Home > EAM Software > EZOfficeInventory > EZOfficeInventory vs WebCheckout

EZOfficeInventory vs WebCheckout

Last Updated: November 18th, 2024

Our analysts compared EZOfficeInventory vs WebCheckout based on data from our 400+ point analysis of EAM Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

EZOfficeInventory is an asset management software solution designed to streamline the organization and tracking of physical assets within a business. It caters to businesses of various sizes, particularly those managing a moderate to large volume of assets. EZOfficeInventory offers a centralized platform to manage the entire asset lifecycle, from initial acquisition and deployment to maintenance and eventual disposal. Its key benefits include improved asset visibility, simplified tracking processes, and enhanced control over asset lifespans. Popular features include an asset registry, automated depreciation calculations, and work order management functionalities. User experiences suggest that EZOfficeInventory stands out for its user-friendly interface, ease of customization, and scalable design. Compared to similar asset management software, EZOfficeInventory is generally considered competitively priced, offering a subscription-based model with various tiers catering to different business needs.

Pros

Easy to use
Tracks assets
Customizable
Scalable design
Cost-effective

Cons

Limited reporting?
Mobile app basic?
Integration issues?
Learning curve?
Support availability?

WebCheckout is a web-based system that focuses on inventory and equipment management. It helps streamline workflows, project management, equipment booking and billing. Key features include inventory management, preventive maintenance, a self-service portal, and integration with major administrative and IT products. It offers a special version called WebCheckout Lite for organizations that have smaller projects and require minimal maintenance.

$40 Monthly

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$400 Monthly

Free Trial is available →

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Tailored to your specific needs

Small

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Large

Small

Medium

Large

Windows

Mac

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Android

Chromebook

Windows

Mac

Linux

Android

Chromebook

Cloud

On-Premise

Mobile

Cloud

On-Premise

Mobile

Product Assistance

Documentation

In Person

Live Online

Videos

Webinars

Documentation

In Person

Live Online

Videos

Webinars

Phone

Chat

FAQ

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Knowledge Base

24/7 Live Support

Phone

Chat

FAQ

Forum

Knowledge Base

24/7 Live Support

Product Insights

Manage Asset Lifecycles: Manage assets from procurement to retirement and every stage in between. Track purchase orders, repair histories, warranties, vendor information and overall lifetime costs to monitor asset condition.
Schedule Asset Use: Determine the status of assets through the calendar interface and access more granular data by filtering conditions such as group, location or time period.
Track Costs and Budget Expenditures: Generate purchase orders and keep records of asset costs within asset profiles for quick access and searchable histories. Log labor hours spent on repairs, manage vendor contacts and more.
Keep Track of Equipment: Manage the meta location of assets, spare parts inventory, fleets and ensure all assets are accounted for using detailed location tracking. Link assets to field locations, allow check in or out by registered users and offer an event calendar for reservations.
Classify Assets: Create groups, subgroups, bundles, packages and carts to clarify asset usage, build teams, streamline projects and organize asset utilization. Label assets that can be treated as a single entity, bundle them by custom fields and make it easier to interact with them in a way that suits organizational needs.
Lower Costs: Track when an asset costs more to repair than it would cost to procure a new asset and begin budgeting to execute the purchase. Schedule preventive maintenance plans, lowering unexpected downtime and improving asset availability.
Improve Asset Performance: Leverage preventive maintenance, monitor part conditions and receive alerts when it’s time to replace them, reducing catastrophic failures.

Mobile Inventory App: Create and monitor projects, process reports on the field, collect data, scan and stock inventory, report issues, and integrate into a central record keeping system. Communicate with technicians in the field, scan barcodes and save records of all scans as well.
WebCheckout Lite: A slimmed down solution for upcoming startups that helps control bookings to prevent double booking. View and track reports, analytics and history, and set reminders.
Self-Service Portal: Allow customers to view and book equipment based on their clearance, add an extra layer of security, customize the preview and organization of equipment lists, and set a questionnaire unique to company operations.
Reservation by Resource Type and Bundles: Facilitate and restrict booking of certain equipment, as well as manage late returns, damaged equipment and substitution of equipment that’s readily available. Group equipment into functional bundles to ease bookings for sets of assets that are generally booked together, and offer suggestions to customers based on their needs.
Manage Equipment: Keep track of equipment, create groups to simplify booking and suggest alternatives for unavailable items.
Manage Inventory: Track time, labor and inventory, extend the lifespan of equipment, keep track of operations, and streamline processes for maintenance and repair of damaged goods.

Inventory Management: Track spare parts and other inventory by location, and set alerts that trigger automatically when stock is low.
Asset Check-In/Out: Technicians can reserve these assets ahead of time to prevent booking conflicts. They can mark assets and equipment as checked in or out to keep locations and other time-sensitive information up to date.
Dashboard Calendars: Communicate asset status, availability, location and maintenance records as well as upcoming events from a central calendar interface.
Labels and Barcodes: Create labels in varying sizes and formats, then scan items quickly with an external RFID reader, third-party scanner or the mobile app. Access these items in the iOS app to perform bulk actions and attach them to assets or locations.
Maintenance History: Record repair history, warranties, asset usage, availability metrics and more to optimize asset usage.
Carts: This grouping feature helps track projects or assets across locations and perform bulk actions on asset profiles.
ID Scan: Restrict access and improve security by requiring employees to scan their ID barcode when checking out assets.

Personnel Scheduling: Manage full- and part-time staff, keeping them informed regarding shifts through calendar feeds. Copy employee schedules for a week or months, and assign proficiencies and skill sets to use as criteria for projects. Also provides hour tracking, notifications when time overtime is reached, and alerts for employees to accept, decline or change shifts.
Inventory Management: Control permissions to access inventory, record employee activities, and track, assign and schedule maintenance tasks. Offers detection of equipment loss and misplaced items, scheduled inventory checks, equipment allocation length, penalties for damaged goods, event tracking and notifications when equipment is required.
Preventive Maintenance: Track repairs, tally costs, integrate offline times or service time with booking schedules, create maintenance and calibration schedules for individual equipment, track vendors, and authorize operators to take equipment for maintenance.
Reports: Aids decisions, supports analyzing recurring inventory projects, keeps an audit trail of historical records of equipment, customers and bookings, and tracks usage and turndown.
Certifications: Limit access to specific resources, set categories for customers to access equipment, specify how long each certificate is valid and attach documents to each customer certification.
Automation: Integrate with other administrative and IT systems for course enrollment, authorization, account codes and billing. Also includes:
- A patron data file drop module that helps maintain and update the list of active patrons with information like job titles and contact information.
- Group integration and equipment authorization to automate enrollment-based authorization.
- Integration with LDAP/AD, Shib/ADFS and CAS to manage logins and access to services.
Messaging: Provides automated, templated email notifications for a variety of situations including confirmation, late reminders, pickup reminders, invoice creation and overdue check out reminders. Also has scheduling for email updates, message customization and configurable templates to fit specific processes.
Billing: Define usage fees and late fines for individual equipment, and create rate cards for each category of customers. Additionally offers:
- Parameter settings for prorated pay periods, maximum and minimum daily charges, grace periods, and sales tax.
- Automatic invoice creation and delivery, as well as automatic hold put on patrons in the case of unpaid invoices.
- Access to departmental information and valid account codes to charge invoices. Credit set up to stimulate general budgeting practices.
Greenlighting: Define approval workflows, propose and monitor budgets, track and monitor projects, and store all project details on a single platform. Includes staff scheduling, inventory control and allocation, facility management, billing, repair and maintenance, and task management.
Equipment Booking: Collect data on circulating and non-circulating equipment and rooms. Custom fields enable creating and saving reports on mission-critical data. Supports attaching invoice receipts, photos and instruction manuals, tracking of checked in and checked out equipment, and notifications for due dates.
Patron Portal: Lets customers reserve equipment through a mobile-friendly interface. Also enables:
- Setting rules and restrictions for access, as well as time constraints for equipment reservations.
- Initiating tickets for PM and repair.
- Automatic display of commonly booked items for any piece of equipment.
- Attaching images, documents, calibration and maintenance records.
- Customizing to match company branding.

Product Ranking

#4

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#44

among all
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Analyst Rating Summary

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User Sentiment Summary

92%

of users recommend this product

EZOfficeInventory has a 'excellent' User Satisfaction Rating of 92% when considering 1730 user reviews from 3 recognized software review sites.

87%

of users recommend this product

WebCheckout has a 'great' User Satisfaction Rating of 87% when considering 58 user reviews from 2 recognized software review sites.

4.5 (227)

3.0 (3)

4.6 (1484)

4.4 (55)

5.0 (19)

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Awards

Synopsis of User Ratings and Reviews

Easy to Use: More than 95% of users mentioning this aspect felt that EZOfficeInventory is user-friendly and easy to navigate.

Tracking: Users can track products, tools, equipment, assets and technology, according to all the reviews mentioning this feature.

Asset Management: More than 85% of reviews about this feature indicated that asset management is easy.

Interface: Every user who mentioned this feature noted that the interface is organized and makes it easy to import and export data.

Customer Service: Customer service is very helpful according to every reviewer mentioning support.

Simplified Work Orders: WebCheckout streamlines the process of creating work orders, saving valuable time for technicians.

Efficient Asset Tracking: The platform excels at tracking the location and status of assets, which is crucial for organizations with a large inventory.

Improved Communication: WebCheckout facilitates seamless communication between technicians and management, leading to better coordination and faster issue resolution.

Implementation: It’s difficult to navigate through the software and make changes in the initial stage, as noted by 85% of reviews referring to setting up the system.

Search: Searching by asset number or location is difficult, according to 80% of users who mention this feature.

Mobile Interface: Functionality of the mobile interface needs improvement, such as its tendency to crash, according to every review mentioning the mobile UI.

Asset Processing: Multiple assets can’t be processed at the same time, according to every review referring to this feature.

Limited Customization: Users have expressed frustration over the inflexibility of WebCheckout's pre-built templates, finding them restrictive and difficult to tailor to their specific branding and workflow needs.

Complex Integration: Integrating WebCheckout with existing enterprise systems has proven to be a significant hurdle for many users, often requiring extensive custom coding and technical expertise.

Steep Learning Curve: The platform's user interface, while feature-rich, has been criticized for being unintuitive and difficult to navigate, particularly for non-technical users.

Recent user reviews of EZOfficeInventory highlight its user-friendly interface, ease of customization, and scalable design as key strengths. Users appreciate the ability to track assets effortlessly, similar to managing items on a grocery list, but with the added benefit of functionalities like maintenance scheduling and depreciation tracking, which can be crucial for businesses managing valuable equipment or extensive inventory. While some users expressed concerns about limited reporting options and a basic mobile app compared to competitors, others found the core functionalities sufficient for their needs and praised the software's cost-effectiveness. This balance between affordability and core functionality seems to be a differentiating factor for EZOfficeInventory, especially for businesses seeking a user-friendly and affordable asset management solution without the complexity or higher price tag of some enterprise-level software options. Overall, EZOfficeInventory appears best suited for small and medium-sized businesses, or larger organizations with straightforward asset management needs. Its user-friendly interface, combined with its customization options and core functionalities, can streamline asset tracking and improve overall asset lifecycle management, proving valuable for businesses seeking an efficient and cost-effective solution.

Want to know if WebCheckout is worth checking out? Users rave about WebCheckout's user-friendliness, robust functionality, and responsive customer support. One user, for example, highlighted how WebCheckout streamlined their EAM tasks, reducing hours of work to mere minutes. Another user declared WebCheckout the best EAM software they've encountered. Users appreciate the platform's intuitive design and powerful features, finding it superior to other options in the market. While specific comparisons to competitors like Asset Panda or EZOfficeInventory are limited in the provided reviews, the overwhelmingly positive sentiment suggests that users find WebCheckout a cut above the rest. WebCheckout seems ideally suited for businesses of all sizes looking to optimize their EAM processes. Its ease of use makes it accessible to users with varying levels of technical expertise, while its comprehensive functionality caters to a wide range of EAM needs. Whether you're a small business seeking to streamline inventory management or a large enterprise aiming to enhance operational efficiency, WebCheckout appears to offer a compelling solution. However, remember that software needs can vary greatly, so conducting thorough research and comparing options based on your specific requirements is always recommended.

Screenshots

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FAQ

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