ActivTrak vs Time Doctor

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Our analysts compared ActivTrak vs Time Doctor based on data from our 400+ point analysis of Employee Monitoring Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

ActivTrak is a performance monitoring and analytics tool that provides historical and real-time activity metrics through easy-to-understand dashboards and reports. It pulls from external business data sources such as Salesforce, Jira and Zendesk to display data insights that drive productivity-focused decisions. In addition to ensuring strong security and data governance, it also can set usage limits on unproductive websites and alarms to prevent data breaches and time theft.

Its Freemium plan allows monitoring of up to three workstations with 3 GB of storage, while the Advanced plan offers unlimited monitoring and storage with real-time screenshots and data redaction for information privacy.
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Time Doctor is a cloud-based time tracking and management solution that helps businesses monitor and improve workforce productivity. It offers features for time tracking, project management, and reporting, making it suitable for businesses of all sizes. Time Doctor's benefits include improved productivity, increased accountability, and improved workflow. The software provides detailed reports on how employees spend their time, allowing businesses to identify areas for improvement. Time Doctor also helps businesses hold employees accountable for their time by tracking how they spend their time and identifying employees who are not meeting expectations. Additionally, Time Doctor can help businesses improve workflow by providing a centralized view of all projects and tasks, allowing businesses to identify bottlenecks and make adjustments to improve efficiency.

Time Doctor is priced on a per-user basis, and the cost varies depending on the number of users and the features selected. Some users have noted that the tool can be disruptive due to the frequency of idle alerts and screenshots, and some reviewers have mentioned feeling micromanaged by the tool. However, Time Doctor has overall positive reviews, with users praising its ability to improve productivity and accountability.

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$9/User, Monthly
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$7/User, Monthly
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Tailored to your specific needs
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Product Assistance

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Product Insights

  • Boost Employee Efficiency: Set goals and monitor employee productivity data for specific projects and clients. Set limits to reduce frequent usage of unproductive apps to boost work efficiency. Improve employee performance by identifying bottlenecks in workflows. 
  • Productivity Reports: Get a targeted view of employee activity, filtered by individuals or duration, with the option to drill-down for in-depth analysis. Identify top performing employees and flag productive and unproductive apps for different teams for quick reference. View active employees’ screens in real time with the option to automate screenshot capture at regular intervals.  
  • Security: Encrypts all data, including screenshots, videos and activity logs through its multiple layers of protection. Supports single sign-on (SSO) and multi-factor authentication (MFA). All data is stored securely in a data warehouse managed by the Google Cloud Platform. 
  • Proactive Alarms: Set alarms to track activities of interest and track unauthorized USB device activity to secure sensitive data, with the option to shut down the culprit application. Prevents unauthorized file sharing and access to blocked websites with screenshot capture and triggerable Slack and email notifications. Configure audit trails to track account deletion or removal of tracking software from computers. 
  • Track Employee Activity: Capture all employee activity, or specific activities for individuals and teams to track compliance risks. Audit employee screenshots to track what they did before the issue happened, with details on all tabs or windows open at that time, which background applications were running and if any error messages were displayed. Redacts sensitive data from screenshots to ensure data integrity through artificial intelligence. 
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Time Doctor Classic and Time Doctor 2 are similar but distinct products with varying features and capabilities. Contact the vendor to determine which suits your company’s needs more.


  • Increased Productivity:  Increases productivity as employee accountability becomes more transparent through a series of features, and employees are reminded to stay focused. 
  • Better Project Management: Employers can keep tabs on the efficiency of a task and its resources, including time, that goes into it by determining which tasks use the most company resources and why. 
  • Reports Areas for Improvement: Time loss and theft correction are streamlined through daily and weekly reports delivered to both employers and employees that detail inefficient activities. Reports can be used to optimize organizational efficiency and task assignment. 
  • Improved Client Coordination: Clients are allowed unique access to parts of the portal to promote transparency and ensure they are billed correctly. Clients can track the progress and efficacy of their tasks. 
  • Highly Integrable With Common Softwares: Seamlessly integrate with apps like Slack and Asana. Other integrations, like with payroll software, help centralize a business’s organizational efforts. 
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  • Dashboards: Gain an at-a-glance view of teams’ engagement metrics in real time through dashboards, bar charts and pie charts. Identify the top websites and applications used through usage data analysis. Improve employee coaching practices with insights on productive and unproductive activity patterns. 
  • Team Productivity Pulse: View daily cards for employees summarizing their real-time availability, number of hours worked and productivity status by percentage. Filter the cards to view by employees or teams; drill down for deeper insights into application usage and productivity metrics. 
  • Reporting: Track all websites and applications accessed, employee login and logout times and idle times through the Activity report. Compare work time and idle time by employees and teams to identify gaps in productivity. Identify spikes and dips in employee workload for optimal workforce management. 
  • Activity Logs: Track audit trails of employee activity to investigate what happened and why. Compare engagement patterns of top performers with low-performing employees to gauge areas of improvement. Pinpoint inefficiencies and redundancies in work processes to fine-tune employee onboarding going ahead. 
  • Productivity Tracking: Automatically add the most used applications and websites to the Productivity Library through crowd-sourced data. Gain insights on the top websites visited and top employees active on these sites. Save on licensing costs for applications by identifying which applications are paying off in terms of productivity, and which ones aren’t. 
  • ActivConnect: Integrates with data sources such as Jira, ZenDesk, Salesforce and Microsoft Teams to provide usage metrics for analytics. Easily create and navigate targeted reports through simple querying and slicing-and-dicing. Identify productivity patterns and activity trends via pre-built dashboard templates that can be exported to Power BI and Tableau for high-end data visualization. 
  • Real-Time Monitoring: Create custom tracking and reporting schedules for separate users — shifts, full time employees, contractors — in disparate time zones, based on their work availability. Track by specific time periods daily, or monitor throughout the day. Analyze productivity patterns to identify employee burnout. 
  • Website Blocking: Create a list of blocked domains for specific teams, groups or the whole organization to block employee access to unproductive and inappropriate websites. Easily add to or remove websites from the blocked list to ensure productivity. 
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  • Employee Monitoring: Bosses can make sure company time isn’t being wasted, as Time Doctor allows employers to track employee activities. Track sites employees visit, their keystrokes and mouse movements and even take periodic screenshots automatically or on request. 
  • Time Use Alerts: The system can gently (or not so gently) remind an employee to refocus with pop-up windows if they fall down a cat video rabbit hole on YouTube or wander to Facebook. Messaging and parameters for launching these alerts are customizable. 
  • Client Portal: Information can be made accessible through free client logins that display only that client’s work. 
  • Report Production: Automatically produces reports on activities and productivity at predetermined intervals. They are useful tools for staying up to date on what employees are working on and if they are completing their tasks in an efficient manner. 
  • GPS Tracking: Make sure employees are where they are supposed to be when on assignment through their smartphone. 
  • Extensive Platform Support: Compatible with desktops, tablets, Android and iOS to track work done on most devices and provide the most flexibility for employers. 
  • Payroll: Incorporates both hourly wages and fixed salaries into time tracked to automate payroll calculation. This information can easily be exported through an integrated payroll provider. 
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Product Ranking

#3

among all
Employee Monitoring Software

#4

among all
Employee Monitoring Software

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Analyst Rating Summary

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87
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87
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Productivity Analysis
Reporting and Analytics
System Requirements
Time Tracking
Performance and Scalability
Performance and Scalability
Platform Security and Compliance
Productivity Analysis
Reporting and Analytics
System Requirements

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

ActivTrak
Time Doctor
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Employee Engagement Integration And Compatibility Mobile Capabilities Monitoring And Tracking Platform Security And Compliance Productivity Analysis Reporting And Analytics Time Tracking 46 87 70 66 95 100 100 100 65 81 87 71 100 100 100 96 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 1084 reviews
Great User Sentiment 918 reviews
92%
of users recommend this product

ActivTrak has a 'excellent' User Satisfaction Rating of 92% when considering 1084 user reviews from 3 recognized software review sites.

87%
of users recommend this product

Time Doctor has a 'great' User Satisfaction Rating of 87% when considering 918 user reviews from 5 recognized software review sites.

4.4 (16)
4.5 (13)
n/a
4.3 (139)
4.6 (534)
4.54 (390)
4.6 (534)
4.6 (302)
n/a
2.2 (74)

Awards

SelectHub research analysts have evaluated ActivTrak and concluded it earns best-in-class honors for Reporting and Analytics and System Requirements. ActivTrak stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Reporting and Analytics Award
System Requirements Award

SelectHub research analysts have evaluated Time Doctor and concluded it earns best-in-class honors for Reporting and Analytics.

Reporting and Analytics Award

Synopsis of User Ratings and Reviews

Improved Efficiency: ActivTrak helps pinpoint unproductive application usage, allowing managers to identify areas for streamlining workflows. Imagine an analyst realizing their team spends more time on social media than project management tools. This data can spark discussions about optimizing the tech stack and prioritizing tasks.
Data-Driven Decisions: ActivTrak goes beyond basic time tracking by providing insights into project activity. For instance, a marketing team can see which team members are actively working on campaign materials and identify any roadblocks that might delay the launch.
Enhanced Transparency: ActivTrak fosters a culture of transparency by giving employees a clearer picture of their own work patterns. Just like a fitness tracker helps users understand their activity levels, ActivTrak can help employees identify periods of focus and potential distractions.
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Ease of Use: It is easy to install, configure and has a user-friendly interface, as observed by nearly 100% of reviewers who specify ease of use.
Time Tracking: Time Doctor supports accurate time tracking, helps manage time and optimizes payroll processing, as noted by over 96% of users who talked about time tracking.
Screenshot Feature: Takes random screenshots throughout the duration of user sessions for easy monitoring and increases in productivity, as stated by nearly 90% of users.
Pop-up Notification: It warns users when they enter a non-work site to avoid distraction, as stated by over 63% of reviewers who refer to pop-up notifications.
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Privacy Concerns: Some users express discomfort with the level of monitoring ActivTrak offers. Imagine employees feeling like their every keystroke is being watched, potentially leading to a drop in morale and trust.
Limited Project Insights: While ActivTrak tracks application usage, it might not capture the nuances of complex projects. For instance, an engineering team working on intricate code might see their activity levels dip during brainstorming sessions, which wouldn't necessarily reflect a lack of productivity.
Learning Curve for Complex Features: Some reviewers mention a bit of a learning curve when it comes to utilizing ActivTrak's advanced functionalities. Think of a manager struggling to decipher detailed reports on employee activity patterns, potentially hindering their ability to glean actionable insights.
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Software Integration: Software integrations are limited, as observed by 87% of reviewers who specify integration.
Additional Cost: Over 88% of users who mention cost said that additional users are overpriced.
Idle Timekeeping Errors: About 100% of reviewers who mentioned idle time recording state that idle time leads to timekeeping errors.
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Reviews for ActivTrak, a workforce analytics software solution, paint a picture of a user-friendly tool with valuable insights, but some privacy concerns and limitations. A common praise centers on ActivTrak's ability to identify unproductive application use. For instance, a marketing manager might discover excessive social media browsing, prompting discussions about optimizing software and refocusing efforts. This actionable data is seen as a strength compared to similar products. However, some reviewers highlight a potential weakness – the inability to capture the full picture for complex projects. An engineering team's deep thinking during a brainstorming session might be misconstrued as inactivity by ActivTrak. This lack of nuance can be a drawback compared to competitors that offer more sophisticated project tracking features. Another point of differentiation lies in ActivTrak's transparency. Employees appreciate the ability to see their work patterns, similar to how a fitness tracker sheds light on activity levels. This fosters a sense of accountability and self-awareness. However, some users express discomfort with the level of monitoring, fearing a Big Brother effect that could erode trust. Finding the right balance between transparency and privacy is an ongoing challenge for ActivTrak and its competitors. In conclusion, ActivTrak seems best suited for businesses seeking a user-friendly tool to gain basic insights into workflow efficiency and employee productivity. The ability to identify unproductive application usage and foster transparency are its strong points. However, businesses with complex project needs or concerns about employee privacy might want to explore alternative workforce analytics solutions that offer more nuanced tracking and a more customizable approach.

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Time Doctor successfully monitors work from home employees or freelancers to help drive efficiency. It takes regular screenshots that managers can view and gives detailed information about what the employee was doing on a particular time slot. Reviewers stated that it records idle time when there is no screen or cursor activity, even if the user is working, which results in timekeeping errors. They also mentioned that the software has bugs and glitches. Users are notified with a pop-up window when they enter a non-work site to avoid distraction and increase productivity. With its robust features, Time Doctor provides a simple and convenient way to avoid errors and promote confidence that payroll will be completed accordingly.

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