile Apps: Supports Android and iOS devices. Manage several fleets and equipment in real time. 
• Contact Management: Track and manage those in contact with fleet and equipment including, inventory vendors, mechanics and drivers. Maintains detailed records with information such as insurance and license numbers for each equipment or vehicle. 
• Developer API: Offers Webhooks integration with several solutions, including accounting, notifications, CRM databases, Zapier and location services. 

Limitations

•  Short trial period. 
•  Lags and freezes on excess load. 
•  The initial learning curve is overwhelming. 

Suite Support