Pipefy vs Ninox

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Our analysts compared Pipefy vs Ninox based on data from our 400+ point analysis of Business Process Automation Software, user reviews and our own crowdsourced data from our free software selection platform.

Ninox Software Tool

Product Basics

Pipefy is a workflow automation software that streamlines business processes, including job opening, corporate purchasing, payables, employee hiring and onboarding, for superior employee management. It improves operational speed, visibility and quality outcomes without requiring additional IT implementation or technical skills by using an intuitive, no-code, automated interface.

Managers can standardize and execute complicated procedures leveraging a Kanban-style customer experience.
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Ninox is a versatile software solution designed to streamline business processes and manage databases with precision. It is particularly well-suited for industries such as real estate, healthcare, and manufacturing, where efficient data management is crucial. Users appreciate its intuitive interface, which allows for the creation of custom applications without extensive coding knowledge. Unique features include its ability to integrate seamlessly with other tools and its robust automation capabilities, which enhance productivity by reducing manual tasks. Compared to similar products, Ninox is praised for its flexibility and user-friendly design, making it accessible to both tech-savvy users and those less familiar with database management. Pricing details are not explicitly available, so potential users are encouraged to contact SelectHub for a tailored quote. Overall, Ninox stands out for its adaptability and comprehensive feature set, making it a valuable asset for businesses seeking to optimize their operations.
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$25/User, Monthly, Freemium
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Tailored to your specific needs
$12/User, Monthly
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Tailored to your specific needs
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Product Assistance

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Knowledge Base
24/7 Live Support
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Product Insights

  • Improve Connection: Save time and resources with automated connectivity among multiple platforms. Export and collect data seamlessly from external sources. 
  • Manage Tasks Efficiently: Improve team management with the My Task dashboard. Track staff updates, assign cards to them and organize tasks systematically based on categories like tabs and status. 
  • Provide Flexibility: Customize all work processes and functionalities as per discrete requirements. 
  • Access Remotely: Enable the workforce to seamlessly view and track tasks and export data from their phones using omnichannel routing to keep teams operational remotely. 
  • Regulate Workflows: Ensure optimal admin control through permission management. Regulate information flow to protect sensitive data. 
  • Simplify Data Migration: Migrate data from other sources to a unified platform for superior workforce management. 
  • Ensure Smarter Authentication: Protect customers’ identities with a two-factor authentication solution for superior information regulation. Allow Google Apps authentication attribute to ensure Google accounts are protected. 
  • Customize Data Storage: Store data safely in a single location through individual permission settings. Customize data storage limits with built-in, sealed data storage functionality. 
  • Secure Data Recovery: Provide data backups to retrieve accidentally lost or deleted information from any device quickly. 
  • Enhance Delegation: Systematically collect all information related to team activities in one place, allowing optimization of work processes and maximization of employees’ resources and time. 
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  • Streamlined Collaboration: Ninox enables teams to work together seamlessly by providing a centralized platform for sharing data and insights, reducing the need for back-and-forth emails.
  • Customizable Workflows: Tailor workflows to fit specific business processes, allowing for greater efficiency and alignment with organizational goals.
  • Data-Driven Decision Making: Access to real-time data and analytics empowers users to make informed decisions quickly, enhancing strategic planning and execution.
  • Improved Data Accuracy: Automated data entry and validation reduce human error, ensuring that the information used for decision-making is reliable and up-to-date.
  • Enhanced Productivity: By automating repetitive tasks, Ninox frees up time for employees to focus on higher-value activities, boosting overall productivity.
  • Scalability: As your business grows, Ninox can easily scale to accommodate increased data and user demands without compromising performance.
  • Cost Efficiency: Reduces the need for multiple software solutions by integrating various functions into one platform, lowering overall IT costs.
  • Secure Data Management: Offers robust security features to protect sensitive business information, ensuring compliance with industry standards and regulations.
  • Intuitive User Interface: The user-friendly design minimizes the learning curve, allowing team members to quickly adapt and utilize the software effectively.
  • Cross-Platform Accessibility: Access Ninox from any device, whether desktop or mobile, ensuring that team members can stay connected and productive from anywhere.
  • Integration Capabilities: Seamlessly integrates with other tools and applications, enhancing existing workflows and maximizing the value of current technology investments.
  • Real-Time Collaboration: Facilitates instant updates and communication among team members, ensuring everyone is on the same page and reducing project delays.
  • Custom Reporting: Generate tailored reports that provide insights specific to your business needs, aiding in performance tracking and strategic planning.
  • Time-Saving Automation: Automate routine processes such as data entry and report generation, freeing up valuable time for strategic initiatives.
  • Enhanced Customer Experience: By streamlining processes and improving data accuracy, Ninox helps businesses deliver better service and support to their customers.
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  • Integration: Integrate with crucial platforms, like DocuSign, Salesforce, Zendesk and SAP, to ensure a seamless workflow. Merge all hiring processes, share important work-related notifications and store business documents in one centralized location via a portal. 
  • Reports: Review advanced reports that are filterable based on multiple metrics. Get detailed data on work processes anytime from any device. 
  • Public Forms: Provide public forms that make demand requests and supply information based on particular needs to streamline business operations and maintain delivery standards. 
  • Email Templates: Help managers and team leaders by providing automated email templates. Send instant messages depending on requirements by just clicking one button. 
  • PDF Templates: Use preconfigured templates to generate PDFs automatically, enabling faster workflows. 
  • Tracker: Allow staff, vendors and customers to check request statuses with a real-time monitoring tool. Provide requesters with automated tracking links on their email ID and systematically send request updates on demand. 
  • Database: Create a comprehensive database of real-time information on varied organizational topics. Get complete data related to employees and customers in a unified platform. 
  • Calendar: Allow employees to get a quick overview of all scheduled activities via a calendar viewing tool. 
  • Alerts: Send alerts to remind staff about deadlines and SLAs. Notify staff about due dates and provide time limits and late work reminders. 
  • Filter: Allow employees to seamlessly access specific information and work statements using filters based on multiple criteria such as activity type, priority, assignee name and other custom-made rules. 
  • API & Documentation: Design custom integration using a public API. Simultaneously create multiple advanced integrations based on discrete requests, task’s needs and business requirements. 
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  • Customizable Database: Create tailored databases with drag-and-drop functionality, allowing users to design forms, fields, and tables to fit specific business needs.
  • Cloud and On-Premises Options: Choose between cloud-based access for flexibility or on-premises deployment for enhanced control and security.
  • Advanced Scripting: Utilize Ninox's scripting language to automate tasks, create complex calculations, and enhance database functionality.
  • Collaborative Environment: Share databases with team members, enabling real-time collaboration and data updates across multiple users.
  • Cross-Platform Compatibility: Access Ninox on various devices, including iOS, Android, macOS, and web browsers, ensuring seamless integration into existing workflows.
  • Data Import and Export: Easily import data from CSV, Excel, and other formats, and export data for use in other applications or reporting tools.
  • Role-Based Permissions: Set user permissions to control access to sensitive data, ensuring that only authorized personnel can view or edit specific information.
  • Visual Reporting Tools: Generate insightful reports and dashboards with customizable charts and graphs to visualize data trends and metrics.
  • API Integration: Connect Ninox with other software applications using its API, facilitating data exchange and process automation across platforms.
  • Template Library: Access a variety of pre-built templates for common business processes, such as CRM, project management, and inventory tracking, to jumpstart database creation.
  • Offline Access: Work on databases without an internet connection, with changes syncing automatically once reconnected.
  • Data Security: Benefit from robust security measures, including encryption and regular backups, to protect sensitive business information.
  • Customizable User Interface: Tailor the appearance and layout of the database interface to enhance user experience and streamline navigation.
  • Task Automation: Set up automated workflows to handle repetitive tasks, such as sending emails or updating records, improving efficiency.
  • Multi-Language Support: Utilize Ninox in various languages, accommodating diverse teams and international operations.
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Product Ranking

#8

among all
Business Process Automation Software

#9

among all
Business Process Automation Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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AI Capabilities Business Process Automation Collaboration Platform Capabilities Workflow Design And Management 100 95 75 99 100 0 25 50 75 100
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User Sentiment Summary

Excellent User Sentiment 556 reviews
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92%
of users recommend this product

Pipefy has a 'excellent' User Satisfaction Rating of 92% when considering 556 user reviews from 2 recognized software review sites.

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4.62 (279)
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4.6 (277)
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Awards

Pipefy stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Customizable and User-Friendly: Users appreciate the platform's flexibility, allowing them to tailor workflows to their specific needs without coding knowledge. This makes it easy for HR teams to manage employee onboarding, track time-off requests, and streamline other HR processes.
Improved Efficiency and Visibility: Pipefy helps automate repetitive tasks, freeing up HR staff to focus on more strategic initiatives. The platform's visual dashboards provide a clear overview of ongoing processes, improving transparency and accountability.
Reduced Errors and Bottlenecks: By standardizing processes, Pipefy minimizes the risk of human error and ensures that tasks are completed consistently. Automated notifications and reminders keep processes moving smoothly, reducing delays and bottlenecks.
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Easy to Use: Ninox offers a user-friendly interface with drag-and-drop functionality, making it simple for users to create and manage applications without coding experience.
Customizable: Users can tailor databases and applications to their specific needs, designing tables, forms, and fields that align with their business processes.
Affordable: Ninox presents a cost-effective alternative to traditional software development, especially for small to medium-sized businesses, by reducing the need for expensive custom-built solutions.
Cross-Platform Accessibility: Ninox can be accessed on various devices, including computers and mobile devices, and through web browsers, providing flexibility for users.
Automation Capabilities: Ninox enables users to automate tasks and workflows, such as data entry and approvals, which can save time and improve overall efficiency.
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Limited Customization: Users have expressed frustration with the platform's rigidity, finding it challenging to tailor workflows and processes to their specific needs. For instance, setting up complex approval processes or integrating with niche HR systems can prove difficult.
Steep Learning Curve: Some users have reported that Pipefy's interface, while visually appealing, can be unintuitive and time-consuming to master, especially for those unfamiliar with process automation tools. This can lead to delays in implementation and user adoption.
Reporting Limitations: Generating comprehensive reports and analytics for workforce management can be cumbersome. Users have pointed out limitations in extracting specific data points or creating custom reports to track key performance indicators.
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Limited Scalability: While suitable for smaller businesses, Ninox may lack the robust features required by larger enterprises with more complex needs.
Customer Service Concerns: Some users have reported inconsistent experiences with customer support, which could be a drawback for those needing reliable assistance.
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Is Pipefy the pipe dream solution for your business process automation needs? User reviews from the past year suggest that Pipefy is a powerful, flexible tool that can be used to manage a wide range of business processes, from HR onboarding to customer support tickets. Users praise its intuitive drag-and-drop interface, which makes it easy to create and customize workflows without needing to know how to code. This ease of use is a major differentiating factor, as it empowers non-technical users to automate processes and free up valuable time for more strategic work. For example, one user highlighted how they were able to streamline their new product development process, significantly reducing time-to-market. However, Pipefy is not without its drawbacks. Some users have expressed frustration with the software's pricing, which can be expensive compared to competitors like Monday.com or Asana. Others have cited occasional limitations in customer support. Despite these criticisms, the overall sentiment towards Pipefy remains positive. Its flexibility, ease of use, and powerful automation capabilities make it a compelling choice for businesses of all sizes looking to streamline their operations and improve efficiency. Pipefy is particularly well-suited for organizations with complex workflows that require a high degree of customization and automation, especially those with limited technical expertise.

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Is Ninox the bee's knees when it comes to database software, or does it fall flat? User reviews from the past year paint a largely positive picture of Ninox, particularly for its user-friendliness and flexibility. Users rave about the drag-and-drop interface, finding it refreshingly intuitive compared to more complex platforms like Microsoft Access. This ease of use, coupled with features like customizable templates and robust customer support, makes Ninox a hit among small business owners who may not have extensive coding experience. One user, for instance, praised Ninox for its ability to "create anything you need," highlighting its versatility in handling tasks ranging from CRM to project management. However, some users point out that while Ninox excels in simplicity, it may fall short in advanced customization. The scripting feature, while powerful, has been noted to have a steeper learning curve, potentially posing a hurdle for users looking to build highly intricate applications. Additionally, limitations in customization options have been raised as a concern for those requiring more tailored solutions. Overall, Ninox emerges as a strong contender in the realm of database software, especially for individuals and small to medium-sized businesses. Its intuitive design, cross-platform compatibility, and affordability make it a practical choice for streamlining various business processes. However, larger enterprises with complex needs and those seeking deep customization might find Ninox's capabilities somewhat limited.

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