TimeForge Reviews & Pricing

Key Features

Core HR

• Employee Management: Track candidates before they even become employees, seamlessly transferring information over to HR files. It can monitor the progress and completion of forms, exams and training, as well as notify employees of forms they need to complete before they even clock in for a shift.
• Employee Self-Service: Provide employees with access to the system as soon as they accept an offer, allowing the new employee to enter all of their information into the database and freeing up managers to focus on other essential onboarding tasks.
• Communication Tools: Send texts and alerts to individual employees or groups of staff members. Managers can send communications as necessary or enable the system to automatically send notifications regarding things like schedule changes or open shifts.
• Mobile Access: Log into the platform from any internet-connected device, allowing managers and employees alike to complete essential tasks, such as clocking in for work or requesting a shift change. Mobile apps are available for both Android and iOS, with specific apps for employees and managers.
• HR Types: Create, customize, categorize and track various types of files, including employee information sheets and tax forms. Managers and employees can both upload relevant documents and files, allowing for centralized storage and organization.
• Learning and Development: Develop HR Activities and send them to employees for completion. Activities can include everything from collecting employee information to assigning training courses to employees.

Recruitment

• Alerts: Send email notifications to applicants regarding steps they still need to take and their application status. Managers can receive email notifications about workflows, keeping them informed about changes in a candidate’s application status.
• Applicant Tracking Steps: Oversee candidates’ journey through the hiring process, ensuring they fill out the correct applications and forms for relevant positions. Managers have control over workflows and can complete necessary tasks directly through the platform.
• Applicant Tracking System (ATS): Screen candidates directly through the platform with customized screening questions. The platform can also help improve interview questions, ensuring businesses find the best match for open positions.
• Job Posting: Create custom job posts to include relevant information about the role and what type of candidate would be an ideal match. Posts can consist of a vast amount of information, including performance standards, the desired skill sets or information about the workplace.
• Job Board Integrations: Automatically post job listings on company websites and popular job boards like Indeed.
• Onboarding: Synchronize the ATS feature with onboarding processes, allowing the system to import candidate information into a new employee profile automatically.

Employee Scheduling

• Alerts: The platform provides scheduling alerts to notify managers of understaffing instances, employees with overtime hours and more, allowing them to address problems proactively. Managers can also set up reporting to track when employees clock in and out of shifts, providing managers oversight of time and attendance trends within the workforce.
• AutoScheduler: The system can automatically calculate schedules by assessing factors like employee availability, team members on leave, and the required skill sets for specific tasks.
• Employee Self-Service: Allow employees to list shifts they’d like someone else to pick up, trade shifts with fellow employees or bid on open shifts. Managers can then approve or deny requests and leave comments regarding the request.
• ShiftBuilder: Build templates to create schedules and assign shifts to employees swiftly. Templates are customizable and reusable; managers can even copy and paste their favorite schedules for reuse. Managers can also enable the system to generate schedules based on past data automatically.
• Leave Management: Track and manage employee time off, ensuring that employees receive the proper compensation and benefits depending on their leave. Managers can monitor various leave types, including vacation, sick, paid time off (PTO), jury leave and more.
• Time and Attendance: View employee work hours, employee shifts and rates of pay. Managers can make changes or corrections to employee hours, preventing payroll errors.
• TimeClock: Implement TimeForge’s biometric time clock to allow employees to clock in and out of shifts while simultaneously reducing buddy punching. Managers can set permissions to designate how early an employee can clock in for a shift or set grace periods to give employees a couple of extra minutes to make it to work.

Administration

• Benefits Administration: Maintain accurate records of employee benefits, helping to ensure the business is compliant with labor laws. Managers can set permissions within the platform to determine when employees become eligible for benefits. Employees can log into the platform to view their benefit information, including accrued hours of paid time off.
• Compliance: Provide employees with breaks in accordance with labor laws and allow the platform to enforce breaks or pay employees for missed breaks, guaranteeing that the business is acting in accordance with local laws and industry workplace regulations.
• Data Entry: Collect and store data automatically with online forms, eliminating the possibility of human error. The cloud-based platform provides access to all data and forms from any connected device at any time, providing managers with up-to-date information at all times.
• Overtime Allowances: Set rules regarding overtime and allow TimeForge to automatically calculate rates of overtime pay, including double time, time and a half and more.
• Reimbursement Records: Enter mileage directly into the platform from any mobile device, allowing the system to track and record information to determine reimbursement. Employees can also enter information about any tips they earned so that the system can calculate them and factor them into payroll.

Approach to Common HR Challenges

• Overtime Management: TimeForge's time tracking and real-time notifications can help you proactively manage overtime, control costs and ensure labor compliance by setting overtime thresholds and receiving alerts for employees nearing their limits.
• Employee Absenteeism: The PTO management module provides detailed reports on employee absences to identify patterns and trends. Analyzing this data helps find the root cause of absenteeism, such as burnout, work-life balance issues or health concerns. You can then implement targeted interventions like flexible work arrangements or wellness programs to improve employee attendance and productivity.
• Shift Scheduling Conflicts: The platform’s intelligent scheduling algorithms and conflict detection features can help you avoid conflicts and ensure optimal staffing levels. By considering employee availability, skills and preferences, the software automatically creates schedules that minimize conflicts and disruptions. Additionally, TimeForge provides real-time notifications of potential conflicts, allowing you to make adjustments as needed.
• Compliance Issues: Built-in compliance alerts and reporting capabilities keep you informed about changes in labor laws and ensure that your workforce management practices are compliant. Tracking employee hours, overtime and leave accruals lets you identify and address any potential violations of OSHA and FLSA regulations.
• Employee Morale: TimeForge's communication tools and employee self-service features can enhance employee engagement and satisfaction. By providing employees with easy access to their schedules, time off requests and other crucial data, the platform empowers them to take ownership of their work and improve their work-life balance.

Cost of Ownership

• TimeForge Max: Charges $3.45 per user and requires a $25 minimum monthly fee. You get all its features, including time tracking, scheduling, HR management, communication and payroll toolkits.
• TimeForge Scheduling: Charges $1 per user and requires a $15 minimum monthly fee. You can create schedules, send emails and messages, manage time off requests, and offer unique employee portals.
• TimeForge Attendance: Charges $1.95 per user and requires a $20 minimum monthly fee. You can manage employee time cards, track attendance, record tips and mileage, and export data to external payroll solutions.
• TimeForge Human Resources: Charges $1 per user and has no minimum monthly fee requirement. You get an online HR database to track staff demographics, certification, and ongoing and required training. You can also set up onboarding and pre-hiring workflows and receive reminders for upcoming tasks via the daily manager logbook.

• Data Migration: Migrating data from an existing system may come with associated costs.
• Customization: Extensive customization or integration with other systems might incur additional fees.
• Training: If you require in-depth and on-field training for your team, there might be a training fee.

Limitations

• Limited mobile capabilities
• Frequent system downtime on mobile devices
• Limited pre-built integrations

Training Resources

• Personalized Demo: Schedule a personalized demo to see how Timeforge can address your workforce management challenges. Their experts will tailor it to your needs, showcasing the most relevant features and functionalities for your business.
• Interactive Product Tour: Take a guided tour of Timeforge's user interface and explore its key features at your own pace. The interactive tour provides a hands-on experience, allowing you to visualize how the software can streamline your operations and improve efficiency.
• Case Studies: Learn how other businesses have successfully implemented Timeforge to optimize their workforce management. The case studies highlight real-world examples of how the software has helped organizations improve productivity, reduce costs and enhance employee satisfaction.

FAQs