UnSpot vs WorkInSync

Last Updated:

Our analysts compared UnSpot vs WorkInSync based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

UnSpot is a workspace management solution designed to streamline how companies use their office spaces, especially in the world of hybrid work. It helps eliminate the daily frustrations of finding a desk, booking a meeting room or managing visitor access.

Key features include an interactive map for visualizing available desks, real-time booking functionalities and a shared schedule dashboard for better team coordination.

Meeting room displays offer instant status updates and booking options, while visitor management streamlines pre-registration and check-in processes.

It gets positive reviews for its user-friendly interface, efficient workspace management capabilities and support for hybrid work arrangements. However, some users have pointed out areas for improvement, such as the mobile app's performance and limited integrations with other productivity tools.

The system’s pricing includes two plans — basic and advanced. A 14-day free trial is also available for those wanting to try the system before committing.

read more...

WorkInSync is a workplace management platform designed to streamline office operations and enhance employee experience in hybrid work environments.

Features like desk booking, meeting room management, employee scheduling and visitor management help organizations optimize their physical spaces and improve collaboration.

While robust in its offerings, the system is a cloud-only solution and may require additional investment in hardware and premium features.

Additionally, with limited user reviews available at present, you should conduct thorough research and consider a free trial to ensure it aligns with your specific needs.

Pricing ranges from $2.50 to $6 per month, with different plans catering to varying organizational sizes and feature requirements.

read more...
$2.50/User, Monthly
Get a free price quote
Tailored to your specific needs
$2.50/User, Monthly
Get a free price quote
Tailored to your specific needs
Small 
i
Medium 
i
Large 
i
Small 
i
Medium 
i
Large 
i
Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Eliminate the "Where Do I Sit?" Struggle: Employees can open the app on their phones, browse through an interactive office map and see all the available desks in real time. No more wasted time or awkward desk-hopping!
  • End the Hybrid Work Chaos: Managers, you know the struggle of hybrid work — who's in the office today? Do we have enough desks? How do we keep everyone connected? The system empowers your employees to mark their office days, so you can see who's coming in and teams can stay in sync whether they're remote or in person.
  • Stop Guessing About Space Usage: Are those meeting rooms always booked solid or gathering dust? It's hard to make smart decisions without the right data.  The solution lets you see real-time data and insights on desk usage, meeting room bookings and peak occupancy times, helping you make informed decisions about space allocation, resource management and future planning.
  • Foster a Happier, More Engaged Workforce: It's hard to feel motivated and productive when you're fighting for a desk or feeling disconnected from your team. With features like self-service desk booking (for employees), easy colleague locators and amenity reservations (think lockers or parking spots), you're giving people the tools to personalize their workspace experience.
  • Reduce Unnecessary Real Estate Costs: Maximize every square foot of your office, turning wasted space into valuable opportunities. By analyzing usage patterns and identifying areas for improvement, you can potentially downsize, reconfigure or simply make better use of your existing space.
read more...
  • Simplify Workspace Booking: Forget the frustration of double-booked meeting rooms and the endless search for an available desk. With interactive floor plans and real-time updates, you can see what's available and book it instantly, helping you focus on your work, not the logistics.
  • Foster a Flexible and Supportive Work Environment: Rigid schedules and outdated office layouts are a thing of the past. The system lets your team choose when and where they work best, whether it's hot-desking, hoteling, or a mix of in-office and remote work. 
  • Break Down Communication Barriers: Forget about scattered emails and outdated spreadsheets. The system puts all the info you need in one place, so everyone's on the same page about schedules, bookings and who's working where. Plus shared calendars and chat functionalities make it easy to stay connected and collaborate seamlessly, no matter where you are.
  • Stop Wasting Space and Money: The solution enables you to see which areas are popular and underused and identify trends over time, empowering you to make informed decisions about your space needs, whether it's adjusting layouts, downsizing or expanding. It also helps you tackle those no-shows and "ghost bookings" so your valuable resources aren't going to waste.
read more...
  • Desk Booking: Enable hot desking for on-the-fly bookings, enhance security with QR code confirmations and foster collaboration with a shared weekly schedule dashboard.
    • Interactive Map: Visualize the office layout and select your preferred desk location directly on an interactive map. Zoom in and out, explore different floors, and see exactly where each desk is located. You can even check out the surrounding amenities like coffee machines, printers and quiet zones to choose a spot that suits your needs.
    • Hot Desk Booking: You walk into the office, coffee in hand, ready to tackle the day. But where to sit? With hot desk booking, you're not tied to a specific desk. You can use the app to see all the available desks in real time.
    • Reservation Confirmation: When you make a reservation, you get a unique QR code. You simply scan it at the kiosk when you arrive, confirming your booking and ensuring only authorized people are using the space.
    • Status Updates: Set your status to let your colleagues know what you're up to. Maybe you're heads-down in focus mode, or perhaps you're ready to chat over a cup of coffee. Your teammates can see your status at a glance, so they know when it's a good time to interrupt or when it's better to send a message later.
    • Zones: Designate specific areas for full-time employees, offering them the consistency and predictability of a dedicated workspace they can call their own. At the same time, you can establish a dynamic coworking area for hybrid employees, providing them with the flexibility to choose a suitable workspace each time they come in.
    • Access Controls: Create different user groups (e.g., departments, teams or even individual roles) and assign specific access rights to each group. Maybe the marketing team only needs access to certain meeting rooms, or perhaps executives get priority booking for certain desks. 
    • Search Filters: Want to sit near your team? Or maybe grab a spot with a standing desk? Use the search filters to find what you're looking for — date, time, equipment, you name it.
    • Weekly Schedule Dashboard: You're planning a team meeting for next week, but you're not sure who's going to be in the office. No need to send out a flurry of emails or Slack messages. Just open the dashboard to get a bird's-eye view of your team's schedule. You can see who's coming in on which days and even where they'll be sitting.
  • Work Schedule Planning: Managers can tweak schedules as needed and everyone gets notified automatically. See your bookings at a glance, get updates when teammates are in and plan your office days around your needs and priorities. Get notified when colleagues unexpectedly come in, fostering impromptu connections and collaborations.
  • Workspace Analytics: Gain valuable insights into how your office is used.
    • Space Workload: See how busy it gets throughout the day or week, spot those peak times and find those hidden corners that no one seems to use.
    • Office Potential Forecast: Estimate how many people you can comfortably accommodate without needing to expand or rent additional space. This is particularly helpful for businesses growing their teams or considering a hybrid work model
    • Desk Reservation Heat Maps: See which desks are the most booked and when, so you can plan your layout and assignments accordingly. 
    • Employee Attendance: See average attendance rates, track trends over time and even break down the data by teams or departments. This helps you adjust your hybrid work policies and make sure you have the right amount of space for everyone.
  • Meeting Room Display: Streamline meeting room bookings and enhance communication with real-time room status updates, schedule overviews and instant booking capabilities.
    • Real-time Room Status: Displays (devices mounted on the wall outside your meeting spaces) indicate whether a room is currently available, occupied or has upcoming bookings, allowing for quick decision-making at the room entrance.
    • Schedule Overview: You can view the room's schedule directly on the display, seeing upcoming meetings and available time slots.
    • Instant Booking: Book available rooms directly from the display, saving time and eliminating the need to use a separate app or computer.
    • Meeting Extensions: Running late? Extend your meeting right from the display (if the room's available, of course).
    • Early Meeting End: Finished early? Release the room from the display so someone else can use it. 
    • Calendar Integration: Forget about double bookings or outdated info. These displays are like chameleons, constantly changing to match your Google Calendar or Outlook schedule.
    • QR Code Check-in: When you book a meeting, you get a unique QR code. Just scan it at the display to unlock the room. It's like having a digital key, adding a layer of security and making sure only the right people are using the space.
    • Clear Visual Cues: The system uses bright colors or clear labels to show you if a room is free, booked or about to be used. It's like a traffic light for meeting rooms — green means go, red means stop and you can even see when the light's about to change!
  • Internal Help Desk: Employees can submit support requests or report issues through a centralized ticketing system. The smart automation feature automatically gathers relevant information about employees and their workspace interactions, saving support agents valuable time.
  • Visitor Management: Create a welcoming and secure environment for your guests while reducing administrative overhead.
    • Pre-Registration: The host (employee or team member) initiates the pre-registration process by entering the visitor's name, company, contact information and relevant details into the system. If multiple visitors are expected, you can upload an XLS file to pre-register the entire group, saving time and reducing administrative overhead.
    • Notifications: Get a heads-up when your guests arrive, know if someone's been denied entry, and even get a notification when they leave.
    • Self-Check-In: You can check yourself in using a kiosk or a tablet. It's fast, it's easy, and it means you can get to your meeting faster.
    • Visitor Badges: Get your own personalized digital badge with your name and photo — it's like a temporary ID, but way cooler. Plus, it helps everyone know who you are and why you're there.
read more...
  • Desk Booking: Interactive floor plans, real-time updates and smart search filters help you find a desk that suits your needs
    • Interactive Floor Plans: See your entire office layout at a glance with desks, meeting rooms and other areas clearly marked. You can see the desk availability in real time, so you'll always know which desks are free, booked or unavailable.
    • Hoteling and Hot Desking: If you have a regular in-office schedule, book the same desk for a recurring period (e.g., every Monday and Wednesday). If your schedule is more fluid, grab any available desk for the day with hot desking capabilities.
    • Mobile Booking: Reserve desks via a mobile app, web browser, Microsoft Outlook and Slack. Receive notifications and reminders about your upcoming desk bookings, check-in status and changes
    • Neighborhoods: Create specific zones or areas on the floor plan for different teams or departments, promoting collaboration and a sense of belonging.
    • Amenity Management: View the location of amenities like printers, whiteboards and conference rooms on the floor plan to find desks near the the ones you need most.
    • Auto-Cancelation of Ghost Reservations: If an employee fails to check in, the reservation is automatically canceled, making the desk available for others.
  • Meeting Room Booking: Think of it like desk booking but for meeting rooms. You get the same interactive maps, real-time availability, auto-cancelation and calendar integrations. Plus, with convenient kiosks right outside each room, you can check schedules and even make last-minute bookings on the spot.
  • Digital Wayfinding: Receive clear, step-by-step directions with visual cues on the map, such as arrows or highlighted paths, making it easy to follow the route. Need to have a quick chat with a colleague or brainstorm an idea together? Simply type in their name and the system will pinpoint their exact desk location on the map.
  • Employee Scheduling: Empower both employees and managers to create flexible, collaborative and efficient work schedules.
    • Self-Scheduling: Employees can choose the days and times they want to be in the office, and even pick their preferred workspace — whether it's a specific desk, a collaborative zone near their team or even a different office location.
    • Team Calendar: Employees can see who's in the office, who's working remotely and who's on leave, all in one place. The max overlap feature suggests the ideal days for team collaboration by pinpointing times when most team members are available in the office. This streamlines scheduling and boosts in-person collaboration opportunities.
    • Manager Scheduling: Managers have the flexibility to schedule their team's in-office presence. They can easily pick who needs to be in the office on specific days, assign them a workspace and even set their working hours. Plus, they can always keep an eye on the team's overall schedule, making sure everyone is aligned.
    • Approval Workflows: Managers can review and approve or deny employee-created schedules based on staffing needs, project requirements or company policies. This ensures that the right people are in the office at the right times
  • Parking Management: View and book available parking spots in real-time through a web portal or mobile app.
    • Interactive Grid View: Employees can see available parking spots and their locations in real-time. They can book them in advance via a web portal or mobile app.
    • Parking Policy Enforcement: Define and enforce parking policies, whether it's designated zones, time limits or vehicle restrictions. Notify employees if they try to book a spot that's not allowed for their vehicle type or if they've overstayed their welcome.
    • Integrations: Connect the platform with your access control system to grant entry to only those with a valid parking reservation.
  • Visitor Management: Streamline the visitor check-in process through pre-registration, automated invitations, and mobile photo capture and digital signing.
    • Screening: Set specific criteria like signing an NDA, proof of COVID-19 vaccination or uploading a driver’s license that visitors must fulfill before being allowed on-site.
    • Registration: Employees can pre-register visitors, providing their details and purpose of visit, and send them automated invitations via QR codes for easy check-in.
    • Photo Capture and Digital Signing: Visitors can use their mobile devices to capture and upload their photos, eliminating the need for manual photography or scanning at reception. They can also digitally sign invitations, NDAs, or other required documents, reducing paperwork and enhancing efficiency.
  • Analytics and Reports: Track desk, meeting room and parking lot usage over time, including occupancy rates, peak times and most popular locations. Monitor how many visitors are coming to your office, who they're meeting with and even when they're most likely to arrive. Generate reports tailored to specific needs and timeframes. Export data in CSV or PDF format for further analysis or sharing.
read more...

Product Ranking

#23

among all
IWMS Software

#24

among all
IWMS Software

Find out who the leaders are

User Sentiment Summary

Excellent User Sentiment 480 reviews
Excellent User Sentiment 405 reviews
100%
of users recommend this product

UnSpot has a 'excellent' User Satisfaction Rating of 100% when considering 480 user reviews from 4 recognized software review sites.

95%
of users recommend this product

WorkInSync has a 'excellent' User Satisfaction Rating of 95% when considering 405 user reviews from 4 recognized software review sites.

5.0 (26)
n/a
5.0 (382)
4.7 (172)
4.9 (71)
4.8 (140)
n/a
4.8 (86)
4.5 (1)
4.6 (7)

Awards

UnSpot stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

WorkInSync stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

User-Friendly Interface: 73% of users praise the system’s intuitive and easy-to-use interface, highlighting its contribution to a seamless user experience.
Efficient Workspace Management: 64% of reviewers appreciate how the system streamlines the management of desks, meeting rooms and other office resources, improving efficiency and productivity.
Hybrid Work Support: 45% of users find the platform beneficial for managing hybrid work arrangements, allowing for flexible scheduling and better coordination between remote and on-site teams.
Improved Collaboration: 36% of reviewers mention that the solution facilitates better communication and collaboration among team members, regardless of their location.
Show more
Flexible Work Arrangements: Facilitates remote work, hybrid schedules and flexible working hours by providing tools that enable employees to work from anywhere, anytime.
Improve Employee Satisfaction: Easy access to information and resources promotes independence and autonomy, empowering employees to take ownership of their work.
Enhance Communication: Instant messaging and video calls break down communication barriers, enabling quick discussions, spontaneous brainstorming and efficient decision-making.
Show more
Mobile App Limitations: 27% of users point out areas for improvement in the mobile app, such as performance issues and navigation difficulties.
Limited Integrations: 18% of reviewers express a desire for more integrations with other productivity tools, particularly Google G Suite.
Occasional Glitches and Slowdowns: 18% of users report experiencing occasional glitches or slowdowns, especially during peak usage times.
Specific Feature Requests: A small percentage of users (approximately 9%) suggest adding specific features, such as improved reporting capabilities or semantic search functionality.
Show more
Implementation Complexities: Involves data migration, staff training and potential disruptions during the initial setup.
Customization Limitations: May offer limited flexibility for adapting to unique organizational workflows and requirements.
Financial Commitment: Requires upfront and ongoing costs for licensing, implementation and maintenance.
Show more

So, you're curious about UnSpot, right? It seems like a pretty handy tool for managing the modern office, especially with all the hybrid work stuff going on.People are loving how easy it is to use. No more desk-hopping or double-booked meeting rooms! Plus, it helps keep remote and in-office teams in sync.An interactive map shows you all the available desks, so you can snag the perfect one with a few taps. Filters let you choose based on amenities, proximity to your team or even if you want a standing desk for that afternoon energy boost.Analytics give you insights into space usage, peak occupancy times and employee attendance trends, helping you make informed decisions about space allocation, resource management and future planning.Beyond the core functionalities, we also love the treasure trove of cool features like colleague locators, amenity reservations (hello, parking spots!) and even a built-in help desk for employees.But it's not all sunshine and rainbows...Some users have mentioned the mobile app could use some fine-tuning, and there's a desire for more integrations with other tools. Occasionally, the system can experience slowdowns or glitches, and certain specific features, like advanced reporting, are still on the wishlist.So, is UnSpot right for you?If you're looking for a way to optimize your office space, improve employee experience, and bring some much-needed order to the chaos of hybrid work, it might just be your answer.

Show more

Ever feel like your office is a constant juggling act? You're trying to keep track of who's coming in, who's working remotely and where everyone's sitting. Meeting rooms are constantly double-booked and finding a free desk feels like searching for a needle in a haystack. Employees are frustrated trying to collaborate effectively in a hybrid world with scattered communication and a lack of visibility into who's available. Meanwhile, you're left wondering if you're even using your office space efficiently or just throwing money away on empty desks and unused rooms.Sound familiar? That's where WorkInSync comes in.First off, it's like having a live map of the entire office. You can see which desks are free, which meeting rooms are available, even where the nearest coffee machine is!And let's be honest, who wants to be tied to a desk all day? The system lets you book a desk for a few hours, grab a spot in a collaborative zone or even work from home — it's all about giving you the freedom to work your way.It's like having a built-in office buddy, too. Need to find Sarah from accounting? Just type her name in and the platform will point you right to her desk. Plus, shared calendars and chats keep everyone connected, even if they're miles apart.It also helps your company figure out how space is actually being used. No more wasted money on empty rooms or underused areas.Now, here's the thing: the cloud-only deployment might not suit all organizations and additional costs for hardware and features could impact the overall budget.At the end of the day, WorkInSync could be the key to unlocking a more flexible, productive, and dare we say, enjoyable workplace. But like any good relationship, it's all about finding the right match. You deserve a workspace that works for you, not against you.

Show more

Screenshots

Similar Products


Axxerion

Planon

eFacility

WebCoRE

Facilio

Archilogic

Saltmine

Calven

Hubstar

WorkInSync

Related Categories

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

SelectHub Products Reporting and Analytics
SelectHub Products Cost and Pricing Guide
Compare products
Comparison Report
Just drag this link to the bookmark bar.
?
Table settings