Home > CMMS Software > UpKeep > UpKeep vs MaintiMizer

UpKeep vs MaintiMizer

Last Updated: November 18th, 2024

Our analysts compared UpKeep vs MaintiMizer based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

UpKeep is a cloud-based CMMS (computerized maintenance management system) software designed to streamline various tasks involved in facility and equipment maintenance. It caters to businesses of all sizes, from small startups to large enterprises, particularly those managing multiple locations or equipment types.

It offers a comprehensive suite of tools to help teams manage work orders, track assets, schedule preventive maintenance and monitor inventory levels.

Users can access the software from any device with an internet connection, promoting remote accessibility and team collaboration.

Compared to similar CMMS solutions, the solution is praised for its user-friendly interface, ease of implementation and affordability.

While pricing details may vary depending on specific needs, the system generally falls within a competitive range and offers subscription tiers based on the number of users and desired features.

MaintiMizer by Ashcom Technologies helps manage work orders and track inventory, time cards, vendors, purchase orders and compliance. Made for companies of all sizes, it offers features like asset management, preventive maintenance, reporting and equipment reading. It also offers customization according to company needs and integration with SAP, PeopleSoft and Primax.

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Product Insights

Streamline Work Order Processes: Create, assign and prioritize work orders to address maintenance tasks promptly. Customize workflows to follow standardized work order procedures, minimizing errors and ensuring consistency across teams and locations.

Real-World Example: The system helped a food preservation company create, track and manage work orders digitally, saving valuable time. The company also used filtering capabilities to quickly identify completed, pending and overdue work orders, further enhancing efficiency.

Limit Downtime: Schedule and track of preventive maintenance tasks to reduce unexpected equipment failures. Integrate with sensors and IoT devices to monitor equipment conditions in real time to detect anomalies at an early stage.

Real-World Example: The system helped Alto Products implement preventive maintenance for their paper press area, leading to fewer reactive calls and breakdowns.

Optimize Inventory Management: Gain real-time visibility into inventory levels, locations and usage to make informed reordering decisions, avoiding stockouts and overstocking.

Real-World Example: The solution enabled Layfield Group's technicians to instantly check the availability and location of replacement parts using their mobile devices, eliminating time-consuming manual searches. This streamlined process allowed them to initiate repairs quickly.

Make Data-Driven Decisions: Use custom dashboards to monitor maintenance spending over time and by asset to identify cost-saving opportunities and allocate budgets effectively.

Real-World Example: The system’s analytics module enabled Aesop’s Store Maintenance Coordinator to gain detailed insights into various aspects of maintenance operations, such as work order completion times, costs and categories. This data allowed her to identify trends, assess the effectiveness of maintenance strategies, and justify the need for additional resources.

Improve Communication: Enable technicians and managers to communicate with each other on the go via the mobile app. Update work order statuses, request assistance or access relevant information without being tied to a desk.

Real-World Example: The application enabled McDonald’s managers to track repair progress. It also helped technicians communicate updates or request assistance in real time. This streamlined communication loop ensured that everyone was on the same page and could work together to resolve issues quickly.

Increased Efficiency: MaintiMizer streamlines maintenance operations by automating scheduling and tracking, allowing teams to focus on the task at hand rather than on paperwork and planning.
Cost Reduction: By optimizing maintenance schedules and reducing equipment downtime, MaintiMizer helps in significantly lowering operational costs and extending the lifespan of machinery.
Enhanced Asset Management: It provides detailed insights into asset performance and maintenance history, enabling better decision-making regarding asset utilization and investments.
Improved Compliance: MaintiMizer ensures that maintenance activities are documented and easily accessible, aiding in compliance with industry regulations and standards.
Real-time Data Access: With its mobile access capabilities, MaintiMizer allows maintenance teams to retrieve and update information in real-time, enhancing communication and response times.
Customizable Reporting: It offers flexible reporting tools that can be tailored to meet the specific needs of a business, providing valuable insights for strategic planning and continuous improvement.
Preventive Maintenance: The software facilitates the implementation of preventive maintenance schedules, reducing the likelihood of unexpected breakdowns and the associated costs.
Inventory Control: MaintiMizer helps in managing spare parts inventory more effectively, ensuring that necessary parts are in stock without overinvesting in inventory.
Scalability: It is designed to grow with your business, easily adapting to changes in size and complexity of operations without the need for significant overhauls.
User-Friendly Interface: With an intuitive design, MaintiMizer reduces the learning curve for new users, allowing for quicker adoption and proficiency across teams.
Enhanced Safety: By ensuring that maintenance tasks are performed on time and according to standards, it contributes to a safer working environment, reducing the risk of accidents and liability.
Energy Savings: Through efficient maintenance practices and optimization of equipment performance, MaintiMizer can help in reducing energy consumption and costs.
Customer Satisfaction: Improved reliability and performance of equipment lead to fewer service interruptions, enhancing the overall customer experience and satisfaction.
Decision Support: It provides managers with actionable insights and data-driven recommendations, supporting more informed decision-making regarding maintenance strategies and investments.

Work Order Management: Receive requests directly from clients or create them as needed. Visualize work orders on a calendar for better scheduling and resource allocation. Track work order progress, update statuses and add comments for real-time visibility. Filter and sort work orders by asset, technician, or location or easy organization. Control who can close work orders by setting role-based permissions.
Asset Management: Store and manage asset information, including model, serial number, location, purchase date, warranty details and maintenance history. Use barcode or QR code scanning to streamline asset identification and data entry. Track asset performance (uptime and downtime).
Parts and Inventory: Track inventory levels, locations and usage in real time. Automatically update counts when parts are used in work orders. Set minimum quantity thresholds for each part and receive alerts when levels are low or reach a reorder point. Create and track purchase orders directly within the system.
Preventive Maintenance: Schedule routine maintenance tasks based on time intervals, meter readings or custom triggers. Automatically generate work orders for recurring maintenance tasks, saving time and ensuring consistency. Schedule maintenance based on calendar dates or time intervals. Create standardized checklists for technicians to follow during preventive maintenance inspections.
Analytics and Reporting: Create personalized dashboards to track the specific KPIs that matter most to the organization. Access pre-made dashboards to quickly visualize key metrics such as work order completion rates, maintenance costs, technician productivity and inventory levels. Export reports in various formats (PDF, CSV, etc.) for further analysis or sharing.
Safety and Compliance: Generate reports to demonstrate compliance with regulatory requirements, such as OSHA or ISO standards. Store and manage safety documents, permits and certifications. Build customizable checklists for safety inspections, audits and other compliance-related tasks.
Cost Analysis and Forecasting: Compare depreciation data with downtime data to assess asset life span and determine whether it’s worth repairing, selling or scrapping. Track depreciation and repair cost data to make more accurate cost predictions for purchasing future assets. Track technician hours and break down work time on different tasks to identify problem areas.
Integrations: Integrate with 500+ other platforms, including Google Workspace, Slack, QuickBooks Online and Zapier to avoid duplicate data entry. Integrate with Okta, Google or other SAML providers to set up single sign-on to avoid getting distracted by multiple login screens. Access Webhooks and API for real-time data sync.

MaintiMizer Web Edition

Work Orders: Access a schedule workup page to view and schedule maintenance staff to work orders, as well as check the availability of staff when emergency tasks arise.
Preventive Maintenance: Store asset details, create a PM schedule and calculate asset maintenance cost.
Inventory: Track spare and consumables parts and manage the maintenance, repair and overhaul of assets.
Vendor/Purchase Order: Maintain a list of vendors with their contact details and easily track, receive or order materials.
Timecard: Track and receive reports on labor, training and other time-based activities.
Reporting: Preset reporting templates can generate reports on work orders, a summary of expenses, activity reports, failure analysis and more. Also offers the option to create custom reports.
Security: Control who accesses critical and confidential information and keep track of data changes.

MaintiMizer.com Online Edition

This subscription-based solution includes:

Work Orders: Track and schedule maintenance tasks, inventory usage and labor hours. Includes email notifications for work order requests.
Preventive Maintenance: Catalog asset details, create and schedule preventative maintenance, and calculate the cost for asset maintenance.
Inventory: Retrieve vendor references, check purchase order statuses, and manage storeroom and parts availability.
Vendor/Purchase Order: Use forms to create requisitions and purchase orders.
Security: Offers firewall protection, a secure hosting center, offsite backup and regular updates.

Mobile MaintiMizer

Work Orders: Barcode scanning facilitates updating and accessing information on work orders, equipment and part numbers. Enter details like amount of hours, maintenance-related notes and more. Add materials, and update the work order status.
Inventory: Assign and track parts, scan parts to be used, log their location within the storeroom, mark quantities and store the chargeable account number. Access real-time information and transactions including the returning of parts.
Physical/Cycle Inventory Count Interface: Execute counts to ensure correction, reconciliation and finalization of physical inventory. Include sauto-counting and real-time inventory details like the quantity of parts, part numbers and more.
Receive Against a PO: Access records of vendors, PO numbers and PO status. Record when new assets or equipment are received and save their location.
Equipment Reading: Enter reading of equipment/assets and get real-time data and readings for all the equipment.

Product Ranking

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Analyst Rating Summary

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User Sentiment Summary

91%

of users recommend this product

UpKeep has a 'excellent' User Satisfaction Rating of 91% when considering 2575 user reviews from 5 recognized software review sites.

82%

of users recommend this product

MaintiMizer has a 'great' User Satisfaction Rating of 82% when considering 206 user reviews from 4 recognized software review sites.

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Awards

Synopsis of User Ratings and Reviews

User-Friendliness: Approx. 60% of reviewers appreciate the system’s intuitive interface and ease of use, with multiple mentions of how easy it is to input information, create work orders and navigate the platform.

Improved Communication: 20% of users praised organizational capabilities such as centralized document storage, making it easier to keep track of maintenance records, inventory and other important information.

Robust Preventive Maintenance Capabilities: Approx. 20% of users appreciated robust scheduling and maintenance tracking capabilities.

Easy to Use: Easy installation and functionality were key benefits cited by every user mentioning these aspects.

Reports: As observed by 70% of reviews on reporting, the system provides a detailed summary for work orders and expenses.

Preventive Maintenance: Users appreciated the ability to manage multiple assets and reduce asset downtime, as noted by 70% of reviews about PM.

Cost-Effective: Everyone referring to the cost agreed that the system provides features that make it cost effective.

Customer Service: Customer support is helpful and supportive, according to 70% of reviewers referring to this element.

Technical Issues and Bugs: 40% of reviewers report encountering technical issues, including scrolling problems, bugs and errors in uploading items.

Delayed Customer Support: Some users express dissatisfaction with customer support, citing slow response times and inadequate solutions to technical problems. One reviewer specifically mentions waiting five weeks for references and receiving limited assistance from support representatives.

Feature Limitations: While the mobile app is generally praised, some users find it requires a constant internet connection, limiting its usefulness in areas with poor connectivity. Other reviewers point out specific limitations, such as difficulties in generating reports, lack of custom security options, and issues with inventory management features.

Search Tool: All users mentioning this feature stated it was difficult to search for equipment, parts and work orders.

Inventory: It’s not easy to track items that aren’t on the order list when the items are low, according to 60% of reviews about inventory.

Query Process: New queries are difficult to create and handle, as noted by 70% of users referencing this feature.

Data: Every review on this aspect expressed frustration that there are too many unused fields when entering data, and once the data is stored in the sequel server it can’t be deleted.

Integration: It’s difficult to integrate lockout/tagout programs according to all reviewers mentioning this function.

UpKeep is a robust maintenance management solution that addresses key challenges faced by organizations with diverse asset portfolios. The platform's user-friendly interface, combined with features like streamlined work order management and preventive maintenance scheduling, simplifies maintenance operations and boosts team productivity.However, the platform isn't without its shortcomings. Technical glitches, delayed customer support and limitations in mobile functionality have been reported by some users, potentially hindering the overall user experience.Overall, UpKeep seems to offer a promising solution for businesses seeking to enhance their maintenance operations, but potential users should weigh the pros and cons carefully to determine if it's the right fit for their specific needs and priorities.

MaintiMizer is a user-friendly program for generating work orders, managing assets and controlling security. Users called out its reporting and preventative maintenance features as noteworthy benefits. Customer support is also a strong point in the majority of cases. Weaknesses include a clunky search interface and inventory tracking that’s not intuitive. Reviews also cited problems with new queries, data fields and certain integrations that added further burden to users. Given these drawbacks, it may not be the best choice for businesses that rely on these areas, though it’s affordability makes it an attractive choice.

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FAQ

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