Skedda vs YAROOMS

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Our analysts compared Skedda vs YAROOMS based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Skedda is a facility scheduling software designed to help small and medium businesses manage spaces and resources. It goes beyond simple bookings, offering interactive floor plans, real-time occupancy data and visitor management tools.

Its self-service booking capabilities empower your team to reserve spaces independently, reducing administrative burdens and saving valuable time.

While user reviews are limited, common strengths of such tools lie in their intuitive interface, customizable rules and robust integrations.

However, potential limitations include the absence of a waitlist feature, potential delays in customer support and data security concerns associated with cloud-based systems.

Its real-time insights into space usage and resource availability enable you to make informed decisions and optimize your space allocation.

The platform's integration with popular tools like Microsoft 365 and Slack enhances collaboration and productivity.

While the vendor offers a free trial and transparent pricing plans, it's important to consider your specific needs and budget before committing.

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YAROOMS is a comprehensive software solution designed to streamline workplace management tasks, including room booking, desk management, and visitor tracking. It is particularly well-suited for organizations seeking to optimize their office space utilization and enhance employee productivity. The platform offers a user-friendly interface that simplifies the scheduling of meeting rooms and workspaces, ensuring efficient use of resources.

Key benefits of YAROOMS include improved space management, enhanced collaboration, and reduced administrative overhead. Popular features encompass real-time availability tracking, customizable booking rules, and detailed usage analytics. Users appreciate the intuitive design and robust functionality, which facilitate seamless integration into existing workflows.

Pricing for YAROOMS varies based on the size of the organization and specific requirements. It is typically structured on a per-user basis with options for monthly or annual payments. For precise pricing details, it is recommended to contact SelectHub for a tailored quote.

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$99 Monthly, Freemium
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Tailored to your specific needs
$200 Monthly
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Tailored to your specific needs
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Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
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Email
Phone
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FAQ
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Manage Booking Across Multiple Locations: The system’s interactive floor plans tool enabled the Horton Group employees to visualize available spaces at different locations, making it easier to select and book suitable workspaces based on their needs and preferences.
  • Optimize Space Usage with Actionable Data: The solution's insights panel equipped The National Robotarium with real-time occupancy data and usage reports, empowering them to manage space and proactively inform investors about building activity.
  • Create Positive Guest Experiences: Actum Digital used visitor management capabilities to send invitations to guests with all the need-to-know info, like where to go and when to arrive, eliminating confusion and ensuring a smooth arrival experience for visitors.
  • Reduce Administrative Burdens: The platform’s self-service booking capabilities with interactive maps, empowered faculty, staff and students at Columbia Climate School to book spaces independently, which meant administrators didn’t have to worry about handling reservation requests and resolving conflicts. 
  • Connect Your Workflows: The integration with Microsoft 365 directly supports meeting invitees and video-conferencing links within the system’s bookings. This streamlined the meeting setup process, enhancing user convenience and saving time for Aon employees.
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  • Mobility: View bookings, track real-time occupancy data, search spaces, approve or decline bookings or requests and check-in to work on the go. Set booking availability for individual desks, rooms and parking spaces. 
  • Integration: Integrate with Outlook, Microsoft Teams, SAML, iCAL, Stripe, Microsoft 365, Zoom, LDAP and Google SSO. 
  • Improved Workflows: Streamline reservation, room and desk booking workflows. 
  • Calendar: View daily, weekly and monthly schedules and location-specific meetings. Export information on the calendar and use print view to get a consolidated list of all sessions. 
  • Customization: Customize reservations, reports and access permissions based on industry and company requirements. Administrators can customize the user interface by adding a brand logo and using one of the 11 predefined color schemes. 
  • Compliance: Maintain HIPAA compliance to keep health care users safe. 
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  • Booking Management: Streamline the scheduling and oversight of diverse spaces, including meeting rooms, desks and other bookable resources.
    • Interactive Floor Plans: See every room and desk on an interactive map. Find what's free, click to book and you're done. Multiple floors or buildings? Multiple maps help you navigate your entire space. Hover over or click on a space to see more details like its name, description and any existing bookings.
    • Neighborhoods: Group workspaces by department or team to enhance collaboration and communication.
    • Calendar View: Whether you're a day-by-day person, a monthly planner or love a good list, there's a calendar view for you. You can even switch to the map view if you want to see things spatially.
    • Booking Coloring: Visually organize your bookings by assigning different colors to them. You can color bookings based on things like type (e.g., meeting, workshop, private event), payment status (e.g., paid, unpaid, pending) or user information (name, email, tags).
    • Booking Conditions: Limit booking durations at certain times, like a two-hour maximum on Saturday evenings. Make sure all bookings are exactly one hour long or only allow bookings in two-hour blocks. Prevent certain user groups (like "Members") from booking on specific days or times.
    • Activity Feed: Every change, whether it's a new booking, cancelation, update or check-in, is recorded with a timestamp. Easily find specific information using filters for time range, activity type or general search terms.
    • Check In: Send booking reminders via email or in-app notifications. Tailor check-in rules to different user groups, spaces and timeframes. Add extra confirmation steps to ensure visitors, employees and staff are aware of important details or policies. Automatically free up spaces when they don't check in, making them available for others.
    • Buffer: Set different buffer times for different spaces based on their specific needs. Enable employees or visitors to see when a space is unavailable due to a buffer, preventing any booking confusion.
  • Custom Rules and Roles Engine: Assign attributes or labels to users, and then use those tags to define booking rules, policies and permissions. Create customized booking experiences based on those tags like setting special pricing, controlling how long someone can book a space for, or even which spaces they can see and book.
  • Venue Management: Set the venue name, contact information and subdomain to create a unique and recognizable identity. Choose a brand color and upload an SVG logo or icon to reflect your venue's branding. Define the opening hours for your venue and hide any extra hours from the booking schedule.
  • Visitor Management: Enable visitors to check in and out independently via tablet or mobile device. Create and send custom email invitations with visit details. Keep your team informed about visitor activity with notifications sent to a designated email address
  • Insights: Monitor space usage live for up-to-the-minute booking, occupancy and availability information. Analyze bookings, cancellations, no-shows and usage rates for a complete picture of space use. Examine historical data to uncover patterns and trends in space usage for future demand forecasting.
  • Online Payments: Connect the system to Stripe for secure online payment processing. Provide upfront or "Book Now, Pay Later" choices. Set custom pricing based on user tags, space, time and duration. Process refunds, generate transaction reports and analyze payment data directly through the Stripe dashboard.
  • Integrations: Automate workflows and connect the system with other popular apps like Slack, Trello, Google Sheets and more. Use API to build custom integrations.
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  • Desk Booking: Assign desks or offer pre-bookings from a shared pool of desks. List available desk features or properties, like a computer system or dual monitor. 
  • Capacity Enforcement: Set the maximum seating for floors, meeting rooms or buildings, and when reached, disable the remaining desks, chairs and tables. 
  • Room Booking: Share and view all room bookings on a single-space calendar, use single-sign-on to join the room booking system, restrict or allow access to rooms for selected groups and send requests for technical or catering services. Utilize a conflict resolution tool to manage bookings for recurrent series. 
  • Interactive Office Map: View all scheduled events and floor statistics, check availability and book desks or meeting halls from the map view. 
  • Timeline View: View space booking, floor statistics and space availability for individual floors in an interactive table. 
  • Payments: Accept payment or monthly credit quotes for room bookings and monetize available meeting rooms. 
  • Analytics: View reports on shared space usage, room bookings, hours spent, attendees, profit and more. Save frequently used report formats and export reports to Excel and Google Sheets. 
  • Reminders: Send reminders to meeting participants and avoid no-shows. 
  • Seating Arrangement: Book and manage seating in halls or meeting rooms, assign seats or use an open-seating policy. 
  • Reservations: Allow clients or employees to book spaces for a full day, half-day and predefined or customized time intervals based on needs. Set a customized flow and define criteria for desk, room or space reservations. 
  • Resource Scheduling: Add and book resources along with meetings, divide resources into categories and charge based on usage. 
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Product Ranking

#1

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#13

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IWMS Software

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User Sentiment Summary

Excellent User Sentiment 452 reviews
Excellent User Sentiment 70 reviews
96%
of users recommend this product

Skedda has a 'excellent' User Satisfaction Rating of 96% when considering 452 user reviews from 3 recognized software review sites.

90%
of users recommend this product

YAROOMS has a 'excellent' User Satisfaction Rating of 90% when considering 70 user reviews from 2 recognized software review sites.

4.8 (208)
n/a
n/a
4.54 (35)
4.8 (219)
4.5 (35)
4.7 (25)
n/a

Awards

Skedda stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

YAROOMS stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Intuitive Interface: User-friendly design minimizes the learning curve and ensures quick adoption.
Customizable Rules: Granular control over booking policies helps you accommodate unique organizational needs and workflows.
Robust Integrations: Connect with popular calendar and communication tools to automate workflows and reduce data entry errors.
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Easy to Use: YAROOMS is recognized for its user-friendly interface, which makes it simple for employees to book desks and meeting rooms, even those who are less tech-savvy.
Feature Rich: The software offers a wide array of tools, including desk booking, meeting room booking, work planning, workplace analytics, and visitor management, addressing a variety of workplace needs.
Solid Support: YAROOMS is commended for its responsive and helpful customer support, which is available to assist users during and after the software implementation process.
Seamless Integration: The platform integrates with other popular workplace tools, such as Microsoft Teams, which enhances its functionality and convenience for users.
Continuous Improvement: YAROOMS is regularly updated with new features and improvements, ensuring it remains current and adapts to evolving workplace needs.
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No Waitlist Capabilities: You might find it difficult to manage demand for popular spaces.
Unresponsive Customer Support: There might be occasional delays in customer support response times.
Vulnerable to Cyber Attacks: Cloud-based systems may cause data security and privacy issues.
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Limited Multi-Day Booking: Users have reported difficulties booking resources for multiple time slots in a day. For example, if a user needs to switch desks or move to a different floor, they have to cancel their initial booking and create a new one, which can be inconvenient.
Mobile App Functionality: While YAROOMS offers a mobile app, some users have found its functionality limited compared to the desktop version, particularly for tasks beyond basic booking.
Occasional System Lag: Some users have experienced delays in desk availability updates, requiring them to refresh the system or re-launch the app to see accurate real-time information.
Lack of Granular Desk Detail: Users have suggested that displaying desk-specific information, such as monitor size or ergonomic accessories, directly on the visual floor plan instead of requiring a hover-over would improve the booking experience.
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What sets Skedda apart is that it's not just about bookings — it's about making life easier for everyone. You get interactive maps so you can actually see where that empty desk is hiding. Plus, it tracks how spaces are being used, so you can make smart decisions about your setup.And hey, if you're hosting visitors, the system’s got your back. It sends out invitations with all the details, so your guests feel like VIPs (even if you're just offering them instant coffee).The best part? It lets people book their own stuff. No more endless email chains or awkward hallway encounters trying to snag a meeting room. It's all self-service, which means fewer admin headaches for you.While not enough user reviews are available to provide specific feedback, common pros of similar solutions include intuitive interfaces, customizable rules and robust integrations.On the other hand, potential cons may include a lack of waitlist capabilities, unresponsive customer support and data security concerns.If you're looking for a way to make your space management less chaotic and more efficient, the system’s definitely worth checking out. It might not be perfect, but it gets the job done, and that's what matters, right?

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User reviews from the past year for YAROOMS, a workplace management software, have been overwhelmingly positive, with users praising its user-friendly interface and comprehensive features. One user raved about the ease of booking and canceling rooms, stating that it's "very convenient and reliable." Another user highlighted the software's flexibility, mentioning its adaptability to different organizational needs. YAROOMS's integration with platforms like Microsoft Teams and its availability as a mobile app have also received positive feedback, with users appreciating the enhanced accessibility and integration with existing tools. However, some users have pointed out potential fit issues, suggesting that while YAROOMS is highly flexible, it may not perfectly align with every organization's specific requirements. For instance, one user expressed dissatisfaction with the iPhone app's floorplan and timeline view, finding it difficult to see available spaces at specific times. Despite this, YAROOMS differentiates itself through its responsive customer support, with users consistently praising the YAROOMS team for their helpfulness and responsiveness. One user even shared their positive experience, stating that the YAROOMS team was "extremely helpful and responsive" throughout the implementation process and beyond. YAROOMS is best suited for organizations of all sizes looking to streamline their workplace operations, particularly those embracing hybrid work models. Its intuitive design makes it easy for employees to book desks, schedule meetings, and manage visitors, ultimately boosting productivity and optimizing resource allocation.

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