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GAGEtrak vs CHAMPS

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Our analysts compared GAGEtrak vs CHAMPS based on data from our 400+ point analysis of CMMS Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features Analyst Ratings Comparison Charts User Ratings Analyst Summary Screenshots
GAGEtrak Software Tool
CHAMPS Software Tool
SelectHub Award Winner
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Product Basics

Analyst Rating

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Detailed Analysis

User Sentiment

Great User Sentiment (674 Reviews)

Analyst Rating

88 Detailed Analysis

User Sentiment

Great User Sentiment (51 Reviews)
GAGEtrak is a calibration management software that enables organizations to minimize costs, maintain production schedules and comply with quality standards. Organizations can monitor scheduled and unscheduled calibration activities, track gage locations, produce calibration reports and ensure customer approval.

It can be deployed on-premise and on the cloud. The company also offers additional product utilities such as lite reports, a report viewer, an issue and return module, calibration label printers, CalPro database, CyberSensor monitors and validation kits.
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CHAMPS Software is a comprehensive CMMS solution designed to streamline maintenance operations, enhance asset reliability and optimize costs.

Key features include work order management, preventive maintenance scheduling, inventory control, procurement and workforce control.

It empowers data-driven decision-making through condition-based monitoring, maintenance checklists, meter readings, customizable dashboards and comprehensive reports.

While it receives positive feedback for its functionality and flexibility, potential users should know some limitations. It lacks AI-based capabilities like automated fault detection and demand forecasting and doesn’t offer a global search function.

The vendor typically follows a subscription-based pricing model, with fees varying based on the number of users and additional features required. While the base subscription covers core functionalities, add-on modules or advanced features may incur extra costs.

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$29/Seat, Monthly
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$50/User, Monthly, License Fee
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Product Insights

  • Industry Standard Compliance: Get customizable data entry and detailed calibration record-keeping under FDA and ISO industry standards. 
  • Data Visibility: Maintain records of calibration schedules, test points and procedures, and gage cloning. Attach a single procedure to multiple gage types, add file attachments and assign authorized persons to access records to ensure accurate data is always available. 
  • Improved Asset Performance: Boost asset performance and enhance productivity by leveraging real-time insights into equipment performance. Plan calibration activities accordingly to ensure smooth functioning. 
  • Precise Calibration: Automate calibration schedules, administrative work and measurements to ensure control over hardware, producing accurate results. 
  • Increasing Plant Efficiency: Automate manual calibration procedures to reduce errors, streamline workflows and increase efficiency. 
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  • Streamline Work Order Management: The system scored 100 in our analysis for work order management capabilities (better than other solutions like Maintenance Care and MPulse).
  • Optimize Maintenance Scheduling: Quaker Oats was able to better define and schedule downtimes for maintenance activities, leading to a 27% increase in schedule usage across the plant.
  • Enhance Operational Efficiency and Adaptability: The system’s flexibility and customizability allowed Hershey Park to streamline maintenance operations, improve asset management and seamlessly integrate with existing financial systems, all while adapting to the unique needs of a large amusement park and scaling across different departments.
  • Save Costs and Optimize Inventory Levels: The solution’s inventory control and purchasing functionalities allowed the City of Tallahassee to effectively manage spare parts inventory, track usage against equipment repairs and streamline the procurement process, resulting in cost savings and optimized inventory levels.
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  • Automatic Email Notifications: Schedule and receive automatic email notifications about calibration status changes, reports, service requests, gage issues, returns and calibration due listings. 
  • Dashboard: Organize and view information in a streamlined format. Administer gage, calibration, part, procedure, staff and supplier records with a centralized dashboard. 
  • Calibration Calendar: Get intuitive access to critical data with a color-coded calibration calendar with drill-down details and record-filtering tools. Schedule additional due dates for gage records like maintenance dates and delivery dates for calibration providers. 
  • Security: Manage access and security levels according to teams, roles and individuals. Store user IDs and passwords securely. 
  • Calibration Management: Calibrate instruments, equipment and devices to ensure proper functioning and accurate measurements. Create custom test point definitions and list out associated gages. Get support for multiple master standards. 
  • Service Requests: Maintain and manage different types of service requests such as corrective action requests, calibration requests, custom requests and repair requests. 
  • Audit Log: Create and maintain updated audit logs of all calibration activities, machines, equipment and requests. 
  • Tool Crib: Log gage issues or returns and gage kits. Restrict issues to authorized persons before corrective actions and repair requests are raised. 
  • Records: Maintain a centralized repository of records like gage entry details, events, calibration test points and schedules, gage cloning, R&R schedules, calibration procedure history, certificates, standards traceability, part details and specifications, suppliers, and staff. 
  • Customizable Reports and Labels: Get accurate reports on gages, calibration performance and master standard traceability. Generate calibration and gage labels from a single platform. 
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  • Maintenance: Streamline your maintenance workflows to reduce equipment downtime and eliminate unforeseen hazards.
    • Equipment: Create detailed equipment profiles with specifications, purchase info, warranty and maintenance history. Tailor them by creating custom fields to capture specific data points. Choose from various field types (text, numeric, date, dropdown, etc.) to suit your organization's specific needs. Organize assets by location, type or department.
    • Preventive Maintenance: Create and maintain a centralized library of standardized maintenance tasks with detailed procedures. Schedule routine tasks like inspections or lubrications to occur at regular intervals (e.g. operating hours or on specific dates). Auto-reserve and assign labor, parts, materials and permits for scheduled maintenance tasks.
    • Work Order Management: Employ various work order types (emergency, short form or blanket) with pre-set workflows. Enforce spending approval limits for work order initiation.
    • Scheduling: Schedule tasks across multiple days to plan your resources effectively and make sure nothing falls through the cracks. Keep tabs on who's available and when, ensuring that you're not overloading your team. The backlog window gives you a bird's-eye view of all your pending tasks, sorted by priority.
    • Job Plan: Create detailed job plans outlining steps, materials, tools and resources for specific tasks. You can save it as a template to use for similar tasks. Attach manuals, diagrams or even videos to give your technicians all the info they need. Easily turn your job plans into work orders, or use them to schedule regular maintenance tasks.
    • Meter Reading: Track all sorts of things like how many miles your truck has driven, how hot your machines are running or how many units they've produced. Set specific trigger points for each meter, so that when a value reaches a certain threshold, it automatically triggers a corresponding preventive maintenance task.
  • Workforce Management: Keep track of your employees' info, skills, and even their emergency contacts. Set up training programs, see who's certified and make sure everyone's up-to-date. Get reports that show you how your team is doing, where you can improve and how to get the most out of your workforce.
  • Time Card: Allow employees to record their labor time, which can be charged to specific work orders, projects or accounts. There's a handy interface for clerks to manually enter time data, and it even checks for errors before submitting.
  • Inventory: Access a real-time view of inventory quantities across your entire organization or at specific plant locations.
    • Parts and Inventory: Every part you purchase gets its unique code (SKU). You can classify SKUs as miscellaneous (like shipping costs), inventoried (things you stock) or receivable (items on order). Define units of measure for each SKU and set up conversions so you can buy in bulk and track usage in smaller units.
    • Valuation Method: Select the best method for your business, whether it's FIFO (first in, first out) or LIFO (last in, first out).
    • Material Request: Need parts for a job? Create a material request to reserve everything you need, all in one place. No need to request each part individually. Bundle them all into one request to save time. Make sure your requests are linked to the correct site by setting up default company and location settings for your users.
    • Bill of Materials: Create different BOMs to meet your specific needs, whether it's for equipment maintenance, repair jobs or even product manufacturing. Manage how items are added to your BOMs, ensuring accuracy and preventing unauthorized changes.
  • Procurement: Handle the entire procurement cycle, starting from initial requests (requisitions) to final payments.
    • Purchase Order: Customize the approval process to fit your company's rules, so you always know who's signing off on what. Compare your purchase order, the goods you receive and the supplier's invoice to make sure everything matches up. If you need to modify a PO after it's been issued, the system makes it easy to create and track change orders.
    • Vendor Management: Keep track of all your vendors' info, from their addresses to who their sales reps are. Group vendors by location, product type they sell, or any other way that makes sense for your business. Set up templates to capture supplier details quickly.
    • Accounts Payable: Pay vendors by check and wire or electronic transfer. See which invoices are due and when to manage your cash flow. Automatically calculate sales and taxes, including VAT and GST, so you don't have to worry about getting the numbers wrong.
  • Mobile: Access data from anywhere, anytime from mobile devices.
    • Barcode Scanning: Simply point your phone's camera at a barcode on equipment, a part or even a work order to pull up all the relevant details.
    • Dashboard: You get a personalized view of the most important information for your role, like open work orders, upcoming tasks or inventory alerts.
    • Real-Time Tracking: You can see who's working on what, how long tasks are taking and if any issues are cropping up.
    • Document Approval: Need to approve a work order or purchase request? No need to go back to your desk. You can do it right from your phone.
    • Offline Access: This is essential if your team works in areas with spotty reception. They can still access and update work orders, capture data, and even take photos or videos. Once they're back in range, everything syncs up automatically.
  • Optional Modules: You can access additional modules to make the best use of the system.
    • Lockout/Tagout: If multiple jobs need the same breaker locked out, there's no need for a sea of tags. The system smartly links them, so one tag covers multiple tasks. It also stores step-by-step instructions for locking out different equipment types, so workers don't have to rely on memory or outdated manuals.
    • Project Tracking: Need to distinguish between a pump repair and a roof leak? The system lets you assign specific codes to different project types, making it easy to filter and sort them later. The conveyor belt replacement is halfway done? Just update the project in the app, and you'll see a visual representation of its progress, like a bar graph filling up.
    • Calibration: It's easy to forget when a tool needs calibration, especially if you have hundreds of them. You can set up reminders based on pre-defined schedules or usage to ensure nothing falls through the cracks. Not just anyone can calibrate a precision instrument. The system tracks technician qualifications, ensuring you assign the right person for the task.
    • Condition Reporting: Whether you're an operator, technician or manager, if you see something amiss, you can easily create a condition report. You can describe the issue (leaky pipe or foundation damage), location and any potential risks. A single report can spawn multiple actions including repair work orders and evaluations to assess the root cause.
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Product Ranking

#95

among all
CMMS Software

#22

among all
CMMS Software

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Analyst Rating Summary

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88
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

GAGEtrak
CHAMPS
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AI-based Capabilities Asset Management Inventory Management Maintenance Request Management Mobile Capabilities Platform Capabilities Preventive And Predictive Maintenance Management Purchase Orders Management Reports And Dashboards Resource Management Vendors And Customers Management Work Order Management 0 88 100 100 91 89 100 100 99 100 98 100 0 25 50 75 100
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User Sentiment Summary

Great User Sentiment 674 reviews
Great User Sentiment 51 reviews
84%
of users recommend this product

GAGEtrak has a 'great' User Satisfaction Rating of 84% when considering 674 user reviews from 2 recognized software review sites.

84%
of users recommend this product

CHAMPS has a 'great' User Satisfaction Rating of 84% when considering 51 user reviews from 4 recognized software review sites.

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4.5 (6)
4.21 (337)
4.1 (41)
4.2 (337)
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4.3 (3)
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5.0 (1)

Awards

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SelectHub research analysts have evaluated CHAMPS and concluded it deserves the award for the Best Overall CMMS Software available today and earns best-in-class honors for Inventory Management, Purchase Orders Management, Reports and Dashboards, Resource Management and Work Order Management.

Analysts' Pick Award
Inventory Management Award
Purchase Orders Management Award
Reports and Dashboards Award
Resource Management Award
Work Order Management Award

Synopsis of User Ratings and Reviews

Easy to Use: Users praise GAGEtrak's intuitive interface, finding it easy to navigate and learn, even for team members who aren't tech-savvy.
Great Customer Support: GAGEtrak is known for its responsive and helpful customer support team, which users appreciate when they need assistance.
Improved Asset Tracking: The software enables companies to keep better track of their assets, including location, maintenance history, and repair costs. This leads to more efficient maintenance planning and reduced downtime.
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Robust Preventive and Predictive Maintenance Capabilities: Excels in condition-based monitoring, maintenance checklists and meter readings.
Good Resource Management Tools: Offers superior labor, material cost, certification, and time tracking compared to FTMaintenance and MPulse.
Data-Driven Decision Making: Enables custom dashboards/reports, scheduled reporting, data export (PDF, Excel, CSV), and role-based access.
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Limited Customization: Users express frustration over the inflexibility of the software, particularly when it comes to tailoring reports and dashboards to their specific needs.
Cumbersome User Interface: The software's navigation is not intuitive, leading to a steep learning curve and decreased efficiency for users. Many find the interface dated and clunky compared to modern CMMS solutions.
Mobile Accessibility Issues: While GAGEtrak offers a mobile app, users report frequent glitches and limited functionality compared to the desktop version. This hinders their ability to manage work orders and access information effectively in the field.
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Lack of AI-Based Capabilities: The system doesn’t offer any AI-based capabilities like automated fault detection, AI-powered analytics and demand forecasting.
No Global Search Function: Lacks a unified search bar for assets, tasks, parts, purchase orders and vendors.
Compatibility Issues: Integrating your CMMS platform with existing enterprise systems like ERP or CRM can be challenging, causing data consistencies.
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Is GAGEtrak the gauge by which all other CMMS software is measured? Recent user reviews suggest that GAGEtrak is a powerful tool for organizations looking to streamline their calibration processes. Users praise its user-friendly interface, making it easy to navigate and manage calibration schedules, even for those who aren't tech-savvy. The software's robust reporting capabilities are another highlight, allowing businesses to generate detailed reports on calibration activities, track gage locations, and ensure compliance with quality standards. However, GAGEtrak's focus on calibration management is also its primary drawback. Users note that it lacks the comprehensive asset management features found in more versatile CMMS solutions like Maintenance Care or Asset Essentials by Brightly. For organizations needing to manage a broader range of maintenance tasks beyond calibration, GAGEtrak might not be the best fit. In a nutshell, GAGEtrak is best suited for businesses with a heavy emphasis on calibration management. Its ease of use, affordability, and specialized features make it a valuable asset for organizations looking to optimize their calibration processes and ensure compliance. However, those seeking a more comprehensive CMMS solution with broader asset management capabilities may need to explore alternative options.

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CHAMPS Software is a comprehensive CMMS solution that helps businesses streamline maintenance operations and enhance asset reliability.The system excels in work order management and maintenance scheduling, as evidenced by its high score in our analysis and success stories from clients like Quaker Oats.It has proven to be adaptable and efficient, meeting the diverse needs of industries ranging from utilities and construction to entertainment and food and beverage.Despite the system offering high customizability, it does have some limitations. The absence of AI-powered features and a comprehensive search function might be a drawback for some users.Additionally, its subscription-based pricing, while eliminating large upfront costs, translates to ongoing expenses that you should consider when evaluating the overall value.

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Screenshots

Top Alternatives in CMMS Software

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Related Categories

Aviation MRO Software
Calibration Management Software
Equipment Maintenance Software
Maintenance Management Software
Maintenance Tracking Software
Manufacturing Maintenance Software
Predictive Maintenance Software
Tool Management Software
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Aviation MRO Software
Calibration Management Software
Equipment Maintenance Software
Maintenance Management Software
Maintenance Tracking Software
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Tool Management Software
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