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Employee Navigator vs Vibe HCM

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Our analysts compared Employee Navigator vs Vibe HCM based on data from our 400+ point analysis of HR Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Employee Navigator Software Tool
SelectHub Award Winner
Vibe HCM Software Tool
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Product Basics

Employee Navigator is a cloud-based tool that provides a complete HR service by integrating an ACA dashboard, agency monitoring, online registration, operator and payroll analytics and benefits communication. It enables companies to manage almost everything from benefits administration to recruitment to PTO requests and comes with self-service access for employees.

It controls benefit administration, cuts agency expenses, lessens retroactive enrollments, increases workplace security, minimizes employee compensation costs and streamlines training.
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Vibe HCM unifies core human resources capabilities surrounding transactions and compliance, along with strategic employee engagement. The SaaS-based software includes recruiting, onboarding, core HR, time and attendance, communication and connection, talent development and recognition, payroll, compliance, benefits management and engagement measurement. It’s suitable for medium and large businesses.

There are two different versions of the product available to deploy. Essentials is best for businesses that need to get up and running quickly but want the ability to upgrade in the future. Edge is suitable for those whose complex requirements call for customization and advanced capabilities.
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$630 Monthly
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$5 Monthly
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Product Insights

  • Enable Mobility: Work directly from smartphones and mobile devices: set up tools for the HR department, manage compliance documents and business contacts anytime, from anywhere. Employees can access their plan details from any mobile device. 
  • Keep Employee Info Up-to-Date: Immediately and automatically updates with any modification to employee information, like changes in contact numbers, addresses, raises and terminations. 
  • Centralize Document Storage: Store and share all documents from handbooks to agreements and compliance papers in one safe location. 
  • Streamline Onboarding: Keep a record of policies that employees must agree to in a well-planned digital file. Digitally fill out new hire forms and onboarding documents to smoothen the onboarding process and reduce paperwork. 
  • View One Dashboard: Assess all of the business's data using a single dashboard. Enter all hires, resignations and terminations into one integrated system. 
  • Ensure Security: Provide personnel and information security. Verify the potential of all new hires before onboarding and perform background checks through a third-party vendor. Protect all business operations with a team of experienced IT professionals. 
  • Provide System Backup: Offers comprehensive onsite backup with storage management software and hardware. Store, replicate and recover high availability customer databases. 
  • Manage Access Permissions: Establish a double-layer authentication process to allow access to data. Control resource misuse by granting access based on job requirements. Restrict physical entry into the data center. 
  • User-Friendly Layout: Provide an easy-to-use self-service interface. 
  • Improve Internal Communication: Communicate better with the workforce via an organized online employee directory and save employees time and effort. 
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  • Accelerate and Simplify Onboarding: HR admins can configure personalized preboarding and onboarding programs for new recruits. Features include welcome emails, videos, personalized messages, org charts, mentor assignment, live chat, access to new hire communities, online learning, new hire compliance and suggested activities (profile completion, benefits review, etc). This allows new hires to quickly acclimate and become engaged. 
  • Address Talent Gaps: Talent charts enable you to quickly visualize your workforce and identify gaps that you need to address. With this insight, you can assess talent in real time. The solution includes the following charts: performance, engagement, 9-box and succession, diversity, compensation, span of control, social contributions and regrettable turnover. 
  • Analyze Employees in Real Time: Talent cards are similar to talent charts but offer at-a-glance insights at the employee level. They provide individual snapshots of various talent-related metrics like compensation, performance, social contributions, succession and 9-box. 
  • Understand Your Workforce Better: With Vibe Insights’ proprietary algorithm, it’s possible to measure each employee’s engagement level. The program does this by tracking login activity and usage data (i.e., how an employee interacts with other employees, groups, and content throughout the system). In addition to predicting potential satisfaction, this helps you uncover retention issues and identify areas where employees need support. 
  • Make Decisions Backed by Data: Vibe Insights is built to be accessible for all users, even those without extensive technical skills. It allows you to create custom reports from scratch using drag-and-drop and filtering capabilities. Dashboards provide visuals that are easy to share. These tools enable you to analyze data from dozens of critical sources throughout the employee lifecycle so your organization can make data-driven decisions. 
  • Deliver a Seamless Experience Across All Devices: Vibe HCM is built using progressive web app (PWA) technology, which means the HR portal works like a mobile app. Users gain full access to the platform from any browser on any internet-connected device without needing to install an app. This provides a completely seamless user experience. The PWA capabilities ensure the platform is always updated, responsive and accessible offline. 
  • Cultivate Employee Growth: The system supports 360-degree performance evaluation so every employee can receive in-the-moment feedback that’s relevant and actionable. It also provides user-friendly tools that team leads and managers can use to engage in continuous coaching with employees. 
  • Centralize Collaboration: Vibe HCM allows you to create multiple work communities based on roles, tenure, programs and interests. Activity streams within the community hub make it easy for employees to converse and collaborate. It supports advanced features such as tagging, featured posts and multiple media types. 
  • Help New Hires Feel Welcome: The solution lets you embed videos from existing employees and add live chat functionality for new hires to connect with other employees. This helps them become familiar with the organization and feel accepted from day one. 
  • Build a Strong Culture: The solution includes tools for creating wellness, employee support and volunteer programs as part of your employee benefits. This helps your organization stand out as a socially responsible, people-centric company, which attracts employees and increases loyalty. 
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  • ACA: Offer healthcare options to employees in compliance with the Affordable Care Act. 
    • 1094/1095 Reporting: Prepare 1094-C and 1095-C reports for sharing and submission to the IRS. Also, classify employees, receive statistics on health-plan enrollment and evaluate monthly FTE. 
  • Eligibility Tracking For Hourly Employees: Establish administrative periods for part-time employees. Monitor measurement periods for hourly workers pinpoint eligible employees and import hours easily. 
  • COBRA Administration: Automate communications with employees through COBRA notices. In addition, enable direct transmission of data to third-party administrators (TPAs) and merge all TPAs into one network. 
  • Benefits Administrations: Attract and retain talented employees by offering a comprehensive benefits package. Enroll new entries, choose insurance offerings, supervise staff insurance coverage, monitor employee enrollment deadlines. Also, allow employees to self-enroll, compare insurance plans, store essential benefit-related documents in a centralized location and handle their contribution levels. 
  • Payroll: Incorporate any preferred payroll service and enable integration with other third-party preferred payroll services to pay employees. 
  • Paperless Benefit Election: Manage benefit tasks and enroll in benefits online. Handles all benefits e-documents. Also, oversee compliance reports and business contract documents. 
  • Time Off Tracking: Submit, verify and authorize PTO requests. 
    • PTO and Vacation Management: Approve PTO requests quickly with a single click. Configure the business’ PTO and vacation policies, set up holiday details, secure correct accruals and check the team's leave history. 
    • Employee Self-Service: Allow employees to request time off quickly and access information about their accrued PTO, business holidays and the status of their requests through a self-service portal. 
  • Asset Tracking: Allocate and handle all workplace assets, such as documents, laptops and mobile phones, from a centralized dashboard. Collect and store serial numbers, descriptions, costs and other information about business assets in one place. 
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  • Payroll Processing: Vibe HCM allows you to execute payroll on time and without errors. Reports, a general ledger you can customize, and wage garnishments are among its features. 
  • Benefits Administration: Capabilities include automated life events and enrollments, benefits programs, total rewards statements and ACA compliance to keep your organization in line with regulations. 
  • Recruiting Management: With Vibe HCM, you can automate the applicant tracking and hiring process. The solution allows you to sync applicant LinkedIn profiles, and it promotes the social sharing of job posts across social networks and communities. You can configure applicant questions, view timelines, manage job postings, schedule interviews, generate reports, source talent internally, make bulk updates and more. Features like I-9, EEO reporting and e-verify ensure compliance. 
  • Organization Management: This feature enables you to organize your company’s departments, teams, jobs and other units via org charts. Drag-and-drop tools and built-in approvals make it easy to manage and update your organization’s structure. 
  • Time and Labor Management: These tools are integrated into the overall platform for more effective tracking. The module delivers mobile access, time-off requests, work schedules, cost tracking at different intervals (monthly, weekly, etc.) and more. Users can record time via punch-in or timesheets. 
  • Training Tools: The LMS module helps your organization support agile learning by offering content development. You can create and publish training materials at any time, as well as build personal networks. Peers can share content and collaborate within communities. Built-in intelligence algorithms can recommend which sessions are most relevant to employees, so they don’t have to guess or search on their own. You can also offer and manage certifications and licenses, if needed. 
  • Employee Surveys: Vibe HCM offers several ways to continuously measure engagement and employee sentiment. Pulse surveys allow you to gather timely feedback whenever needed and can be used at the company or team level. Life cycle surveys automatically trigger when an employee reaches preset milestones or events with your company. 
  • Self-Service: Both managers and employees have access to self-service capabilities. Managers are able to process transactions while employees can view their profile information and make updates as necessary. It also supports automating recurring processes like new hires, terminations, promotions and pay changes. 
  • Branded Career Sites: Your organization can deploy career sites that are both internal- and external-facing. The sites feature a responsive design, making them mobile-friendly. You can incorporate company branding along with photos, videos and company messages to deliver customized content that reflects your organization. 
  • Employee Recognition Banner: The platform includes a rotating banner to help employees gain recognition within your company. The banner displays the most recent messages on the platform homepage. 
  • Global Support: The solution includes the ability to set multiple languages and currencies for organizations that operate globally. 
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Product Ranking

#92

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#22

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User Sentiment Summary

Excellent User Sentiment 286 reviews
Great User Sentiment 107 reviews
90%
of users recommend this product

Employee Navigator has a 'excellent' User Satisfaction Rating of 90% when considering 286 user reviews from 4 recognized software review sites.

88%
of users recommend this product

Vibe HCM has a 'great' User Satisfaction Rating of 88% when considering 107 user reviews from 5 recognized software review sites.

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4.1 (14)
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4.54 (113)
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4.5 (112)
4.0 (10)
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4.8 (10)
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Awards

Employee Navigator stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Streamlined Onboarding: Employee Navigator simplifies the onboarding process, allowing HR teams to efficiently collect necessary paperwork, tax forms, and benefits enrollment electronically. This reduces paperwork and manual data entry, saving time and improving accuracy.
Centralized Employee Information: The platform serves as a central hub for storing and managing employee data, including personal details, benefits selections, and employment history. This ensures easy access to information and promotes data consistency.
Benefits Administration: Employee Navigator facilitates benefits administration by enabling employees to enroll in benefits plans, make changes during open enrollment periods, and access plan information online. This empowers employees to manage their benefits independently and reduces the administrative burden on HR staff.
Compliance Support: The platform assists with compliance requirements by providing tools for managing COBRA, ACA reporting, and other regulatory obligations. This helps businesses stay compliant with relevant laws and regulations, mitigating potential risks.
Payroll Integration: Employee Navigator integrates with various payroll systems, allowing for seamless data transfer between HR and payroll functions. This streamlines payroll processing and reduces the likelihood of errors.
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Easy to Use: 90% of reviewers who mention ease of use feel it’s easy to manage employee information and use features such as payroll and performance evaluations.
Customer Support: All reviewers who refer to customer support observed that queries are taken seriously and technical support is always available via phone or email.
Customizable: The software can be highly personalized, according to 65% of reviewers who mention customization.
Affordable: All reviewers who mention pricing state Vibe HCM is affordable.
Security: The system has robust security features, making it safe and secure to use, according to all users who reference this aspect.
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Limited Customization: The platform's rigidity can be frustrating for HR professionals with unique workflows or complex benefit structures, as tailoring the system to specific needs can be challenging.
Reporting Limitations: Generating custom reports or extracting specific data points can be cumbersome, often requiring manual intervention or workarounds. This can hinder data-driven decision-making and analysis.
Mobile App Functionality: The mobile app's features and user experience may not be as robust or intuitive as the desktop version, potentially limiting accessibility and convenience for employees on the go.
Customer Support: Some users have reported challenges with customer support response times or issue resolution, which can be crucial during critical enrollment periods or when facing technical difficulties.
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Requires Training: 60% of reviewers who mention usage feel that the learning curve is challenging and the software is a bit complex to understand in the beginning.
Not for Small Companies: The software is not ideal for small or startup organizations due to the skill required, as observed by 80% of reviewers who mention the size of business.
Requires Strong Network: All reviewers who refer to speed asserted that the software requires strong connectivity to run without errors.
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Ready to set your HR course for smooth sailing? Employee Navigator has garnered a reputation as a user-friendly and cost-effective solution for businesses seeking to streamline their HR processes. Users frequently highlight its intuitive interface and comprehensive suite of features, encompassing benefits administration, onboarding, and payroll management, as standout advantages. The platform's affordability further sweetens the deal, making it a compelling choice for budget-conscious organizations. However, it's worth noting that some users have expressed concerns regarding limited customization options and occasional responsiveness issues with customer support. These aspects might be particularly relevant for businesses with unique HR requirements or those who prioritize highly responsive support. Despite these drawbacks, Employee Navigator's core strengths lie in its ability to simplify complex HR tasks and provide excellent value for the price. It's an ideal fit for small to medium-sized businesses seeking an all-in-one HR solution that won't break the bank. Larger enterprises or those with intricate HR needs might want to explore alternatives offering greater customization and support. Ultimately, Employee Navigator serves as a reliable and accessible HR companion, guiding businesses through the often-choppy waters of workforce management.

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Vibe HCM is a unified platform having features such as talent, recruiting, onboarding, engagement, analytics and payroll. Many reviewers noted that the software requires skilled manpower for effective operation, so it may not be ideal for small organizations with limited technical resources. Also, becoming familiar with the application may take a relatively long time. However, the ease of use, strong security, quick customer service and customizable workflows make Vibe HCM a complete package that can provide a fruitful HR experience.

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