Egnyte vs OpenText ECM

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Our analysts compared Egnyte vs OpenText ECM based on data from our 400+ point analysis of ECM Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Egnyte is a cloud-based file-sharing tool that allows users to access confidential data and collaborate from any device. It identifies content types, classifies data and scans files to pinpoint discrepancies in user behavior. It integrates with third-party apps like DocuSign, Microsoft Office, Microsoft Outlook, Salesforce and Google Workspace.
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OpenText ECM is an enterprise content management (ECM) software that helps organizations manage, store, and retrieve their digital content. It's designed for businesses of all sizes and industries, but it's particularly well-suited for those with large volumes of unstructured data. OpenText ECM offers a wide range of features, including document management, records management, workflow automation, and collaboration tools. It also integrates with a variety of other business applications, making it a versatile solution for managing content across the enterprise.

Some of the key benefits of using OpenText ECM include improved productivity, reduced costs, and increased compliance. The software can help organizations automate their content-related processes, which can free up employees to focus on more strategic tasks. It can also help organizations reduce their storage costs by consolidating their content into a single, centralized repository. And finally, OpenText ECM can help organizations meet their compliance requirements by providing them with the tools they need to manage their records effectively.

OpenText ECM is a popular choice for organizations looking for an ECM solution. It's a mature product with a proven track record, and it's backed by a strong vendor. However, it's important to note that OpenText ECM is a complex product, and it can be expensive to implement and maintain. Organizations should carefully consider their needs and budget before investing in OpenText ECM.

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$2,000 Monthly
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Product Assistance

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Product Insights

  • Work From Anywhere: Sync, export and download files from an intuitive and organized dashboard. Work on any device with software architecture using the open API. Access corporate content on the go without a VPN. 
  • Sync Automatically: Securely sync files between local databases and the cloud. Back up originals and copy files instantly after sending them to users. Use the desktop app to sync folders for easy offline access. 
  • Monitor File Activity: Track the status of files and view activity, permissions and storage availability. Easily enable commenting, folder sharing and task assignment. 
  • Streamline Maintenance: Automate product updates and enhancements to ensure clients have the latest security intelligence, with no action needed on their end. 
  • Share Files Securely: Control data access at a granular level with fully audited file sharing for vendors and clients. Allow users to manage uploads, downloads and logins. 
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  • Enhanced Collaboration: OpenText ECM streamlines document sharing and collaboration, enabling teams to work together seamlessly on projects, regardless of location or device.
  • Improved Productivity: By automating document-related tasks, OpenText ECM frees up employees' time, allowing them to focus on more strategic initiatives.
  • Reduced Costs: OpenText ECM eliminates the need for physical storage, reducing overhead costs and freeing up valuable office space.
  • Increased Compliance: OpenText ECM provides robust security features and compliance tools, ensuring that sensitive information is protected and regulatory requirements are met.
  • Improved Decision-Making: OpenText ECM provides centralized access to all relevant documents, empowering decision-makers with the information they need to make informed choices.
  • Enhanced Customer Service: OpenText ECM enables organizations to quickly and easily access customer information, improving response times and overall customer satisfaction.
  • Streamlined Business Processes: OpenText ECM integrates with other business systems, automating workflows and eliminating manual processes, resulting in increased efficiency and reduced errors.
  • Improved Risk Management: OpenText ECM provides comprehensive audit trails and version control, ensuring that changes to documents are tracked and unauthorized access is prevented.
  • Enhanced Scalability: OpenText ECM is designed to scale with your organization's needs, ensuring that it can support future growth and expansion.
  • Reduced Environmental Impact: By eliminating the need for paper-based processes, OpenText ECM contributes to environmental sustainability.
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  • Web Access: Quickly and securely access, share and manage files through any web browser. 
  • Mobile Access: Access files from any mobile device. Download, modify and share documents via the mobile app. 
  • Desktop Access: Use mapped drives to enable account access on a desktop or laptop. 
  • Desktop Sync: Get access to all files with or without internet connectivity. Automatically sync updated documents between the server and any device as soon as network connection is restored. 
  • Sub-Folder Sync: Select and sync files and folders locally. Assign permissions and easily monitor bandwidth usage. 
  • File Storage: Upload smaller files using the web browser and larger folders via the web-based Java uploader, local cloud or mapped drive. Easily store PowerPoint presentations, CAd drawings and videos. 
  • Automatic File Versioning: Modify file names automatically with the versions update. Access a complete audit trail of changes made. 
  • File Change Notifications: Automatically notify assignees whenever files are modified. Send detailed email alerts using the mail server. 
  • File-Sharing: Remote teams and customers can collaborate regardless of location. Adjustable file permissions ensure data security. 
  • Enterprise-Caliber Security: Use 256-bit AES encryption over SSL to secure continuous data backup and desktop-based requests. Employ end-to-end encryption and allow customers to manage encryption keys, ensuring complete control over files from any location. 
  • Customization and Branding: Ensure consistency by customizing the access URL, website aesthetics, message templates, color scheme of domain pages and the company logo. Enable administrators to set up company mail servers. 
  • Tailored Domain Name: Provide a standard URL to access the domain across company accounts and while sharing file links. 
  • Advanced Search: Retrieve files based on keywords, file names and other search terms. Index all uploaded documents to simplify the search process. 
  • File Backup: Automatically back files up in the cloud and sync with local storage. Restore files and folders with a single click, including older versions. 
  • Permission and Control: Allow only specific users to access accounts, files, folders and sub-folders. Adjust permissions, modify passwords and activate or deactivate users as needed. 
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  • Information Management: Organize, integrate and protect data in inbound and outbound communications. Easily scale operations by moving workloads to the cloud, eliminating data silos. 
  • Intelligent Enterprise Capture: Automatically digitize incoming content. Support optical character recognition (OCR), content classification and content routing. Convert paper files into interactive electronic formats. 
  • Connected Workspaces: Customizable virtual workspaces allow employees to share and access necessary content and accomplish common tasks. Use pre-built templates to maintain consistency across files. 
  • Smart View User Interface: Interact directly with content from office productivity applications on a consolidated, customizable interface. 
  • Records Management: Obtain complete control over the enterprise content lifecycle for both physical and electronic data. Retain and destroy content as needed. 
  • Document Management: A single, secure repository houses all company content. Organize, share and collaborate on files easily with real-time access. 
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Product Ranking

#8

among all
ECM Software

#55

among all
ECM Software

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Analyst Rating Summary

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Compliances
Platform Capabilities
Integrations and Extensibility
Mobile Capabilities
Compliances
Reports and Analytics
Document Management
Content Capture
AI-Based Capabilities

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Egnyte
OpenText ECM
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AI-Based Capabilities Collaboration Compliances Content Capture Document Management Document Protection Mobile Capabilities Platform Capabilities Reports And Analytics 83 60 100 78 84 81 93 95 80 87 62 100 89 95 83 85 84 100 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 81 reviews
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91%
of users recommend this product

Egnyte has a 'excellent' User Satisfaction Rating of 91% when considering 81 user reviews from 1 recognized software review sites.

we're gathering data
4.54 (81)
n/a

Awards

SelectHub research analysts have evaluated Egnyte and concluded it earns best-in-class honors for Compliances and Mobile Capabilities. Egnyte stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Compliances Award
Mobile Capabilities Award

SelectHub research analysts have evaluated OpenText ECM and concluded it earns best-in-class honors for AI-Based Capabilities, Compliances and Reports and Analytics.

AI-Based Capabilities Award
Compliances Award
Reports and Analytics Award

Synopsis of User Ratings and Reviews

Intuitive Interface: Users appreciate Egnyte's user-friendly interface, which simplifies file management and collaboration, reducing the learning curve for new users.
Robust Security: Egnyte's robust security features, such as data encryption, access controls, and audit trails, provide peace of mind for businesses concerned about data protection.
Seamless Integration: Egnyte seamlessly integrates with popular business applications like Microsoft Office 365 and Google Workspace, enhancing productivity and streamlining workflows.
Scalability and Flexibility: Egnyte's scalable architecture allows businesses to easily adjust storage capacity and user access as their needs evolve, providing flexibility and cost-effectiveness.
Excellent Customer Support: Egnyte's dedicated customer support team is highly responsive and knowledgeable, providing prompt assistance and resolving issues efficiently.
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Ease of Use: OpenText ECM's intuitive interface and user-friendly design make it easy for users to navigate and manage content, even for those with limited technical expertise.
Robust Search Capabilities: The advanced search functionality allows users to quickly and efficiently locate specific documents or information within the system, saving time and effort.
Centralized Content Management: OpenText ECM provides a central repository for all enterprise content, ensuring that documents are organized, accessible, and secure, eliminating the need for multiple storage locations.
Enhanced Collaboration: The platform facilitates seamless collaboration among team members, allowing them to share, edit, and track changes to documents in real-time, improving productivity and efficiency.
Compliance and Security: OpenText ECM meets industry standards and regulations for data protection and compliance, providing peace of mind that sensitive information is secure and handled responsibly.
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Limited Offline Access: Egnyte's offline access is restricted to specific file types and requires a stable internet connection for initial syncing, which can be inconvenient for users who need to access files without an internet connection.
Complex User Interface: Some users find Egnyte's user interface to be cluttered and difficult to navigate, especially for non-technical users who may struggle to locate and manage files efficiently.
Limited File Sharing Options: Egnyte's file sharing capabilities are considered limited compared to other ECM solutions, with users reporting difficulties in sharing files with external collaborators and managing permissions effectively.
Slow Performance: Users have experienced performance issues with Egnyte, particularly when working with large files or during peak usage times, which can hinder productivity and collaboration.
Limited Customization: Egnyte offers limited customization options, making it difficult for users to tailor the platform to their specific business needs and workflows.
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Clunky User Interface: Users complain about an outdated and unintuitive interface that makes it difficult to navigate and find information efficiently.
Limited Customization Options: OpenText ECM offers limited flexibility in customizing workflows and metadata, hindering users' ability to tailor the system to their specific needs.
Performance Issues: Users experience slow loading times and occasional system outages, impacting productivity and hindering timely access to critical information.
Integration Challenges: OpenText ECM struggles to integrate seamlessly with other business applications, leading to data silos and hindering collaboration across departments.
Costly Licensing: Users express concerns about the high cost of licensing and maintenance fees, making it a less cost-effective option compared to other ECM solutions.
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Egnyte is a cloud-based file sharing software that has received positive user reviews in the past year. Users appreciate its user-friendly interface, robust security features, and seamless integration with other business applications. Egnyte's strengths lie in its ability to centralize and manage content from multiple sources, providing a single source of truth for businesses. Its granular access controls and audit trails ensure data security and compliance, making it a reliable choice for organizations with sensitive information. Compared to similar products, Egnyte stands out with its differentiating factors. Its AI-powered search capabilities enable users to quickly locate specific files and information, saving time and effort. Additionally, Egnyte's mobile app provides remote access to content, allowing users to stay connected and productive on the go. These features are particularly valuable for businesses that require real-time access to information and collaboration from anywhere. Egnyte is best suited for businesses of all sizes that prioritize data security, collaboration, and ease of use. Its scalability and flexibility make it adaptable to the evolving needs of organizations. Whether it's managing large volumes of content, ensuring compliance, or facilitating remote work, Egnyte offers a comprehensive solution that meets the demands of modern businesses.

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OpenText ECM is a robust and feature-rich ECM solution that has received positive feedback from users in the past year. Its strengths include its scalability, ease of use, and comprehensive feature set. Users appreciate its ability to handle large volumes of data and its intuitive interface, which makes it easy to navigate and manage content. OpenText ECM also offers a wide range of features, including document management, workflow automation, and collaboration tools, which makes it a versatile solution for a variety of businesses. Compared to similar products, OpenText ECM stands out due to its scalability and performance. Users have reported that it can handle large volumes of data without sacrificing performance, which is crucial for businesses that need to manage a large amount of content. Additionally, OpenText ECM's comprehensive feature set and ease of use make it a more attractive option for businesses that need a robust and user-friendly ECM solution. OpenText ECM is best suited for businesses that need a scalable, easy-to-use, and feature-rich ECM solution. Its ability to handle large volumes of data, its intuitive interface, and its comprehensive feature set make it an ideal choice for businesses that need to manage a large amount of content and streamline their business processes.

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