Calven vs WorkInSync

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Our analysts compared Calven vs WorkInSync based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Calven is a sophisticated software solution designed to enhance productivity by efficiently managing tasks and workflows. It is particularly well-suited for businesses and teams that require streamlined task management and improved collaboration. The software offers a range of features, including task assignment, progress tracking, deadline management, and real-time collaboration tools. These capabilities help teams stay organized and ensure that projects are completed on time.

One of the key benefits of Calven is its user-friendly interface, which makes it easy for team members to navigate and utilize its features effectively. Additionally, the software integrates seamlessly with other productivity tools, enhancing its utility in a professional setting. Users have praised Calven for its reliability and the positive impact it has on team efficiency and communication.

Pricing for Calven varies based on the number of users and the specific features required. For detailed pricing information, it is recommended to contact SelectHub for a customized quote that meets individual business needs.

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WorkInSync is a workplace management platform designed to streamline office operations and enhance employee experience in hybrid work environments.

Features like desk booking, meeting room management, employee scheduling and visitor management help organizations optimize their physical spaces and improve collaboration.

While robust in its offerings, the system is a cloud-only solution and may require additional investment in hardware and premium features.

Additionally, with limited user reviews available at present, you should conduct thorough research and consider a free trial to ensure it aligns with your specific needs.

Pricing ranges from $2.50 to $6 per month, with different plans catering to varying organizational sizes and feature requirements.

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Product Insights

  • Enhanced Focus: Calven minimizes distractions by centralizing all tasks, allowing users to concentrate on high-priority activities without constant context switching.
  • Improved Time Management: By providing clear deadlines and reminders, Calven helps users allocate their time more effectively, ensuring that important tasks are completed on schedule.
  • Increased Accountability: Task assignments and progress tracking make it easy to see who is responsible for what, fostering a sense of ownership and responsibility among team members.
  • Streamlined Collaboration: Calven's shared task lists and real-time updates facilitate seamless communication and coordination among team members, reducing the need for lengthy email threads and meetings.
  • Better Project Visibility: With comprehensive dashboards and reporting tools, Calven offers a clear overview of project status, helping managers make informed decisions and identify potential bottlenecks early.
  • Customizable Workflows: Users can tailor task management processes to fit their specific needs, enhancing efficiency and ensuring that workflows align with organizational goals.
  • Reduced Stress: By organizing tasks and setting realistic deadlines, Calven helps users manage their workload more effectively, reducing the stress associated with last-minute rushes and missed deadlines.
  • Enhanced Productivity: Automated reminders and prioritization features ensure that users focus on the most critical tasks, boosting overall productivity and output quality.
  • Data-Driven Insights: Calven's analytics tools provide valuable insights into task completion rates, time spent on activities, and other key metrics, enabling continuous improvement and optimization.
  • Scalability: Whether managing a small team or a large organization, Calven scales to meet the needs of any size, ensuring consistent task management practices across all levels.
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  • Simplify Workspace Booking: Forget the frustration of double-booked meeting rooms and the endless search for an available desk. With interactive floor plans and real-time updates, you can see what's available and book it instantly, helping you focus on your work, not the logistics.
  • Foster a Flexible and Supportive Work Environment: Rigid schedules and outdated office layouts are a thing of the past. The system lets your team choose when and where they work best, whether it's hot-desking, hoteling, or a mix of in-office and remote work. 
  • Break Down Communication Barriers: Forget about scattered emails and outdated spreadsheets. The system puts all the info you need in one place, so everyone's on the same page about schedules, bookings and who's working where. Plus shared calendars and chat functionalities make it easy to stay connected and collaborate seamlessly, no matter where you are.
  • Stop Wasting Space and Money: The solution enables you to see which areas are popular and underused and identify trends over time, empowering you to make informed decisions about your space needs, whether it's adjusting layouts, downsizing or expanding. It also helps you tackle those no-shows and "ghost bookings" so your valuable resources aren't going to waste.
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  • Task Management: Organize and prioritize tasks with customizable to-do lists and deadlines.
  • Time Tracking: Monitor the time spent on various projects and tasks with integrated timers.
  • Collaboration Tools: Facilitate team communication through shared workspaces and real-time updates.
  • Project Templates: Utilize pre-built templates to streamline project setup and ensure consistency.
  • Calendar Integration: Sync with Google Calendar and Outlook to keep all your schedules in one place.
  • File Sharing: Securely share documents and files within your team or with external stakeholders.
  • Reporting and Analytics: Generate detailed reports on productivity metrics and project progress.
  • Customizable Dashboards: Personalize your dashboard to display the most relevant information at a glance.
  • Notifications and Alerts: Stay informed with customizable notifications for task deadlines and project updates.
  • Mobile App: Access all features on-the-go with a fully functional mobile application.
  • Integration with Third-Party Apps: Seamlessly connect with other tools like Slack, Trello, and Asana.
  • Role-Based Access Control: Manage permissions and access levels for different team members.
  • Automated Workflows: Set up automation rules to streamline repetitive tasks and processes.
  • Client Portal: Provide clients with a dedicated portal for project updates and collaboration.
  • Data Encryption: Ensure the security of your data with end-to-end encryption.
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  • Desk Booking: Interactive floor plans, real-time updates and smart search filters help you find a desk that suits your needs
    • Interactive Floor Plans: See your entire office layout at a glance with desks, meeting rooms and other areas clearly marked. You can see the desk availability in real time, so you'll always know which desks are free, booked or unavailable.
    • Hoteling and Hot Desking: If you have a regular in-office schedule, book the same desk for a recurring period (e.g., every Monday and Wednesday). If your schedule is more fluid, grab any available desk for the day with hot desking capabilities.
    • Mobile Booking: Reserve desks via a mobile app, web browser, Microsoft Outlook and Slack. Receive notifications and reminders about your upcoming desk bookings, check-in status and changes
    • Neighborhoods: Create specific zones or areas on the floor plan for different teams or departments, promoting collaboration and a sense of belonging.
    • Amenity Management: View the location of amenities like printers, whiteboards and conference rooms on the floor plan to find desks near the the ones you need most.
    • Auto-Cancelation of Ghost Reservations: If an employee fails to check in, the reservation is automatically canceled, making the desk available for others.
  • Meeting Room Booking: Think of it like desk booking but for meeting rooms. You get the same interactive maps, real-time availability, auto-cancelation and calendar integrations. Plus, with convenient kiosks right outside each room, you can check schedules and even make last-minute bookings on the spot.
  • Digital Wayfinding: Receive clear, step-by-step directions with visual cues on the map, such as arrows or highlighted paths, making it easy to follow the route. Need to have a quick chat with a colleague or brainstorm an idea together? Simply type in their name and the system will pinpoint their exact desk location on the map.
  • Employee Scheduling: Empower both employees and managers to create flexible, collaborative and efficient work schedules.
    • Self-Scheduling: Employees can choose the days and times they want to be in the office, and even pick their preferred workspace — whether it's a specific desk, a collaborative zone near their team or even a different office location.
    • Team Calendar: Employees can see who's in the office, who's working remotely and who's on leave, all in one place. The max overlap feature suggests the ideal days for team collaboration by pinpointing times when most team members are available in the office. This streamlines scheduling and boosts in-person collaboration opportunities.
    • Manager Scheduling: Managers have the flexibility to schedule their team's in-office presence. They can easily pick who needs to be in the office on specific days, assign them a workspace and even set their working hours. Plus, they can always keep an eye on the team's overall schedule, making sure everyone is aligned.
    • Approval Workflows: Managers can review and approve or deny employee-created schedules based on staffing needs, project requirements or company policies. This ensures that the right people are in the office at the right times
  • Parking Management: View and book available parking spots in real-time through a web portal or mobile app.
    • Interactive Grid View: Employees can see available parking spots and their locations in real-time. They can book them in advance via a web portal or mobile app.
    • Parking Policy Enforcement: Define and enforce parking policies, whether it's designated zones, time limits or vehicle restrictions. Notify employees if they try to book a spot that's not allowed for their vehicle type or if they've overstayed their welcome.
    • Integrations: Connect the platform with your access control system to grant entry to only those with a valid parking reservation.
  • Visitor Management: Streamline the visitor check-in process through pre-registration, automated invitations, and mobile photo capture and digital signing.
    • Screening: Set specific criteria like signing an NDA, proof of COVID-19 vaccination or uploading a driver’s license that visitors must fulfill before being allowed on-site.
    • Registration: Employees can pre-register visitors, providing their details and purpose of visit, and send them automated invitations via QR codes for easy check-in.
    • Photo Capture and Digital Signing: Visitors can use their mobile devices to capture and upload their photos, eliminating the need for manual photography or scanning at reception. They can also digitally sign invitations, NDAs, or other required documents, reducing paperwork and enhancing efficiency.
  • Analytics and Reports: Track desk, meeting room and parking lot usage over time, including occupancy rates, peak times and most popular locations. Monitor how many visitors are coming to your office, who they're meeting with and even when they're most likely to arrive. Generate reports tailored to specific needs and timeframes. Export data in CSV or PDF format for further analysis or sharing.
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Product Ranking

#22

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IWMS Software

#24

among all
IWMS Software

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User Sentiment Summary

Excellent User Sentiment 1 reviews
Excellent User Sentiment 405 reviews
100%
of users recommend this product

Calven has a 'excellent' User Satisfaction Rating of 100% when considering 1 user reviews from 1 recognized software review sites.

95%
of users recommend this product

WorkInSync has a 'excellent' User Satisfaction Rating of 95% when considering 405 user reviews from 4 recognized software review sites.

5.0 (1)
4.7 (172)
n/a
4.8 (140)
n/a
4.8 (86)
n/a
4.6 (7)

Awards

Calven stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

WorkInSync stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Simplified Hybrid Work Scheduling: Calven makes it easy for teams to coordinate their in-office schedules, ensuring everyone is on the same page and can plan collaborative work effectively.
AI-Powered Desk Allocation: Calven uses AI to automate desk booking, considering employee preferences and team proximity to optimize collaboration and streamline workspace utilization.
Improved Team Communication: With Calven, teams can easily see who is working in the office and plan in-person meetings or collaborative sessions, fostering stronger team connections.
Data-Driven Workspace Optimization: Calven provides analytics on workspace usage, allowing businesses to understand how their office is being used and make informed decisions about space allocation and design.
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Flexible Work Arrangements: Facilitates remote work, hybrid schedules and flexible working hours by providing tools that enable employees to work from anywhere, anytime.
Improve Employee Satisfaction: Easy access to information and resources promotes independence and autonomy, empowering employees to take ownership of their work.
Enhance Communication: Instant messaging and video calls break down communication barriers, enabling quick discussions, spontaneous brainstorming and efficient decision-making.
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Limited Customization: While Calven excels in automating team bookings based on attendance, some users might find limitations in customizing these bookings beyond basic parameters.
Integration Challenges: Some businesses might encounter difficulties integrating Calven with their existing tech stack, especially if they rely on specialized or niche software for certain operations.
Learning Curve: For teams unfamiliar with similar platforms, adapting to Calven's features and interface might require an initial learning curve, potentially impacting immediate productivity gains.
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Implementation Complexities: Involves data migration, staff training and potential disruptions during the initial setup.
Customization Limitations: May offer limited flexibility for adapting to unique organizational workflows and requirements.
Financial Commitment: Requires upfront and ongoing costs for licensing, implementation and maintenance.
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Is Calven predestined for success? User reviews from the past year suggest a mixed bag. While some praise Calven for effectively organizing hybrid work and boosting team productivity, others point out frustrating technical issues. Fans of the platform rave about its automated booking system, which intelligently assigns desks based on team attendance and supports various workspace setups like hot-desking and designated team neighborhoods. This feature proves particularly useful for companies with dynamic work environments, allowing them to optimize space allocation and foster collaboration. However, the positive feedback is counterbalanced by negative experiences. Some users report recurring app crashes and glitches that hinder office access, creating inconvenience and frustration. This inconsistency in user experience raises concerns about the platform's reliability. Overall, Calven seems best suited for companies prioritizing hybrid work management and seeking to streamline office operations. Its strengths lie in its intelligent booking system and support for diverse workspace configurations. However, potential adopters should be wary of the reported technical issues, which could impact the user experience. Thoroughly evaluating these factors will help determine if Calven is the right fit for your organization's specific needs.

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Ever feel like your office is a constant juggling act? You're trying to keep track of who's coming in, who's working remotely and where everyone's sitting. Meeting rooms are constantly double-booked and finding a free desk feels like searching for a needle in a haystack. Employees are frustrated trying to collaborate effectively in a hybrid world with scattered communication and a lack of visibility into who's available. Meanwhile, you're left wondering if you're even using your office space efficiently or just throwing money away on empty desks and unused rooms.Sound familiar? That's where WorkInSync comes in.First off, it's like having a live map of the entire office. You can see which desks are free, which meeting rooms are available, even where the nearest coffee machine is!And let's be honest, who wants to be tied to a desk all day? The system lets you book a desk for a few hours, grab a spot in a collaborative zone or even work from home — it's all about giving you the freedom to work your way.It's like having a built-in office buddy, too. Need to find Sarah from accounting? Just type her name in and the platform will point you right to her desk. Plus, shared calendars and chats keep everyone connected, even if they're miles apart.It also helps your company figure out how space is actually being used. No more wasted money on empty rooms or underused areas.Now, here's the thing: the cloud-only deployment might not suit all organizations and additional costs for hardware and features could impact the overall budget.At the end of the day, WorkInSync could be the key to unlocking a more flexible, productive, and dare we say, enjoyable workplace. But like any good relationship, it's all about finding the right match. You deserve a workspace that works for you, not against you.

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