Home > IWMS Software > OfficeSpace > OfficeSpace vs Calven

OfficeSpace vs Calven

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Our analysts compared OfficeSpace vs Calven based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
OfficeSpace Software Tool
SelectHub Award Winner
Calven Software Tool
SelectHub Award Winner
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Product Basics

OfficeSpace empowers businesses to optimize their workspace and enhance employee experience. From interactive floor plans and scenario planning tools to desk booking and wayfinding solutions, it empowers you to make informed decisions about your space and ensure your employees have the resources they need to succeed.

While it doesn’t have a huge number of reviews yet, feedback on similar facility solutions tells us you’ll probably see benefits like improved tenant satisfaction, support for flexible work arrangements and enhanced compliance.

Potential drawbacks might include customization limitations, cybersecurity concerns and challenges integrating with legacy systems.

The vendor offers three pricing plans (Lite, Essential and Pro) with 24/7 live support, a help center and personalized success plans.

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Calven is a sophisticated software solution designed to enhance productivity by efficiently managing tasks and workflows. It is particularly well-suited for businesses and teams that require streamlined task management and improved collaboration. The software offers a range of features, including task assignment, progress tracking, deadline management, and real-time collaboration tools. These capabilities help teams stay organized and ensure that projects are completed on time.

One of the key benefits of Calven is its user-friendly interface, which makes it easy for team members to navigate and utilize its features effectively. Additionally, the software integrates seamlessly with other productivity tools, enhancing its utility in a professional setting. Users have praised Calven for its reliability and the positive impact it has on team efficiency and communication.

Pricing for Calven varies based on the number of users and the specific features required. For detailed pricing information, it is recommended to contact SelectHub for a customized quote that meets individual business needs.

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Product Insights

  • Forecast Space Needs: SiriusXM, an audio entertainment company uses the system to get a real-time view of how their offices are being used. They can see which desks and rooms are hot spots and when they're buzzing. This helps them predict what kind of space they'll need down the line, so they can avoid wasting money on empty rooms and make sure everyone has the right spots to work.
  • Centralize Facility Management: Centra Credit Union was struggling to manage hundreds of facility requests across 29 branches with email and Excel. The system helped them centralize all requests into one platform. Now, their 400+ employees can easily submit requests and the facilities team has real-time visibility to track and prioritize tasks efficiently.
  • Reduce Move Costs: Imagine having to move over 15,000 employees multiple times a year — that was the reality for one Fortune 100 company, costing them over $100,000 annually and taking three to four months each time. The system’s scenario and stack planning capabilities helped slash move times down to just four weeks and save $200,000.
  • Enhance Employee Experience: The system enabled HUB International employees to book desks and rooms through a user-friendly app. The "Who's In" feature helped them connect with colleagues and plan their in-office days, facilitating better coordination and teamwork.
  • Adapt to Hybrid Work: Imagine having to switch thousands of employees to a hybrid work model — that was the challenge PacificSource faced! The system’s mobile app and visual directory helped employees navigate and book desks, contributing to 100% buy-in for the hybrid strategy.
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  • Enhanced Focus: Calven minimizes distractions by centralizing all tasks, allowing users to concentrate on high-priority activities without constant context switching.
  • Improved Time Management: By providing clear deadlines and reminders, Calven helps users allocate their time more effectively, ensuring that important tasks are completed on schedule.
  • Increased Accountability: Task assignments and progress tracking make it easy to see who is responsible for what, fostering a sense of ownership and responsibility among team members.
  • Streamlined Collaboration: Calven's shared task lists and real-time updates facilitate seamless communication and coordination among team members, reducing the need for lengthy email threads and meetings.
  • Better Project Visibility: With comprehensive dashboards and reporting tools, Calven offers a clear overview of project status, helping managers make informed decisions and identify potential bottlenecks early.
  • Customizable Workflows: Users can tailor task management processes to fit their specific needs, enhancing efficiency and ensuring that workflows align with organizational goals.
  • Reduced Stress: By organizing tasks and setting realistic deadlines, Calven helps users manage their workload more effectively, reducing the stress associated with last-minute rushes and missed deadlines.
  • Enhanced Productivity: Automated reminders and prioritization features ensure that users focus on the most critical tasks, boosting overall productivity and output quality.
  • Data-Driven Insights: Calven's analytics tools provide valuable insights into task completion rates, time spent on activities, and other key metrics, enabling continuous improvement and optimization.
  • Scalability: Whether managing a small team or a large organization, Calven scales to meet the needs of any size, ensuring consistent task management practices across all levels.
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  • Space Management: Optimize your office layout with drag-and-drop, and stack and scenario planning tools.
    • Block Planning: Get a high-level overview of how your entire office space is being used, seeing how teams are distributed across floors and buildings. Drag and drop teams to different locations to quickly experiment with different layouts and find the optimal arrangement.
    • Stack Plan: If you're expecting your team to expand, you can create stack plans to see how you can accommodate new hires without sacrificing space efficiency or employee comfort. Compare multiple plans side-by-side to see the pros and cons of each, helping you make informed decisions about how to arrange your office.
    • Move Management: Visualize and plan moves on a digital floor plan, simply dragging and dropping people to their new desks. Need to find the perfect spot for a new hire? Just filter by space types and available desks, then drop them right in. Create step-by-step move instructions for IT, HR, movers and the employees themselves, ensuring a smooth transition.
    • Scenario Planning: What if we adopt a hybrid work model?" "Could we create a dedicated collaboration zone?" Test these ideas virtually before making any real-world changes. See how different scenarios stack up against each other in terms of space usage and team proximity. Use your actual headcount and team info, so your plans are based on reality, not guesswork.
  • Workplace Management: Optimize your workplace with collaborative team spaces, intuitive wayfinding and a streamlined visitor experience.
    • Desk Booking: Filter desk availability based on location, date, time, amenities (e.g., dual monitors, standing desk, quiet zone) and proximity to colleagues or teams. Schedule recurring reservations for employees with a regular work schedule. Employees can book desks on a first-come, first-served basis or reserve in advance.
    • Room Booking: Book your meeting rooms directly from Outlook or Google Calendar. Use the “find room” command in Microsoft Teams and “/find_rooms” in Slack to reserve spaces. Check-in features make sure rooms are released if no one shows up. Need a room last minute? Check the kiosk for real-time availability and book it right there.
    • Wayfinding: Interactive maps, kiosks and digital signage make navigation easy for everyone. Turn-by-turn navigation within the app ensures no one gets lost on new campuses or floors, enhancing confidence and productivity. Find essential amenities and safety features like restrooms and fire exits via visual directories.
    • Neighborhoods: Group colleagues who work closely together, encouraging spontaneous interactions and knowledge-sharing. Assign "captains" for each neighborhood who can manage seating arrangements, approve requests and generally keep things running smoothly.
    • Visitor Management: Visitors can pre-register themselves online before arrival, providing their details and the purpose of their visit. They can check in using QR codes or self-service kiosks. Auto-print personalized badges with your company logo, visitor photo and visit details. Notify hosts when their visitors arrive, ensuring a prompt reception.
    • Facility Requests: Submit facility and service requests through mobile, desktop, email or Slack. Set clear expectations with custom response times and keep everyone in the loop with automatic status updates. Requests automatically go to the right facilities team members.
  • Employee Experience: Empower employees with an AI-powered assistant and a mobile app to simplify their workday.
    • Artificial Intelligence: Employees can simply "talk" to Ossie (AI assistant), using natural language commands to find colleagues, and resources or even get directions. Wondering how often that conference room gets used? Ask Ossie for real-time data on office usage and get instant insights.
    • Mobile App: Easily find and reserve available desks or meeting rooms in real time, whether you're at home, commuting or already in the office. Submit facility and service requests directly from your phone, even pinpointing the location on the floor plan.
  • Reporting: Analyze historical data to see when your office is busiest, which spaces are popular, and which are underused. Track real estate costs by location, department, or even individual employees to see where your money's going. Create custom dashboards to visualize the data that matters most to you. Share insights with your team or export data in CSV or XLSX format.
  • Integrations: Calendar apps (e.g., Outlook, Google Calendar) allow employees to see their desk bookings alongside their other appointments. Connect the system with ServiceNow to automate service request workflows, track maintenance activities and improve overall facilities management.
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  • Task Management: Organize and prioritize tasks with customizable to-do lists and deadlines.
  • Time Tracking: Monitor the time spent on various projects and tasks with integrated timers.
  • Collaboration Tools: Facilitate team communication through shared workspaces and real-time updates.
  • Project Templates: Utilize pre-built templates to streamline project setup and ensure consistency.
  • Calendar Integration: Sync with Google Calendar and Outlook to keep all your schedules in one place.
  • File Sharing: Securely share documents and files within your team or with external stakeholders.
  • Reporting and Analytics: Generate detailed reports on productivity metrics and project progress.
  • Customizable Dashboards: Personalize your dashboard to display the most relevant information at a glance.
  • Notifications and Alerts: Stay informed with customizable notifications for task deadlines and project updates.
  • Mobile App: Access all features on-the-go with a fully functional mobile application.
  • Integration with Third-Party Apps: Seamlessly connect with other tools like Slack, Trello, and Asana.
  • Role-Based Access Control: Manage permissions and access levels for different team members.
  • Automated Workflows: Set up automation rules to streamline repetitive tasks and processes.
  • Client Portal: Provide clients with a dedicated portal for project updates and collaboration.
  • Data Encryption: Ensure the security of your data with end-to-end encryption.
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Product Ranking

#5

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#22

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User Sentiment Summary

Excellent User Sentiment 152 reviews
Excellent User Sentiment 1 reviews
95%
of users recommend this product

OfficeSpace has a 'excellent' User Satisfaction Rating of 95% when considering 152 user reviews from 4 recognized software review sites.

100%
of users recommend this product

Calven has a 'excellent' User Satisfaction Rating of 100% when considering 1 user reviews from 1 recognized software review sites.

4.7 (103)
5.0 (1)
4.9 (37)
n/a
4.5 (5)
n/a
4.8 (7)
n/a

Awards

OfficeSpace stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Calven stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Improve Tenant Satisfaction: Tenant portals, real-time updates and automated notifications keep tenants informed and satisfied.
Support Flexible Work Arrangements: Desk booking, occupancy tracking and mobile access enable adaptable workspaces for hybrid teams.
Avoid Legal Disputes: Maintain compliance with safety regulations and industry standards by centralizing documentation, tracking inspections and automating reporting.
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Simplified Hybrid Work Scheduling: Calven makes it easy for teams to coordinate their in-office schedules, ensuring everyone is on the same page and can plan collaborative work effectively.
AI-Powered Desk Allocation: Calven uses AI to automate desk booking, considering employee preferences and team proximity to optimize collaboration and streamline workspace utilization.
Improved Team Communication: With Calven, teams can easily see who is working in the office and plan in-person meetings or collaborative sessions, fostering stronger team connections.
Data-Driven Workspace Optimization: Calven provides analytics on workspace usage, allowing businesses to understand how their office is being used and make informed decisions about space allocation and design.
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Customization Limitations: While most facility solutions offer some level of customization, there may be limitations, especially for organizations with unique processes or specialized equipment.
Cybersecurity Vulnerabilities: Increased connectivity to critical building systems and IoT devices creates an attractive target for hackers, necessitating robust security protocols and constant vigilance.
Legacy System Challenges: Older buildings with legacy systems and equipment may encounter compatibility issues with modern facility software solutions, requiring additional investment in upgrades or workarounds.
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Limited Customization: While Calven excels in automating team bookings based on attendance, some users might find limitations in customizing these bookings beyond basic parameters.
Integration Challenges: Some businesses might encounter difficulties integrating Calven with their existing tech stack, especially if they rely on specialized or niche software for certain operations.
Learning Curve: For teams unfamiliar with similar platforms, adapting to Calven's features and interface might require an initial learning curve, potentially impacting immediate productivity gains.
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OfficeSpace is like that friend who always has everything organized and under control. You know, the one who color-codes their calendar and never forgets a birthday? This platform is like that for your office.It takes all those frustrating, time-consuming tasks — finding a desk, booking a meeting room, submitting a maintenance request — and makes them effortless.Its focus on enhancing the employee experience is evident through features like wayfinding and the AI assistant "Ossie."Additionally, it streamlines facility management with a centralized request system and data-driven insights via its analytics dashboard.However, no solution is perfect. It's always wise to consider things like customization options and how well it'll play with any older systems you might have.

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Is Calven predestined for success? User reviews from the past year suggest a mixed bag. While some praise Calven for effectively organizing hybrid work and boosting team productivity, others point out frustrating technical issues. Fans of the platform rave about its automated booking system, which intelligently assigns desks based on team attendance and supports various workspace setups like hot-desking and designated team neighborhoods. This feature proves particularly useful for companies with dynamic work environments, allowing them to optimize space allocation and foster collaboration. However, the positive feedback is counterbalanced by negative experiences. Some users report recurring app crashes and glitches that hinder office access, creating inconvenience and frustration. This inconsistency in user experience raises concerns about the platform's reliability. Overall, Calven seems best suited for companies prioritizing hybrid work management and seeking to streamline office operations. Its strengths lie in its intelligent booking system and support for diverse workspace configurations. However, potential adopters should be wary of the reported technical issues, which could impact the user experience. Thoroughly evaluating these factors will help determine if Calven is the right fit for your organization's specific needs.

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