UpKeep vs Prometheus Group

Last Updated:

Our analysts compared UpKeep vs Prometheus Group based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Prometheus Group Software Tool

Product Basics

UpKeep is a cloud-based CMMS (computerized maintenance management system) software designed to streamline various tasks involved in facility and equipment maintenance. It caters to businesses of all sizes, from small startups to large enterprises, particularly those managing multiple locations or equipment types.

It offers a comprehensive suite of tools to help teams manage work orders, track assets, schedule preventive maintenance and monitor inventory levels.

Users can access the software from any device with an internet connection, promoting remote accessibility and team collaboration.

Compared to similar CMMS solutions, the solution is praised for its user-friendly interface, ease of implementation and affordability.

While pricing details may vary depending on specific needs, the system generally falls within a competitive range and offers subscription tiers based on the number of users and desired features.

read more...
Prometheus Group offers a comprehensive suite of software solutions designed to enhance the efficiency and effectiveness of maintenance operations, particularly in the realm of Computerized Maintenance Management Systems (CMMS). This software is particularly well-suited for large enterprises and organizations across various industries, including manufacturing, utilities, and energy, that require robust maintenance and asset management capabilities. One of the key benefits of Prometheus Group's software is its ability to streamline maintenance workflows, improve asset reliability, and reduce operational costs. Users appreciate features such as predictive maintenance, work order management, and asset tracking, which collectively contribute to a more proactive maintenance strategy. When compared to similar products, Prometheus Group is often praised for its user-friendly interface and the scalability of its solutions, making it a viable option for organizations of different sizes. Pricing considerations for Prometheus Group's software typically involve a subscription model, with costs varying based on the size of the deployment and specific features required, ensuring that organizations can find a pricing plan that matches their needs and budget.
read more...
$45/User, Monthly
Get a free price quote
Tailored to your specific needs
$100,000 Annually, Quote-Based
Free Trial is unavailable →
Get a free price quote
Tailored to your specific needs
Small 
i
Medium 
i
Large 
i
Small 
i
Medium 
i
Large 
i
Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile
we're gathering data
we're gathering data

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Streamline Work Order Processes: Create, assign and prioritize work orders to address maintenance tasks promptly. Customize workflows to follow standardized work order procedures, minimizing errors and ensuring consistency across teams and locations.
Real-World Example: The system helped a food preservation company create, track and manage work orders digitally, saving valuable time. The company also used filtering capabilities to quickly identify completed, pending and overdue work orders, further enhancing efficiency.
  • Limit Downtime: Schedule and track of preventive maintenance tasks to reduce unexpected equipment failures. Integrate with sensors and IoT devices to monitor equipment conditions in real time to detect anomalies at an early stage.
Real-World Example: The system helped Alto Products implement preventive maintenance for their paper press area, leading to fewer reactive calls and breakdowns.
  • Optimize Inventory Management: Gain real-time visibility into inventory levels, locations and usage to make informed reordering decisions, avoiding stockouts and overstocking.
Real-World Example: The solution enabled Layfield Group's technicians to instantly check the availability and location of replacement parts using their mobile devices, eliminating time-consuming manual searches. This streamlined process allowed them to initiate repairs quickly.
  • Make Data-Driven Decisions: Use custom dashboards to monitor maintenance spending over time and by asset to identify cost-saving opportunities and allocate budgets effectively.
Real-World Example: The system’s analytics module enabled Aesop’s Store Maintenance Coordinator to gain detailed insights into various aspects of maintenance operations, such as work order completion times, costs and categories. This data allowed her to identify trends, assess the effectiveness of maintenance strategies, and justify the need for additional resources.
  • Improve Communication: Enable technicians and managers to communicate with each other on the go via the mobile app. Update work order statuses, request assistance or access relevant information without being tied to a desk.
Real-World Example: The application enabled McDonald’s managers to track repair progress. It also helped technicians communicate updates or request assistance in real time. This streamlined communication loop ensured that everyone was on the same page and could work together to resolve issues quickly.
read more...
  • Eliminate Information Silos: Mobile access offers integration to EAM tools and keeps data accurate for both off-site and on-site teams. 
  • Consistent User Experience: A user-friendly interface helps multiple-end users complete tasks quickly. 
  • Minimize Travel and Screen Time: Connect to other tools used in the facility to reduce travel time between facilities and sites and promote visibility into entire workflows and processes. 
  • Information Access Across Departments: Cross-functional modules streamline data integration into workflows within the platform while keeping users in role-appropriate solutions. 
read more...
  • Work Order Management: Receive requests directly from clients or create them as needed. Visualize work orders on a calendar for better scheduling and resource allocation. Track work order progress, update statuses and add comments for real-time visibility. Filter and sort work orders by asset, technician, or location or easy organization. Control who can close work orders by setting role-based permissions.
  • Asset Management: Store and manage asset information, including model, serial number, location, purchase date, warranty details and maintenance history. Use barcode or QR code scanning to streamline asset identification and data entry. Track asset performance (uptime and downtime).
  • Parts and Inventory: Track inventory levels, locations and usage in real time. Automatically update counts when parts are used in work orders. Set minimum quantity thresholds for each part and receive alerts when levels are low or reach a reorder point. Create and track purchase orders directly within the system.
  • Preventive Maintenance: Schedule routine maintenance tasks based on time intervals, meter readings or custom triggers. Automatically generate work orders for recurring maintenance tasks, saving time and ensuring consistency. Schedule maintenance based on calendar dates or time intervals. Create standardized checklists for technicians to follow during preventive maintenance inspections.
  • Analytics and Reporting: Create personalized dashboards to track the specific KPIs that matter most to the organization. Access pre-made dashboards to quickly visualize key metrics such as work order completion rates, maintenance costs, technician productivity and inventory levels. Export reports in various formats (PDF, CSV, etc.) for further analysis or sharing.
  • Safety and Compliance: Generate reports to demonstrate compliance with regulatory requirements, such as OSHA or ISO standards. Store and manage safety documents, permits and certifications. Build customizable checklists for safety inspections, audits and other compliance-related tasks.
  • Cost Analysis and Forecasting: Compare depreciation data with downtime data to assess asset life span and determine whether it’s worth repairing, selling or scrapping. Track depreciation and repair cost data to make more accurate cost predictions for purchasing future assets. Track technician hours and break down work time on different tasks to identify problem areas.
  • Integrations: Integrate with 500+ other platforms, including Google Workspace, Slack, QuickBooks Online and Zapier to avoid duplicate data entry. Integrate with Okta, Google or other SAML providers to set up single sign-on to avoid getting distracted by multiple login screens. Access Webhooks and API for real-time data sync.
read more...
  • Reporting and Analytics: Gain intuitive, role-based and scalable business intelligence across facilities. Create custom reports and calculations to understand the effectiveness of maintenance activities. 
  • Contractor Management: Capture, validate and manage labor costs. Optimize overtime equalization with SAP, Maximo or Oracle integration. 
  • Planning and Scheduling: Access configurable tools to support core functions of maintenance planners and schedulers. 
  • Mobility: Extend system access to field workers. View updates and record data using Windows, iOS and Android mobile devices. 
  • Permitting and Safety: Enable and support processes for electronic work permits and risk assessments. 
  • Master data: Integrate all data from individual management and planning systems. Standardize data without cumbersome data cleansing projects. 
  • Shutdown, Turnaround and Outage: Centralize digital systems to improve communication, manage and organize processes and access departments. Plan multiple phases of a shutdown, turnaround or outage from a single command center. 
read more...

Product Ranking

#1

among all
CMMS Software

#35

among all
CMMS Software

Find out who the leaders are

Analyst Rating Summary

84
we're gathering data
50
we're gathering data
84
we're gathering data
100
we're gathering data
Show More Show More

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

UpKeep
Prometheus Group
+ Add Product + Add Product
AI-based Capabilities Asset Management Inventory Management Maintenance Request Management Mobile Capabilities Platform Capabilities Preventive And Predictive Maintenance Management Purchase Orders Management Reports And Dashboards Resource Management Vendors And Customers Management Work Order Management 50 84 100 100 92 90 100 78 78 45 67 83 0 25 50 75 100
50%
0%
50%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
85%
0%
15%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
89%
0%
11%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
90%
0%
10%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
100%
0%
0%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
75%
0%
25%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
75%
0%
25%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
43%
0%
57%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
67%
0%
33%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A
82%
0%
18%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

67%
0%
33%
we're gathering data
N/A
we're gathering data
N/A
we're gathering data
N/A

User Sentiment Summary

Excellent User Sentiment 2575 reviews
Great User Sentiment 108 reviews
91%
of users recommend this product

UpKeep has a 'excellent' User Satisfaction Rating of 91% when considering 2575 user reviews from 5 recognized software review sites.

86%
of users recommend this product

Prometheus Group has a 'great' User Satisfaction Rating of 86% when considering 108 user reviews from 4 recognized software review sites.

5.0 (14)
n/a
4.5 (944)
4.4 (36)
4.6 (1332)
4.4 (10)
n/a
4.4 (10)
4.7 (248)
n/a
4.3 (37)
4.2 (52)

Awards

SelectHub research analysts have evaluated UpKeep and concluded it earns best-in-class honors for Inventory Management. UpKeep stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Inventory Management Award

we're gathering data

Synopsis of User Ratings and Reviews

User-Friendliness: Approx. 60% of reviewers appreciate the system’s intuitive interface and ease of use, with multiple mentions of how easy it is to input information, create work orders and navigate the platform.
Improved Communication: 20% of users praised organizational capabilities such as centralized document storage, making it easier to keep track of maintenance records, inventory and other important information.
Robust Preventive Maintenance Capabilities: Approx. 20% of users appreciated robust scheduling and maintenance tracking capabilities.
Show more
Streamlined Work Order Management: Prometheus simplifies work order creation, assignment, and tracking, ensuring efficient maintenance workflows and improved team collaboration.
Enhanced Asset Visibility: The platform provides a centralized repository for asset information, enabling users to easily access critical data, track asset health, and make informed maintenance decisions.
Preventive Maintenance Planning: Prometheus facilitates proactive maintenance strategies by enabling users to schedule and automate preventive maintenance tasks, reducing equipment downtime and extending asset lifecycles.
Mobile Accessibility: With mobile apps, technicians can access work orders, update job status, and capture data on the go, improving field productivity and communication.
Reporting and Analytics: Prometheus offers robust reporting and analytics tools, providing insights into maintenance performance, asset reliability, and cost trends, empowering data-driven decision-making.
Show more
Technical Issues and Bugs: 40% of reviewers report encountering technical issues, including scrolling problems, bugs and errors in uploading items.
Delayed Customer Support: Some users express dissatisfaction with customer support, citing slow response times and inadequate solutions to technical problems. One reviewer specifically mentions waiting five weeks for references and receiving limited assistance from support representatives.
Feature Limitations: While the mobile app is generally praised, some users find it requires a constant internet connection, limiting its usefulness in areas with poor connectivity. Other reviewers point out specific limitations, such as difficulties in generating reports, lack of custom security options, and issues with inventory management features.
Show more
Steep Learning Curve: Users report that Prometheus has a complex interface and workflow, making it difficult to learn and use effectively, especially for those accustomed to simpler CMMS platforms.
Customization Challenges: While Prometheus offers extensive customization options, implementing and managing these customizations can be technically demanding, often requiring specialized IT skills or external consultant support.
Reporting Limitations: Some users find the reporting capabilities in Prometheus to be less intuitive and flexible compared to other CMMS solutions, making it harder to extract specific data insights or generate custom reports without significant effort.
Mobile App Functionality: The mobile app for Prometheus has received feedback for lacking the full functionality and user-friendliness of the desktop version, limiting its effectiveness for technicians and field workers who rely on mobile access.
Show more

UpKeep is a robust maintenance management solution that addresses key challenges faced by organizations with diverse asset portfolios. The platform's user-friendly interface, combined with features like streamlined work order management and preventive maintenance scheduling, simplifies maintenance operations and boosts team productivity.However, the platform isn't without its shortcomings. Technical glitches, delayed customer support and limitations in mobile functionality have been reported by some users, potentially hindering the overall user experience.Overall, UpKeep seems to offer a promising solution for businesses seeking to enhance their maintenance operations, but potential users should weigh the pros and cons carefully to determine if it's the right fit for their specific needs and priorities.

Show more

Let's steal some fire from the gods of maintenance and delve into the realm of Prometheus Group! Over the past year, user reviews have painted a vivid picture of this CMMS solution, highlighting its strengths, weaknesses, and unique offerings. Prometheus Group shines in its ability to streamline maintenance processes, particularly for organizations with complex asset management needs. Users rave about its robust scheduling and planning tools, which enable efficient allocation of resources and preventive maintenance. The software's mobile accessibility empowers technicians with real-time data and work order management capabilities, boosting productivity and responsiveness. Additionally, Prometheus Group's integration with other enterprise systems, such as ERP and financial software, provides a holistic view of maintenance operations and their impact on the bottom line. However, some users have noted that the software's initial setup and configuration can be intricate, requiring dedicated training and support. The learning curve can be steep for those unfamiliar with CMMS systems, and customization options, while extensive, may demand technical expertise. In the competitive landscape of CMMS solutions, Prometheus Group stands out with its focus on large enterprises and complex assets. Its scalability and comprehensive features cater to industries like oil and gas, manufacturing, and utilities, where asset uptime and reliability are paramount. While other CMMS options may offer simpler interfaces or lower price points, they often lack the depth and breadth of functionality required by these demanding sectors. In conclusion, Prometheus Group emerges as a powerful CMMS solution tailored for organizations with intricate asset management requirements. Its strengths lie in its robust scheduling, planning, and mobile capabilities, while its complexity may pose challenges for smaller businesses or those seeking a more intuitive interface. For industries where asset performance is critical, Prometheus Group offers a comprehensive and scalable solution to keep operations running smoothly.

Show more

Screenshots

Top Alternatives in CMMS Software


Asset Essentials by Brightly

Asset Panda

CHAMPS

eMaint

eWorkOrders

EZOfficeInventory

Fiix

FMX

Fracttal

FTMaintenance

Hippo CMMS

Limble

Maintenance Care

Maintenance Connection

ManagerPlus

ManWinWin

Maxpanda

MicroMain

MPulse

ServiceChannel

Related Categories

Head-to-Head Comparison

WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more...

Compare products
Comparison Report
Just drag this link to the bookmark bar.
?
Table settings