Categories   >   Timesheet Software
Last Reviewed: November 14th, 2024

Best Timesheet Software Of 2024

What is Timesheet Software?

Timesheet software is the digital upgrade to the paper timesheet, a tedious relic of the past. It tackles the inefficiencies and errors of manual time tracking, like forgotten entries and illegible handwriting. Imagine spreadsheets overflowing with cryptic codes – a nightmare for both employees and managers. Timesheet software streamlines this process, allowing employees to easily record their hours by project, task, or client. Benefits include improved accuracy, better project budgeting, and simplified payroll processing. Key features include project and task tracking, expense management tools, and reporting functionalities. Emerging features focus on mobile apps for on-the-go time entry and integrations with accounting software for a seamless workflow. This is a win for any business that relies on accurate time tracking, especially those with project-based work, remote teams, or complex billing structures. While user-friendly options exist, some require upfront costs and a change in habit for employees. Overall, timesheet software is a strategic investment that streamlines time tracking, boosts project visibility, and empowers better business decisions.

What Are The Key Benefits of Timesheet Software?

  • Improved Accuracy
  • Simplified Payroll Processing
  • Better Project Budgeting
  • Enhanced Client Billing
  • Streamlined Time Tracking
  • Mobile Accessibility
  • Detailed Project Visibility
  • Reduced Manual Errors
  • Efficient Expense Management
  • Data-Driven Decision Making
Read more

Overall

Based on the latest available data collected by SelectHub for 173 solutions, we determined the following solutions are the best Timesheet Software overall:

TSheets
TSheets
Start Price
$20
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked TSheets

TSheets offers a strong suite of solutions for time-tracking and payroll management that most users find user-friendly and cost-efficient. Its wide range of features are highly customizable and can help users track both in-house and remote employees with their live locations, manage projects and payrolls and sync with QuickBooks for efficient accounting. Customer support is highly reliable and recommendable. However, the setup, onboarding and user interface can be cumbersome. Similarly, a few features such as calendar, time off and vacations can be improved further.

Pros & Cons

  • Cost: About 55% of the users who consider cost as an important deciding parameter, choose TSheets for its affordability.
  • Customer Support: TSheets offers highly reliable and responsive customer support, as recommended by nearly 87% of the users who mentioned customer support.
  • Geofencing: Geofencing makes it easier for users to track time and billable hours, even when working remotely or from the client site, as reported by about 82% of users who mention GPS functionality.
  • Payroll Management: Efficient payroll management is one of the strong traits of the software, as reported by 90% of users who mentioned payroll.
  • QuickBooks Integrations: Seamless integration with QuickBooks is reported by 60% of the users who use both TSheets and QuickBooks in their tech suite.
  • Time Tracking: The core functionality of the software, time tracking, is recommended by about 80% of users.
  • User Friendly: About 97% of users find TSheets easy to use on a daily basis and user friendly at end-user to admin-levels.
  • Calendar and Notifications: Nearly 100% of users who mentioned calendars and notifications reported that TSheets misses the mark with Calendar synchronization and notifications for clocking in and out.
  • Feature Overload Nearly 100% of users who mentioned software functionality reported that it has too many features, making the system overwhelming and causing data lags in core functionality.
  • Set Up and Onboarding: Setting up the software and onboarding new employees is confusing and difficult, according to 58% of users who mentioned that the process left a lot to be desired.
  • Time Off and Vacations: While TSheets does an excellent job in time tracking and payroll management, managing time off and vacations can lead to data errors and often need to be logged in manually, as reported by nearly 71% of users who mentioned the feature.
  • UI and Navigation: Approximately 67% of users who mention UI and navigation report that the software is clunky and hard to navigate.

Key Features

  • Mobile App: Get mobile and offline access to submit, track and approve time. View and manage multiple timesheets with the Crew app. Monitor employee locations through the “Who’s Working” feature. 
  • GPS and Geofencing: Get real-time GPS data of clocked-in employees, in compliance with DCAA and DOL standards. 
  • Scheduling: Develop schedules based on job, shift or task. Notify employees of published or changed schedules. Sync with popular calendar applications such as Microsoft Outlook, Apple iCal and Google Calendar. 
  • Time Clock Kiosk: Clock in and out with the time clock kiosk and any device with internet access. Set up a four-digit PIN, biometric facial recognition and photo capture to limit buddy punching. 
  • Alerts and Approvals: Get alerts for clock in and clock out timings as well as time submission for payroll purposes. Managers also get notified when employees fail to clock in or clock out at scheduled times. Set up pay rates and dates with Pay Rate Engine for overtime management. 
  • Smart Reporting: Develop customized reports for instant access. View timesheets based on customer, job or group. Segment employee hours by rate, regular hours and overtime hours in wage reports. Export payroll reports in Excel, PDF or CSV formats. 
Paycom
Paycom
Start Price
$25
Per Employee, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Paycom

Paycom users in the past year have expressed both enthusiasm and concerns about the software. Many praise its user-friendly interface, mobile app convenience, and comprehensive feature set, which includes payroll, HR, benefits administration, and talent management. Compared to competitors, users find Paycom to be more intuitive and integrated, streamlining HR processes and saving time. Additionally, customer service is often lauded as responsive and helpful. However, some drawbacks are also mentioned. Implementation can be complex and require significant initial effort. Pricing concerns surface, with Paycom perceived as costlier than some competitors. While offering a wider range of features, this may not be necessary for all businesses, leading to potential overpaying for unused functionalities. Overall, Paycom seems to be a powerful and user-friendly option for companies seeking a one-stop HR and payroll solution. However, its complexity and cost warrant careful consideration, especially for smaller businesses or those with simpler needs. Comparing features and pricing with competitors is crucial to ensure Paycom aligns with your specific requirements and budget.

Pros & Cons

  • User-Friendly: 85% of reviews mentioning the interface noted the platform has an intuitive layout, with all features organized and easy to locate.
  • Customer Service: Customer support is highly responsive, as asserted by 100% of reviews referencing it.
  • Employee Self-Services: All users referring to self-service observed that employees can easily upload documents, view information and track performance.
  • Performance Reviews: An open dialogue tool makes employee performance reviews more effective, as indicated by 70% of reviews mentioning this feature.
  • Use Anywhere: The mobile app is easy to use and has all desktop features available, as asserted by 100% reviews on this feature.
  • Customization: Customization for most features helps cater to a company’s unique requirements, as noted by all reviews on product customization.
  • Login Process: All reviews on the login process observed that employees need to log in every time they open the software, as there’s no password save feature.
  • Challenging Transition: Transitioning between the client and employee side is challenging and cumbersome, as users need to log in to both systems, according to all reviews on this aspect.
  • Learning Curve: All users reviewing learning noted that the platform has a steep learning curve, making adaptation difficult for new users.
  • Integration Capabilities: The system doesn't provide integration with major third-party platforms without using SFTP or API, as indicated by 100% of reviews on this feature.

Key Features

  • Applicant Tracking System (ATS): Build customizable databases to view relevant applicant information and track candidates as they move through the application process. Managers can search and sort applicants by information such as degree, specific skill sets, work history and more. 
  • Compensation Management: Define budgets, award bonuses and integrate with payroll to ensure that all employees receive fair compensation without overspending. 
  • Job Posting: Allows managers to post open positions to thousands of job boards. Managers can also rely on recruitment data to build reports to determine if their recruiting efforts are working. 
  • Payroll: Calculate taxes, process payroll, account for employee expenses and more, directly through the platform. Automate payroll processing, ensuring that employees are always paid the accurate amount at the correct time. 
  • Performance Management: Schedule and facilitate employee performance appraisals directly through the platform. 
  • Reporting: Leverage Paycom’s built-in analytics to generate reports on a variety of processes, including payroll, time and attendance, compensation and more. 
  • Scheduling: Create and edit employee schedules and approve requests for time off through the system’s calendar. Automate time tracking and integrate with payroll to streamline pay processing. 
Paylocity
Paylocity
Start Price
$19
Per Employee, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Paylocity

Paylocity is a user-friendly HCM solution that works well for SMBs and delivers an array of features such as payroll management, hiring and talent management in a unified suite. Self-service capabilities help employees access their information. Some users found issues with its payroll, tracking and timesheet capabilities, reducing accuracy and limiting what can be done. However, it offers an intuitive interface, with tools like onboarding and PTO that make tasks easier while speeding up processes. Businesses looking for an end-to-end system to manage HR functions should consider this as a good contender.

Pros & Cons

  • User-Friendly Interface: 60% of users suggested that the interface is user-friendly, with automated payroll and simplified workflows that make it easy to operate and monitor teams.
  • Unified Dashboard: Paylocity enables HRIS, payroll, timekeeping and admin-related tasks to be handled from a single location, according to 60% of users.
  • Performance Benefits: It eases task management for essential activities such as checking time off balances and paychecks, conducting goal assessments and achievements, performing year-end reviews, and more.
  • Easy PTO: It’s easy to use and implement in a day-to-day work routine, with 30% of users mentioning they can check staff availability before approving leaves.
  • Streamlined Onboarding: The onboarding process checks in candidates and sends paperwork before they start, making it 10%-20% easier for admin setup and paperwork completion according to users.
  • Support Team: Paylocity's support process is lengthy according to 30% of users, requiring a lot of back and forth to get an issue resolved, which usually takes days.
  • Cumbersome Payroll: The payroll module requires set up by different people and doesn’t function accurately according to 10% of users.
  • Timesheets: Tracking time is difficult, as Paylocity doesn’t update and capture time entries until a shift is completed.
  • System Logouts: Despite automation, additional verification is required when logging in, causing 10% of users to completely exit and then log in again.
  • Tracking: Tracking functionality doesn’t work well for all the features in the experience of 10%-20% of users.

Key Features

  • Payroll: Companies can simplify multiple financial tasks related to payroll with this feature. It automates payroll processes and takes care of tax compliance, expense reimbursements into paychecks, garnishment services and custom reports that derive whatever data that’s needed. It provides employees with the flexibility to access a portion of their earned wages when needed. 
  • Workforce Management: This feature helps eliminate the need for manual tracking of tasks, reduces administrative work and maintains accurate records of individual employees. The review forms can be customized to promote employees to set goals via an insight chart. 
  • Employee Self-Service: The software provides users with admin analytics, 24/7 secure access, enrollment and insurance access, and internal plans. This feature helps employees and employers to access, update, enroll and administer data respectively. 
  • Time and Labor Management: Workers can clock in and out via the mobile app, and managers can set geofencing rules that ensure accurate clock-punching. It also syncs with payroll automatically and allows managers to create and adjust schedules as needed, without manually correcting payroll data. 
  • Data Insights: The platform allows users to access demographic information, utilization, headcount, labor costs, position insights, turnover and retention. It also features real-time employee data, analytics for employment trends, strategic hiring and budgeting decisions, and programs to build a diverse workforce. 
  • Reports: The system comes with over 100 standard reports along with an ad hoc reporting tool. Users can schedule reports to automatically generate and track key reports with a favorites feature. 
  • Compensation Management: With this feature, administrators can configure settings such as the approval process and eligibility requirements. It also supports the customization of compensation plans to match organizational pay cycles. Company leaders gain a view into budgets and allocations, while managers can provide increases and view employee data like performance and pay history.  
  • Marketplace Integrations: Organizations can extend Paylocity’s capabilities to streamline the payroll regularity and HR data management across all policies. The solution connects with partner solutions in 20 categories, including single sign-on (SSO), ERP and a variety of HR-related functions. More than 300 integrations are available in the vendor marketplace. Data can flow into or out of Paylocity, or in both directions, depending on the integration. 
Paycor
Paycor
Start Price
$99
Per user, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Paycor

Paycor is a popular HR management software designed for both in-office and remote teams, as well as HR managers aiming to improve performance management. Suitable for small, medium, and large businesses across the United States, Paycor supports teams of 50 to 500 employees and can scale to accommodate organizations with up to 2,500 members.

Key features include personalized coaching, Smart Source recruiting, online learning and leader insights. Financial managers benefit from Paycor’s analytics tool, which helps with compensation planning, pay equity monitoring and trend analysis. The software also integrates with general ledger data and offers self-service options for employees to access pay stubs, history and tax forms.

Jumping on a live chat, I found Paycor's the most personable experience compared to competitors. I selected “just browsing” and received prompts for webinars, compliance checks, product info, and pricing. The only downside was there wasn't an option to start a new chat and the previous conversation kept reappearing even after refreshing.

The mobile app provides employees with easy access to their wages, flexible pay options and paycheck details from anywhere. They can view deductions and adjust federal and state tax withholdings directly through the app.

Users appreciate Paycor for its intuitive navigation, self-service features and employee recognition tools. However, some have experienced extended wait times for customer support and challenges with implementation, which sometimes require additional support team intervention.

Pricing for Paycor begins at $99 per user per month. A free trial is available for prospective users to evaluate the platform before committing.

I found Paycor’s platform pretty straightforward after trying it out, specifically when it came to managing compliance and employee details. I appreciate how the system highlights potential compliance issues and provides clickable warnings for detailed insights. For example, if there's a tax registration issue, I can quickly see specifics like the tax authority, client ID, and tax code, as well as the exact problem, such as a missing tax ID. The platform then guides me to a resolution page where I can easily add the necessary tax ID to fix the issue.

When it comes to managing employees, I found the “Manage People” section intuitive. I can filter employees by department, location, title, or status, including options like 3rd-party payable, Active, FMLA, Laid off, or on paid leave. To perform tasks such as assigning a new responsibility, I simply check the box next to the employee’s name. If an employee needs a specific form or document, checking their name is all it takes.

The homepage is handy for checking time-related information at a glance. I can see scheduled absences, approaching overtime, and current clock-in or break statuses without needing to dig through multiple screens.

For new hires, I can view their name, hire date, email and onboarding progress in one place. Clicking on their name provides access to important details for updates, such as tax information, compensation, and work schedule adjustments.

Sharing documents is simple with the “Bulk Actions” feature. I can select and send documents like the employee handbook, PTO policy, or exit interview questions by setting a date and clicking “share form(s).” I can also track the status of these documents in the Forms & Documents Tracking Center.

I like the drag-and-drop menu options for customizing my homepage. Managing my tasks is made easier with the “My Task” option, and viewing my available PTO balance and requesting time off are just a few clicks away. I can specify the dates and whether it’s a full or partial day leave, add any necessary notes for my supervisor, and submit the request easily.

Accessing and downloading my pay stubs and tax documents directly from the platform is convenient, and setting up direct deposit is straightforward. I can even split my paycheck between two accounts if needed, with one as the primary. Plus, I can check how many days are left until my next paycheck right from the homepage.

I'm a fan of the Recognition Center because it lets me view positive comments from colleagues and leave recognition for others.

Overall, Paycor’s platform has simplified many of my HR tasks and made the process more efficient.

Pros & Cons

  • Time Tracking: 86% of users like Paycor's time tracking feature for its simplicity and accessibility.
  • Payroll: 88% of users found payroll processing convenient and reliable, particularly when processing bi-weekly payroll.
  • Ease of Use and Navigation: 77% of users appreciate Paycor's intuitive platform, noting that it’s easy to use and navigate, which simplifies daily HR tasks.
  • Integration and Customization: The platform's ability to integrate various features and customize settings to meet specific needs is frequently highlighted as a strength.
  • Training Opportunities: Paycor offers a variety of training options, including online webinars, recorded sessions and certification courses, which users find beneficial.
  • Employee Recognition and Communication Tools: Features that support employee recognition and communication are well-regarded. Users find these tools effective in engaging and managing their workforce.
  • Onboarding: The onboarding feature is praised for its effectiveness in streamlining the new employee integration process.
  • Login Frustrations: Users note that the login process can be inconvenient as it adds an extra step to accessing information.
  • Customer Service: Some recent reviews cite difficulties with the support process, specifically over the phone with wait times.
  • Timecard Issue: A recent review notes experiencing a glitch with timecard integration, which impacted payroll processing.
  • Reporting: Users find the reporting features cumbersome and inconsistent. The complexity of reports and the lack of simplicity in generating them are notable pain points.
  • Integration With Third-Party Platforms: There are some minor issues with integrating Paycor with third-party platforms, such as benefits systems, which can lead to excessive delays and unresolved problems.

Key Features

  • Leader Insights: Just like report cards, give new managers a detailed look at their successes and areas for growth. Managers view the number of completed 1-on-1s, pay rate changes and recognition, supporting employee development and engagement.
  • Benefits Management: Centralize employee information and empower employees to self-enroll in benefits plans through the system. Gain high-level insights into maximizing employee benefits packages with analytics.
  • Compensation Management: Ensure workers are getting paid the correct amount based on experience, skillset, education, certifications, job title and performance (great for reducing turnover and boosting morale).
  • Career Development: Let everyone know when there’s an opportunity for advancement, develop goals that align with larger business objectives and reward high performers.
  • Learning Management and Development: Search for courses, take notes, provide feedback and access various learning tools from any internet-connected device.
  • Payroll Management: Enable easy access to pay stubs, history and tax forms without admin intervention. Ensure accurate payroll processing, calculations and deductions. Automate payroll calculations, tax withholdings and direct deposits, reducing manual entry errors.
  • Time and Attendance: Monitor employee hours and forecast labor costs using historical data. Clock in and out from Paycor's app. Manage time-off requests and resolve time clock errors.
  • Scheduling: Ensure peak productivity with real-time analytics. Manage leaves and sick days, ensuring there are enough people to get the job done when unexpected call-outs occur.
  • Reporting and Analytics: Combine HR, payroll and time data into a single report. Track, store and compile data to provide managers with insights into business practices.
  • Smart Sourcing: Use Paycor's AI smart sourcing to analyze job descriptions, focusing on key factors like responsibilities and experience to find the best candidates. Run targeted campaigns to attract and engage potential hires, speeding up your talent search.
  • Job Posting Assistance: Paycor has customizable templates and AI to take skills recruiters type in and turn them into job descriptions. The platform connects to various job sites, including Facebook and LinkedIn, letting managers see which employees share job postings.
  • Compliance: Paycor offers comprehensive compliance solutions, from application tracking and EEO/OFCCP compliance reporting to simplifying ACA requirements with detailed reports and employee eligibility tracking. They also have online resources on compliance updates and changes to state laws.
  • Performance Management: Ensure regular 1-on-1s, track goals and collect feedback. Use job assessments, role profiles, templates and role-based reviews.
  • Learning Management: Get self-paced tailored training and coaching. Employees and managers can take bite-size learning courses on key topics like compliance.
  • Pulse Surveys: Turn employee feedback into actionable improvements. Empower staff to share their experiences and identify needed changes to mitigate turnover.
Zoho People
Zoho People
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Zoho People

Zoho People is a good solution for growing companies as it supports businesses of all sizes and is easy to use. The ability to create and add custom modules, using tabs and forms, is a noteworthy functionality. The biggest drawback at this time is the absence of payroll and recruiting modules. It also suffers from bugs and has an under-featured mobile app. However, it’s time and performance management capabilities have a lot to offer. All in all, it’s a good value for the price with some great features and benefits, best for companies that don’t mind using third-party payroll and recruitment solutions.

Pros & Cons

  • Easy to Use: 64% of users who refer to the UI indicated that it’s user-friendly, which makes it easier for new users to adapt to the platform.
  • Customization: Great levels of customization, especially with forms, are available, according to 75% of reviews mentioning customization.
  • PTO and Timesheet: All reviewers who reference this element found that Zoho People is a good tool for managing PTO and timesheets for employees.
  • Performance Management: All reviewers who mention this feature stated that the tool allows managers to handle the performance of several employees individually, with specific reports for all critical metrics.
  • Inability to Edit: According to 100% of reviews referencing this feature, all editing is controlled by the administrator, preventing individuals from doing even basic edits such as for personal details.
  • System Bugs: 85% of users mentioning this aspect observed the presence of bugs, some of which affect essential features and cause the mobile app to crash.
  • Ineffective Mobile App: The mobile app doesn’t have all features of the web version, and it’s difficult to find details such as certificates and documents or upload new documents, according to 100% of reviews referring to the app.
  • Lacks Recruitment and Payroll: According to 80% of reviewers that mention this shortcoming, the lack of payroll and recruitment tools requires users to find another solution in addition to Zoho People, which can be cumbersome and unfeasible.

Key Features

  • Employee Database Management: Zoho People provides a central database for managing employee information. You can split people into groups, bulk add employees, and centralize records from different countries. It also includes an org tree and communication tools for group or department collaboration. Automatic syncing between the platform and other integrated systems ensures data accuracy and eliminates manual entry. 
  • Leave Management: The software allows you to customize leave management rules for simplified calculation of PTO, rollovers and more. It also supports a global workforce with configuration options for different regional holidays. Different views let employees quickly see their leave data and automatic scheduling tools allow you to convert absences into leaves for administrative purposes. 
  • Analytics: Reports and dashboards provide insights into every aspect of HR management. You can track metrics like turnover, hiring vs. attrition, growth rates, tasks, employee counts, time logs and more. 
  • Performance Management: The system supports feedback from multiple sources for more accurate assessments. It also facilitates review cycles where employees and managers can engage in 360-degree feedback. Tagging allows employees to show what skills they have, which you can then match with job requirements. Key Resulting Areas (KRAs), goal setting and tracking, and skills work together to reveal performance, and you can use competency ratings to evaluate employees. Finally, analysis and reporting tools reveal performance insights. 
  • Mobile App: Native apps for iOS and Android devices support all HR functions, giving users full capability anywhere. Many actions only require a single click to complete. 
  • Case Management: With this feature, your organization can handle all cases and requests created by employees. You can build categories and include documents such as FAQs and policies for easy access. Comment functionality within individual cases removes the need for email exchanges, and you can manage other case details directly from each case’s tab. 
uAttend
uAttend
Start Price
$22
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked uAttend

uAttend is an affordable and user-friendly solution that tracks employee attendance and time. It maintains precise time logs, runs detailed reports and manages payroll efficiently through integration with well-known payroll systems. Users commend its excellent customer and technical support team as well. However, setting up the software and user interface can be inconvenient. Similarly, the fingerprint scanner, integrations and vacation/time off feature can be improved.

Pros & Cons

  • Cost: Nearly 79% of the users who mention cost as an important parameter choose uAttend for its affordability.
  • Payroll: Nearly 81% of users who referred to payroll rely on uAttend for efficient management.
  • Remote Employee Tracking: With pre-approved location hot-spots, up to 85% of users who mention tracking said the system can track employees who work remotely or are on-site
  • Reports: About 83 % of users who mention reports, commend the software for its ability to run reports on time cards and pay periods.
  • Support: Approximately 88% of users who talked about customer and tech support report quick turnaround times for redressal of issues.
  • Time Logs: Nearly 78% of users who mention time logs note that the software maintains time records down to the minute.
  • User Friendly: About 98% of users who mention user-friendliness recommend uAttend for its ease of usage.
  • Connectivity: Nearly 100% of users who mentioned connectivity noted that uAttend has regular connectivity issues at remote locations that lead to data errors.
  • Fingerprint Scanner: Nearly 64% of users who talk about the fingerprint scanner reported issues with the reader.
  • Integrations: According to 75% of users who referred to integrations, uAttend misses the mark with third-party integrations both in terms of quantity and quality.
  • Interface: As many as 69% of users who mention the interface are dissatisfied with the interface, reporting that it is hard to navigate through the software, and even the simplest of tasks take too much clicking around.
  • Setup and Configuration: Approximately 100% of users who talk about setup and configuration mention that the process is tedious and has little documentation to make it easier.
  • Vacations / Time Offs: Approximately 67% of users who mention vacation and time-off reports note that the feature is riddled with errors and glitches.

Key Features

  • Punch-in Capabilities:  Punch in onsite with fingerprint, facial recognition, RFID card reader or PIN. Monitor who’s on the clock from any connected device. 
  • Time Card Management:  Review, approve and tally digital time cards. Configure pay periods and create unlimited departments to group employees and manage integrated payroll processes. 
  • Data Export:  Calculate, review and approve employee hours. Export to leading payroll systems, such as ADP, Paychex and QuickBooks. 
  • Reports:  Track and review jobs to see relevant work details. Run reports on punches, time cards and pay periods. 
  • Employee Features:  Punch in and out via a smartphone, website or touch-tone dial device. Make time-off requests via the time clock or cloud. 
When I Work
When I Work
Start Price
$2.50
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked When I Work

According to the reviews, users praise When I Work’s user-friendly design and all-in-one features for scheduling and time tracking. The customer support team is another win — responsive and helpful via chat and email. However, the pricing structure is a point of contention for some users, with complaints about hidden fees and a lack of transparency before signing up.

What truly set it apart was its affordability for small and medium businesses. The starter plan, costing just $1.50 per location per month, offers unlimited employee scheduling and auto-scheduling — features usually reserved for top-tier plans in competitors like 7Shift and Homebase.

However, communication features are restricted. During testing, I could send individual and group messages, but there's no bulletin board or newsfeed functionality, and message read receipts are absent.

Security is another concern. The platform lacks biometric clock-in options, opening the door to potential time theft through buddy punching. Additionally, it doesn’t support geofencing or GPS tracking. I couldn’t remotely track staff shifts to ensure they were following established procedures.

Overall, When I Work offers a compelling solution for small and medium businesses with a user-friendly interface, robust features and a budget-friendly starter plan. However, be mindful of the pricing concerns and other limitations, which can be a problem for growing teams and businesses.

Pros & Cons

  • Intuitive and Efficient: Users appreciate the user-friendly interface and comprehensive features that centralize managing all scheduling needs from a single app.
  • Prompt Customer Support: Users report getting timely and helpful assistance from the vendor’s support team through live chat and email.
  • Enhanced Employee Experience: The app boosts staff productivity by offering them flexible tools to control their work schedules.
  • Improved Integration and Accessibility: Most users have had a positive experience connecting the platform with other necessary third-party tools.
  • Pricing and Transparency Issues: Users have complained about the vendor’s pricing practices, which include hidden costs and a lack of clear information before signing up.
  • App Glitches: Users reported issues with iPhone and Android apps, particularly with tasks like staff punch-ins and location tracking using the phone’s GPS.

Key Features

  • Employee Scheduling: Create work schedules in one click based on employee availability and eligibility. View team availability, manage time off and track shift trades from one place. Allow employees to pick up and trade shifts while boosting workplace efficiency and productivity. Schedule multiple teams across job sites while preventing unnecessary overtime.
  • Time and Attendance: Track attendance, time off and breaks while turning any internet-connected device into an online time clock. Integrate schedules to control costs while applying pay rules. Implement an online time clock with a GPS facility for uniform clock-ins and outs across devices. Let remote employees log in and out using any device while receiving attendance data in real time.
  • Timesheets: Record weekly attendance changes into timesheets while setting differential pay rates for multiple positions. Monitor labor costs while auditing time records with labor distribution reports. Audit and approve timesheets from mobile or desktop while preventing overtime before it happens. Configure paid and unpaid breaks on schedule and time clock.
  • Shift Planning: Plan, swap and approve shifts using a mobile or desktop while empowering teams to collaborate on schedules. Ensure cost-effective shift coverage while creating schedules that work for the entire team.
  • Scalability: Start with a single team or location and scale to multiple teams across geographical locations as per business growth. Schedule multiple teams across various job sites.
  • Push Notifications: Send important messages to the entire staff in one go. Employees get email and text alerts for missed logins or outs. Notify all employees when you update or create new schedules.
  • Geo Check-In: Use GPS tracking and live map views to ensure that employees log in from their designated job sites. Monitor field staff’s real-time location, eliminating the need for employees to update their locations constantly in the office.
ADP Vantage HCM
ADP Vantage HCM
Start Price
$150
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked ADP Vantage HCM

ADP Vantage HCM’s cloud-based toolset provides a robust HCM experience, from core HR to payroll to talent management, best-suited for midsize to large companies. Users indicated some of the features are difficult to navigate and that the mobile app lacks some functionality. There’s also a steep learning curve involved for new users. However, it can be a good option for those looking for a system with regular updates, great customization and accessibility.

Pros & Cons

  • Ease of Access: The fingerprint touch feature provides easy access to several tools anytime and anywhere, according to all users that mention this feature.
  • Customization: According to 75% of reviews mentioning customization, the software offers a lot of options to suit all business needs.
  • Comprehensive Tools: All reviewers who reference this element noted that ADP Vantage HCM is an all-in-one solution for HR, payroll, workforce management and employee onboarding
  • Regular Updates: According to 100% of reviews on this aspect, regular enhancements help improve functionality and fix issues.
  • Steep Learning Curve: 80% of reviews on this element suggested that the solution has a steep learning curve for new users, especially for managers.
  • Incomplete Mobile App: The mobile application lacks several features that are present on the desktop version, as indicated by all reviews mentioning the mobile app.
  • Unresponsive Customer Service: According to all reviews referencing this aspect, the customer service is slow and doesn’t have a dedicated service representative for clients.
  • Complicated Navigation: The navigation is clunky and complicated for several features, according to 80% of reviews mentioning navigation.

Key Features

  • Synchronized Employee Performance: Creates small snippets of ongoing dialogue, providing touchpoints that enable managers to track employee progress against assigned goals. 
  • Proactive Learning: Enables compliance training, employee certification and the skills required for specific positions. Posts, comments and vote functionalities promote an interactive learning experience for users. 
  • Pay-for-Performance: Creates and executes pay-for-performance strategies that help align compensation rewards with individual performance. 
  • Employee Benefits Administration: Employee benefit administration solutions simplify processes, raise employee engagement rates and help maintain the best talent pool possible. 
  • Group Health Insurance Policies: Provides access to ADPIA and its carrier partner’s health insurance benefits. Offers employees a medium to look up advice from experienced and licensed professionals. 
  • Business Insurance: Connect with licensed company insurance agents for instances such as general liability insurance, mandated worker’s compensation and more. 
  • Automated Time Tracking: Save time and effort while enhancing compliance and improving productivity by tracking the shift timings of employees. 
Harri
Harri
Start Price
$99
Monthly
Company Size
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Deployment
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Platform
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Key Features

  • Talent Attraction: Simplifies job posting and improves interaction with applicants that are most suitable for the role. Includes tools for career branding, employee referral, multichannel broadcasting for job postings, chatbot apps to engage candidates in conversation and more.  
  • Employee Social Referral: Leverages a candidate-driven market by letting employees help find the best fit for open positions. Managers can post job openings and share unique referral links with employees to forward to their social networks. 
  • Employee Onboarding: Provides a seamless and quick onboarding experience with tools such as digitized onboarding, workforce eligibility verification, payroll and HRIS integration, and document management. 
  • Applicant Tracking: Streamlines processes with features including intelligent applicant screening, interview management, communication via SMS, video interviews, background checks and assessment integrations. 
  • Scheduling: Handles all shift management and rules, along with wage and hour compliance. Time clock integration and a smart scheduling system enable employees and managers to schedule alerts and notifications for all essential tasks. 
  • Time and Attendance: Simplifies check-ins and check-outs, and helps keep track of employee work hours. Features include feedback, communications and announcements, timesheet compliance, time check and management through biometric clocks, and meal break and deduction management. 
  • Communications: Offers multichannel notifications, custom message groups and news feeds via dedicated manager and team mobile apps to organize and streamline communications. 
  • Analytics: Boosts all operations through data insights with features such as candidate lifecycle reporting, turnover reports, dashboards, manager dashboards, and sales and labor reports. 
TimeStation
TimeStation
Start Price
$19.95
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Key Features

  • Easy Set-Up: TimeStation can be set-up easily within minutes without any hassles. Its signup process is simple and provides businesses the ability to print employee cards for their staff. Managers can go to its website to print employee cards. 
  • Fast Scan Technology: Its fast scan technology lets employees log in and out of their workplace within seconds. Each employee card contains a QR code that gets scanned while punching in and out of work. Employees can also clock their time using the 4-digit id number allocated to them if they forget to carry their employee cards. 
  • Advanced Reporting: TimeStation provides businesses access to multiple online reports to monitor employee attendance and calculate their pay. Companies can generate various reports like employee activity, employee details, department summary and more to get a peek into staff performance. It also allows managers to export reports into different formats so that they can be easily integrated with their organization’s payroll systems. 
  • Employee Self-Service Portal: It offers an employee self-service portal for staff to log in with their email id and review their professional activity. Using the portal, employees can also clock in and out of their offices, edit or create time stamps and run reports. However, business owners have the authority to decide which functionalities of the employee self-service portal are accessible to which employee. 
  • Offline Mode: TimeStation offers an offline mode to operate in areas with low bandwidth or zero internet connectivity. It lets employers monitor time and attendance even from a remote site. It synchronizes all data recorded in the device with MyTimeStation.com, once an internet connection becomes available. 
  • Multiple TimeStations: Employers have the flexibility to install it on various devices using their TimeStation application credentials. Linking multiple TimeStations to their businesses allows owners to track attendance and time across departments and locations. 
  • GPS Tagging and Security: TimeStation provides a GPS tagging facility for employers to monitor the geographical location of their staff’s clock in and out. It provides end-to-end security for an organization's data. Both its mobile application and website use industry-standard SSL encryption, which ensures that your data remains safe. 

COMPARE THE BEST Timesheet Software

Select up to 2 Products from the list below to compare

 
Product
Score
i
SelectHub’s Analyst Rating is based on data from our 400+ point analysis of Timesheet Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Start Price
Free Trial
Company Size
Deployment
Platform
Logo
TSheets
$20
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
TSheets
Paycom
$25
Per Employee, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paycom
Paylocity
$19
Per Employee, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paylocity
Paycor
$99
Per user, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paycor
Zoho People
Still gathering data
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Zoho People
uAttend
$22
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
uAttend
When I Work
$2.50
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
When I Work
ADP Vantage HCM
$150
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
ADP Vantage HCM
Harri
$99
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Harri
TimeStation
$19.95
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
TimeStation

All Timesheet Software (173 found)

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Eddy

by Eddy
Eddy
Eddy is a comprehensive suite of modules that aim to streamline an organization’s administrative processes and daily operations for human resources. It enables users to manage employees, payroll and more from a single login. It also assists in managing data in a secure database. Its main offerings include applicant tracking, document storage, time tracking, onboarding and more.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
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Platform
Mac Windows Linux Chromebook Android
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Darwinbox

by Darwinbox
Darwinbox
Darwinbox is a comprehensive HR management software designed to streamline and automate various HR functions, including recruitment, onboarding, performance management, payroll, and employee engagement. It is particularly well-suited for mid-sized to large enterprises seeking to enhance their HR processes through a unified platform. The software's intuitive interface and robust analytics capabilities provide significant benefits, such as improved efficiency, better decision-making, and enhanced employee experience. Popular features include a customizable dashboard, real-time analytics, and seamless integration with other enterprise systems. Users appreciate its user-friendly design and the ability to tailor the platform to specific organizational needs. Compared to similar products, Darwinbox is often praised for its flexibility and comprehensive feature set, which can be a game-changer for companies looking to modernize their HR operations. Pricing details for Darwinbox are not readily available, and it is recommended that users contact SelectHub for a personalized quote based on their specific requirements. This approach ensures that organizations receive a pricing plan that aligns with their unique needs and budget constraints.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Optimem

by Lakson Business Solution
Optimem
Optimem is a notable application that ranks 90 among all Time and Attendance Software according to our research analysts. Starting from $1000, Optimem is priced for those with smaller budgets and is most applicable for any business. Optimem can be deployed on-premise and is accessible from a limited set of platforms including Windows devices. Similar alternatives to Optimem include OpenHR, TimeChimp and Calamari.
Cost Breakdown
$500 - $1,000
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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eBillity

by eBillity
eBillity
EBillity is a notable software solution that ranks 91 among all Time and Attendance Software according to our research analysts. Starting from $4, eBillity is priced economically, has offered a free trial in the past and is most suitable for companies of all sizes. EBillity can be deployed online and is accessible from a limited amount of platforms including Windows and Linux devices. Similar alternatives to eBillity include Timble, Zimyo and OpenHR.
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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WebHR

by WebHR
WebHR
WebHR is a full-service, cloud-based HRIS system with payroll capabilities. It standardizes, manages and automates recruitment, hiring, payment and more. Through it, administrators and employees alike can complete enrollment, onboarding, benefits, background checks, attendance and more.Serving over 25,000 companies and around 200 countries, there’s a free version with limited functions that serve five or fewer users. For regular, paid subscriptions, it can support up to 1000 workers. It uses AI to streamline the entire process.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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BioSyn

by BIOSYN
BioSyn
BioSyn is a notable software tool that ranks 93 among all Time and Attendance Software according to our research analysts. Starting from $580, BioSyn is priced cost-effectively, commonly offers a free trial and is most fitting for midsize companies. BioSyn can be deployed online and on-premise and is accessible from a handful of platforms including Windows devices. Similar alternatives to BioSyn include Timble, Zimyo and OpenHR.
Cost Breakdown
$500 - $1,000
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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BeeBole

by BeeBole
BeeBole
BeeBole is a promising software solution that ranks 68 among all Time Clock Software according to our research analysts and 110 crowd-sourced reviews from 1 source. Starting from $6.99, BeeBole is priced for those with smaller budgets, offers a free trial on occasion and is most fitting for companies on the small or medium side. BeeBole can be deployed in the cloud. Similar alternatives to BeeBole include BadgeBox, eTimesheets.com and StaffAny.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Hibob

by Hibob Ltd
Hibob
Bob, by Hibob is a people management solution that simplifies attendance, onboarding, performance and helps businesses adopt a fresh approach to enhance the employee experience. Its engagement tools and actionable insights help human resources professionals adopt a data-driven technique to decision-making. It helps customize reports, dashboards and provides access to its documents hub to automate paperwork. Its ongoing support, combined with seamless integrations, makes it accessible for employees and managers. It is data-oriented and is designed to help businesses excite, attract, develop and retain their best talent. It focuses on changing how modern businesses engage and interact with their employees. It lets companies interact with their employees from anywhere, creating a sense of unity. Some of its capabilities include shout-outs, club views, an optional benefits store and surveys. Seamless integrations with external modules like Comeet, Slack, onelogin, Workable, Google Calendar and more help adapt to growth.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
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Platform
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Conrep

by Conrep
Conrep
Conrep is a robust applicant tracking system that engages the right candidates and reduces hiring time. It provides an intuitive user interface, mitigating the need for user training. It offers a mobile app that allows staff to access reports and perform tasks on the go. Role-based dashboards provide valuable insights into individual, departmental or enterprise performance. Its self-service portals empower employees, customers and suppliers to access important information and perform day-to-day activities.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
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Platform
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Journyx

by Journyx, Inc.
Journyx
Journyx is a web-based expense, resources and time tracking software that makes users more efficient by making their jobs easier and helping them make better decisions. It helps users save money and increase productivity. It is fit for pharmaceutical, engineering, nonprofits, energy, professional services, software and technology, higher education, financial services, government, manufacturing, utilities and telecommunications. It also gives users insight into their business. It uses AI and machine learning capabilities to track time. It is made for businesses with 100-10000 employees and is suitable for client-oriented and project-oriented work. It integrates with leading accounting inclusions and is suitable for businesses that use NetSuite, QuickBooks, Microsoft Dynamics ERPs and Sage Intacct.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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honeybeeBase

by honeybeeBase
honeybeeBase
honeybeeBase is a cloud-hosted solution that helps businesses schedule employees, manage tasks, monitor employee attendance, track time, foster communication and more. Suitable for businesses of all sizes, it can be accessed from any internet-connected device. Businesses can monitor employee work hours and get notified when employees start or finish their shifts and take paid or unpaid breaks. Users can get reports of all notifications compiled in emails and access weekly time card reviews to approve logged hours. Its attendance module closely monitors all early departures, late arrivals, absences and generates customized reports of employee leaves. Employees can check available leaves, request time off and get approvals through the vacation module. An activity stream notifies team members automatically of all important activities that require attention.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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EffortlessHR

by EffortlessHR
EffortlessHR
EffortlessHR is a cloud-based system that provides comprehensive features for complete HR management such as PTO, a time clock, benefits, an employee portal, applicant tracking, file storage and more. Designed for startups as well as small and medium enterprises, it lets users update, manage and report data from a single and secure database. It also provides guides, forms, templates and employment laws to help businesses excel.
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Status Hero

by 8012 Labs, LLC.
Status Hero
Status Hero is a noteworthy solution that ranks 101 among all Workforce Management Software according to our research analysts and 3 crowd-sourced reviews from 1 source. Starting from $3, Status Hero is priced at a low cost, has offered a free trial in the past and is most suitable for companies of all sizes. Status Hero can be deployed online. Similar alternatives to Status Hero include LightWork Software, SPARTED and Safework Suite.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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DeskTime

by Desktime
DeskTime
DeskTime is a comprehensive time tracking software designed to enhance productivity by monitoring work hours, managing tasks, and analyzing employee performance. It is particularly beneficial for industries such as IT, marketing, and remote work environments where time management is crucial. The software offers unique features like automatic time tracking, project tracking, and detailed productivity reports, which help businesses optimize their workflow and resource allocation. Users appreciate its intuitive interface and the ability to categorize activities as productive or unproductive, providing valuable insights into work habits. DeskTime stands out with its offline time tracking and private time options, ensuring flexibility and privacy. Pricing is typically based on a per-user, per-month model, but specific rates can vary, so contacting SelectHub for a tailored quote is advisable. Compared to similar products, DeskTime is praised for its ease of use and robust analytics, making it a preferred choice for efficient time management.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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WeWorked

by Techstoned
WeWorked
WeWorked is a notable software application that ranks 102 among all Time and Attendance Software according to our research analysts and 32 crowd-sourced reviews from 1 source. Starting from $9.99, WeWorked is priced cost-effectively, offers a free trial on occasion and is most fitting for enterprise-level businesses. WeWorked can be deployed online. Similar alternatives to WeWorked include Zimyo, mctime and OpenHR.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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AbsenceSoft

by AbsenceSoft
AbsenceSoft
AbsenceSoft is a notable software application that ranks 105 among all Time and Attendance Software according to our research analysts. Starting from $0, AbsenceSoft is priced at no cost when starting and is most suitable for enterprises with hundreds or thousands of employees. AbsenceSoft can be deployed in the cloud. Similar alternatives to AbsenceSoft include Timble, Zimyo and mctime.
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Myop

by Myop
Myop
Myop is a noteworthy software solution that ranks 103 among all Time and Attendance Software according to our research analysts. Starting from $9, Myop is priced cost-effectively, has offered a free trial in the past and is most applicable for smaller companies. Myop can be deployed in the cloud. Similar alternatives to Myop include Timble, Zimyo and mctime.
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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TimeLedger

by TimeLedger
TimeLedger
TimeLedger is a unique software tool that ranks 104 among all Time and Attendance Software according to our research analysts. Starting from $6.36, TimeLedger is priced economically, commonly offers a free trial and is most advisable for any company. TimeLedger can be deployed in the cloud. Similar alternatives to TimeLedger include Timble, Zimyo and mctime.
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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AgencyHR

by AgencyZoom
AgencyHR
AgencyHR is a noteworthy software platform that ranks 349 among all HR Management Software according to our research analysts and 1 crowd-sourced review from 1 source. Starting from $11, AgencyHR is priced more competitively, commonly offers a free trial and is most suitable for small-to-mid-sized businesses with less than 1000 employees. AgencyHR can be deployed in the cloud. Similar alternatives to AgencyHR include Ascender, 2daysmood and StaffConnect.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Timing

by Timing
Timing
Timing is a noteworthy software platform that ranks 108 among all Time and Attendance Software according to our research analysts and 141 crowd-sourced reviews from 1 source. Starting from $7.90, Timing is priced at a bargain, commonly offers a free trial and is most suitable for businesses on the small or medium side. Timing can be deployed online and on-premise. Similar alternatives to Timing include Timble, Zimyo and mctime.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Buyer's Guide

Timesheet Software Is All About Time Tracking and Task Management

By Olivia Edens, Technical Content Writer at SelectHub

Timesheet Software BG Intro

It’s easy to lose track of time, especially when juggling multiple tasks. So, what if there was a platform that could help track employee hours and manage team projects? That’s where timesheet software comes in! It keeps track of employee hours, provides insight into project progress and allows collaboration with coworkers, all on the go.

Say goodbye to forgotten time punches, time theft and missed invoices. Timesheet software automatically tracks from the minute you start to the moment you wrap for the day. Track break times, manage invoices and better understand how time is spent.

In this buyer’s guide, we’re taking a closer look at the modern way of tracking time and the tools to navigate finding the right software for your needs.

Executive Summary

  • Timesheet software helps meet project deadlines by tracking time spent on tasks, monitoring project progress and employee availability.
  • The key features of timesheet software help with automating reports, efficiently billing clients, viewing any insufficiencies and redirecting time to more important tasks.
  • Key benefits include keeping track of teams easier, reducing payroll errors and simplifying invoicing.
  • When considering potential vendors, ask questions about the software before purchasing.
What This Guide Covers:

What Is Timesheet Software?

Timesheet software is a digital tool that records the amount of time spent on work-related tasks, helping plan current and future projects. Freelancers, project managers, students and marketing teams can leave punch cards in the past with timesheet software that tracks and monitors time spent on assignments. Manage projects, export data, record your hours working, send your finalized hours to clients and get paid.

Primary Benefits

Benefits of Timesheet Software

Accurate Time Tracking

Many of us live in the moment, so it’s human nature to forget things like clocking in or out. Select an automation type, add an access point and the mobile time tracking app tracks your hours at assigned locations accordingly. Timesheet mobile apps feature geofencing and WiFi Attendance WLAN technology.

Streamlined Communication

Your company has different departments and maybe even works different schedules. Instead of playing phone tag or emailing back and forth, use timesheet software to stay on the same page by viewing who is tracking time towards which tasks. Create more accurate estimates on time delegated for projects by seeing the typical time spent on completed assignments.

Simplified Invoicing

It’s no secret invoicing can be time-consuming. Save time creating and exporting invoices with customized, automated and downloadable invoicing. When reports are automated, you can spend less time calculating or correcting and more time working on active tasks.

More Time for Projects

When employees aren’t manually filling their timesheets, they can focus on finishing projects. With just a click, approve timesheets, export invoices and download reports for payroll. Meet project goals by seeing how employees use their time and what needs improvement going forward. Timesheets make employees accountable for how they complete their workload.

Key Features & Functionality

Time Tracking App

Manually clock in on a timesheet app or set up an access point location. Once the app selects your location, it can automatically record your time.

Backup data allows you to track hours offline or using different devices.
Budget Tracking

In addition to tracking employee time, a time tracking tool also gives them a place to easily log other expenses like gas or a cup of coffee with a client.

View break times, business expenses, file attachments, and notes for cost management.
PTO Tracking

Make memos and email reminders a thing of the past.

Request paid time off (PTO) on the app, view your available PTO and get notifications on approvals or denied requests.
Project Management

You can track by individual, team, or project. See how much time it took to complete a project with project-based tracking.

Viewing analytics helps plan future projects by also showing any untapped time.
Integration

Bring together your current project management software and time tracking with easy integration.

Your payroll team can save time by exporting and downloading reports securely online.

Integration is available to connect with various payroll platforms and project management services.
Analytics

The best way to detect potential insufficiencies in your budget or time management is through detailed analytics.

View tasks that are on track, but also see where there’s room for improvement with daily, weekly and monthly analytics on your timesheet app or website.
Custom Invoicing

Turn time into invoices with detailed hourly tracking by tracking how many hours were spent on a project to bill clients accordingly.

Automating time tracking accurately monitors the exact amount of hours spent on projects. This type of tracking reduces time theft and reduces errors in payroll.

Make adjustments like adding missed break times as needed without skipping a beat.
Timesheet Software Categories

Software Comparison Strategy

Just like trying to find the perfect shade of a single color, it can be difficult to distinguish the differences when comparing time tracking software. Many great choices exist, but how do you know which works best for your business?

Start by listing out your business needs. Consider how many people will use time tracking and the amount of training you can provide. Free trials and online reviews are very helpful when contemplating choices.

Cost & Pricing Considerations

Generally, the cost per month is based on the number of users, though some time management apps provide a flat rate. There may also be an installation fee. Look for additional costs for deployment, data migration or customization as well.

The Most Popular Timesheet Software

If you feel like finding the right timesheet software is as hard as manually managing a timesheet, you’re in the right place! Check out some of the most popular products below to kickstart your search.

QuickBooks Time

QuickBooks Time features project scheduling, task management and timesheet management. It’s received positive reviews for fast deployment, easy integration, and user-friendly training. The platform is cloud and web-based, available on Android, iPhone, iPad and tablet devices.

QuickBooks Time

Time kiosk. Source

TimeClock Plus

TimeClock Plus helps monitor employee assignments and payments. Send feedback, set schedules, and customize assets to fit your business's changing needs. The platform is web-based and uses first-party time tracking methods. They currently have an Essentials plan, Professional Plan and Enterprise Plan.

TimeClock Plus

Mobile time clock.

Time Tracker

Time Tracker provides custom employee pins and image capturing for accurate timekeeping. It includes location verification, insight into reports and pre-made scheduling templates. Available on Android and iOS mobile apps.

Time Tracker

Timesheet dashboard.

 

 

Questions To Ask

Use these questions as a starting point for internal conversations:

  • What’s your current system missing?
  • What features do you need most?
  • How many employees would use this regularly?
  • What’s your current budget?
  • Will your employees require training?
  • How much time can we use to implement this?

Timesheet Software Key Questions To Ask

Here are a few questions to ask potential vendors to help you learn more about the software and vendor.

  • How long does onboarding typically take for your product?
  • How much can the system automate?
  • What are the strengths and weaknesses of this software?
  • Is this compatible with my current system?
  • Is the software customizable to specific business needs?

Next Steps

We can't slow down time, but with the right time tracking software, we can at least better manage each hour and project.

Looking to go deeper? Checking out our free comparison report is a great place to start. You can easily compare top products based on the features you need.

Product Comparisons

Additional Resources

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

Christina
By Christina George
Technical Content Writer
An Associate Editor at SelectHub, Christina George creates and edits articles spanning project management, CPQ, CRM, marketing automation and home health software. As a Bachelor of Arts graduate with a triple major in Economics, Political Science and Sociology, her aim is to bring an integrated and simplified approach to long-form technical content. Formerly a food writer, copywriter, and social media sleuth, she has a soft spot for a quality pun. When not crafting articles and editing buyer's guides, you can find her attempting to score goals on the football field, binge-watching Curb Your Enthusiasm, or re-reading Pride and Prejudice for the nth time.
See Full Bio
Ivy
By Ivy Pope
Technical Content Writer
Ivy is a Technical Content Writer for SelectHub who primarily focuses on PSA, TAA and payroll content. Outside of work she focuses on creative writing in collaborative settings, where she crafts high fantasy worlds with her friends. She graduated as an Integrated Studies (English and Business) major from Brevard College in May 2019. She enjoys creature features, horror flicks and D and D campaigns.
See Full Bio
Olivia
By Olivia Edens
Technical Content Writer
As a SelectHub Technical Writer, Olivia Edens loves helping readers navigate through the world of HR, payroll, field service, PSA, and time and attendance software. Olivia earned a B.A. in English from the University of Phoenix. When she's not researching or editing, she loves rewatching The Office, scootering around the city and taking her cat for a walk. Fun fact: In high school, she won an award for most ideas per minute.
See Full Bio
Nithin
Technical Research By Nithin Shetty
Senior Analyst
With experience in research and consulting going back to 2015, Nithin Shetty is an asset to SelectHub's research team. In his Senior Research Analyst role, he works on projects in categories like HR, CRM, EHR and ERP. He's also a big movie buff and sports fan. When he isn't watching his favorite film or game, he's usually volunteering his free time to causes like blood drives and environmental cleanup.
See Full Bio
Jaisri
Technical Review By Jaisri Narasimman
Principal Analyst
A graduate of NTU Singapore, Jaisri Narasimman honed her data mining and curation skills during her post-graduate education, focusing on developing strategies to help businesses make the most of their data. In her role at SelectHub, her research spans categories like HR, CRM and EHR.
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Joe
Edited By Joe Evans
Content Editor
Joe Evans is an Editor and Senior Market Analyst at SelectHub. A seasoned professional wordsmith, he has a bachelor's degree in journalism and electronic media and a decade of professional expertise in crafting top-tier digital content for niche online brands. He leads his small yet formidable team in producing helpful, compelling content in vital categories like HR, payroll, talent management, performance management, marketing automation home health, MES. When not editing and writing, he enjoys sports, quality time with family and dogs, and remains constantly in pursuit of something new and interesting to read or listen to.
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