Home > EAM Software > WebCheckout > WebCheckout vs Asset Essentials by Brightly

WebCheckout vs Asset Essentials by Brightly

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Our analysts compared WebCheckout vs Asset Essentials by Brightly based on data from our 400+ point analysis of EAM Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
WebCheckout Software Tool
Asset Essentials by Brightly Software Tool
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Product Basics

WebCheckout is a web-based system that focuses on inventory and equipment management. It helps streamline workflows, project management, equipment booking and billing. Key features include inventory management, preventive maintenance, a self-service portal, and integration with major administrative and IT products. It offers a special version called WebCheckout Lite for organizations that have smaller projects and require minimal maintenance.
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Asset Essentials by Brightly (formerly known as Dude Solutions) is a cloud-based asset management software designed for organizations looking to streamline their asset tracking and maintenance processes. It provides a centralized platform for managing asset data, tracking maintenance schedules, and generating reports. The software is particularly suitable for small to mid-sized businesses in various industries, including healthcare, education, and manufacturing.

Key benefits of Asset Essentials include improved asset visibility, reduced maintenance costs, and enhanced compliance. Its popular features include asset tracking, work order management, and inventory control. Users appreciate its user-friendly interface, customizable dashboards, and mobile accessibility.

Pricing for Asset Essentials is based on a subscription model, with monthly or annual payment options. The price range varies depending on the number of assets managed and the level of support required.

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$400 Monthly
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Tailored to your specific needs
$299 Monthly
Free Trial is available →
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Tailored to your specific needs
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Product Assistance

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Live Online
Videos
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Email
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FAQ
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Mobile Inventory App: Create and monitor projects, process reports on the field, collect data, scan and stock inventory, report issues, and integrate into a central record keeping system. Communicate with technicians in the field, scan barcodes and save records of all scans as well. 
  • WebCheckout Lite: A slimmed down solution for upcoming startups that helps control bookings to prevent double booking. View and track reports, analytics and history, and set reminders. 
  • Self-Service Portal: Allow customers to view and book equipment based on their clearance, add an extra layer of security, customize the preview and organization of equipment lists, and set a questionnaire unique to company operations. 
  • Reservation by Resource Type and Bundles: Facilitate and restrict booking of certain equipment, as well as manage late returns, damaged equipment and substitution of equipment that’s readily available. Group equipment into functional bundles to ease bookings for sets of assets that are generally booked together, and offer suggestions to customers based on their needs. 
  • Manage Equipment: Keep track of equipment, create groups to simplify booking and suggest alternatives for unavailable items. 
  • Manage Inventory: Track time, labor and inventory, extend the lifespan of equipment, keep track of operations, and streamline processes for maintenance and repair of damaged goods. 
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  • Simplify and Streamline Workflows: Ensure teams have access to the information and tools needed to do their jobs via mobile and cloud-based access portals. Manage all work orders, assets, maintenance and compliance-related activity in one central location with improved communication.
  • Extend Asset Lifespan: Avoid waste and effectively plan for the future with preventive and predictive maintenance tools, as well as asset-centric reporting that enables data-driven decisions.
  • Improve ROA: Reduce downtime and improve team productivity with smarter tools for measuring asset lifecycle and tracking costs.
  • Manage Inventory: Optimize inventory processes and prevent running out of stock or over-ordering with everything tracked in one system. Use asset barcoding for more efficient parts tracking.
  • Access Smarter Insights: Access a configurable dashboard with reports, KPIs and charts to confidently make decisions around repair vs. replace, budgeting, capital planning and more.
  • Improve Efficiency: Save time and money by streamlining and automating maintenance schedules, asset management and communication. Keep users organized and on task to maximize resources.
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  • Personnel Scheduling: Manage full- and part-time staff, keeping them informed regarding shifts through calendar feeds. Copy employee schedules for a week or months, and assign proficiencies and skill sets to use as criteria for projects. Also provides hour tracking, notifications when time overtime is reached, and alerts for employees to accept, decline or change shifts. 
  • Inventory Management: Control permissions to access inventory, record employee activities, and track, assign and schedule maintenance tasks. Offers detection of equipment loss and misplaced items, scheduled inventory checks, equipment allocation length, penalties for damaged goods, event tracking and notifications when equipment is required. 
  • Preventive Maintenance: Track repairs, tally costs, integrate offline times or service time with booking schedules, create maintenance and calibration schedules for individual equipment, track vendors, and authorize operators to take equipment for maintenance. 
  • Reports: Aids decisions, supports analyzing recurring inventory projects, keeps an audit trail of historical records of equipment, customers and bookings, and tracks usage and turndown. 
  • Certifications: Limit access to specific resources, set categories for customers to access equipment, specify how long each certificate is valid and attach documents to each customer certification. 
  • Automation: Integrate with other administrative and IT systems for course enrollment, authorization, account codes and billing. Also includes: 
    •  A patron data file drop module that helps maintain and update the list of active patrons with information like job titles and contact information. 
    •  Group integration and equipment authorization to automate enrollment-based authorization. 
    •  Integration with LDAP/AD, Shib/ADFS and CAS to manage logins and access to services. 
  • Messaging: Provides automated, templated email notifications for a variety of situations including confirmation, late reminders, pickup reminders, invoice creation and overdue check out reminders. Also has scheduling for email updates, message customization and configurable templates to fit specific processes. 
  • Billing: Define usage fees and late fines for individual equipment, and create rate cards for each category of customers. Additionally offers: 
    •  Parameter settings for prorated pay periods, maximum and minimum daily charges, grace periods, and sales tax.
    •   Automatic invoice creation and delivery, as well as automatic hold put on patrons in the case of unpaid invoices. 
    •  Access to departmental information and valid account codes to charge invoices.  Credit set up to stimulate general budgeting practices. 
  • Greenlighting: Define approval workflows, propose and monitor budgets, track and monitor projects, and store all project details on a single platform. Includes staff scheduling, inventory control and allocation, facility management, billing, repair and maintenance, and task management. 
  • Equipment Booking: Collect data on circulating and non-circulating equipment and rooms. Custom fields enable creating and saving reports on mission-critical data. Supports attaching invoice receipts, photos and instruction manuals, tracking of checked in and checked out equipment, and notifications for due dates. 
  • Patron Portal: Lets customers reserve equipment through a mobile-friendly interface. Also enables: 
    •  Setting rules and restrictions for access, as well as time constraints for equipment reservations. 
    •  Initiating tickets for PM and repair. 
    •  Automatic display of commonly booked items for any piece of equipment. 
    •  Attaching images, documents, calibration and maintenance records. 
    •  Customizing to match company branding. 
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  • Work Order Management: Create, assign, track and complete work requests on various assets or properties.
  • Maintenance Scheduling: Schedule maintenance tasks, including recurring events, with a central calendar view.
  • Inventory Management: Keep stockrooms properly stocked, manage reorder and procurement as well as track spare parts throughout the facility.
  • Document Management: Manage labor timesheets, contractor agreements, safety paperwork, warranties, contact information and more in a single, organized, cohesive database.
  • Asset Management: Monitor asset condition, track downtime, store asset information, and keep assets up and running for as long as possible.
  • Mobile Apps: Enables access on mobile devices such as iPhones, Androids, tablets and more.
  • Reporting/BI: Generate custom reports on various KPIs to provide an understanding of operations either as a snapshot or over time.
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Product Ranking

#44

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EAM Software

#16

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EAM Software

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User Sentiment Summary

Great User Sentiment 58 reviews
Great User Sentiment 501 reviews
87%
of users recommend this product

WebCheckout has a 'great' User Satisfaction Rating of 87% when considering 58 user reviews from 2 recognized software review sites.

86%
of users recommend this product

Asset Essentials by Brightly has a 'great' User Satisfaction Rating of 86% when considering 501 user reviews from 4 recognized software review sites.

3.0 (3)
4.2 (223)
4.4 (55)
4.4 (257)
n/a
4.3 (14)
n/a
4.5 (7)

Synopsis of User Ratings and Reviews

Simplified Work Orders: WebCheckout streamlines the process of creating work orders, saving valuable time for technicians.
Efficient Asset Tracking: The platform excels at tracking the location and status of assets, which is crucial for organizations with a large inventory.
Improved Communication: WebCheckout facilitates seamless communication between technicians and management, leading to better coordination and faster issue resolution.
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User-Friendly Interface: Asset Essentials' intuitive interface makes it easy for users to navigate, find the information they need, and manage their assets effectively.
Comprehensive Asset Management: The software provides a centralized platform for managing all types of assets, including equipment, facilities, and vehicles, giving users a complete view of their asset portfolio.
Streamlined Maintenance Management: Asset Essentials helps users streamline maintenance processes by tracking work orders, scheduling maintenance tasks, and managing spare parts inventory, ensuring assets are well-maintained and operating efficiently.
Enhanced Compliance: The software helps users meet regulatory compliance requirements by providing tools for tracking inspections, certifications, and other compliance-related tasks, ensuring compliance and reducing risks.
Improved Decision-Making: Asset Essentials provides robust reporting and analytics capabilities that enable users to make informed decisions about asset management, such as identifying underutilized assets or optimizing maintenance schedules.
Excellent Customer Support: Brightly's dedicated customer support team is highly responsive and provides valuable assistance to users, ensuring a positive user experience and resolving any issues promptly.
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Limited Customization: Users have expressed frustration over the inflexibility of WebCheckout's pre-built templates, finding them restrictive and difficult to tailor to their specific branding and workflow needs.
Complex Integration: Integrating WebCheckout with existing enterprise systems has proven to be a significant hurdle for many users, often requiring extensive custom coding and technical expertise.
Steep Learning Curve: The platform's user interface, while feature-rich, has been criticized for being unintuitive and difficult to navigate, particularly for non-technical users.
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Inflexible Reporting: Limited customization options and predefined report templates hinder tailored insights.
Slow Loading Times: Frequent delays in data loading and report generation, affecting productivity.
Complex User Interface: Unintuitive navigation and confusing menus make it challenging for users to locate essential functions.
Limited Integration: Lack of seamless integration with other software, leading to manual data entry and fragmented workflows.
Inconsistent Support: Variable response times and inadequate support documentation result in unresolved issues and user frustration.
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Want to know if WebCheckout is worth checking out? Users rave about WebCheckout's user-friendliness, robust functionality, and responsive customer support. One user, for example, highlighted how WebCheckout streamlined their EAM tasks, reducing hours of work to mere minutes. Another user declared WebCheckout the best EAM software they've encountered. Users appreciate the platform's intuitive design and powerful features, finding it superior to other options in the market. While specific comparisons to competitors like Asset Panda or EZOfficeInventory are limited in the provided reviews, the overwhelmingly positive sentiment suggests that users find WebCheckout a cut above the rest. WebCheckout seems ideally suited for businesses of all sizes looking to optimize their EAM processes. Its ease of use makes it accessible to users with varying levels of technical expertise, while its comprehensive functionality caters to a wide range of EAM needs. Whether you're a small business seeking to streamline inventory management or a large enterprise aiming to enhance operational efficiency, WebCheckout appears to offer a compelling solution. However, remember that software needs can vary greatly, so conducting thorough research and comparing options based on your specific requirements is always recommended.

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Asset Essentials by Brightly is praised by users for its user-friendly interface, comprehensive asset tracking capabilities, and detailed reporting features. Users appreciate the ability to customize fields and reports to meet their specific needs, as well as the integration with other software such as QuickBooks and Salesforce. Compared to competitors, Asset Essentials is seen as a more affordable and scalable option, with a wider range of features and integrations. One key differentiator is Asset Essentials' mobile app, which allows users to access and update asset information on the go. This is particularly valuable for businesses with remote or field-based employees. Additionally, the software's ability to generate QR codes for assets simplifies tracking and inventory management. Asset Essentials is most suited for small to medium-sized businesses that require a comprehensive and cost-effective asset management solution. Its user-friendly interface, customizable features, and mobile app make it an ideal choice for organizations looking to streamline their asset tracking and reporting processes.

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