Home > Accounting Software > ExpenseWire > ExpenseWire vs Patriot Accounting

ExpenseWire vs Patriot Accounting

Last Updated: November 18th, 2024

Our analysts compared ExpenseWire vs Patriot Accounting based on data from our 400+ point analysis of Accounting Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

Expensewire is a SaaS expense management software that helps businesses of any scale and size. It manages, simplifies and organizes expenses while ensuring compliance and expediting reimbursements. The module eliminates excessive spending and helps users take control of the organization’s reporting submissions, approvals, and more. Take advantage of on-the-go access to submit, review and manage expenses with its mobile capabilities.

Patriot Accounting is a cloud-based accounting software designed for small businesses and their accountants. It offers a user-friendly interface and comprehensive features for managing finances, including income and expense tracking, invoicing, bill pay, bank reconciliation, and financial reporting. Patriot caters to businesses with basic to moderate accounting needs, making it suitable for freelancers, solopreneurs, and small business owners who lack accounting expertise. Its key strengths lie in its affordability, ease of use, and customer support. Users praise its intuitive interface, clear navigation, and helpful tutorials, making it easy to learn and navigate even for accounting novices. Additionally, Patriot boasts excellent customer support, readily available to assist users with any questions or concerns. Popular features include customizable invoices, automatic bank feeds, inventory management, and payroll integration (with an additional fee). Compared to similar products, Patriot stands out for its emphasis on user-friendliness, affordability, and exceptional customer service. While it may lack some advanced features found in competitor software, its core functionalities and ease of use make it a compelling choice for many small businesses. Pricing starts at $20 per month for the basic plan, offering essential accounting features. The premium plan, at $30 per month, adds unlimited users, advanced features, and payroll integration. Both plans come with a free 30-day trial, allowing users to test the software before committing.

Pros

Easy to use and navigate
Affordable pricing
Excellent customer support
Automatic bank feeds
Inventory management (paid add-on)

Cons

Limited features compared to competitors
No mobile app
Payroll integration requires additional fee
Not ideal for complex accounting needs
Limited customization options

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Product Insights

Mobile: Access data, capture and upload receipts, review and approve the expense anytime and anywhere with a stable internet connection.
Flexible: Work with any credit card and seamlessly integrate with the existing payroll, accounting system or CRM. Automate approval workflows and approve reports quickly and easily.
Relaible: Get the business up and running in no time with its uptime of 99.9%. Save time with its automatic data tracking, editing and submissions. Boost productivity with intuitive SaaS solutions.
Accurate: Get rid of manual expense reporting and OCR systems that are prone to errors. Provide rich insights into the business for better control and improved decision making.

Streamlined accounting processes: Patriot Accounting simplifies and automates many accounting tasks, such as invoicing, bill payment, bank reconciliation, and financial reporting. This saves time, reduces errors, and helps you stay on top of your finances effortlessly.
Improved financial visibility: The software provides real-time insights into your business's financial health through clear dashboards and reports. This allows you to track income and expenses, monitor cash flow, analyze profitability, and make informed financial decisions.
Enhanced organization and control: Patriot Accounting helps you organize your financial data, maintain accurate records, and easily access information whenever needed. This promotes better financial management and compliance with tax regulations.
Simplified tax preparation: The software generates tax-ready reports that streamline the tax filing process, saving you time and effort. It also integrates with popular tax software, further simplifying tax preparation.
Accessibility and collaboration: Patriot Accounting's cloud-based platform allows you to access your financial data from anywhere with an internet connection. It also enables collaboration with your accountant or bookkeeper, promoting efficient financial management and timely financial advice.
Enhanced decision-making: The financial insights and reports provided by Patriot Accounting empower you to make data-driven decisions about your business's finances. This can lead to improved profitability, cost savings, and overall financial growth.
Peace of mind and confidence: Knowing that your accounting is organized and accurate can reduce stress and provide peace of mind. You can focus on running your business, confident that your financial data is secure and accessible.
Scalability for growth: Patriot Accounting can grow with your business, accommodating increased transactions and complexity as your business expands. This ensures you have the support you need to manage your finances effectively, even as your operations grow.

Expense Submission: Pull data such as travel and expense forms, hotel itineraries, personal and credit card transactions, receipts and create expense reports. Save time by keeping common transactions in the database. Converts transactions into appropriate currencies for international travelers.
Expense Approval: Give managers the freedom to review and approve expense reports without involving any paperwork. Set policy rules in the system, so expenses are pre-approved, making reviews and approvals easier and faster.
Expense Report Automation: Automate and streamline back office tasks to minimize the possibility of errors and make the process more efficient. Free up workers so that they can focus on more important business objectives.
Quick Reimbursement: Pay accounting professionals faster with an accelerated reimbursement process with batch payment processing. Furthermore, save staff hours of data entry work and simplify expense reimbursement processing with automation.
Compliance Management: Set standards and protocols to ensure compliance. Establish a spending limit and expense policies to help staff know when a certain payment is against company policy. Reduce excessive spending.
Smart Categorization: Categorize transactions based on predefined rules for the transaction category. Eliminate the need to manually enter data.
Digital Receipt Management: Provide an electronic copy of the receipt which can be later retrieved by the clients in case of chargebacks or reconciliation issues.
Mileage Tracking: Track, manage and control mileage expenses in a simple, accurate and reliable way.
Mobile Expense Management: Take a receipt of the picture and upload it to attach it to the expense report. Easily access expense report. Review, approve and deny submitted expenses on your schedule.

Income and expense tracking: Record and categorize income and expenses to monitor cash flow and profitability.
Invoicing: Create and send professional invoices, track payments, and send reminders to customers.
Bill pay: Pay bills and track expenses easily, ensuring timely payments and organized records.
Bank reconciliation: Match bank transactions with your records to ensure accuracy and prevent discrepancies.
Financial reporting: Generate various reports, including profit and loss statements, balance sheets, cash flow statements, and tax reports.
Customizable chart of accounts: Create a chart of accounts that aligns with your business's unique needs and structure.
Automatic bank feeds: Import bank transactions automatically, saving time and reducing manual data entry.
Inventory management (paid add-on): Track inventory levels, manage stock, and generate purchase orders (available for an additional fee).
Payroll integration (paid add-on): Integrate with Patriot's payroll software to streamline payroll processing and tax filings (available for an additional fee).
User-friendly interface: Navigate the software easily with intuitive menus, clear labels, and helpful tutorials.
Excellent customer support: Access free US-based customer support via phone, email, and live chat.
Cloud-based platform: Access your data from anywhere with an internet connection, ensuring flexibility and security.
Mobile-friendly access: View your account and manage basic tasks from a mobile device.
Secure data storage: Rest assured that your financial data is protected with bank-level security measures.
Free 30-day trial: Try the software for free before committing to a subscription.

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Analyst Rating Summary

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User Sentiment Summary

66%

of users recommend this product

ExpenseWire has a 'fair' User Satisfaction Rating of 66% when considering 29 user reviews from 2 recognized software review sites.

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Synopsis of User Ratings and Reviews

Automated Expense Reports: Users praise ExpenseWire for automating the process of creating expense reports, eliminating the need for manual data entry and reducing errors.

Mobile Accessibility: The mobile app allows users to snap pictures of receipts and upload them directly to the platform, making expense tracking convenient and efficient.

Real-time Expense Tracking: Users appreciate the ability to track expenses in real-time, providing a clear view of spending patterns and budget adherence.

User-friendly interface: Patriot Accounting is known for its intuitive and easy-to-navigate interface, making it suitable for users with varying levels of accounting experience.

Affordable pricing: Patriot Accounting offers competitive pricing plans, making it an attractive option for small businesses and freelancers on a budget.

Strong customer support: Patriot Accounting provides responsive and helpful customer support through multiple channels, including phone, email, and live chat.

Basic accounting features: Patriot Accounting covers essential accounting tasks like invoicing, bill pay, bank reconciliation, and financial reporting.

Integration with popular payment processors: Patriot Accounting integrates with popular payment processors like Stripe and PayPal, streamlining payment collection.

Mobile app availability: Patriot Accounting offers a mobile app for managing finances on the go.

Limited Integrations: Users express frustration over ExpenseWire's limited third-party integrations, particularly its lack of seamless integration with popular accounting software like QuickBooks Online or Xero. This forces businesses to manually export and import data, leading to increased workload and potential errors.

Clunky Mobile App: The mobile app's user interface is frequently criticized for being unintuitive and difficult to navigate. Users report experiencing glitches and slow loading times, making it cumbersome to track expenses on the go.

Reporting Limitations: ExpenseWire's reporting features are considered basic and lack the flexibility and customization options needed by many businesses. Users desire more comprehensive reporting capabilities to gain deeper insights into spending patterns and identify areas for cost optimization.

Limited inventory management: Lacks advanced features like barcode scanning, serial number tracking, and purchase order management, making it unsuitable for businesses with complex inventory needs.

No multi-currency support: Only supports transactions in a single currency, which can be limiting for businesses operating internationally.

Limited reporting capabilities: May not provide the level of customization and detail needed by some businesses, especially those with complex reporting requirements.

Scalability limitations: May not be suitable for large businesses with a high volume of transactions or complex accounting needs, as its features and capabilities may not scale effectively.

Integration limitations: Integrates with a limited number of third-party applications, which may restrict users who rely on specific software or require extensive integrations with other business systems.

ExpenseWire users are buzzing about its seamless integration with Paychex payroll, making it a breeze to reimburse employees. The software's intuitive interface and mobile app receive high praise, allowing users to snap pics of receipts and submit expense reports on the go. ExpenseWire's robust reporting tools provide valuable insights into spending patterns, empowering businesses to make data-driven decisions. However, some users find the customization options limiting, particularly for complex approval workflows or unique expense categories. ExpenseWire shines for small to medium-sized businesses already using Paychex payroll, offering a streamlined expense management solution that plays well with their existing systems.

Patriot Accounting carves a niche among accounting software with its user-friendly interface, affordable pricing, and strong customer support. Users with basic accounting needs, like freelancers and small businesses, praise its intuitive design and straightforward features for invoicing, bill pay, and bank reconciliation. The mobile app and integrations with popular payment processors like Stripe further enhance its convenience. However, Patriot Accounting's limitations become apparent as businesses grow or require more complex functionalities. Users often cite its lack of advanced inventory management, multi-currency support, and in-depth reporting as dealbreakers. Compared to competitors like QuickBooks, which offers a wider range of features and integrations, Patriot Accounting might feel restrictive. Businesses with international operations or intricate inventory systems may find themselves needing to upgrade to a more robust solution. Ultimately, Patriot Accounting's suitability hinges on a user's specific needs and priorities. For those seeking a beginner-friendly and budget-conscious accounting solution, it stands out with its ease of use and affordability. However, businesses with more intricate accounting requirements or aspirations for future growth might find themselves needing a software that can scale alongside their ambitions.

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FAQ

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