TrackAbout vs WebCheckout

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Our analysts compared TrackAbout vs WebCheckout based on data from our 400+ point analysis of EAM Software, user reviews and our own crowdsourced data from our free software selection platform.

WebCheckout Software Tool

Product Basics

TrackAbout is a cloud-based software designed to help businesses manage their physical assets and equipment maintenance. It's particularly well-suited for organizations with valuable assets distributed across various locations, especially those in industries like construction, transportation, and healthcare. Users appreciate its ability to streamline maintenance processes, improve asset visibility, and extend asset lifespans, ultimately leading to cost savings and increased operational efficiency. Key features include work order management, preventive maintenance scheduling, inventory control, and comprehensive reporting.

TrackAbout's pricing structure is typically based on the number of assets being managed and the specific features required. While it may not be the most budget-friendly option on the market, users often find that the comprehensive functionality and positive impact on asset management justify the investment. It's recommended to contact TrackAbout directly for detailed pricing information tailored to your needs.

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WebCheckout is a web-based system that focuses on inventory and equipment management. It helps streamline workflows, project management, equipment booking and billing. Key features include inventory management, preventive maintenance, a self-service portal, and integration with major administrative and IT products. It offers a special version called WebCheckout Lite for organizations that have smaller projects and require minimal maintenance.
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$2,500 One-Time
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$400 Monthly
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Tailored to your specific needs
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Product Assistance

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24/7 Live Support
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Product Insights

  • Configure to Your Needs: Use different systems for different assets and personalize different processes. The option to use company terminology for different fields, statuses and forms based on the assets and information imported makes adoption easier. 
  • Replace Spreadsheets: Remove dependency on complicated spreadsheets with access to data on a single platform. View information of all assets like past maintenance, action on assets and next delivery with a single click. 
  • Easily Log Data: All the assets are tagged with a barcode, RFID tag or barcode label, making the scanning, tracking and importing process easy. The mobile app can scan these tags to pull up asset profiles and maintenance records. 
  • Track Via GPS: Easily view and save the details of the location where the asset was last scanned, who scanned it and which customer last had the asset. Completely passive GPS (available at a fixed cost) aids tracking the exact location of the asset. 
  • Keep Assets Operational: Tracking and scheduling upcoming preventative maintenance reduces the cost of asset replacement and increases the speed of asset deployment. 
  • Stay Compliant: Digital records required by the government inspector, internal audit or compliance officer are all saved in a central location. GAMP5 standards followed by the pharmaceutical industry are used to maintain compliant assets. Trace all the actions conducted on individual assets and the movement from their point of origin. 
  • Monitor Asset Performance: Analyze asset performance and solve problems faster with reports that cover the asset cycle from beginning to end. 
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  • Mobile Inventory App: Create and monitor projects, process reports on the field, collect data, scan and stock inventory, report issues, and integrate into a central record keeping system. Communicate with technicians in the field, scan barcodes and save records of all scans as well. 
  • WebCheckout Lite: A slimmed down solution for upcoming startups that helps control bookings to prevent double booking. View and track reports, analytics and history, and set reminders. 
  • Self-Service Portal: Allow customers to view and book equipment based on their clearance, add an extra layer of security, customize the preview and organization of equipment lists, and set a questionnaire unique to company operations. 
  • Reservation by Resource Type and Bundles: Facilitate and restrict booking of certain equipment, as well as manage late returns, damaged equipment and substitution of equipment that’s readily available. Group equipment into functional bundles to ease bookings for sets of assets that are generally booked together, and offer suggestions to customers based on their needs. 
  • Manage Equipment: Keep track of equipment, create groups to simplify booking and suggest alternatives for unavailable items. 
  • Manage Inventory: Track time, labor and inventory, extend the lifespan of equipment, keep track of operations, and streamline processes for maintenance and repair of damaged goods. 
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  • Asset Tracking: Tracks returnable goods from the point of preparation to the point of pick up. Good for multiple assets spread out over many locations and customers, as it shows the exact location of an asset, pickup date and customer using it. 
  • Integration: An open interface and integration with many systems like Oracle and SAP makes the process of importing and exporting any form of data easier and faster. TrackAbout can be used as a standalone solution or with any other system that’s already in use. 
  • Maintenance Management: Logs the entire process from maintenance to preparation of the asset for reuse, ensuring that people follow the right processes and don’t skip or miss any steps. It also helps keeping track of how many assets are ready for use, need maintenance or have been damaged and need repair. 
  • Real-Time Data: Collects and displays the real-time data of any asset at any time with a barcode scanner. Share data with customers to keep them informed of all the relevant and required data. 
  • Rental Asset Management: Streamlines billing by automating the creation of rental bills or by integrating with accounting systems. Supports different rental categories, rates, leases and flat fees. 
  • Mobile Access: Provides data anywhere, at any time, to improve and speed up processes, saving money and making work more efficient. 
  • Mobile Barcode Scanner:: Scans all assets directly through this easy-to-use feature. All information related to the asset is available for viewing and taking required actions. 
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  • Personnel Scheduling: Manage full- and part-time staff, keeping them informed regarding shifts through calendar feeds. Copy employee schedules for a week or months, and assign proficiencies and skill sets to use as criteria for projects. Also provides hour tracking, notifications when time overtime is reached, and alerts for employees to accept, decline or change shifts. 
  • Inventory Management: Control permissions to access inventory, record employee activities, and track, assign and schedule maintenance tasks. Offers detection of equipment loss and misplaced items, scheduled inventory checks, equipment allocation length, penalties for damaged goods, event tracking and notifications when equipment is required. 
  • Preventive Maintenance: Track repairs, tally costs, integrate offline times or service time with booking schedules, create maintenance and calibration schedules for individual equipment, track vendors, and authorize operators to take equipment for maintenance. 
  • Reports: Aids decisions, supports analyzing recurring inventory projects, keeps an audit trail of historical records of equipment, customers and bookings, and tracks usage and turndown. 
  • Certifications: Limit access to specific resources, set categories for customers to access equipment, specify how long each certificate is valid and attach documents to each customer certification. 
  • Automation: Integrate with other administrative and IT systems for course enrollment, authorization, account codes and billing. Also includes: 
    •  A patron data file drop module that helps maintain and update the list of active patrons with information like job titles and contact information. 
    •  Group integration and equipment authorization to automate enrollment-based authorization. 
    •  Integration with LDAP/AD, Shib/ADFS and CAS to manage logins and access to services. 
  • Messaging: Provides automated, templated email notifications for a variety of situations including confirmation, late reminders, pickup reminders, invoice creation and overdue check out reminders. Also has scheduling for email updates, message customization and configurable templates to fit specific processes. 
  • Billing: Define usage fees and late fines for individual equipment, and create rate cards for each category of customers. Additionally offers: 
    •  Parameter settings for prorated pay periods, maximum and minimum daily charges, grace periods, and sales tax.
    •   Automatic invoice creation and delivery, as well as automatic hold put on patrons in the case of unpaid invoices. 
    •  Access to departmental information and valid account codes to charge invoices.  Credit set up to stimulate general budgeting practices. 
  • Greenlighting: Define approval workflows, propose and monitor budgets, track and monitor projects, and store all project details on a single platform. Includes staff scheduling, inventory control and allocation, facility management, billing, repair and maintenance, and task management. 
  • Equipment Booking: Collect data on circulating and non-circulating equipment and rooms. Custom fields enable creating and saving reports on mission-critical data. Supports attaching invoice receipts, photos and instruction manuals, tracking of checked in and checked out equipment, and notifications for due dates. 
  • Patron Portal: Lets customers reserve equipment through a mobile-friendly interface. Also enables: 
    •  Setting rules and restrictions for access, as well as time constraints for equipment reservations. 
    •  Initiating tickets for PM and repair. 
    •  Automatic display of commonly booked items for any piece of equipment. 
    •  Attaching images, documents, calibration and maintenance records. 
    •  Customizing to match company branding. 
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Product Ranking

#19

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#44

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User Sentiment Summary

Excellent User Sentiment 96 reviews
Great User Sentiment 58 reviews
90%
of users recommend this product

TrackAbout has a 'excellent' User Satisfaction Rating of 90% when considering 96 user reviews from 3 recognized software review sites.

87%
of users recommend this product

WebCheckout has a 'great' User Satisfaction Rating of 87% when considering 58 user reviews from 2 recognized software review sites.

4.0 (4)
3.0 (3)
4.51 (45)
n/a
4.5 (47)
4.4 (55)

Awards

TrackAbout stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Streamlined Asset Management: TrackAbout simplifies the management of physical assets, including tools, equipment, and other resources, by providing a centralized platform for tracking and monitoring.
Enhanced Visibility and Control: Gain real-time insights into asset location, status, and usage, enabling better decision-making and improved operational efficiency.
Reduced Costs: Optimize asset utilization, minimize loss and theft, and extend asset lifespan, leading to significant cost savings.
Improved Compliance: Ensure adherence to industry regulations and safety standards through comprehensive asset tracking and documentation.
Increased Productivity: Empower your workforce with the tools they need to locate assets quickly and efficiently, reducing downtime and boosting productivity.
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Simplified Work Orders: WebCheckout streamlines the process of creating work orders, saving valuable time for technicians.
Efficient Asset Tracking: The platform excels at tracking the location and status of assets, which is crucial for organizations with a large inventory.
Improved Communication: WebCheckout facilitates seamless communication between technicians and management, leading to better coordination and faster issue resolution.
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Customization Limitations: The software may not be easily adaptable to specific workflows or industry-specific requirements, potentially leading to workarounds or compromises in processes.
Reporting Challenges: Generating custom reports or extracting specific data insights might be cumbersome or require technical expertise, hindering data-driven decision-making.
Mobile App Functionality: The mobile app's features or user interface may not be as comprehensive or user-friendly as the desktop version, potentially impacting field technicians' efficiency.
Integration Complexity: Integrating TrackAbout with existing enterprise systems or third-party applications could pose technical challenges or require additional development efforts.
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Limited Customization: Users have expressed frustration over the inflexibility of WebCheckout's pre-built templates, finding them restrictive and difficult to tailor to their specific branding and workflow needs.
Complex Integration: Integrating WebCheckout with existing enterprise systems has proven to be a significant hurdle for many users, often requiring extensive custom coding and technical expertise.
Steep Learning Curve: The platform's user interface, while feature-rich, has been criticized for being unintuitive and difficult to navigate, particularly for non-technical users.
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Reviews from the past year highlight both the strengths and weaknesses of this asset management software, painting a picture of who it serves best. Users appreciate TrackAbout's customizability, which allows them to tailor the software to their specific needs and workflows. The ability to create custom fields and reports is particularly valuable, as it enables businesses to track the data that matters most to them. Additionally, TrackAbout's mobile app receives praise for its user-friendly interface and offline functionality, making it a practical tool for field technicians and remote workers. However, some users find the initial setup process to be complex and time-consuming, requiring significant effort to configure the software and import existing data. Furthermore, while TrackAbout offers a wide range of features, some users note that certain functionalities, such as work order management, could be more robust and intuitive. Overall, TrackAbout appears well-suited for businesses with unique asset management requirements and a willingness to invest time in customizing the software. Its flexibility and mobile capabilities make it a valuable tool for organizations with complex workflows or distributed teams, particularly those in industries like construction, manufacturing, and equipment rental.

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Want to know if WebCheckout is worth checking out? Users rave about WebCheckout's user-friendliness, robust functionality, and responsive customer support. One user, for example, highlighted how WebCheckout streamlined their EAM tasks, reducing hours of work to mere minutes. Another user declared WebCheckout the best EAM software they've encountered. Users appreciate the platform's intuitive design and powerful features, finding it superior to other options in the market. While specific comparisons to competitors like Asset Panda or EZOfficeInventory are limited in the provided reviews, the overwhelmingly positive sentiment suggests that users find WebCheckout a cut above the rest. WebCheckout seems ideally suited for businesses of all sizes looking to optimize their EAM processes. Its ease of use makes it accessible to users with varying levels of technical expertise, while its comprehensive functionality caters to a wide range of EAM needs. Whether you're a small business seeking to streamline inventory management or a large enterprise aiming to enhance operational efficiency, WebCheckout appears to offer a compelling solution. However, remember that software needs can vary greatly, so conducting thorough research and comparing options based on your specific requirements is always recommended.

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