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Calven vs UnSpot

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Our analysts compared Calven vs UnSpot based on data from our 400+ point analysis of IWMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Calven Software Tool
SelectHub Award Winner
UnSpot Software Tool
SelectHub Award Winner
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Product Basics

Calven is a sophisticated software solution designed to enhance productivity by efficiently managing tasks and workflows. It is particularly well-suited for businesses and teams that require streamlined task management and improved collaboration. The software offers a range of features, including task assignment, progress tracking, deadline management, and real-time collaboration tools. These capabilities help teams stay organized and ensure that projects are completed on time.

One of the key benefits of Calven is its user-friendly interface, which makes it easy for team members to navigate and utilize its features effectively. Additionally, the software integrates seamlessly with other productivity tools, enhancing its utility in a professional setting. Users have praised Calven for its reliability and the positive impact it has on team efficiency and communication.

Pricing for Calven varies based on the number of users and the specific features required. For detailed pricing information, it is recommended to contact SelectHub for a customized quote that meets individual business needs.

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UnSpot is a workspace management solution designed to streamline how companies use their office spaces, especially in the world of hybrid work. It helps eliminate the daily frustrations of finding a desk, booking a meeting room or managing visitor access.

Key features include an interactive map for visualizing available desks, real-time booking functionalities and a shared schedule dashboard for better team coordination.

Meeting room displays offer instant status updates and booking options, while visitor management streamlines pre-registration and check-in processes.

It gets positive reviews for its user-friendly interface, efficient workspace management capabilities and support for hybrid work arrangements. However, some users have pointed out areas for improvement, such as the mobile app's performance and limited integrations with other productivity tools.

The system’s pricing includes two plans — basic and advanced. A 14-day free trial is also available for those wanting to try the system before committing.

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Product Insights

  • Enhanced Focus: Calven minimizes distractions by centralizing all tasks, allowing users to concentrate on high-priority activities without constant context switching.
  • Improved Time Management: By providing clear deadlines and reminders, Calven helps users allocate their time more effectively, ensuring that important tasks are completed on schedule.
  • Increased Accountability: Task assignments and progress tracking make it easy to see who is responsible for what, fostering a sense of ownership and responsibility among team members.
  • Streamlined Collaboration: Calven's shared task lists and real-time updates facilitate seamless communication and coordination among team members, reducing the need for lengthy email threads and meetings.
  • Better Project Visibility: With comprehensive dashboards and reporting tools, Calven offers a clear overview of project status, helping managers make informed decisions and identify potential bottlenecks early.
  • Customizable Workflows: Users can tailor task management processes to fit their specific needs, enhancing efficiency and ensuring that workflows align with organizational goals.
  • Reduced Stress: By organizing tasks and setting realistic deadlines, Calven helps users manage their workload more effectively, reducing the stress associated with last-minute rushes and missed deadlines.
  • Enhanced Productivity: Automated reminders and prioritization features ensure that users focus on the most critical tasks, boosting overall productivity and output quality.
  • Data-Driven Insights: Calven's analytics tools provide valuable insights into task completion rates, time spent on activities, and other key metrics, enabling continuous improvement and optimization.
  • Scalability: Whether managing a small team or a large organization, Calven scales to meet the needs of any size, ensuring consistent task management practices across all levels.
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  • Eliminate the "Where Do I Sit?" Struggle: Employees can open the app on their phones, browse through an interactive office map and see all the available desks in real time. No more wasted time or awkward desk-hopping!
  • End the Hybrid Work Chaos: Managers, you know the struggle of hybrid work — who's in the office today? Do we have enough desks? How do we keep everyone connected? The system empowers your employees to mark their office days, so you can see who's coming in and teams can stay in sync whether they're remote or in person.
  • Stop Guessing About Space Usage: Are those meeting rooms always booked solid or gathering dust? It's hard to make smart decisions without the right data.  The solution lets you see real-time data and insights on desk usage, meeting room bookings and peak occupancy times, helping you make informed decisions about space allocation, resource management and future planning.
  • Foster a Happier, More Engaged Workforce: It's hard to feel motivated and productive when you're fighting for a desk or feeling disconnected from your team. With features like self-service desk booking (for employees), easy colleague locators and amenity reservations (think lockers or parking spots), you're giving people the tools to personalize their workspace experience.
  • Reduce Unnecessary Real Estate Costs: Maximize every square foot of your office, turning wasted space into valuable opportunities. By analyzing usage patterns and identifying areas for improvement, you can potentially downsize, reconfigure or simply make better use of your existing space.
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  • Task Management: Organize and prioritize tasks with customizable to-do lists and deadlines.
  • Time Tracking: Monitor the time spent on various projects and tasks with integrated timers.
  • Collaboration Tools: Facilitate team communication through shared workspaces and real-time updates.
  • Project Templates: Utilize pre-built templates to streamline project setup and ensure consistency.
  • Calendar Integration: Sync with Google Calendar and Outlook to keep all your schedules in one place.
  • File Sharing: Securely share documents and files within your team or with external stakeholders.
  • Reporting and Analytics: Generate detailed reports on productivity metrics and project progress.
  • Customizable Dashboards: Personalize your dashboard to display the most relevant information at a glance.
  • Notifications and Alerts: Stay informed with customizable notifications for task deadlines and project updates.
  • Mobile App: Access all features on-the-go with a fully functional mobile application.
  • Integration with Third-Party Apps: Seamlessly connect with other tools like Slack, Trello, and Asana.
  • Role-Based Access Control: Manage permissions and access levels for different team members.
  • Automated Workflows: Set up automation rules to streamline repetitive tasks and processes.
  • Client Portal: Provide clients with a dedicated portal for project updates and collaboration.
  • Data Encryption: Ensure the security of your data with end-to-end encryption.
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  • Desk Booking: Enable hot desking for on-the-fly bookings, enhance security with QR code confirmations and foster collaboration with a shared weekly schedule dashboard.
    • Interactive Map: Visualize the office layout and select your preferred desk location directly on an interactive map. Zoom in and out, explore different floors, and see exactly where each desk is located. You can even check out the surrounding amenities like coffee machines, printers and quiet zones to choose a spot that suits your needs.
    • Hot Desk Booking: You walk into the office, coffee in hand, ready to tackle the day. But where to sit? With hot desk booking, you're not tied to a specific desk. You can use the app to see all the available desks in real time.
    • Reservation Confirmation: When you make a reservation, you get a unique QR code. You simply scan it at the kiosk when you arrive, confirming your booking and ensuring only authorized people are using the space.
    • Status Updates: Set your status to let your colleagues know what you're up to. Maybe you're heads-down in focus mode, or perhaps you're ready to chat over a cup of coffee. Your teammates can see your status at a glance, so they know when it's a good time to interrupt or when it's better to send a message later.
    • Zones: Designate specific areas for full-time employees, offering them the consistency and predictability of a dedicated workspace they can call their own. At the same time, you can establish a dynamic coworking area for hybrid employees, providing them with the flexibility to choose a suitable workspace each time they come in.
    • Access Controls: Create different user groups (e.g., departments, teams or even individual roles) and assign specific access rights to each group. Maybe the marketing team only needs access to certain meeting rooms, or perhaps executives get priority booking for certain desks. 
    • Search Filters: Want to sit near your team? Or maybe grab a spot with a standing desk? Use the search filters to find what you're looking for — date, time, equipment, you name it.
    • Weekly Schedule Dashboard: You're planning a team meeting for next week, but you're not sure who's going to be in the office. No need to send out a flurry of emails or Slack messages. Just open the dashboard to get a bird's-eye view of your team's schedule. You can see who's coming in on which days and even where they'll be sitting.
  • Work Schedule Planning: Managers can tweak schedules as needed and everyone gets notified automatically. See your bookings at a glance, get updates when teammates are in and plan your office days around your needs and priorities. Get notified when colleagues unexpectedly come in, fostering impromptu connections and collaborations.
  • Workspace Analytics: Gain valuable insights into how your office is used.
    • Space Workload: See how busy it gets throughout the day or week, spot those peak times and find those hidden corners that no one seems to use.
    • Office Potential Forecast: Estimate how many people you can comfortably accommodate without needing to expand or rent additional space. This is particularly helpful for businesses growing their teams or considering a hybrid work model
    • Desk Reservation Heat Maps: See which desks are the most booked and when, so you can plan your layout and assignments accordingly. 
    • Employee Attendance: See average attendance rates, track trends over time and even break down the data by teams or departments. This helps you adjust your hybrid work policies and make sure you have the right amount of space for everyone.
  • Meeting Room Display: Streamline meeting room bookings and enhance communication with real-time room status updates, schedule overviews and instant booking capabilities.
    • Real-time Room Status: Displays (devices mounted on the wall outside your meeting spaces) indicate whether a room is currently available, occupied or has upcoming bookings, allowing for quick decision-making at the room entrance.
    • Schedule Overview: You can view the room's schedule directly on the display, seeing upcoming meetings and available time slots.
    • Instant Booking: Book available rooms directly from the display, saving time and eliminating the need to use a separate app or computer.
    • Meeting Extensions: Running late? Extend your meeting right from the display (if the room's available, of course).
    • Early Meeting End: Finished early? Release the room from the display so someone else can use it. 
    • Calendar Integration: Forget about double bookings or outdated info. These displays are like chameleons, constantly changing to match your Google Calendar or Outlook schedule.
    • QR Code Check-in: When you book a meeting, you get a unique QR code. Just scan it at the display to unlock the room. It's like having a digital key, adding a layer of security and making sure only the right people are using the space.
    • Clear Visual Cues: The system uses bright colors or clear labels to show you if a room is free, booked or about to be used. It's like a traffic light for meeting rooms — green means go, red means stop and you can even see when the light's about to change!
  • Internal Help Desk: Employees can submit support requests or report issues through a centralized ticketing system. The smart automation feature automatically gathers relevant information about employees and their workspace interactions, saving support agents valuable time.
  • Visitor Management: Create a welcoming and secure environment for your guests while reducing administrative overhead.
    • Pre-Registration: The host (employee or team member) initiates the pre-registration process by entering the visitor's name, company, contact information and relevant details into the system. If multiple visitors are expected, you can upload an XLS file to pre-register the entire group, saving time and reducing administrative overhead.
    • Notifications: Get a heads-up when your guests arrive, know if someone's been denied entry, and even get a notification when they leave.
    • Self-Check-In: You can check yourself in using a kiosk or a tablet. It's fast, it's easy, and it means you can get to your meeting faster.
    • Visitor Badges: Get your own personalized digital badge with your name and photo — it's like a temporary ID, but way cooler. Plus, it helps everyone know who you are and why you're there.
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Product Ranking

#22

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#23

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User Sentiment Summary

Excellent User Sentiment 1 reviews
Excellent User Sentiment 480 reviews
100%
of users recommend this product

Calven has a 'excellent' User Satisfaction Rating of 100% when considering 1 user reviews from 1 recognized software review sites.

100%
of users recommend this product

UnSpot has a 'excellent' User Satisfaction Rating of 100% when considering 480 user reviews from 4 recognized software review sites.

n/a
5.0 (26)
5.0 (1)
5.0 (382)
n/a
4.9 (71)
n/a
4.5 (1)

Awards

Calven stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

UnSpot stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Simplified Hybrid Work Scheduling: Calven makes it easy for teams to coordinate their in-office schedules, ensuring everyone is on the same page and can plan collaborative work effectively.
AI-Powered Desk Allocation: Calven uses AI to automate desk booking, considering employee preferences and team proximity to optimize collaboration and streamline workspace utilization.
Improved Team Communication: With Calven, teams can easily see who is working in the office and plan in-person meetings or collaborative sessions, fostering stronger team connections.
Data-Driven Workspace Optimization: Calven provides analytics on workspace usage, allowing businesses to understand how their office is being used and make informed decisions about space allocation and design.
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User-Friendly Interface: 73% of users praise the system’s intuitive and easy-to-use interface, highlighting its contribution to a seamless user experience.
Efficient Workspace Management: 64% of reviewers appreciate how the system streamlines the management of desks, meeting rooms and other office resources, improving efficiency and productivity.
Hybrid Work Support: 45% of users find the platform beneficial for managing hybrid work arrangements, allowing for flexible scheduling and better coordination between remote and on-site teams.
Improved Collaboration: 36% of reviewers mention that the solution facilitates better communication and collaboration among team members, regardless of their location.
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Limited Customization: While Calven excels in automating team bookings based on attendance, some users might find limitations in customizing these bookings beyond basic parameters.
Integration Challenges: Some businesses might encounter difficulties integrating Calven with their existing tech stack, especially if they rely on specialized or niche software for certain operations.
Learning Curve: For teams unfamiliar with similar platforms, adapting to Calven's features and interface might require an initial learning curve, potentially impacting immediate productivity gains.
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Mobile App Limitations: 27% of users point out areas for improvement in the mobile app, such as performance issues and navigation difficulties.
Limited Integrations: 18% of reviewers express a desire for more integrations with other productivity tools, particularly Google G Suite.
Occasional Glitches and Slowdowns: 18% of users report experiencing occasional glitches or slowdowns, especially during peak usage times.
Specific Feature Requests: A small percentage of users (approximately 9%) suggest adding specific features, such as improved reporting capabilities or semantic search functionality.
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Is Calven predestined for success? User reviews from the past year suggest a mixed bag. While some praise Calven for effectively organizing hybrid work and boosting team productivity, others point out frustrating technical issues. Fans of the platform rave about its automated booking system, which intelligently assigns desks based on team attendance and supports various workspace setups like hot-desking and designated team neighborhoods. This feature proves particularly useful for companies with dynamic work environments, allowing them to optimize space allocation and foster collaboration. However, the positive feedback is counterbalanced by negative experiences. Some users report recurring app crashes and glitches that hinder office access, creating inconvenience and frustration. This inconsistency in user experience raises concerns about the platform's reliability. Overall, Calven seems best suited for companies prioritizing hybrid work management and seeking to streamline office operations. Its strengths lie in its intelligent booking system and support for diverse workspace configurations. However, potential adopters should be wary of the reported technical issues, which could impact the user experience. Thoroughly evaluating these factors will help determine if Calven is the right fit for your organization's specific needs.

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So, you're curious about UnSpot, right? It seems like a pretty handy tool for managing the modern office, especially with all the hybrid work stuff going on.People are loving how easy it is to use. No more desk-hopping or double-booked meeting rooms! Plus, it helps keep remote and in-office teams in sync.An interactive map shows you all the available desks, so you can snag the perfect one with a few taps. Filters let you choose based on amenities, proximity to your team or even if you want a standing desk for that afternoon energy boost.Analytics give you insights into space usage, peak occupancy times and employee attendance trends, helping you make informed decisions about space allocation, resource management and future planning.Beyond the core functionalities, we also love the treasure trove of cool features like colleague locators, amenity reservations (hello, parking spots!) and even a built-in help desk for employees.But it's not all sunshine and rainbows...Some users have mentioned the mobile app could use some fine-tuning, and there's a desire for more integrations with other tools. Occasionally, the system can experience slowdowns or glitches, and certain specific features, like advanced reporting, are still on the wishlist.So, is UnSpot right for you?If you're looking for a way to optimize your office space, improve employee experience, and bring some much-needed order to the chaos of hybrid work, it might just be your answer.

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