Categories > Digital Asset Management Software

Last Reviewed: November 18th, 2024

Best Digital Asset Management Software Of 2024

What is Digital Asset Management Software?

Digital Asset Management Software (DAM) is designed to organize, categorize, search, retrieve, and distribute digital assets like images, videos, documents, and graphics. Its main purpose is to provide centralized storage and easy access to exhaustive digital libraries, solving the problem of asset misplacement, duplication, and unauthorized usage. Key functionalities include metadata management, automatic file conversion, integrated search, and rights management. Upcoming features include AI-driven content analytics and advanced tagging. DAM is essential across industries, especially in marketing, publishing, and media, where heavy use of digital assets is a norm. Despite its benefits, DAM can have limitations such as complex integration with existing infrastructure and potential steep learning curve for users. To summarize, DAM brings order and efficiency to managing exhaustive digital assets, offers enhanced control and security while facilitating improved team collaboration, and asset utilization. It's a vital tool in the digital age for businesses that value their digital assets.

What Are The Key Benefits of Digital Asset Management Software?

Centralized asset storage
Enhanced search functionality
Improved organizational efficiency
Elimination of asset redundancies
Streamlined asset distribution
Secure asset management
Automated file conversion
Efficient metadata management
Facilitates team collaboration
Advanced tagging capabilities

Overall

Based on the latest available data collected by SelectHub for 79 solutions, we determined the following solutions are the best Digital Asset Management Software overall:

How We Rate Products

Our vendor evaluation process involves an in-depth 400+ point analysis of the product's capabilities. Our rigorous evaluation criteria, commitment to data integrity and dedicated industry coverage allow us to deliver the best possible insights and recommendations, free of bias or undue influence. Our methodology and process come together in our analyst scores.

SelectHub's Technology Selection Management (TSM) Scoring Engine processes the data collected during research and computes the analyst score for each product. The scoring engine factors in functional and technical requirements, standardized across categories for an apples-to-apples comparison. The computation also includes implementation and vendor qualification criteria where present.

WordPress

Start Price

^$4

Monthly, Freemium

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked WordPress

Is WordPress still the word on the street for website creation this year? While starting as a humble blogging platform, WordPress has evolved into a robust content management system (CMS) powering a significant portion of the internet. Users praise its flexibility and extensive plugin ecosystem, which allows for a high degree of customization and scalability, making it suitable for simple blogs and complex e-commerce sites. This adaptability is further enhanced by the availability of thousands of themes and the ability to modify the platform's code directly, giving developers granular control over the final product.

However, this strength can also be a weakness, as the learning curve for WordPress can be steep for beginners unfamiliar with web development. Managing security and updates can also be challenging without technical knowledge, potentially leading to security vulnerabilities or site downtime. Users often point to the need for additional plugins, even for basic functionality, which can lead to performance issues if not carefully managed. Despite these drawbacks, WordPress remains a popular choice for businesses and individuals seeking a powerful and adaptable platform to build their online presence, particularly those with some technical expertise or the resources to hire a developer.

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Pros & Cons

Flexibility: WordPress is known for being highly customizable, allowing users to tailor their websites to their specific needs, from blogs to e-commerce sites.
Plugin Ecosystem: Users consistently praise the extensive plugin library available, which extends the functionality of WordPress websites, offering solutions for various business needs.
Community Support: A strong and active community provides ample resources, tutorials, and support forums, making it easier for users to find solutions and get help when needed.
Theme Availability: A vast selection of themes allows users to easily change the design and layout of their website, offering both free and paid options to suit different budgets.
User-Friendly Interface: WordPress is often commended for its intuitive interface, making it relatively easy for users to manage content, even without extensive technical expertise.

Technical Issues: WordPress' reliance on plugins and themes can lead to technical difficulties, especially for users without technical expertise. Troubleshooting plugin conflicts, theme compatibility, and website errors can be time-consuming and require additional support.
Security Vulnerabilities: The open-source nature of WordPress and its reliance on third-party plugins can create security vulnerabilities if not properly maintained. Regular updates, security plugins, and strong passwords are essential to mitigate these risks.
Website Maintenance: WordPress requires ongoing maintenance, including updating plugins, themes, and the core software. Neglecting these updates can lead to security risks, performance issues, and compatibility problems, potentially disrupting business operations.

Key Features

Content Publishing: Share content with a click of a button. Insert content from Google Drive while maintaining formatting or type it in directly to the content editor, place images and then simply publish the content to make it go live on the web.
Plug-ins: Customize tools by choosing from over 55,000 downloadable plugins. SEO optimization, anti-spam protection, site-building features and more are available for download. Browse product descriptions, ratings and support content on the vendor’s site.
Themes: Choose from over 8,000 different, preset themes or customize your own theme, utilizing the Theme Developer Handbook to assist in the development process.
Mobile App: Draft, edit, publish and more from anywhere via the mobile app, available on both iOS and Android devices. Activate push notifications to keep in-the-know with the site’s activity and follower communications.
Security: Keep your content and site safe with a dedicated security team made up of approximately 50 experts that use sophisticated security tools to continuously monitor common security issues identified by the Open Web Application Security Project (OWASP). Report potential security breaches using WordPress HackerOne.
Versatility: Create a blog or website of any kind, from photo blogs to business sites, a magazine site and more.
Search Engine Optimization: Comes with built-in search engine optimization (SEO), encouraging search engines to gather information included in the content to increase traffic. SEO plug-ins are also available.

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Prezi

Start Price

^$3

Monthly, Freemium

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked Prezi

User reviews from the last year suggest that while Prezi has a steeper learning curve than traditional presentation software, its unique features make it a compelling choice for those seeking to make a lasting impression. Prezi's standout strength lies in its visually engaging, non-linear presentation style. Unlike the rigid, slide-based format of PowerPoint, Prezi allows users to create dynamic presentations where they can zoom in and out of different topics, creating a more captivating and memorable experience for the audience. One user lauded Prezi's ability to "grab students' attention more than the typical slideshow" due to its "moving element and ability to...embed videos." However, this innovative approach comes at a cost – literally. Several users have pointed out that Prezi's pricing can be a bit hard to swallow, especially when compared to free alternatives like Google Slides or Canva.

Another common gripe is Prezi's occasional performance hiccups, with users reporting instances of lag or crashes, particularly when working with complex presentations packed with multimedia elements. This can be a deal-breaker for some, especially in high-stakes presentation scenarios where a smooth delivery is paramount. Despite these drawbacks, Prezi's ability to create immersive and visually captivating presentations makes it a favorite among users who want to break away from the monotony of traditional slide-based presentations. Its collaborative features, allowing multiple users to work on a presentation simultaneously, further sweeten the deal for teams.

In a nutshell, Prezi is best suited for individuals and teams who prioritize visual storytelling and engagement over a simple, linear presentation style. If you're willing to invest the time to master its unique interface and are looking for a presentation tool that can help you deliver a truly memorable experience, Prezi might just be the perfect fit. However, if budget is a concern or you're short on time, sticking to more traditional presentation software might be a more pragmatic approach.

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Pros & Cons

Visually Appealing: Prezi's zooming user interface and customizable templates bring life and energy to presentations, making a great first impression.
Engaging Delivery: The non-linear format allows for dynamic transitions between topics, facilitating storytelling and boosting audience engagement.
Collaborative Creation: Multiple users can contribute to a Prezi presentation concurrently, which is a big help for teams working together.

Learning Curve: Prezi's unique zooming interface, while visually appealing, can pose a challenge for new users who may need extra time to familiarize themselves with the platform.
Performance Issues: Complex presentations with numerous elements and transitions can sometimes lead to lag or crashes within Prezi, potentially disrupting the flow of a presentation.
Cost: Prezi's pricing structure, while offering various tiers, may be considered expensive by some business users, especially when compared to free alternatives or more established presentation software.

Key Features

Present: Present information for lectures, demonstrations and more in an interactive, engaging way.
- Reveal: Create a unique experience by revealing content during presentations via seamless “zoom reveal” transitions.
- Templates: Jump-start by utilizing ready-to-go templates or preexisting, reusable presentations. Or, upload a PowerPoint.
- Visuals: Drag-and-drop story blocks, text, graphs, charts and to quickly create and customize presentations. Create a reusable color theme that matches company branding.
- Accessibility: Access presentations anywhere, anytime via the cloud, or download for offline presenting via the desktop app. Use a mobile device as a remote presentation clicker.
- Presenter Tools: Presenter view allows hosts to see upcoming slides on a separate display, create presenter notes for key point reminders and share PDF documents of presentations.
Video: Present in real time or record meetings and training to save and send at a later time. Appear alongside content as it’s presented to maintain an engaging, personal connection. Easily share the recordings by sending a link via Slack, Google Chat or other messaging apps.
Design: Create and edit interactive visuals that are easily shareable and customizable via a drag-and-drop editor. Personalize presentations by including interactive designs such as infographics, dashboards, maps, charts and more.

Animations: Add animated GIFs, graphs and eye-catching transitions to keep users engaged.
Design Tools: Choose from thousands of high-quality images, videos, gifs and more or upload existing content from a personal device. Enhance visuals by editing image brightness, contrast and more. Image masking allows users to choose patterns or stencils to lay on top of images.
Data: Display data via easy-to-read graphs and charts, insert maps from personal files or choose from the vendor’s map library. Utilize tooltips or callouts to give additional context to data points within the presentation. Embed CSV, XLX and XLXS files and integrate with Amazon Redshift, MySQL and more.
Sharing: Download in various file formats, including JPG, PNG and PDF, for web sharing or printing. Share designs as a link.

Integrations: Connect with popular enterprise tools such as Zoom, Microsoft Teams, Google Meet and more to create an integrated workspace.

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SharePoint

Start Price

^$5

Per User, Monthly

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked SharePoint

Can you pinpoint a time when SharePoint didn't live up to expectations? SharePoint receives generally positive feedback from users, who praise its robust document management, version control, and seamless integration with other Microsoft products. These features are highly valued because they streamline workflows and boost productivity for teams. Users particularly appreciate the centralized platform for document storage, collaborative features like team sites and discussion boards, and automation capabilities through Power Automate. The robust search functionality and customization options, including web parts and site templates, further enhance its appeal.

However, some users have reported synchronization issues when co-authoring large Excel files, which can be a major drawback for teams heavily reliant on Excel collaboration. Additionally, some users find the user interface outdated, although still relatively user-friendly.

Overall, SharePoint is best suited for teams and organizations seeking a comprehensive platform for document management, collaboration, and automation. Its tight integration with the Microsoft ecosystem makes it a natural choice for organizations already invested in Microsoft products. However, teams heavily reliant on real-time collaboration in Excel might need to consider workarounds or alternative solutions to mitigate the synchronization issues.

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Pros & Cons

Centralized Platform: SharePoint provides a unified hub for teams to store, organize, and access files, fostering seamless collaboration and eliminating data silos.
Version Control: The platform's robust version history feature allows users to track changes, revert to previous versions, and maintain document integrity, which is crucial for collaborative work.
Integration with Microsoft Suite: SharePoint's tight integration with familiar tools like Word, Excel, and PowerPoint streamlines workflows, allowing users to co-author documents and collaborate in real-time.
Workflow Automation: Through Power Automate integration, businesses can automate repetitive tasks, such as approvals and notifications, saving time and reducing manual effort.

Co-Authoring Large Files: Syncing issues can arise when multiple users simultaneously edit large Excel files, leading to potential data loss or version control problems.
Outdated User Interface: Some users find the interface outdated compared to more modern collaboration platforms, which can lead to a steeper learning curve, especially for new users.

Key Features

Seamless Collaboration: Accelerate teamwork with dynamic team sites for every project, division and department. Easily share resources, files, news and data across teams. Streamline team tasks by customizing the site. Collaborate securely and effortlessly with people inside and outside the organization using any internet-connected device.
Information Sharing: Improve transparency and cohesion by informing employees throughout the intranet. Share common applications and resources on home portals and enhance efficiency. Share organizational stories with communication sites and use apps to share targeted news items.
Harness Knowledge: Discover insights, information and expertise with a powerful search engine to make informed decisions. Maximize knowledge velocity with valuable conversations and connections.
Business Process Transformation: Transform business processes like approvals, notifications and complex workflows to enhance productivity. Use workflows, forms and custom apps to enhance the digital experience.
Insights: Display data on a site by leveraging SQL and Excel servers and integrate with Microsoft Access. Leverage dashboards and KPIs to convert raw data into actionable insights to make smart business decisions.
Customizations: Configure master pages and customize apps to enhance the look of the company’s web page. Customize pre-built templates or create fresh templates to create in-depth branding while maintaining consistency.

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Webflow

Start Price

^$14

Monthly, Freemium

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked Webflow

Webflow has been making waves in the website creation scene, garnering a bunch of positive buzz from users over the past year. Folks are raving about how easy it is to use, even if you're not a coding whiz. They love the drag-and-drop interface and the huge library of templates that make designing a website a breeze. Plus, Webflow packs a punch with features like a built-in CMS, e-commerce tools, and SEO optimization, which means you can build a website that looks slick and functions like a dream. However, some users have mentioned that Webflow's pricing can be a bit steep compared to other website builders like Wix or Squarespace, and it might have a steeper learning curve for complete beginners. But, if you're looking for a platform that gives you more control and flexibility over your website's design and functionality, Webflow is definitely worth checking out.

So, who's Webflow's ideal user? It's perfect for freelancers, entrepreneurs, and small businesses who want a professional-looking website without having to hire a developer. It's also a great choice for designers who want more creative freedom and control over their projects. Webflow's powerful features and flexibility make it a solid option for anyone who's serious about building a website that stands out from the crowd. Ready to dive in? Webflow: Where design flows freely.

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Pros & Cons

Visually build and manage content: Webflow's Editor provides a visual interface for content management, allowing users to easily create and update website content without needing to code. This is particularly helpful for users with limited technical expertise or those who prefer a more intuitive approach to content management.
Design freedom and customization: Webflow offers a high degree of design flexibility, empowering users to create custom websites that align with their brand and vision. The platform provides a wide range of design tools and features, enabling users to control the look and feel of their website without limitations.
SEO features and integrations: Webflow includes built-in SEO tools and integrations to help users optimize their websites for search engines. These features can assist in improving website visibility and organic search rankings, making it easier for potential customers to find the website.

Limited Content Management: While Webflow excels in design, its content management capabilities might feel restrictive for users accustomed to traditional CMS platforms like Wordpress. Content editors may find the interface less intuitive and the content organization less flexible.
Ecommerce Limitations: Webflow's built-in ecommerce functionality, while constantly improving, may not be as robust or feature-rich as dedicated ecommerce platforms like Shopify. Users with complex online stores might encounter limitations in areas such as product variations, shipping options, and payment gateways.
Pricing Structure: Webflow's pricing structure, particularly for ecommerce plans, can be a deterrent for some users, especially when compared to open-source CMS options or platforms with more affordable ecommerce plans. The cost can escalate as your website's needs grow.
Learning Curve: Webflow's powerful design tools come with a steeper learning curve compared to simpler website builders. Users without prior web design experience may need to invest time in learning the platform's interface and functionalities.

Key Features

E-Commerce: Create a new revenue stream and build a business around any product. Enhance customer experience with a no-code approach. Feature the most popular products and highlight specific attributes, images and other information. Attain complete control over designing and customizing elements like the logo and colors. Create a blog and feature products in it to drive sales.
Boost Integration: Integrate with Zapier, Printful, Shippo, QuickBooks, Mailchimp and more to streamline, manage and execute the shipping process, accounting activities and operations.
Manage Leads: Connect forms to preferred email platforms to grow audience and advertise and promote new items, deals and special offers.
Content Management System: Create content structure, add necessary content and design it visually. It works well for editors, designers and developers.

Flexible layout: Easily add all the elements required and pull data from the CMS without any layout restrictions.

Sort and Filter: Hide unrequired content, conditionally display content and divvy up based on a given field.

Customized Search Experience: Design the search experience from scratch. Manage and control the content that visitors discover on the site.

Seamless Editing: Get rid of chunky and disconnected dashboards. Add and edit on the live website and publish with a click. Make edits and allow the changes to appear across the site consistently.

Real-Time Collaboration: Give access to teammates and clients to work on the website to make necessary edits and additions to the content.

Structured Content: Build the schema and connect it to the desired design rather than restricting it to inflexible templates, complex codes or blog-centric content structures.

Content Migration: Import content from a spreadsheet or CMS and export it to use anywhere.

Custom Webhooks: Fire actions when an item is updated, added or deleted.

SEO Support: Employ fine-tuned controls, high-performance hosting and content management tools to optimize the website SEO. Use codes that search engine indexing bots can analyze. Employ visual development tools to satisfy developers. Manage SEO settings with Open Graph. Optimize meta descriptions, page titles and alt texts without using external plugins.
Scalable Hosting: Offer a hosting platform when a project is ready to be published. Ensure quick website loading and accessibility, and handle high traffic rates.
Interactions and Animations: Empower designers to develop rich and complex animations without any code. Achieve precise reveal animations, progress bars, parallax and other effects. Catch visitors’ attention by linking animations and movement to cursor positions. Create rich hover animations and choose from 20 built-in animations and interactions.

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Photobucket

Start Price

^$5.99

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Key Features

Access Controls/Permissions
API
Asset Categorization
Asset Library
Asset Sharing
Content Library
Customizable Branding
File Conversion
Image Editing
Image Library
Metadata Management
Mobile App
Reporting/Analytics
Search/Filter
Social Media Integration
Third Party Integrations
Version Control
Workflow Management

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Panopto

Start Price

^$1

Monthly, Quote-based

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Key Features

Video CMS: Access and stream video from anywhere, anytime without having to limit file sizes or convert to a specific video file format. Includes a robust video editing tool to facilitate accessibility and in-video quizzes.

Video Cloud: Host private, internal videos securely in one place where administrators and employees can upload, share and view an unlimited number of them. Mirrored storage and recordings prevent data loss in case of outages and system failures.
Drag-and-Drop Upload: Upload one or hundreds of videos at a time by simply dragging and dropping from a desktop, iOS or Android device.
Video Transcoding: Import videos in virtually any format including AVI, MP4, ASF, WMV and much more, all viewable on any desktop, tablet or mobile device using HTML5.
Mobile Apps: Accessible on iOS and Android, record videos, browse through video libraries, schedule new recordings, share videos and more. ;
In-Video Quizzing: Create and add multiple choice, checkbox and true-false questions to appear directly on recordings. Choose whether viewers can retake quizzes or view correct answers, then review quiz results to learn more about the test-takers’ abilities.
Captioning: Add captions to videos to meet federal accessibility requirements. Edit how and where captions appear once a video is captioned and utilize variable speed playback (VSP) to allow viewers to speed up or slow down videos based on their personal needs.
Brand Customization: Personalize video portals and video player controls by uploading a brand logo and accent colors.

Video Recording: Record video presentations and messages in high definition alongside visuals from a computer screen, browser or another recording device.

Accessibility: Record both online and offline from virtually anywhere on any recording device that can connect to a computer, including camcorders, webcams and more.
Interactive Video Player: Create a table of contents for video recordings using Smart Chapters, which allow viewers to browse and select specific topics in videos. Customize video views, speed playback, notes and captioning.
Smart Camera: Transform any webcam into a smart camera with AI technology that follows customers around a room by zooming and panning. Record videos with blurred or virtual backgrounds for a professional and unique backdrop.
Video Editing: Trim and clip videos, embed videos from outside sources such as YouTube, combine existing video content and more.
Live Stream: Instantly turn a video presentation into a live stream video.
Video Conferencing: Store, manage and share recorded meetings from video conferencing solutions such as Zoom, Webex Meetings, GoToMeeting and BlueJeans in one easy-to-access location.
Virtual Reality: Allow viewers to see virtual simulations, demonstrations, tours and more using 360-degree virtual reality technology on the platform’s mobile platform or any VR headset.

Live Streaming: Create a high-quality, live webcast that can be instantly viewed on-demand once recording has ended. Share the webcast with an unlimited number of viewers or customize who has access to view it by requiring viewers to log in first. Viewers can add closed-captioning, pause, rewind, replay and more with DVR controls, as well as add comments and questions in a discussion thread alongside the webcast.
Analytics: Receive comprehensive reports on audience engagement by seeing which videos are viewed the most and when viewers tend to stop watching. Analyze performance of live stream videos in real time to assist with troubleshooting. Integrate analytical tools such as Google Analytics to get reports on live and historical data.
Security: Keep files secure with single sign-on (SSO) ID management solutions such as Google Apps, SAML, Active Directory and more. Also provides LMS authentication systems for both desktop and mobile customers. Customize access and sharing permissions for entire video libraries or individual videos.
Smart Search: Browse through the content that’s actually in videos, thanks to automatic speech recognition (ASR) technology that captures every word spoken in uploaded videos and optical character recognition (OCR) that indexes every word that appears in videos. Search through slides shown by presenters and digital notes taken by viewers during a video presentation. Supports search for up to 15 different languages.
Integrations: Connect the platform with other popular tools and technologies, as well as internal infrastructures and processes.

LMS: Record, view, search and manage videos without leaving popular LMS applications such as Canvas, Blackboard, Brightspace and more.

Collaboration: Share information from meetings, automate workflows and create a seamless communication experience by integrating with popular communication apps.
Video Capture Hardware: Utilize pre-existing hardware used for video recording to manage remote recordings, live stream, publish videos and more.
Hive Insights: Track video and event performance through live data such as quality of experience, quality of service, total viewers and more.
Inplayer: Monetize premium video assets behind a secure paywall, allowing pay-per-view or subscription payments, worldwide.

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Drupal

Start Price

^$0

Open-Source

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked Drupal

Don't "drupal" the ball when it comes to choosing the right content management system (CMS) for your needs. Drupal has been around for over two decades and has garnered a reputation for being a powerful and flexible platform, but it's not without its quirks. User reviews from the past year paint a picture of a CMS that's a bit of a mixed bag, with some folks singing its praises and others scratching their heads in frustration.

Drupal's biggest strength is its flexibility. It's like a chameleon, able to adapt to a wide range of website needs, from simple blogs to complex e-commerce platforms. This is largely thanks to its extensive library of modules and themes, which allow users to add all sorts of bells and whistles to their sites. However, this flexibility comes at a cost: complexity. Drupal has a steeper learning curve than some other CMS options like WordPress, and it can be a bit overwhelming for beginners. It's like trying to assemble a piece of furniture from IKEA without the instructions – doable, but definitely not a walk in the park.

So, who is Drupal best suited for? It's a great choice for organizations with complex website needs and the technical know-how to navigate its intricacies. If you're looking for a CMS that you can truly make your own and are willing to put in the time to learn the ropes, Drupal could be your perfect match. However, if you're a beginner or need a quick and easy solution, you might want to consider a more user-friendly option. Remember, the CMS landscape is constantly evolving, so it's always a good idea to check out the latest reviews and comparisons before making a decision.

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Pros & Cons

Highly Customizable: Drupal is known for its flexibility, allowing users to create highly customized websites without extensive coding knowledge. The availability of numerous modules and themes empowers users to tailor their sites to specific needs and preferences.
Scalability: Drupal's architecture is designed to handle websites of all sizes, from small personal blogs to large enterprise applications. Its ability to scale efficiently makes it a suitable choice for projects with growth potential.
Strong Security: Drupal has a reputation for robust security features and a dedicated security team. Regular updates and security patches help protect websites from vulnerabilities and potential threats.
Active Community: Drupal boasts a large and active community of developers and users who contribute to its development, provide support, and share knowledge. This vibrant community fosters collaboration and innovation within the Drupal ecosystem.

Steep Learning Curve: Drupal's robust features and flexibility come at the cost of complexity, making it challenging for beginners to grasp. The learning curve can be daunting for users accustomed to more intuitive content management systems.
Module Dependency Issues: Drupal's modular architecture, while offering extensive customization, can lead to compatibility issues between modules. Resolving these conflicts often requires technical expertise, causing frustration for users seeking a seamless experience.
Performance Overhead: Drupal's feature-rich nature can impact website performance, especially on shared hosting environments or with numerous modules enabled. Optimization may be necessary to ensure smooth operation and fast loading times.

Key Features

Content Authoring: Publish and deploy content across multiple platforms from one place. Connect marketing tools such as marketing automation, CRM, analytics and more to build and manage sites, build multichannel digital experiences and customize mobile web browsers and apps.
Security: Keep data secure with access controls, database encryption, Denial of Service (DoS) and more. Prevent security failures with its strong coding standards and community code review process, continuously monitored by a team of security experts. Prevent malicious data entry, resolve issues before exploitation and share information via security reports.
Performance: Ensure websites keep up with high traffic volumes by working with an advanced CDN provider, guaranteeing uptime without server outages. Run over a million performance checks per day and implement technology that scales across server clusters, providing customers with quick availability.
Multilingual: Automated translation for over 100 languages makes every aspect of content accessible to viewers across the globe. Detect a site visitor’s preferred language based on information such as IP address, browser settings and more.
Accessibility: Allow customers with disabilities to create, access and consume content, following the World Wide Web Consortium (W3C) guidelines. Utilize structured metadata that is intelligible by screen readers and provide editorial tools to apply accessible content creation capabilities.
Marketing Automation: Integrate marketing automation platforms to assign rules for tasks such as sending prospects email offers, assigning them to particular lists or using AI such as chat bots to deliver information. Refine marketing processes with no licensing costs by streamlining workflows, creating real-time sales alerts, managing data in bulk and more.
Personalization: Deliver a personalized customer experience by analyzing site visitor’s clicks and decisions at each data point to create a profile for them. Leverage information such as geolocation, browser history, device type and behaviors to deliver tailored marketing messages, recommended products and more.
Content as a Service: Manage and deploy content for a variety of websites and services from one location in a preconfigured development environment. Design reusable content, deliver content in various layouts, scale regardless of size and more using the platform’s unbarred infrastructure and APIs.

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ShootProof

Start Price

^$5

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Key Features

Activity Dashboard
API
Appointment Scheduling
Asset Categorization
Asset Library
Asset Sharing
Audio File Management
Billing & Invoicing
Calendar Management
Categorization/Grouping
Client Management
Client Portal
Contract/License Management
Customer Database
Customizable Branding
Customizable Categories
Customizable Templates
Digital Signature
Document Classification
Electronic Forms
Electronic Payments
Email Marketing
File Conversion
File Transfer
Full Text Search
Image Editing
Image Library
Lead Management
Marketing Automation
Metadata Management
Mobile App
Proposal Management
Quotes/Estimates
Reporting/Analytics
Search/Filter
SEO Management
Text Editing
Version Control
Video Support
Website Management
Workflow Management

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Joomla

Start Price

^$0

Open-Source

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked Joomla

Joomla's open-source CMS platform has been making waves in the web development world, but what are users saying about it? Let's dive into the nitty-gritty of Joomla's strengths, weaknesses, and unique features based on recent user feedback.

Joomla shines with its user-friendly interface and extensive customization options. Users appreciate the intuitive layout and ease of navigation, making it a great choice for beginners and experienced developers alike. The platform's flexibility allows for creating diverse websites, from simple blogs to complex e-commerce platforms, thanks to its vast library of extensions and templates. Joomla's multilingual capabilities also make it a popular choice for international audiences. However, some users find the abundance of options overwhelming and the learning curve steeper compared to simpler CMS platforms like Wix or Squarespace.

One of Joomla's key strengths is its active and supportive community. Users can access numerous forums, tutorials, and documentation, making troubleshooting and learning a breeze. Additionally, Joomla's open-source nature fosters continuous development and improvement, ensuring the platform stays up-to-date with the latest web technologies. However, some users express concerns about security vulnerabilities and the need for regular updates to maintain a secure website. Compared to WordPress, Joomla offers more built-in features, reducing the reliance on third-party extensions, which can be a double-edged sword as it limits the platform's extensibility to some degree.

So, who is Joomla best suited for? Joomla is an excellent choice for users who value flexibility, customization, and a supportive community. It's perfect for small to medium-sized businesses, non-profit organizations, and individuals who want to create professional-looking websites without extensive coding knowledge. However, for users seeking a simple drag-and-drop website builder or those with limited technical skills, simpler platforms might be a better fit. Ultimately, Joomla's versatility and powerful features make it a compelling option for those who want to take their web development game to the next level.

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Pros & Cons

Extensive Extensions: A vast library of extensions is available to expand Joomla's core functionality, catering to diverse needs such as e-commerce, social networking, and SEO optimization.
Multilingual Capabilities: Joomla's built-in multilingual support simplifies website creation and management in multiple languages, eliminating the need for extensions or complex workarounds.
Active Community: A large and active community of users and developers provides support, resources, and extensions, fostering collaboration and knowledge sharing.

Extensions Can Be Pricey: While Joomla offers a wide array of extensions, many of the most useful ones require a financial investment, which can be a deterrent for budget-conscious users or those just starting out.
Learning Curve: Joomla has a steeper learning curve compared to some other content management systems, especially for users without prior experience. The interface can feel overwhelming at first, and understanding the extension ecosystem takes time.
SEO Challenges: Optimizing a Joomla website for search engines can be more complex than with other platforms. Achieving good SEO often requires additional extensions and a deeper understanding of technical SEO principles.

Key Features

Extensions: Choose from over 80,000 extensions to personalize sites and create unlimited menus and menu items while maintaining site speed with caching capabilities.
Access Controls: Produce business sites, blogs, community websites and more with the free-to-use platform.Have full management capabilities over what customers can view and do with an access control list (ACL).
Multilingual: Create sites in over 70 different languages.
Web Design: Build custom designs and templates to control the website’s look and feel through customizable attributes such as color scheme, images and effects, fonts and more. Choose from external template frameworks and add them to the designated pages. Provide HTML from objects and an array of data. Produce responsive designs with LESS CSS and Bootstrap.
Content Editing and Publishing: Create content with a WYSIWYG editor tool, edit while browsing sites and add to content with one click. Manage articles, choose publishing start and finish dates and create new versions of the content every time a change is made while preserving the old ones. Drag and drop images directly from a computer and use the media management tool to upload and consolidate images and files.
Core Website Functionality: Enhance websites with banners and ads, contacts and departments, including contact forms and external news feeds.
Tags: Attach tags to various content types and create up to 15 custom fields to keep content, users and contacts organized for customer search.
Messaging: Communicate with administrators via private messaging on the site’s back-end.
Backend Management: Update core software and extensions with one click and install extensions and plug-ins from the site’s back end. Permit visitors to register and access additional resources on the site.
Development Tools: Access developer documentation and secure coding guidelines for assistance. Integrate microdata into extensions and sites, write web and command line applications and utilize Model-View-Controller design patterns. Runs on PHP support.

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Bitrix24

Start Price

^$39

Monthly

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

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Why We Picked Bitrix24

Bitrix24 is a collaboration platform that handles various tasks such as communications, notifications, subscriptions, reporting, workflow management and more. Automation, customization and integrations are a few noteworthy features. However, reviews noted that there are too many features and that the platform isn’t user-friendly. In addition, users found customer support unhelpful. Overall, it has all the basic CRM features along with extras like project management not always found in CRMs. That, along with a free subscription, makes it a good choice for companies on a tight budget.

Bitrix24 Reviews Visit Website

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Pros & Cons

Budget-Friendly: 87% of users mentioning this aspect suggested that the software is inexpensive and fits well for any size organizations, providing good value for the price.
Workflows: It automates many tasks to make work easier, according to 88% of reviews about workflows.
Report Generation: 64% of user reviews referencing this feature indicated the reporting tool is useful.
Integration: The platform integrates all the necessary applications that users need, as observed by 67% of reviewers mentioning integration.
Customization: Users can customize Bitrix24 based on their needs, according to 66% of reviews mentioning customization.
Device Compatibility: It works well on all kinds of devices and various digital networks, according to 75% of users who reference compatibility.

User Interface: 57% of users mentioning the UI said it was difficult to understand and use for daily operational tasks.
Customer Support: 100% of users who talked about support remarked that it wasn’t prompt and supportive in solving product-related queries.
Unnecessary Features: 50% of the users referring to capabilities noted the platform has many unnecessary features that never come to use.

Key Features

Pipeline Management: A kanban layout provides a visual view of your pipeline. The software supports custom deal stages and multiple pipelines.
Campaign Management: This feature lets you build dynamic or static audience segments, run advertising campaigns on social networks, and set up campaigns across channels such as bulk mail and instant messaging. It includes campaign templates and metrics.
Call Center Capabilities: Features include:

PBX (private branch exchange) functionality for routing, queueing, voicemail, call transfers and forwarding, employee extensions, and recording.
Telemarketing features such as voice or SMS broadcasting, automatic call transcribing and callback requests.
Local numbers across more than 50 countries.
Integration with RingCentral and other VoIP tools.

Customer Support Tools: Post business hours, send canned replies, route and transfer conversations, and view client and supervisor ratings with a live support widget. A helpdesk feature provides tickets, SLAs, statuses and case priority. A multichannel contact center lets service teams provide email and telephone support, live chat, social media support and more.
Document Management: Manage quotes and invoices, create custom documents, set up recurring invoices and build a product catalog. Documents support e-signature, and the kanban layout shows what stage invoices are at. Includes multi-currency support and tax capabilities, with accounting achieved via integrations with Xero and QuickBooks.
Mobile Apps: Free iOS and Android apps are available.
Self-Hosted Solution: The on-premise solution is a scalable platform offering:

LDAP and Active Directory support.
Web clustering.
Multiple single sign-on (SSO) options and robust security features such as two-factor authentication and RSA encryption.
Modules for eLearning, a helpdesk and idea management, which aren’t available in the cloud version.
Access to the source code for full customization.
Deployment on any major server, including readiness for AWS deployment
30-day trial.

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Buyer's Guide

Digital Asset Management Software Is All About Staying Organized

By Ashita Ahuja, Technical Writer at SelectHub

Digital Asset Management Software BG Intro

As the digital workplace becomes an increasing part of our daily lives, modern businesses deal with the constant pressure of keeping their digital assets organized, especially if they send and receive large volumes of files daily.

Digital asset management software helps keep your data organized, cutting down the time and effort your employees spend searching for files, recreating misplaced or lost ones and struggling to upload or download them.

Are you looking for a way up your company’s organization system or manage your CMS? Digital asset management software might be right for you. In this buyer’s guide, we’ll go over what digital asset management software is, how it could help your business and how to pick the best solution.

Executive Summary

Digital asset management provides secure storage for a company's media assets and organizes them in a user-friendly way.
Key features include search tools, version control and access control.
Be sure to ask potential vendors any questions you have about the software before committing to a purchase.

What This Guide Covers:

What Is Digital Asset Management Software?
Primary Benefits
Key Features & Functionality
Software Comparison Strategy
Cost & Pricing Considerations
The Most Popular Digital Asset Management Software
Questions To Ask

Next Steps
Additional Resources

What Is Digital Asset Management Software?

Digital asset management (DAM) software is a tool that helps organizations save, manage, retrieve and send digital assets from a digital repository. This media can include images, audio files, videos, documents, spreadsheets, PDFs, presentations and branding material.

Most modern companies deal with thousands of digital assets. Sometimes these important files and documents are scattered across hard drives, email inboxes and cloud folders. As the company grows, the amount of content at play increases, and it becomes harder to find the assets you need when you need them.

Document Management Software Categories

Digital asset management software stores your assets in a single, secure location, making them available to anyone with file access. This system uses metadata to identify content, allowing you to search for specific assets using keywords.

According to a 2022 survey by Statista, 91 million Americans have been offered to work remotely, either part-time or full-time. An increasingly digital work environment translates to an increasing presence of digital assets in modern companies. It’s more important than ever to find ways to effectively manage them.

Let’s find out what the software can do for your company.

Primary Benefits

Primary Benefits of Digital Asset Management Software

1. Better Organization

When you’re dealing with high volumes of content, it’s easy for files to get lost or misplaced, especially if it’s unstructured content spread across multiple sources. Digital asset management software organizes your content and stores it in an easily searchable, centralized location, helping keep your assets safe and giving your employees access to the resources they need.

2. Better Collaboration

When dealing with a large volume of assets, it’s difficult to share them to colleagues or clients. Many email providers have maximum file sizes for attachments, and sending content in an unstructured format makes it easier to misplace.

DAM software allows you to share assets of all file formats both internally and externally. External users don’t even need a copy of the software to access your files.

3. Brand Consistency

Some companies work with multiple brands simultaneously, meaning they’re responsible for several projects, campaigns and media assets across distinct brands. With a digital asset management solution, you can easily store creative briefs, logos and other brand-related creatives, ensuring they don’t get mixed up or lost.

You can also use built-in tools to modify certain design elements, ensuring brand consistency across all materials.

Key Features & Functionality

Search Tools	Use keywords or phrases to search for assets. Common search terms include file name, date of creation and author name.
Version Control	Save and track different versions of assets. Refer to earlier versions for transparency and to ensure mistakes aren’t repeated. Uploading a new version of any media automatically replaces the older one. An email is sent to users who've downloaded the previous version, notifying them about the new version.
Access Control	Form user groups to assign specific permissions to the right people, ensuring only certain users can access, edit, or share your files.
Shareability	Share large volumes of assets internally and externally, using collaboration tools like brand portals and the lightbox function for longer-term projects. Accumulate media from various categories into specific folders and share them accordingly.
User Experience (UX)	Use advanced search functions customized according to the company's internal language. A user-friendly, customizable interface ensures employees can navigate the software easily and find the files they need.
Security	Encryptions, multi-factor authentication (MFA) and strong passwords keep your sensitive and confidential media safe while it’s stored or during transfers. Adjustable user permissions control who can access what files in your repository. Assign different permissions to different departments, teams and individuals based on need.
Application Programmer Interfaces (APIs)	Simplify bulk operations by using APIs to upload and manage large volumes of assets without having to log in to the software.

Software Comparison Strategy

While many digital asset management software have similar features, it can be overwhelming to decide which solution is actually best for your business.

Consider what your business needs. How many employees will use the program? Will they adapt to it easily, or will they need training? It’s also important to think about where your current media management solution falls short, and how a digital asset management software could help fill the gaps.

Once you have a sense of your needs, think about what features will address them. If you need a little help determining this, try using our requirements template to organize your thoughts.

It’s also important to research your software vendor. You can check online reviews, read industry guides and ask colleagues for their recommendations. Some vendors may even offer a free trial so you can see how your employees work with the program before committing.

Cost & Pricing Considerations

Most digital asset management systems offer two pricing models: perpetual license and subscription plan.

Perpetual License

This is a one-time payment model where you pay upfront to use the system indefinitely. The fee here is generally higher than in the subscription model, but may work out to a lower cost in the long run. The downside of this model is that updates might not be included, so you may miss out on some features when newer versions are released.

Subscription Plan

Many vendors offer monthly or yearly subscription plans. The upside of this model is that new features and software updates are usually included. You also have the advantage of being able to try out the software for a few months and switching to something else if you don’t like it, instead of being locked in.

The factors that usually affect subscription pricing include:

Features and functionalities
Number of users
Data storage
Deployment method

The Most Popular Digital Asset Management Software

Jumpstart your software search with our research team’s list of the most popular digital asset management software products.

Box

Box is a cloud-based collaborative platform for storing and sharing content. It manages the entire content lifecycle, including creation, sharing, co-editing and retention, and supports many file types, like documents, videos and presentations. The platform integrates with Salesforce, Adobe and Microsoft 365. It can be easily accessed via desktops, phones, tablets and laptops.

View insights using the admin dashboard. Source

Prezi

Prezi is a cloud-based platform used to create and store presentations in the cloud. It includes a zooming user interface (ZUI) that lets users zoom in and out of presentations for a better view. Users can create visuals with animation, speech bubbles and callout boxes. You can also convert existing PowerPoint presentations into Prezi files.

Navigating the user dashboard. Source

SharePoint

SharePoint is a web-based collaborative platform. Users employ it as a safe place to store, share, organize, manage and access content from any device. It offers features like reporting, analytics, digital and document asset management, and contract management. It can be deployed on-premise or hosted on the cloud.

View different sites simultaneously on one platform. Source

Questions To Ask

Get a better understanding of your business needs by asking yourself the following questions:

What’s our budget?
How many employees will use the software?
Will our employees need training to use the solution?
What core features do we need?
What problems can this software help us solve?

Digital Asset Management Key Questions To Ask

Here are a few questions you can ask potential vendors to help you learn more about the software and the vendor:

How many years of experience do you have in the industry?
What customer support and training do you offer?
How does your software integrate with other software?
What company sizes do you typically work with?
Is the software scalable?
How do you ensure data security?

Next Steps

Digital asset management software can improve how you organize and use the rich media assets in your company. If you’re dealing with a lot of content, a tool like this can help ensure you always find the files you’re looking for.

Ready to take the next step? Get started today with our comparison report to gain insight into top software leaders. Good luck!

Additional Resources

Content Management System (CMS) Requirements Checklist

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

By Ashita Ahuja

Technical Content Writer

Ashita works as a Technical Writer at SelectHub specializing in VOIP, Business Phones, LMS, CMS and more. She is also a published author. When not writing articles, she enjoys watching rom-coms, listening to music and cooking. She loves collecting stationery, cannot still get the hang of riding a bicycle and suffers from acrophobia.

See Full Bio

Technical Research By Vidhi Kanodia

Senior Analyst

Vidhi Kanodia joined SelectHub after graduating from Osmania University in Hyderabad. Building on the hands-on experience she gained there, she expertly reviews peer research work in categories like procurement, PLM, eCommerce, insurance, hotel management, risk management and legal software.

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Technical Review By Shashank K K

Principal Analyst

After graduating with a Masters in Finance from Trinity College Dublin, K K Shashank's research and detail-oriented skills led them to SelectHub. He has diverse knowledge across various software categories like Accounting, Financial Planning and Analysis, Ecommerce, Risk Management, PLM, Insurance and more since 2020.

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Edited By Dianna Dragonetti

Content Editor

As an editor, Dianna Dragonetti leads a team of five writers in writing about a variety of software, with an emphasis on how these tools empower businesses. Categories include accounting, learning management systems, content management systems, supply chain management, and electronic data interchange.

See Full Bio

What is Digital Asset Management Software?

What Are The Key Benefits of Digital Asset Management Software?

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Buyer's Guide

Executive Summary

What Is Digital Asset Management Software?

Primary Benefits

1. Better Organization

2. Better Collaboration

3. Brand Consistency

Key Features & Functionality

Software Comparison Strategy

Cost & Pricing Considerations

Perpetual License

Subscription Plan

The Most Popular Digital Asset Management Software

Box

Prezi

SharePoint

Questions To Ask

Next Steps

Additional Resources

About The Contributors