Smartsheet vs B2W Software

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Our analysts compared Smartsheet vs B2W Software based on data from our 400+ point analysis of Construction Scheduling Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Smartsheet is an enterprise-level SaaS management application that helps teams streamline processes through collaboration, project planning and task management. Users can set up tasks using a grid view, similar to a spreadsheet with automations, formulas, comments and mentions. 

It provides templates for projects and automations that can be modified and saved as a template to save time. Project views include a Kanban board, Gantt chart, timeline, calendar view, card view and a custom dashboard.

Its file and sheet sharing capabilities, comment feature and conversations remove team and data silos and give stakeholders insight into project details. A user-friendly interface helps managers and team members boost adoption rates, maintain consistency and increase efficiency. 

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B2W Software is a unified estimation software designed for the heavy construction industry that connects data, workflows and people. Deployed on the cloud or as an on-premise solution for Windows and Linux, it provides accounting integration, audit trails, project and subcontractor management and, what-if analysis.

It also maintains centralized cost data information, templates and cost structures. Track deletions, modifications and additions, user recordings, time and date. Estimators can customize bids with detailed prices, including subtotaling and grouping options. Import tables from Excel, connect to other electronic bidding modules and export data to ERP and project management inclusions.
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$9/User, Monthly
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Tailored to your specific needs
$2,500 Monthly
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Tailored to your specific needs
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Product Assistance

Documentation
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Live Online
Videos
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Documentation
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Videos
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Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Use Familiar Spreadsheet Formatting: Move from regular spreadsheets to spreadsheets with versatile views and much less formula knowledge required for formatting. Make adoption and training smoother because you’re not starting from scratch with processes. We especially liked the ability to enter data using a familiar cell view and then convert it to, say, a Kanban board.
  • Create No-Code Automations: Use templates or build from scratch with a trigger, condition and action automation format. Save time on admin tasks with automations for alerts, approvals, document creation and sheet changes. Choose from four starting cell-related triggers and build from there. We thought the automation building was intuitive and straightforward. Check out our test in the “See It In Action” section below.
  • Access Multiple Views: Add dynamic views to your projects and filter and customize views to meet task requirements. For example, we added a card view organized by status and a Kanban Board sorted by task assignee. Create a customizable dashboard to pull data like task progress, workload and duration using widgets.
  • Share Proofs and Additional Information: Collaborate on team documents, provide context and add proofs and files to individual tasks or the entire sheet. We set a piece of content as a task and added extra files like logos and docs along with comments for specific client requests.
  • Train As You Go: Kick your project off with a checklist outlining best practices and research material. Use pop-ups and explainer icons with video links as you work to get a better understanding of features and capabilities. We popped over to the help center to learn how to set up baselines for our Gantt chart (you need to edit the start date and end date columns).
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  • Stay Safe: Create operations, safety, equipment and human resources forms in minutes. Conduct site inspections to ensure a secure work environment. Monitor KPI metrics and maintenance activities via the dashboard. 
  • Remain On Schedule: Track workers’ vacation and sick days to ensure they do not affect project deadlines. Assign employees to jobs using drag-and-drop scheduling capabilities. Filter schedules by employees, equipment, projects, locations and customers. 
  • Reduce Estimating Errors: Enable multiple estimators to work on the same project to promote collaboration and transparency. Develop and organize quotes in a hierarchical form using the WBS option. Update pre-populated cost and material databases to achieve data consistency. 
  • Go Paperless: Store unlimited project files on a secure, cloud-based server. Grant role-based access permissions to protect sensitive data. Monitor approval statuses, generate reports and share information on the go through mobile devices. 
  • Work Offline: View and modify information without an internet connection. Sync changes when the connection restores. 
  • Gain Real-Time Data Visibility: Import field data from accounting systems such as Viewpoint, Sage 50cloud Accounting, Foundation and QuickBooks. Set and monitor labor targets to increase productivity. Produce job reports to investigate trends and track performance. 
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  • Dashboards and Reports: Customize your dashboard by adding widgets like reports, project-specific charts, shortcuts, images and text. Consolidate data from multiple sheets into a summary view using system reports. Track sheet changes using bi-directional functionality. Send reports via collaborative tools and change statuses to recur.
  • Multiple Views: View your tasks using the grid view, akin to a spreadsheet, a Gantt view as an add-on to your grid view, a Kanban board where you can drag and drop tasks and group them by assignee or status, a timeline view, a card view with customizable lanes and a calendar view that displays your tasks across its duration or by start dates only.
  • Task Management: Add your tasks and subtasks into each cell and use the indent and outdent buttons to divide tasks into groups that can be minimized to provide a project overview. Create or modify custom fields with your own text, dropdown lists and symbols to show status, assignees, priority, dates and latest comment. Attach files and proofs, write comments and mention users and set reminders for tasks.
  • Automations and Workflows: Save time with custom processes and workflows you can build by modifying templates for reminders and alerts, document generation, row changes, sheet changes and updates, and approval requests. Build your own workflow automations from scratch by choosing your trigger, setting conditions and adding actions. Manage automations by deactivating, deleting, duplicating or unsubscribing.
  • Templates: Use pre-built templates ranging from event management to HR workflows and marketing to streamline project creation. View complexity, task management and process before you apply a template. Build and save your own templates by customizing pre-built templates or creating them from scratch.
  • Integrations: Drive productivity with integrations like Office 365, Dropbox, DocuSign and Google Workspace and use iCal or Google Calendar to track project statuses.
  • Team Collaboration: Communicate with team members by commenting and mentioning users in individual tasks, adding files for additional information and chatting via the conversations tool where everyone with access to the sheet can see your comments. Integrate with Slack or Microsoft Teams to receive updates about your sheet and send messages to channels.
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  • Field Tracking: Track project progress and record workers’ activities. Allow field employees to create, modify and submit field logs. Submit repair requests on-site. Attach photographs and accident reports to maintenance requests. Export reports in different file formats, such as XML, CSV, TIFF, PDF, Web Archive and Excel. 
  • Estimating and Bidding: Create event logs to review details of past estimates. Assign tags to resources, cost components and items. Filter estimates by tag values. Grant editing permissions to authorized users. Import bid schedules from Excel. Organize and develop estimates according to work breakdown structures. 
  • Scheduling and Dispatching: Manage trucking orders and assignments in real time. Identify and resolve scheduling conflicts. Track location of resources using GPS. 
  • Safety and Inspection: Automatically receive alerts through emails or text messages. Build express, standard and crosstab reports to make data-driven decisions. Sort forms by dates, categories, templates and owners. Allow contractors to conduct equipment inspections and safety procedures as well as analyze financial outcomes. 
  • Equipment Maintenance: Find open or unassigned maintenance requests using real-time search functionality. Filter work orders by codes, priorities and types. Automatically create time cards to save time. Trigger preventive maintenance requests using meter or calendar based intervals. 
  • Mobile Interface: Track project progress off-site. 
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Product Ranking

#1

among all
Construction Scheduling Software

#28

among all
Construction Scheduling Software

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Analyst Rating Summary

90
73
90
80
98
89
95
61
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Project Management
Construction Documents and Templates Management
Construction Schedule Management
Communication Management
Reports and Dashboards
Mobile Capabilities
Construction Documents and Templates Management

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Smartsheet
B2W Software
+ Add Product + Add Product
Communication Management Construction Documents And Templates Management Construction Schedule Management Field Management Mobile Capabilities Project Management Reports And Dashboards 90 98 95 67 80 100 86 80 89 61 80 100 84 70 0 25 50 75 100
80%
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80%
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91%
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91%
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95%
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5%
62%
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38%
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80%
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100%
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79%
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21%
80%
10%
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70%
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30%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

63%
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37%
38%
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62%

User Sentiment Summary

Great User Sentiment 22301 reviews
Excellent User Sentiment 191 reviews
88%
of users recommend this product

Smartsheet has a 'great' User Satisfaction Rating of 88% when considering 22301 user reviews from 5 recognized software review sites.

90%
of users recommend this product

B2W Software has a 'excellent' User Satisfaction Rating of 90% when considering 191 user reviews from 4 recognized software review sites.

5.0 (20)
n/a
4.4 (17366)
4.3 (2)
n/a
4.2 (5)
4.5 (3333)
4.5 (182)
4.7 (728)
n/a
4.3 (854)
5.0 (2)

Awards

SelectHub research analysts have evaluated Smartsheet and concluded it earns best-in-class honors for Project Management.

Project Management Award

B2W Software stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Automation: Reviewers appreciated the no-code automation and said that it helps to eliminate productivity killers and saves time.
Collaboration: Users liked the sharing option with level-based permissions that allow collaboration with non-users and help coworkers and external stakeholders stay up-to-date on projects and processes.
Ease of Use: A user-friendly interface and templates make it easy to set up, customize and access multiple views, according to reviewers.
What Users Like
Customization: “We can customize it to fit various projects, whether we’re tracking client cases, managing document revisions, or planning team tasks. For instance, I created a project tracker for a major client contract negotiation. The ability to set deadlines, assign tasks, and update statuses in real time has streamlined our communication and kept everyone on the same page.” - Russ Johnson, Founder of Linx Legal
Collaboration: “We had this one job in a high-rise condo that put Smartsheet to the test. The sliding door system was an older model with custom-sized panels that aren’t easy to source, and it needed specific adjustments due to the unique structure of the frame. Typically, coordinating the right parts, tools, and technician experience for something like this would require several phone calls and a lot of back-and-forth. With Smartsheet, we were able to set up the job details to track not only the special parts needed but also assign a technician who was experienced with that model. When the parts came in, the technician was notified directly through Smartsheet, so he knew the moment everything was ready. It saved us from potential delays and kept the customer fully updated on when the work could be done.” - Gal Cohen, Business Development Leader and Field Area Manager JDM Sliding Doors
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Estimating Accuracy: Users appreciate the software's ability to provide accurate estimates, which helps with project budgeting and bidding. This is achieved through features like detailed cost breakdowns and the ability to track material and labor costs.
Improved Efficiency: B2W Software streamlines the estimating process, saving time and effort for construction professionals. Features like pre-built templates and the ability to import data from other sources contribute to this efficiency.
Collaboration: The software facilitates collaboration among team members by providing a centralized platform for sharing estimates, plans, and other project documents. This can help to improve communication and coordination on construction projects.
Integration: B2W Software integrates with other construction management software, such as scheduling and accounting programs. This can help to create a more seamless workflow and reduce the need for manual data entry.
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System Integration: Limited integrations and complex configurations were an issue for reviewers.
Premium Add-Ons: Reviewers noted that advanced features come with a price tag that can be prohibitive for some businesses.
Slow Loading Time: Users reported it takes time to display screens export formats occasionally.
What Users Dislike
Integration: “Despite its many benefits, integrating Smartsheet with other systems posed some challenges. Initially, we experienced issues with data syncing between Smartsheet and our CRM software, leading to discrepancies in our financial reporting. Recognizing this, I allocated specific time for thorough testing before our full implementation, allowing us to identify and resolve any integration issues early on.” - Austin Rulfs, Founder of Zanda Wealth Mortgage Brokers
Learning Curve: “While Smartsheet is powerful, it can feel a bit overwhelming at first. I found that investing time in training sessions helped bridge that gap, making it easier for everyone to adapt and use the tool effectively.” - Russ Johnson, Founder of Linx Legal
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Steep Learning Curve: B2W Estimate's extensive features and functionalities can overwhelm new users, requiring significant time investment to achieve proficiency.
Customization Challenges: Adapting the software to specific workflows or unique estimating requirements can be complex, often necessitating advanced technical knowledge or reliance on external consultants.
Integration Limitations: Seamless integration with existing software ecosystems, such as accounting or project management tools, may pose challenges, potentially leading to data silos and manual data transfer processes.
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Smartsheet is a cloud-based work management platform that helps users streamline and organize processes with a spreadsheet-esque interface, flexible templates, multiple views and team collaboration. Apart from the grid view, you can visualize projects using a Gantt chart, Kanban board, calendar view, card view or timeline view. No-code automations are another note-worthy feature, where you can build from templates or scratch.It streamlines project creation with templates suited to different industries and end goals, so you have a jumping-off point instead of going in blind. Team collaboration is another area where Smartsheet shines, with comments, conversations and file and sheet sharing (even with people outside your organization). It also offers a customizable dashboard view, although I did find some of the chart widgets a little tricky to work, without training.Highlights for me were definitely the familiarity of spreadsheet formatting (but with more views and automations), robust collaboration capabilities and guided explainers throughout the setup. However, user reviews noted limited filters and integrations, lags and expensive add-ons as downsides.Overall, Smartsheet is a great option for teams familiar with spreadsheets but are on the lookout for more visualization and collaboration, along with the budget to spend on advanced features.

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B2W Software has garnered positive feedback from users in the construction industry over the past year, with many praising its user-friendly interface and comprehensive features for estimating costs, scheduling projects, and monitoring progress. Users have highlighted the software's ability to simplify complex tasks, making it an invaluable tool for construction professionals. The software's affordability has also been a significant factor in its popularity, making it accessible to businesses of all sizes. B2W Software stands out from its competitors due to its powerful capabilities and ease of use. Users have found that the software's ability to handle both traditional pay item bids and work breakdown structure bidding provides flexibility and efficiency in the estimating process. Additionally, the software's integration with other B2W applications, such as field tracking and resource scheduling, streamlines workflows and enhances collaboration among teams. This comprehensive approach sets B2W Software apart from other estimating software that may offer limited functionality or integration options. B2W Software is well-suited for construction professionals of all levels, from small contractors to large enterprises. Its intuitive interface and comprehensive features make it accessible to users with varying levels of technical expertise. The software's scalability allows it to adapt to the needs of growing businesses, while its affordability makes it a cost-effective solution for smaller companies. Whether you're a seasoned estimator or just starting out, B2W Software provides the tools and resources necessary to improve accuracy, efficiency, and profitability in your construction projects.

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