CosmoLex vs ProLaw

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Our analysts compared CosmoLex vs ProLaw based on data from our 400+ point analysis of Legal Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

CosmoLex is an end-to-end practice management solution that combines CRM, case management and accounting workflows. It helps maintain complete visibility over legal matters by connecting active cases to associated calendar entries, documents, contacts and emails. Businesses can automatically track time and expenses and create digital invoices with a single click. Uncover missed payments and commissions with purpose-built reports. It can manage trust and operating accounts in compliance with state and federal regulations.

Other capabilities include task management, a legal calendar with automated notifications, and a public calendar to send out firm-wide notifications, meeting announcements and alerts.
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ProLaw is an end-to-end solution designed for law firms to streamline and manage different aspects of their businesses. It provides inclusions to coordinate and support the processes of various facets of the firm, including executive, legal, IT and finance. It provides a cover-all integration with Microsoft Outlook, Word, Westlaw court rules and other popular applications to help lawyers build and maintain a productive, profitable practice.

It provides real-time business intelligence on the health of the firm, enabling access to and management of all important processes on the go with the mobile app and online portal. It offers additional modules, such as card processing, e-billing, legal calendar and researching to address the entire matter lifecycle to service clients more efficiently and effectively. It also provides personalized training options to promote firm-wide literacy.
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$89/User, Monthly
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Tailored to your specific needs
$30,000 One-Time
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Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
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Linux
Android
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Cloud
On-Premise
Mobile
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Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
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Videos
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Email
Phone
Chat
FAQ
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Knowledge Base
24/7 Live Support
Email
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24/7 Live Support

Product Insights

  • Flexible Contracts: Avoid long-term contracts and cancel subscriptions without any hassle. 
  • In-House Accounting: Offers robust accounting capabilities, and subscribers don’t need to integrate additional services. 
  • Seamless Accessibility: Access the cloud-based platform from any device with an internet connection. 
  • Prompt Customer Support: Get almost instantaneous live chat responses during support hours. 
  • Data Security: Safeguard the firm from potential malpractice suits with a secure and centralized data repository. 
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  • Improved Profitability: Find the best use of company time and waste fewer resources on repetitive day-to-day tasks using automation. 
  • Built-in Integration: Use Westlaw services for client tasks and directly add cost transactions to bills. 
  • Streamlined Client Service: Stay on top of client obligations and provide prompt service with an up-to-date database of clients, leads and case information. 
  • Rules-Based Calendaring: Efficiently juggle cases across multiple jurisdictions with a legal calendar that automatically calculates deadlines based on Federal and State court rules. 
  • Intuitive File Identification: Locate specific files quickly with the intuitive matter-based search function. 
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  • Time and Expense Capture: Add timecards to relevant activities and automatically scan case records of unbilled events. Use a single timesheet to track daily billable tasks and activities. Instantly log direct and indirect expenses in compliance with regulations. 
  • Legal Billing: Create and mail bulk invoices. Customize built-in invoice templates with relevant information, including last payment, billing cycle, legal services, the total balance due, firm’s logo and additional financial information. Supports UTBMS codes and actions. 
  • Payments: The CosmoLexPay portal facilitates credit card processing for online invoice and trust retainer payments. Send automated reminders when the retainer balance falls below the minimum amount and add replenishment amount to invoices. 
  • Law Office Accounting: General ledger accounting supports direct and indirect matter expenses. Automatically assign invoice payments to related general ledger accounts and create custom charts of receivables. Import bank statements and track accounts payable and write-offs. Generate preconfigured management and financial reports. 
  • Credit Card Processing: Process payments for a flat fee. Offers bookkeeping services associated with credit card transactions. Allow clients to pay via credit card for trust retainers, fee prepayments and ongoing invoice payments. 
  • Bank Reconciliations: Get real-time access to bank feeds and automatically match new transactions with book transactions. Automatically import and log credit card statements. Leverage adaptive mapping rules to correct payee names and post matter-cost related transactions. 
  • Accounts Payable: A central dashboard tracks all payees, including office bills and vendor credits. Set up recurring payments for rents and utilities and differentiate client-related expenses from firm bills. Link vendor bills to associated client matters. 
  • Fee Collection and Revenue Distribution: Specify the distribution percentage to automate payments to billers, matter owners, working attorneys and originating attorneys. Run finance productivity reports based on billing and collection data. 
  • Calendar and Task Management: Create custom workflows with specific due dates and assign them to new or existing legal matters. Delegate tasks to team members and connect calendar entries to associated cases. 
  • Email Management: Automatically file emails in respective client-matter folders. Set up permission-based access to safeguard sensitive information. Group billable emails into relevant categories to declutter the inbox. 
  • Document Management: Securely store case-related documents in compliance with data protection laws. Assign role-based permissions at the matter level to protect confidential documents. Create folders with custom labels to aid document searching capabilities. 
  • Integrations: Featured integrations include OneDrive, Google Drive, Box, NetDocuments and Dropbox. 
  • Client Portal: Provide clients with a secure two-way communication channel. Request specific documents and get automated notifications when a document is uploaded. Send digital invoices and accept credit card payments. Add, edit and revoke viewing permissions based on requirements. 
  • Trust Accounting: Use the built-in trust accounting feature to manage individual client ledgers and bulk invoice payments. Automatically import bank statements and perform three-way reconciliations. Run in-depth accounting reports and track third-party payments. Transfer funds from trust to general accounts and print disbursement checks. 
  • Audit-Ready Reconciliations: Run monthly reconciliations. Maintain complete oversight over bank statements and transactions. 
  • Trust Reports: Access numerous trust reports, including trust ledger balance, trust activity, trust client balance and more. 
  • Security: Employs bank-grade 256-bit SSL encryption for data during transit and at rest. Secures user accounts with username and password and two-factor authentication. Assign security levels and roles at the user level. 
    • Data Backups: Backs up firm data every few hours. Encrypts and stores information in multiple physical locations. 
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  • Data Repository: Store and maintain a centrally accessible database of client and lead information. 
  • Conflict Checks: Scan potential clients for possible conflicts of interest before the onboarding process. 
  • Court Docketing and Calendar Management: Synchronize the legal calendar with jurisdictional rules to track deadlines and statutes of limitations. 
  • Case and Matter Management: The centralized database provides instantaneous access to legal documents, matters and contact information. Edit case-related data, appointments and matter information without any hassle. 
  • Time and Expense Management: Simplify the capture of daily activities, maximize the capture of billable time, reclaim client-related expenses, and increase profitability with flexible time and expense tracking options. 
  • Firm-Wide Reporting: Generate preconfigured reports to measure productivity and financial performance. Leverage actionable insights to make swift business decisions. 
  • Contingency Analysis and Disposition: Analyze firm’s financials and client’s net under differing scenarios to prepare flexible settlement strategies. Perform accounting tasks to meet the requirements of contingency-based cases. 
  • Mobile Application: Maintain access to all essential functions while on the move. View, edit and update matter information, track time, save emails, share documents and manage legal calendar remotely with the mobile application. 
  • Firm Reporting: Leverage advanced reporting capabilities to make critical decisions in real time. Build consolidated reports on productivity metrics, client profitability, billings, finances, workflow efficiency, human resources and more. Make edits with the Microsoft toolbar and export reports to Excel with the SSRS Report Builder. 
  • Integrations: Seamlessly integrate with third-party applications to keep all firm data under one environment. Commonly used integrations include Microsoft Outlook, Exchange, HotDocs, Adobe Acrobat Reader, Copitrak, QuickPayroll and more. 
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Product Ranking

#16

among all
Legal Software

#43

among all
Legal Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Billing And Payments Calendaring And Legal Docketing Client And Contact Management Dashboard And Reporting Document Management Matter/Case Management Mobile Capabilities Task Management Time And Expense Management 100 80 75 54 69 89 82 100 0 25 50 75 100
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User Sentiment Summary

Excellent User Sentiment 620 reviews
Good User Sentiment 141 reviews
94%
of users recommend this product

CosmoLex has a 'excellent' User Satisfaction Rating of 94% when considering 620 user reviews from 4 recognized software review sites.

72%
of users recommend this product

ProLaw has a 'good' User Satisfaction Rating of 72% when considering 141 user reviews from 4 recognized software review sites.

4.2 (7)
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3.3 (38)
4.71 (305)
3.69 (44)
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4.0 (16)

Awards

SelectHub research analysts have evaluated CosmoLex and concluded it earns best-in-class honors for Billing and Payments and Platform, Security, and Compliances. CosmoLex stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Billing and Payments Award
Platform, Security, and Compliances Award

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Synopsis of User Ratings and Reviews

Billing & Invoicing: CosmoLex streamlines the billing process, allowing users to easily generate invoices, track payments, and manage trust accounts. It also offers integrations with popular payment processors, making it easy for clients to pay their bills online.
Client Management: CosmoLex provides a centralized location for managing client information, including contact details, case files, and billing records. This can help law firms stay organized and efficient.
Time Tracking & Expense Management: CosmoLex makes it easy for lawyers to track their time and expenses, ensuring that they are accurately billing clients for their services. The software also offers features for managing reimbursements and generating reports.
Reporting & Analytics: CosmoLex provides a variety of reports that can help law firms track their performance and identify areas for improvement. These reports can be customized to meet the specific needs of each firm.
Business Accounting: CosmoLex includes features for managing a law firm's finances, such as accounts payable, accounts receivable, and general ledger. This can help firms save time and money by eliminating the need for separate accounting software.
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Customizable: ProLaw's flexibility allows users to tailor the software to their specific needs, including custom fields, reports, and workflows to match individual preferences and firm-specific processes.
Comprehensive Features: ProLaw offers a wide range of features covering various aspects of law practice management, including time tracking, billing, accounting, calendaring, document management, and reporting, providing a centralized platform for managing legal operations.
Integrations: ProLaw integrates with other software applications commonly used in law firms, such as Microsoft Office and QuickBooks, streamlining data exchange and reducing manual data entry.
Scalability: ProLaw is suitable for law firms of all sizes, from solo practitioners to large firms, as it can accommodate growing data volumes and user bases without compromising performance.
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Billing Issues: Some users report problems with generating bills, particularly with LEDES billing, which can cause delays and frustration.
Customer Support Concerns: There are reports of slow response times from customer support, leaving users feeling stuck with unresolved issues.
Learning Curve: The software's interface and features can be complex, requiring a significant investment of time and effort to learn effectively.
Limited Integrations: CosmoLex may not integrate seamlessly with all the tools and services a law firm uses, potentially leading to workflow disruptions.
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Learning Curve: ProLaw presents a steep learning curve due to its intricate interface and extensive features, often requiring substantial training and ongoing support for users to become proficient.
Customization Challenges: Adapting ProLaw to specific workflows or unique firm requirements can be complex, often necessitating advanced technical expertise or reliance on external consultants, potentially leading to increased implementation costs and delays.
Integration Limitations: Integrating ProLaw with other essential legal software or business applications can pose challenges, potentially hindering data exchange and workflow efficiency, particularly for firms with diverse technology ecosystems.
Reporting Flexibility: Generating customized reports or extracting specific data from ProLaw may require intricate knowledge of the system's reporting tools or necessitate manual data manipulation, potentially impacting efficiency and data analysis capabilities.
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Is your law firm stuck in a legal black hole, struggling to keep up with the demands of modern practice? CosmoLex might just be the legal tech savior you've been searching for. CosmoLex has garnered a reputation as a comprehensive, cloud-based legal practice management solution that streamlines operations for law firms of all sizes. Users frequently praise its robust features, including time tracking, billing, accounting, calendaring, task management, and document management, all seamlessly integrated into one platform. This eliminates the need for multiple, disparate systems, saving time and reducing errors. However, some users find the extensive functionality overwhelming, especially during the initial setup and learning curve. The interface, while generally considered user-friendly, can feel cluttered at times due to the sheer number of features. Additionally, several users have expressed a desire for more customization options to tailor the software to their specific workflows. CosmoLex stands out from its competitors by offering built-in accounting features, a rarity in the legal practice management software market. This integration simplifies financial management for law firms, eliminating the need for separate accounting software and ensuring compliance with trust accounting regulations. CosmoLex is best suited for small to mid-sized law firms seeking an all-in-one solution to manage their practice efficiently. Its comprehensive features, ease of use, and competitive pricing make it an attractive option for firms looking to streamline operations and improve productivity.

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If you're a lawyer drowning in paperwork and struggling to keep your firm's finances in order, ProLaw might just be the life raft you need. ProLaw, developed by Thomson Reuters Elite, is a comprehensive legal practice management software that helps law firms of all sizes manage their cases, clients, and finances. It's like having a personal assistant, accountant, and paralegal all rolled into one! ProLaw's strengths lie in its ease of use, comprehensive feature set, and ability to improve efficiency and productivity. Users rave about its intuitive interface and how it streamlines tasks like time tracking, billing, and document management. ProLaw's robust features, including client and contact management, matter management, conflict checking, and document automation, make it a one-stop shop for all your law firm's needs. ProLaw also integrates seamlessly with Microsoft Office, which is a major plus for many users. However, ProLaw does have a couple of drawbacks. Its high price tag can be a barrier for smaller firms or solo practitioners, and its lack of integration with certain other software can be frustrating. Despite these shortcomings, ProLaw is still considered one of the top legal practice management software options on the market. So, who is ProLaw best suited for? Law firms with 10 or more members who are looking for a comprehensive, all-in-one solution to manage their practice will find ProLaw to be a valuable asset. It's particularly well-suited for firms that handle a large volume of cases and clients, as it can help them streamline their workflows and improve their bottom line. If you're looking for a software that can help you take your law firm to the next level, ProLaw is definitely worth considering. Just be prepared to invest a significant amount of money upfront.

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