OfficeSpace vs WorkInSync

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Our analysts compared OfficeSpace vs WorkInSync based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

OfficeSpace empowers businesses to optimize their workspace and enhance employee experience. From interactive floor plans and scenario planning tools to desk booking and wayfinding solutions, it empowers you to make informed decisions about your space and ensure your employees have the resources they need to succeed.

While it doesn’t have a huge number of reviews yet, feedback on similar facility solutions tells us you’ll probably see benefits like improved tenant satisfaction, support for flexible work arrangements and enhanced compliance.

Potential drawbacks might include customization limitations, cybersecurity concerns and challenges integrating with legacy systems.

The vendor offers three pricing plans (Lite, Essential and Pro) with 24/7 live support, a help center and personalized success plans.

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WorkInSync is a workplace management platform designed to streamline office operations and enhance employee experience in hybrid work environments.

Features like desk booking, meeting room management, employee scheduling and visitor management help organizations optimize their physical spaces and improve collaboration.

While robust in its offerings, the system is a cloud-only solution and may require additional investment in hardware and premium features.

Additionally, with limited user reviews available at present, you should conduct thorough research and consider a free trial to ensure it aligns with your specific needs.

Pricing ranges from $2.50 to $6 per month, with different plans catering to varying organizational sizes and feature requirements.

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Product Insights

  • Forecast Space Needs: SiriusXM, an audio entertainment company uses the system to get a real-time view of how their offices are being used. They can see which desks and rooms are hot spots and when they're buzzing. This helps them predict what kind of space they'll need down the line, so they can avoid wasting money on empty rooms and make sure everyone has the right spots to work.
  • Centralize Facility Management: Centra Credit Union was struggling to manage hundreds of facility requests across 29 branches with email and Excel. The system helped them centralize all requests into one platform. Now, their 400+ employees can easily submit requests and the facilities team has real-time visibility to track and prioritize tasks efficiently.
  • Reduce Move Costs: Imagine having to move over 15,000 employees multiple times a year — that was the reality for one Fortune 100 company, costing them over $100,000 annually and taking three to four months each time. The system’s scenario and stack planning capabilities helped slash move times down to just four weeks and save $200,000.
  • Enhance Employee Experience: The system enabled HUB International employees to book desks and rooms through a user-friendly app. The "Who's In" feature helped them connect with colleagues and plan their in-office days, facilitating better coordination and teamwork.
  • Adapt to Hybrid Work: Imagine having to switch thousands of employees to a hybrid work model — that was the challenge PacificSource faced! The system’s mobile app and visual directory helped employees navigate and book desks, contributing to 100% buy-in for the hybrid strategy.
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  • Simplify Workspace Booking: Forget the frustration of double-booked meeting rooms and the endless search for an available desk. With interactive floor plans and real-time updates, you can see what's available and book it instantly, helping you focus on your work, not the logistics.
  • Foster a Flexible and Supportive Work Environment: Rigid schedules and outdated office layouts are a thing of the past. The system lets your team choose when and where they work best, whether it's hot-desking, hoteling, or a mix of in-office and remote work. 
  • Break Down Communication Barriers: Forget about scattered emails and outdated spreadsheets. The system puts all the info you need in one place, so everyone's on the same page about schedules, bookings and who's working where. Plus shared calendars and chat functionalities make it easy to stay connected and collaborate seamlessly, no matter where you are.
  • Stop Wasting Space and Money: The solution enables you to see which areas are popular and underused and identify trends over time, empowering you to make informed decisions about your space needs, whether it's adjusting layouts, downsizing or expanding. It also helps you tackle those no-shows and "ghost bookings" so your valuable resources aren't going to waste.
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  • Space Management: Optimize your office layout with drag-and-drop, and stack and scenario planning tools.
    • Block Planning: Get a high-level overview of how your entire office space is being used, seeing how teams are distributed across floors and buildings. Drag and drop teams to different locations to quickly experiment with different layouts and find the optimal arrangement.
    • Stack Plan: If you're expecting your team to expand, you can create stack plans to see how you can accommodate new hires without sacrificing space efficiency or employee comfort. Compare multiple plans side-by-side to see the pros and cons of each, helping you make informed decisions about how to arrange your office.
    • Move Management: Visualize and plan moves on a digital floor plan, simply dragging and dropping people to their new desks. Need to find the perfect spot for a new hire? Just filter by space types and available desks, then drop them right in. Create step-by-step move instructions for IT, HR, movers and the employees themselves, ensuring a smooth transition.
    • Scenario Planning: What if we adopt a hybrid work model?" "Could we create a dedicated collaboration zone?" Test these ideas virtually before making any real-world changes. See how different scenarios stack up against each other in terms of space usage and team proximity. Use your actual headcount and team info, so your plans are based on reality, not guesswork.
  • Workplace Management: Optimize your workplace with collaborative team spaces, intuitive wayfinding and a streamlined visitor experience.
    • Desk Booking: Filter desk availability based on location, date, time, amenities (e.g., dual monitors, standing desk, quiet zone) and proximity to colleagues or teams. Schedule recurring reservations for employees with a regular work schedule. Employees can book desks on a first-come, first-served basis or reserve in advance.
    • Room Booking: Book your meeting rooms directly from Outlook or Google Calendar. Use the “find room” command in Microsoft Teams and “/find_rooms” in Slack to reserve spaces. Check-in features make sure rooms are released if no one shows up. Need a room last minute? Check the kiosk for real-time availability and book it right there.
    • Wayfinding: Interactive maps, kiosks and digital signage make navigation easy for everyone. Turn-by-turn navigation within the app ensures no one gets lost on new campuses or floors, enhancing confidence and productivity. Find essential amenities and safety features like restrooms and fire exits via visual directories.
    • Neighborhoods: Group colleagues who work closely together, encouraging spontaneous interactions and knowledge-sharing. Assign "captains" for each neighborhood who can manage seating arrangements, approve requests and generally keep things running smoothly.
    • Visitor Management: Visitors can pre-register themselves online before arrival, providing their details and the purpose of their visit. They can check in using QR codes or self-service kiosks. Auto-print personalized badges with your company logo, visitor photo and visit details. Notify hosts when their visitors arrive, ensuring a prompt reception.
    • Facility Requests: Submit facility and service requests through mobile, desktop, email or Slack. Set clear expectations with custom response times and keep everyone in the loop with automatic status updates. Requests automatically go to the right facilities team members.
  • Employee Experience: Empower employees with an AI-powered assistant and a mobile app to simplify their workday.
    • Artificial Intelligence: Employees can simply "talk" to Ossie (AI assistant), using natural language commands to find colleagues, and resources or even get directions. Wondering how often that conference room gets used? Ask Ossie for real-time data on office usage and get instant insights.
    • Mobile App: Easily find and reserve available desks or meeting rooms in real time, whether you're at home, commuting or already in the office. Submit facility and service requests directly from your phone, even pinpointing the location on the floor plan.
  • Reporting: Analyze historical data to see when your office is busiest, which spaces are popular, and which are underused. Track real estate costs by location, department, or even individual employees to see where your money's going. Create custom dashboards to visualize the data that matters most to you. Share insights with your team or export data in CSV or XLSX format.
  • Integrations: Calendar apps (e.g., Outlook, Google Calendar) allow employees to see their desk bookings alongside their other appointments. Connect the system with ServiceNow to automate service request workflows, track maintenance activities and improve overall facilities management.
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  • Desk Booking: Interactive floor plans, real-time updates and smart search filters help you find a desk that suits your needs
    • Interactive Floor Plans: See your entire office layout at a glance with desks, meeting rooms and other areas clearly marked. You can see the desk availability in real time, so you'll always know which desks are free, booked or unavailable.
    • Hoteling and Hot Desking: If you have a regular in-office schedule, book the same desk for a recurring period (e.g., every Monday and Wednesday). If your schedule is more fluid, grab any available desk for the day with hot desking capabilities.
    • Mobile Booking: Reserve desks via a mobile app, web browser, Microsoft Outlook and Slack. Receive notifications and reminders about your upcoming desk bookings, check-in status and changes
    • Neighborhoods: Create specific zones or areas on the floor plan for different teams or departments, promoting collaboration and a sense of belonging.
    • Amenity Management: View the location of amenities like printers, whiteboards and conference rooms on the floor plan to find desks near the the ones you need most.
    • Auto-Cancelation of Ghost Reservations: If an employee fails to check in, the reservation is automatically canceled, making the desk available for others.
  • Meeting Room Booking: Think of it like desk booking but for meeting rooms. You get the same interactive maps, real-time availability, auto-cancelation and calendar integrations. Plus, with convenient kiosks right outside each room, you can check schedules and even make last-minute bookings on the spot.
  • Digital Wayfinding: Receive clear, step-by-step directions with visual cues on the map, such as arrows or highlighted paths, making it easy to follow the route. Need to have a quick chat with a colleague or brainstorm an idea together? Simply type in their name and the system will pinpoint their exact desk location on the map.
  • Employee Scheduling: Empower both employees and managers to create flexible, collaborative and efficient work schedules.
    • Self-Scheduling: Employees can choose the days and times they want to be in the office, and even pick their preferred workspace — whether it's a specific desk, a collaborative zone near their team or even a different office location.
    • Team Calendar: Employees can see who's in the office, who's working remotely and who's on leave, all in one place. The max overlap feature suggests the ideal days for team collaboration by pinpointing times when most team members are available in the office. This streamlines scheduling and boosts in-person collaboration opportunities.
    • Manager Scheduling: Managers have the flexibility to schedule their team's in-office presence. They can easily pick who needs to be in the office on specific days, assign them a workspace and even set their working hours. Plus, they can always keep an eye on the team's overall schedule, making sure everyone is aligned.
    • Approval Workflows: Managers can review and approve or deny employee-created schedules based on staffing needs, project requirements or company policies. This ensures that the right people are in the office at the right times
  • Parking Management: View and book available parking spots in real-time through a web portal or mobile app.
    • Interactive Grid View: Employees can see available parking spots and their locations in real-time. They can book them in advance via a web portal or mobile app.
    • Parking Policy Enforcement: Define and enforce parking policies, whether it's designated zones, time limits or vehicle restrictions. Notify employees if they try to book a spot that's not allowed for their vehicle type or if they've overstayed their welcome.
    • Integrations: Connect the platform with your access control system to grant entry to only those with a valid parking reservation.
  • Visitor Management: Streamline the visitor check-in process through pre-registration, automated invitations, and mobile photo capture and digital signing.
    • Screening: Set specific criteria like signing an NDA, proof of COVID-19 vaccination or uploading a driver’s license that visitors must fulfill before being allowed on-site.
    • Registration: Employees can pre-register visitors, providing their details and purpose of visit, and send them automated invitations via QR codes for easy check-in.
    • Photo Capture and Digital Signing: Visitors can use their mobile devices to capture and upload their photos, eliminating the need for manual photography or scanning at reception. They can also digitally sign invitations, NDAs, or other required documents, reducing paperwork and enhancing efficiency.
  • Analytics and Reports: Track desk, meeting room and parking lot usage over time, including occupancy rates, peak times and most popular locations. Monitor how many visitors are coming to your office, who they're meeting with and even when they're most likely to arrive. Generate reports tailored to specific needs and timeframes. Export data in CSV or PDF format for further analysis or sharing.
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Product Ranking

#5

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IWMS Software

#24

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IWMS Software

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User Sentiment Summary

Excellent User Sentiment 152 reviews
Excellent User Sentiment 405 reviews
95%
of users recommend this product

OfficeSpace has a 'excellent' User Satisfaction Rating of 95% when considering 152 user reviews from 4 recognized software review sites.

95%
of users recommend this product

WorkInSync has a 'excellent' User Satisfaction Rating of 95% when considering 405 user reviews from 4 recognized software review sites.

4.7 (103)
4.7 (172)
4.9 (37)
4.8 (140)
4.5 (5)
4.8 (86)
4.8 (7)
4.6 (7)

Awards

OfficeSpace stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

WorkInSync stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Improve Tenant Satisfaction: Tenant portals, real-time updates and automated notifications keep tenants informed and satisfied.
Support Flexible Work Arrangements: Desk booking, occupancy tracking and mobile access enable adaptable workspaces for hybrid teams.
Avoid Legal Disputes: Maintain compliance with safety regulations and industry standards by centralizing documentation, tracking inspections and automating reporting.
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Flexible Work Arrangements: Facilitates remote work, hybrid schedules and flexible working hours by providing tools that enable employees to work from anywhere, anytime.
Improve Employee Satisfaction: Easy access to information and resources promotes independence and autonomy, empowering employees to take ownership of their work.
Enhance Communication: Instant messaging and video calls break down communication barriers, enabling quick discussions, spontaneous brainstorming and efficient decision-making.
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Customization Limitations: While most facility solutions offer some level of customization, there may be limitations, especially for organizations with unique processes or specialized equipment.
Cybersecurity Vulnerabilities: Increased connectivity to critical building systems and IoT devices creates an attractive target for hackers, necessitating robust security protocols and constant vigilance.
Legacy System Challenges: Older buildings with legacy systems and equipment may encounter compatibility issues with modern facility software solutions, requiring additional investment in upgrades or workarounds.
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Implementation Complexities: Involves data migration, staff training and potential disruptions during the initial setup.
Customization Limitations: May offer limited flexibility for adapting to unique organizational workflows and requirements.
Financial Commitment: Requires upfront and ongoing costs for licensing, implementation and maintenance.
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OfficeSpace is like that friend who always has everything organized and under control. You know, the one who color-codes their calendar and never forgets a birthday? This platform is like that for your office.It takes all those frustrating, time-consuming tasks — finding a desk, booking a meeting room, submitting a maintenance request — and makes them effortless.Its focus on enhancing the employee experience is evident through features like wayfinding and the AI assistant "Ossie."Additionally, it streamlines facility management with a centralized request system and data-driven insights via its analytics dashboard.However, no solution is perfect. It's always wise to consider things like customization options and how well it'll play with any older systems you might have.

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Ever feel like your office is a constant juggling act? You're trying to keep track of who's coming in, who's working remotely and where everyone's sitting. Meeting rooms are constantly double-booked and finding a free desk feels like searching for a needle in a haystack. Employees are frustrated trying to collaborate effectively in a hybrid world with scattered communication and a lack of visibility into who's available. Meanwhile, you're left wondering if you're even using your office space efficiently or just throwing money away on empty desks and unused rooms.Sound familiar? That's where WorkInSync comes in.First off, it's like having a live map of the entire office. You can see which desks are free, which meeting rooms are available, even where the nearest coffee machine is!And let's be honest, who wants to be tied to a desk all day? The system lets you book a desk for a few hours, grab a spot in a collaborative zone or even work from home — it's all about giving you the freedom to work your way.It's like having a built-in office buddy, too. Need to find Sarah from accounting? Just type her name in and the platform will point you right to her desk. Plus, shared calendars and chats keep everyone connected, even if they're miles apart.It also helps your company figure out how space is actually being used. No more wasted money on empty rooms or underused areas.Now, here's the thing: the cloud-only deployment might not suit all organizations and additional costs for hardware and features could impact the overall budget.At the end of the day, WorkInSync could be the key to unlocking a more flexible, productive, and dare we say, enjoyable workplace. But like any good relationship, it's all about finding the right match. You deserve a workspace that works for you, not against you.

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