Google Workspace vs Notion

Last Updated:

Our analysts compared Google Workspace vs Notion based on data from our 400+ point analysis of Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Google Workspace (formerly G-Suite) is a comprehensive suite of cloud-based productivity and collaboration tools designed to streamline business operations. It includes applications for email, document creation, spreadsheets, presentations, calendar management, video conferencing, and cloud storage. This suite is particularly well-suited for businesses of all sizes, educational institutions, and non-profits due to its scalability and integration capabilities.

Key benefits include real-time collaboration, seamless integration across devices, and robust security features. Popular features such as Google Docs, Sheets, and Slides enable multiple users to work simultaneously on the same document, enhancing teamwork and efficiency. Google Meet offers high-quality video conferencing, while Google Drive provides ample storage and easy file sharing.

Compared to similar products, users often praise Google Workspace for its user-friendly interface and reliable performance. Pricing varies based on the plan selected, typically billed monthly or annually. For specific pricing details, contacting SelectHub for a tailored quote is recommended.

read more...

Notion is a versatile software designed to enhance productivity by integrating task management, note-taking, and collaboration tools into a single platform. It is particularly well-suited for professionals, teams, and organizations across various industries such as tech, education, and creative fields, due to its flexibility and comprehensive feature set. Users benefit from its ability to create custom workflows, databases, and project boards, which can be tailored to specific needs. Unique features like real-time collaboration, rich media embedding, and a robust template library set it apart from similar products. Notion's pricing varies based on the plan selected, with options for individuals, teams, and enterprises, typically billed monthly or annually. For precise pricing details, users are encouraged to contact SelectHub for a tailored quote. Overall, Notion's adaptability and powerful features make it a compelling choice for those seeking to streamline their productivity and collaboration efforts.

read more...
$6/User, Monthly
Get a free price quote
Tailored to your specific needs
$10/Seat, Monthly, Freemium
Free Trial is unavailable →
Get a free price quote
Tailored to your specific needs
Small 
i
Medium 
i
Large 
i
Small 
i
Medium 
i
Large 
i
Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Enhanced Collaboration: Real-time editing and commenting in Google Docs, Sheets, and Slides streamline teamwork, reducing the need for back-and-forth emails.
  • Seamless Integration: Google Workspace integrates effortlessly with other Google services like Google Drive, Calendar, and Meet, creating a cohesive work environment.
  • Accessibility: Cloud-based access allows team members to work from anywhere, on any device, ensuring productivity is not confined to the office.
  • Security: Advanced security features, including two-factor authentication and data encryption, protect sensitive business information.
  • Cost Efficiency: Subscription-based pricing models eliminate the need for expensive software licenses and hardware, making it budget-friendly for businesses of all sizes.
  • Scalability: Easily add or remove users and services as your business grows, ensuring you only pay for what you need.
  • Automated Updates: Regular updates and new features are automatically rolled out, ensuring your tools are always up-to-date without manual intervention.
  • Customizable Solutions: Tailor Google Workspace to fit your specific business needs with a variety of add-ons and third-party integrations.
  • Improved Communication: Google Meet and Chat provide robust video conferencing and messaging solutions, enhancing internal and external communication.
  • Data Management: Centralized storage in Google Drive simplifies file management and sharing, reducing the risk of data loss and duplication.
  • Time Management: Google Calendar's scheduling features help manage appointments, deadlines, and meetings efficiently, improving overall time management.
  • Environmental Impact: Cloud-based solutions reduce the need for physical storage and paper, contributing to a more sustainable business practice.
  • Support and Training: Comprehensive support and training resources, including tutorials and customer service, ensure your team can maximize the benefits of Google Workspace.
  • Enhanced Productivity: Integrated tools and streamlined workflows reduce administrative tasks, allowing employees to focus on core business activities.
  • Compliance: Google Workspace meets various industry standards and regulations, helping businesses maintain compliance with legal requirements.
read more...
  • Centralized Workspace: Consolidate notes, tasks, databases, and calendars in one place, reducing the need to switch between multiple apps.
  • Customizable Templates: Utilize and create templates tailored to specific workflows, enhancing efficiency and consistency across projects.
  • Real-Time Collaboration: Collaborate seamlessly with team members through shared documents and live editing, fostering better communication and teamwork.
  • Task Management: Organize and prioritize tasks with to-do lists, kanban boards, and timelines, ensuring deadlines are met and projects stay on track.
  • Integration Capabilities: Connect with other tools like Slack, Google Drive, and Trello, streamlining workflows and improving productivity.
  • Rich Media Support: Embed videos, images, and files directly into notes and documents, creating a more engaging and informative workspace.
  • Version History: Track changes and revert to previous versions of documents, providing a safety net for collaborative editing and content management.
  • Cross-Platform Accessibility: Access your workspace from any device, whether it's a desktop, tablet, or smartphone, ensuring you stay productive on the go.
  • Advanced Search Functionality: Quickly locate information with powerful search capabilities, saving time and reducing frustration.
  • Data Security: Benefit from robust security measures, including encryption and permission settings, to protect sensitive information.
read more...
  • Gmail Integration: Seamlessly integrates with Gmail, providing a professional email platform with custom domain support.
  • Google Drive: Offers cloud storage with 15GB of free space, scalable to several terabytes, ensuring secure file storage and sharing.
  • Google Docs: Enables real-time collaboration on documents, with features like comments, suggestions, and version history.
  • Google Sheets: Provides powerful spreadsheet capabilities, including advanced functions, pivot tables, and data visualization tools.
  • Google Slides: Facilitates the creation of professional presentations with customizable templates and collaborative editing.
  • Google Meet: Supports high-quality video conferencing with features like screen sharing, live captions, and meeting recordings.
  • Google Calendar: Allows for efficient scheduling with shared calendars, event reminders, and integration with other Google services.
  • Google Forms: Simplifies data collection through customizable forms and surveys, with automatic data aggregation in Google Sheets.
  • Google Keep: Provides a note-taking app that integrates with other Google Workspace tools, supporting text, lists, images, and voice notes.
  • Google Sites: Enables the creation of internal websites and project hubs without requiring coding skills.
  • Admin Console: Offers centralized management of users, devices, and data security, with detailed reporting and analytics.
  • Security and Compliance: Includes robust security features like two-factor authentication, data encryption, and compliance with industry standards such as GDPR and HIPAA.
  • Third-Party Integrations: Supports integration with a wide range of third-party applications, enhancing functionality and workflow efficiency.
  • Mobile Accessibility: Provides mobile apps for all major services, ensuring productivity on-the-go with seamless synchronization.
  • Machine Learning Features: Incorporates AI-driven tools like Smart Compose in Gmail and Explore in Google Sheets for enhanced productivity.
read more...
  • Customizable Templates: Create and use templates for various needs such as project management, note-taking, and personal planning.
  • Database Functionality: Organize information in tables, boards, lists, and calendars, allowing for versatile data management.
  • Rich Media Embedding: Embed videos, audio files, PDFs, and other media directly into your pages for a more interactive experience.
  • Markdown Support: Utilize Markdown syntax for quick and easy formatting of text, enhancing readability and structure.
  • Collaboration Tools: Share pages with team members, assign tasks, and leave comments to facilitate seamless collaboration.
  • Web Clipper: Save web pages and articles directly to Notion with the browser extension, making research and information gathering more efficient.
  • Kanban Boards: Visualize tasks and projects using Kanban boards, which help in tracking progress and managing workflows.
  • Nested Pages: Create pages within pages to build a hierarchical structure, making it easier to organize and navigate complex information.
  • Global Search: Quickly find any content within your workspace using the powerful search functionality.
  • API Integration: Connect Notion with other tools and services through its API, enabling automation and enhanced functionality.
  • Version History: Track changes and revert to previous versions of a page, ensuring data integrity and accountability.
  • Task Management: Set due dates, reminders, and priorities for tasks to keep projects on track and meet deadlines.
  • Customizable Views: Switch between different views such as list, gallery, and calendar to suit your workflow and preferences.
  • Mobile App: Access and edit your Notion workspace on the go with the fully-featured mobile application.
  • Integration with Slack: Receive notifications and updates in Slack, keeping your team informed and connected.
read more...

Product Ranking

#32

among all
Collaboration Software

#58

among all
Collaboration Software

Find out who the leaders are

User Sentiment Summary

Excellent User Sentiment 61679 reviews
Excellent User Sentiment 9014 reviews
93%
of users recommend this product

Google Workspace has a 'excellent' User Satisfaction Rating of 93% when considering 61679 user reviews from 4 recognized software review sites.

93%
of users recommend this product

Notion has a 'excellent' User Satisfaction Rating of 93% when considering 9014 user reviews from 4 recognized software review sites.

4.6 (42496)
4.7 (5829)
4.7 (16529)
4.7 (2368)
4.6 (1567)
4.6 (61)
4.5 (1087)
4.3 (756)

Awards

Google Workspace stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Notion stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

Effortless Teamwork: Google Workspace allows multiple users to co-edit documents, spreadsheets, and presentations simultaneously, fostering a truly collaborative environment.
Seamless Workflow: Integration between Google apps like Gmail, Drive, and Calendar streamlines tasks, eliminating the need to switch between different platforms.
Ample Storage Space: With generous cloud storage options, even the most data-heavy businesses can keep their files organized and accessible.
AI-Powered Efficiency: Features like Google Gemini leverage artificial intelligence to automate tasks, freeing up time for more strategic initiatives.
Show more
Centralized Workspace: Consolidates various tools and information into a single platform, streamlining workflows and reducing the need for multiple applications.
Enhanced Collaboration: Enables real-time teamwork through shared workspaces, task assignments, and integrated communication features, fostering transparency and efficiency.
Customizable Organization: Offers flexible database creation and templates for managing projects, tracking progress, and organizing information in a way that aligns with specific needs and workflows.
Show more
Sluggish Support: Customer support for Google Workspace can be slow and ineffective, leaving users frustrated when encountering technical difficulties.
Show more
Steep Learning Curve: New users often find it challenging to learn Notion's extensive features and customization options, requiring significant time investment to become proficient.
Cluttered Interface: Some users find Notion's interface overwhelming, especially with complex pages and nested documents, making navigation difficult.
Limited Offline Access: Notion's reliance on internet connectivity hinders users who require constant offline access, as offline capabilities are limited.
Performance Issues: Notion can become slow and sluggish when handling large datasets, impacting productivity for users dealing with substantial amounts of information.
Limited Mobile App Functionality: Notion's mobile app lacks the robustness of its desktop counterpart, with some features unavailable, limiting its usability for mobile-dependent users.
Show more

Is Google Workspace really everyone's cup of tea, or is it just hype? User reviews from the past year paint a largely positive picture of Google Workspace, particularly highlighting its collaborative prowess and user-friendly design. A standout feature is its real-time collaboration, allowing multiple users to work on documents concurrently, which is a game-changer for team projects and boosts productivity. The platform's seamless integration with third-party apps like Slack and Salesforce streamlines workflows and reduces the need for app switching. However, some users have voiced concerns about customer support, citing sluggish response times and the use of outsourced support teams. While Google Workspace offers robust security features, this support shortcoming can be a concern for users who require prompt assistance. Despite this drawback, Google Workspace emerges as a strong contender for businesses and individuals seeking a cloud-based productivity suite that prioritizes collaboration and ease of use. Its intuitive interface and comprehensive suite of tools make it a suitable choice for a wide range of users, from small teams to large enterprises.

Show more

Is Notion really worth a notion, or is it just another fleeting productivity fad? User reviews from the past year reveal a mixed bag. While Notion is lauded for its comprehensive features, encompassing note-taking, project management, and knowledge management, its steep learning curve can be a dealbreaker for some. Users often compare it to a Swiss Army knife – versatile but cumbersome. For instance, while its customization options are praised, the interface can feel cluttered, especially on mobile devices. This complexity makes it more suitable for tech-savvy individuals or teams who can fully utilize its advanced features. Compared to specialized tools like Trello for visual task management or Asana for robust project management, Notion's all-in-one approach can be both a blessing and a curse. While it offers a centralized workspace, it may lack the depth of features that dedicated tools provide. This makes Notion ideal for content creators, solopreneurs, and those seeking a flexible workspace. However, users who prioritize simplicity and ease of use might find it overwhelming and may be better served by more streamlined alternatives.

Show more

Screenshots

Similar Products


ProjectManager

Targetprocess

Zoho Sprints

Krock

Wellsite

Huddle App

Coda

Empuls

Axero

Nozbe

Related Categories

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

SelectHub Products Reporting and Analytics
SelectHub Products Cost and Pricing Guide
Compare products
Comparison Report
Just drag this link to the bookmark bar.
?
Table settings