Egnyte vs OnBase

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Our analysts compared Egnyte vs OnBase based on data from our 400+ point analysis of ECM Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Egnyte is a cloud-based file-sharing tool that allows users to access confidential data and collaborate from any device. It identifies content types, classifies data and scans files to pinpoint discrepancies in user behavior. It integrates with third-party apps like DocuSign, Microsoft Office, Microsoft Outlook, Salesforce and Google Workspace.
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OnBase is a cloud-based information platform for documents, records and business process management. It allows companies to securely store and access data, and to simplify manual tasks with automation. Organizations can easily manage large volumes of files and maintain corporate assets from one central location.
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Chromebook
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Mobile
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Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
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Email
Phone
Chat
FAQ
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Knowledge Base
24/7 Live Support
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Product Insights

  • Work From Anywhere: Sync, export and download files from an intuitive and organized dashboard. Work on any device with software architecture using the open API. Access corporate content on the go without a VPN. 
  • Sync Automatically: Securely sync files between local databases and the cloud. Back up originals and copy files instantly after sending them to users. Use the desktop app to sync folders for easy offline access. 
  • Monitor File Activity: Track the status of files and view activity, permissions and storage availability. Easily enable commenting, folder sharing and task assignment. 
  • Streamline Maintenance: Automate product updates and enhancements to ensure clients have the latest security intelligence, with no action needed on their end. 
  • Share Files Securely: Control data access at a granular level with fully audited file sharing for vendors and clients. Allow users to manage uploads, downloads and logins. 
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  • Save Time: A single system captures data, scans documents and imports information. Reduce IT needs, as no additional technical expertise is required. 
  • Upgrade Easily: Reduce challenges related to upgrading multiple coded solutions. Parallel upgrades allow more than one version to run simultaneously. 
  • Increase Flexibility: Enable file capture, generation and distribution during any phase of the content lifecycle. Optimize both structured and unstructured processes. Simplify workflows by employing task automation, document routing and load-balancing. 
  • Reduce Overhead Costs: Allow employees to work and access content from anywhere. Eliminate printing and paper file storage by electronically capturing information. 
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  • Web Access: Quickly and securely access, share and manage files through any web browser. 
  • Mobile Access: Access files from any mobile device. Download, modify and share documents via the mobile app. 
  • Desktop Access: Use mapped drives to enable account access on a desktop or laptop. 
  • Desktop Sync: Get access to all files with or without internet connectivity. Automatically sync updated documents between the server and any device as soon as network connection is restored. 
  • Sub-Folder Sync: Select and sync files and folders locally. Assign permissions and easily monitor bandwidth usage. 
  • File Storage: Upload smaller files using the web browser and larger folders via the web-based Java uploader, local cloud or mapped drive. Easily store PowerPoint presentations, CAd drawings and videos. 
  • Automatic File Versioning: Modify file names automatically with the versions update. Access a complete audit trail of changes made. 
  • File Change Notifications: Automatically notify assignees whenever files are modified. Send detailed email alerts using the mail server. 
  • File-Sharing: Remote teams and customers can collaborate regardless of location. Adjustable file permissions ensure data security. 
  • Enterprise-Caliber Security: Use 256-bit AES encryption over SSL to secure continuous data backup and desktop-based requests. Employ end-to-end encryption and allow customers to manage encryption keys, ensuring complete control over files from any location. 
  • Customization and Branding: Ensure consistency by customizing the access URL, website aesthetics, message templates, color scheme of domain pages and the company logo. Enable administrators to set up company mail servers. 
  • Tailored Domain Name: Provide a standard URL to access the domain across company accounts and while sharing file links. 
  • Advanced Search: Retrieve files based on keywords, file names and other search terms. Index all uploaded documents to simplify the search process. 
  • File Backup: Automatically back files up in the cloud and sync with local storage. Restore files and folders with a single click, including older versions. 
  • Permission and Control: Allow only specific users to access accounts, files, folders and sub-folders. Adjust permissions, modify passwords and activate or deactivate users as needed. 
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  • Advanced Document Capture: Organize, extract and validate all essential data at the source. Scan electronic files and upload images using a mobile device, with or without internet connection. Automatically index documents and make them securely accessible to users. 
  • Unified Document Management: Manage files and data in one place. Improve organization processes with searchable electronic databases. Easily automate repetitive tasks related to data entry. 
  • Enterprise Search: Locate relevant information instantly. Conversational search and navigation filters eliminate the need for users to enter perfect search terms. 
  • Business Process Management: Use automated workflows without coding, simplify file approval procedure and enhance overall information accuracy. Gain quick insight into system health and security via dashboards, with automated email notifications for system events. 
  • Case Management: Enable users to make informed decisions based on available documents, records and emails. Reporting dashboards and audit trials provide a comprehensive view into company operations, facilitating improvement and transparency. A point-and-click configurable platform reduces the need for additional services. 
  • Enterprise File Sync and Share: Exchange files without compromising information ownership. Host data in an encrypted cloud or storage space designed for maximum security. 
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Product Ranking

#8

among all
ECM Software

#21

among all
ECM Software

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Analyst Rating Summary

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Compliances
Platform Capabilities
Integrations and Extensibility
Mobile Capabilities
Content Capture
Mobile Capabilities
Document Management
Platform Capabilities

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Egnyte
OnBase
+ Add Product + Add Product
AI-Based Capabilities Collaboration Compliances Content Capture Document Management Document Protection Mobile Capabilities Platform Capabilities Reports And Analytics 83 60 100 78 84 81 93 95 80 40 50 83 100 91 77 93 89 80 0 25 50 75 100
83%
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

88%
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12%
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User Sentiment Summary

Excellent User Sentiment 81 reviews
Great User Sentiment 136 reviews
91%
of users recommend this product

Egnyte has a 'excellent' User Satisfaction Rating of 91% when considering 81 user reviews from 1 recognized software review sites.

86%
of users recommend this product

OnBase has a 'great' User Satisfaction Rating of 86% when considering 136 user reviews from 2 recognized software review sites.

4.54 (81)
4.29 (68)
n/a
4.3 (68)

Awards

SelectHub research analysts have evaluated Egnyte and concluded it earns best-in-class honors for Compliances and Mobile Capabilities. Egnyte stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Compliances Award
Mobile Capabilities Award

SelectHub research analysts have evaluated OnBase and concluded it earns best-in-class honors for Content Capture and Mobile Capabilities.

Content Capture Award
Mobile Capabilities Award

Synopsis of User Ratings and Reviews

Intuitive Interface: Users appreciate Egnyte's user-friendly interface, which simplifies file management and collaboration, reducing the learning curve for new users.
Robust Security: Egnyte's robust security features, such as data encryption, access controls, and audit trails, provide peace of mind for businesses concerned about data protection.
Seamless Integration: Egnyte seamlessly integrates with popular business applications like Microsoft Office 365 and Google Workspace, enhancing productivity and streamlining workflows.
Scalability and Flexibility: Egnyte's scalable architecture allows businesses to easily adjust storage capacity and user access as their needs evolve, providing flexibility and cost-effectiveness.
Excellent Customer Support: Egnyte's dedicated customer support team is highly responsive and knowledgeable, providing prompt assistance and resolving issues efficiently.
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Intuitive Interface: Users appreciate OnBase's user-friendly interface, which simplifies document management and retrieval, making it easy for employees to find what they need quickly and efficiently.
Robust Search Capabilities: OnBase's advanced search functionality allows users to locate specific documents or information within seconds, even across vast repositories, saving time and improving productivity.
Seamless Integration: OnBase seamlessly integrates with other business applications, such as ERP and CRM systems, enabling users to access and manage documents directly from within their familiar workflows.
Enhanced Collaboration: OnBase facilitates collaboration by providing a central platform for document sharing, annotation, and version control, ensuring that teams have access to the most up-to-date information.
Improved Compliance: OnBase helps organizations meet regulatory compliance requirements by providing secure document storage, audit trails, and retention policies, ensuring the integrity and accessibility of critical documents.
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Limited Offline Access: Egnyte's offline access is restricted to specific file types and requires a stable internet connection for initial syncing, which can be inconvenient for users who need to access files without an internet connection.
Complex User Interface: Some users find Egnyte's user interface to be cluttered and difficult to navigate, especially for non-technical users who may struggle to locate and manage files efficiently.
Limited File Sharing Options: Egnyte's file sharing capabilities are considered limited compared to other ECM solutions, with users reporting difficulties in sharing files with external collaborators and managing permissions effectively.
Slow Performance: Users have experienced performance issues with Egnyte, particularly when working with large files or during peak usage times, which can hinder productivity and collaboration.
Limited Customization: Egnyte offers limited customization options, making it difficult for users to tailor the platform to their specific business needs and workflows.
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Steep Learning Curve: OnBase's complex interface and extensive feature set can be overwhelming for users, requiring significant training and support.
Limited Customization: While OnBase offers some customization options, users report that it lacks the flexibility to fully adapt to their specific business processes.
Integration Challenges: Integrating OnBase with other systems can be complex and time-consuming, hindering seamless data flow and collaboration.
Performance Issues: Users experience occasional performance issues, such as slow loading times and system crashes, which can disrupt workflow and productivity.
Costly Maintenance: OnBase's licensing and maintenance costs can be substantial, especially for organizations with large-scale deployments.
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Egnyte is a cloud-based file sharing software that has received positive user reviews in the past year. Users appreciate its user-friendly interface, robust security features, and seamless integration with other business applications. Egnyte's strengths lie in its ability to centralize and manage content from multiple sources, providing a single source of truth for businesses. Its granular access controls and audit trails ensure data security and compliance, making it a reliable choice for organizations with sensitive information. Compared to similar products, Egnyte stands out with its differentiating factors. Its AI-powered search capabilities enable users to quickly locate specific files and information, saving time and effort. Additionally, Egnyte's mobile app provides remote access to content, allowing users to stay connected and productive on the go. These features are particularly valuable for businesses that require real-time access to information and collaboration from anywhere. Egnyte is best suited for businesses of all sizes that prioritize data security, collaboration, and ease of use. Its scalability and flexibility make it adaptable to the evolving needs of organizations. Whether it's managing large volumes of content, ensuring compliance, or facilitating remote work, Egnyte offers a comprehensive solution that meets the demands of modern businesses.

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OnBase is a robust ECM software that has received positive feedback from users in the past year. Its strengths include its user-friendly interface, comprehensive feature set, and strong security measures. Users appreciate its intuitive design, which makes it easy to navigate and use, even for those with limited technical expertise. OnBase's feature set is also highly praised, as it offers a wide range of capabilities, including document management, workflow automation, and records management. Additionally, OnBase's security features are top-notch, ensuring that sensitive data is protected from unauthorized access. When compared to similar products, OnBase stands out due to its ease of use, customization options, and scalability. Its user-friendly interface makes it accessible to users of all skill levels, while its customization options allow businesses to tailor the software to their specific needs. OnBase is also highly scalable, making it suitable for businesses of all sizes. These differentiating factors are important because they enable businesses to maximize the value of their ECM investment. Overall, OnBase is a well-rounded ECM software that is suitable for businesses of all sizes. Its user-friendly interface, comprehensive feature set, and strong security measures make it a valuable asset for any organization looking to improve its document management and workflow processes.

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